HomeMy WebLinkAboutContract 59552-A6DocuSign Envelope ID: 9A108474-4D25-4876-A5CC-F25F398CD45D
AMENDMENT NO. 6 TO
CITY OF FORT WORTH CONTRACT 59552
CSC No. 59552-AG
This Sixth Amendment is entered into by and between the City of Fort Worth
(hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and ePlus Technology, Inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on June 6, 2023, the Parties entered into City Secretary Contract 59552 to
provide expert guidance, oversight, recommendations and planning assistance to the City in the
management and execution of this strategic initiative ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add a Projective Objectives Plan
( exhibit A) at no additional cost using the existing City Secretary Contract 59552 under The Interlocal
Purchasing System Cooperative 230105.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add the attached Project Objectives Plan at no additional
cost using the existing City Secretary Contract 59552 under The lnterlocal Purchasing System Cooperative
230105.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signat ure, shall be treated as and shall
have the same effect as an original.
Sixth Amendment to Fort Worth City Secretary Contract No. 59552 Page 1 of9
DocuSign Envelope ID: 9A108474-4D25-4B76-A5CC-F25F398CD45D
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: vl(�>y_)--Name: Mark McDaniel
Title: Deputy City Manager
Date: May 29, 2024
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
By:
Date:
Name: 0�4AM7t[\1�$l in
Title: SVP contracts
5/28/2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Robert Lee (May 28, 2024 17:15 CDT)
Name: Bobby Lee
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Taylor Paris
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0061
Approved: 02/14/2023
1295:2022-966298
:;n
ST:
[y:•
c:::.
LY
Name: T1 Fiucf'4ai:'ffllrfl&r
T�k: contracts Administrator
Sixth Amendment to Fort Worth City Secretary Contract No. 59552 Page 2 of9
DocuSign Envelope ID: 9A108474-4D25-4B76-A5CC-F25F398CD45D
Exhibit A
��soe<
�� �
._ -��
s�
� ��
,�l
�
�-�� `k
. .
Pr�ject ��j��ti�e� P1a�n
City of Fvr# WortFi
Arvrha Su�paFt
POPa cit4 a� �o�L worth-Aruba 5apR4'�-14fi�73
,'2�'�QZ�
Ba�tryr Lee
?40 Taxas Str�t,
Fcr. �.4'ortk�, T3C 76i4Z
31'- 3a1-2310
echbl�-Lee� fertxrorthtexas.gou
. --- � �' ���������������������:�:�:.�:���;:��;.�:::::.:..:: - --
� . � 5 1 1������ , �� � � i • • F }•* � ��+�• ��+�+ �.* � •�+'� ���
� r
Sixth Amendment to Fort Worth City Secretary Contract No. 59552 Page 3 of 9
DocuSign Envelope ID: 9A108474-4D25-4B76-A5CC-F25F398CD45D
�}�«:s��•� e.���.�1v�6 ID 5963'35CG.:.1D6�1.4L}F .:.E9�::; F"]Cd'3?0y�
�� r��{_��C,= i ���JfCT!�E� r�? �n�
CiiV o? Fart WarUn
?kFas Agfeenkerat and PfojeCt Objeitl�'es PiaFl;'' POP"j ' y m.vla•.'�,pMl Z4�^, �0�3 {' f �I f�i i iw• []�7 M'j �M p liel brSwrrn
Crt��of �ort o4nrth �'�L�aslomti^r.•� anb cl'I.,a Te[hnoloF4.'^[ {"cFlu�..; ir�cr a' cNl.:s anc Cvska�cr d�.Pa��,.� antl
toge�er th� '�Parties"}. This PCFP is g�vern�d b4 the TIP5230105 toz�tra€t fortfie pea��iscan o- profasswnal or
Oul55ull �SE,tiPt,���:r.ik:1� uPl�.�ti LtsC�;l�••iFt ilhP `�.dtPC�^�rnl'".
if fxF€unveSUMtiaaRresrHeSecv.€es
C�stomer has engaged ePlua tc pfa�: i�e �.r�ba svpport. ePls�s w�ll pro,ride .h� Service a� a time ae►d ma�r6a4s
f� &M; hasis.
1.2 6gawmaNs
F]eiiveeable- A measufadle m�¢a#�oFl �� prag:ess wi#hin 3 gia�er� phase. dc€umz:lkatio� in rtar� €opw or electronrc
faFm sxh as ar,alyses, reports, nra�auais, test resulta, or anyother'iterns as set fort� in seriion 2.�.
MiEesGone: ,; speci; ic �oal, o�jeRi�re, oa averr# pe�ta� ning to sFrvic�s descrio-ed rn th'rs P oP
W�rmal Busingss Haurs: � hours of Manda�,� through FFidav 8:�4 a.m. to 5:04 p m;o�al Eime, exdudEog anw
fedefal and aR!us obser.+ed trol'idaps. :. list af eP��s obsev�read hal�dxy�s �x�iil �e pro4ide+J upon reauesk.
Pra�urts� Thir�-part� hardv,ave an�'oF vafhvara produrts are sald sepa�tel}• and are nat delraerables
2.t SEPU'}63
The Ser„ites *haL ePlus an�.�orita suG€ontractar s�all provide will i[e[Isede:
+ Pnr��.pal;..r�hite€tiorAre��zresaur�ea#arateof;�7lAo;hour.
• A Toe� r; d; hour mtnimu r�t appiies for a II r�mote aup�art ca�la.
+ 0.� er�ht (B; hour minimur.F ap�lies ior all �n-aite €al!a.
. Su ppart work wiil be bdl=d tn thi rty� � 34; mtnute rnvern en s aftar the inrtral mi�rimurn s per aay
* E mail and Phar�e �! i eespo r�ses �N ill �e proo�de � n h alf Mour incremeRts
• Trao�i perorme� ocetsi�e of norvnal warkin�#�ours will he €harged tw�a-way #ra�re! ak the over#ime rake
• ar� addend�m P0� with a spec'rfic kask list wil� he raqoire,d for any pro�ert requirin{ pr�jrct pnring.
Tasks in this POP rna�� in�ude theiollo�xing:
. 4ruba LAI4
. 4 ruba 'NLAI4
* �.ru�a Ceo-trai
« pruba GearPass
2.? DE{.IVER48lES
eP�us ��,ill prooide Servitesonl�v. antl nc oelivarah�es will be �ro�,i�ed.
� 3 P1ALE OF YERFQAMAkCE
Unless atT�e�w�se sp�i%d e!se�rhere in lhis POP. al! an-s�ka 4�t�r�tzs��ill be pa•Fa•i77ed at �us2��ner's fac�l �t��.a
I�:::dfMd,rl IF7�� I:ii iiw�r,�,Il�t.,JUtin;3� I"t,G`.r(}i5�i�i 51��";
. 5ervices v,il� he peiormed remo4e�r
Sixth Amendment to Fort Worth City Secretary Contract No. 59552 Page 4 of 9
DocuSign Envelope ID: 9A108474-4D25-4B76-A5CC-F25F398CD45D
Ovo.�S: , n � ��;.blvoe ID 5663�]�C�= ;.1 f�H-�1Af)Fs�;-Ef�: "�F' 3L [i9�Oti+�
�* ��Ra�J�CT C}nJi� s�i�'r-c ��.��J
Ciry a� Fur'. WcrS
3.I GENFR41 R�R�Ih5;91LT1E5
ouri� �Ke �o-ursa o� th�s peo;ert, eP,us wiil requirnthe suppo�t oF�uskamer skafi and €ompuhng resourres. I� #he
r�quFre�Cvstomer resources can�at be rna�e availahl�, the uop� af rn� Servicas, estirnate� s�hfdule jsea sect�an
5 11, ar bcth r�ap be a*7e€ted. Cuatamef agreea#a proti�id�#tre �al�owi�.
• � rrork zrea surtable for tt�e tasks ka C� pe�*ormed ar�d aei4' �luired software ar axum2�taki�n
• I? Cus�me: �ue�t:�,� prxures an� t�ardxvare �r soRu�are reauired �ar ihis projact, Customar ag�e�s to
prooide the hard,vare,- saY��,are, an�a�y a�compan,�rng suppo+t dacumentatian ar instructi�ns
• Ensuse suffi[oank ra[i[ space, paxvar, elc�x■ic, aao!ing, ex€. fof nwu haFdware is in place prior ta
imp;ementatian
= Nate: Zw C��om� is reaponsibla For maveng exist'tn� a�ufpmen: wrthin a ra�k to ma�ee
suffiaenk space fflr net�� hardware. ePl�s resour€es are n�t respans�bl= for movrr�g exrsti�g
e�uipment dc�nr�g the pi��ysr_al instaliatwn o� new hardware
• �ustomer is res,�ronsible far tne removal a�d dispasai af hardware osing re�!aced es part o� :h's proje€t.
. Prov'rde I��atian far dispasa� af packing materials. ePlus �,vil I dispase af debris i€ardbaard, plastic, �,vood
s k;ds, Stpro�sa r.r, a�d oklrsr m is�el!aneaus pa�king maipRal s� rn �ustarnar-aupa;ie� d urnpster
. Customer wrll pravide pakch cables aeiaied ta pr�o-ject ur�lessotY�enk�ise s��ised in th;a P�P.
• s s�cuee s�eage �ocation iar all aqu�pme:rt �eii�fered #o iha Cust�mer Sitguntii th� st��duied ep;us
insw �Ialloa date,'rf appiica ble.
• fiantac-L ptrsoonel taasevrtthe ePius rewurre;s} thrffugh the Customer 5ite.
* ,:.ccess #a .he Cu�tomer Sika during th e wark k�oues rnqw reQ � o r ihis proje€t_
• �urrenk neruork Sa�ola�}�
• ElerrraE µ+avrer outleks So �upp�ort req�rireme�ts of #ha insta Ile� ne��ork eq�ipment
� Prooi�e a sing�e tedinical poifl k of contatk, v, ho is familiar wrth tha IT en„aror�ment and raqu iremar�ks t a
work �h�ith eP!ua �ngineeri n� resaus�a?sJ throu; hout the ps�je�t a�d act as a�iaison aetv,ern k he
Fu�,�m��r', til,s�l�
* ProvFde reqvested �etwork d�agrarns�'infarmatiar� to the aPlus resour€e within twa ��J �ays ofthe inikral
re�oesk.
• Cusiomer eaprs�rrtsand �.tirarran4s [hat rt naa ail ri;k�t, nt�a, ar�d inseres: i� and to any da#a furnFsh-rd ir�
co�ne�tinn u�!th the Serri�es and?ar thak i� has ab[ained a;l �e�essarM roflsents, perr�rissinns, an� re;ea�s
ne�essar,� for ePlus t� p�rEorm Rs obfigativns uo�er ihis POP. Custamer shall i�demeriFy, deFen�, and hald
i'P�u i �5�i1 fi71N;i I•8 "7 ii fYK [I l I'.1', �' I it�i II i��'� +��i4i"� f�u L t�l � i_z4t`i:' f•f' i k: � e�3fr� iY{ I?7t f{YYFQ,Bi"�.
3.� PR4lE�'T S7E{IfIL CLIS7G7�ER RE�OfJ516AR1f3
• Pro4*�e remote aacgss as nreded
3.3 Srsrer� Resrcwsieumfs
+ fiustomar 4, respons ible faE pFovi�ing al I soft��,are an� associated Ircenses_
+ Uni��� othecwis� a=_reed b}� she Partres, Gus#omer shail ssspand �.vi:lsit� kwn y2} hsesiness dayaoFePl�xs�
requestfor d�eume�takion or in�asrhatio-n needad'cr the projert.
• Customer sha!I ensure kh.at aanxracts v,itn iL ov,n ven�ors a�d third part.� are f�l;�M exe�uted and enab;e
Cu�:�ims�t', ISu�is+r��5 �rq:i�i:��-irvi�S�lr 17r n�rl n!�li Cu�lii'ris�� �r��i I�i•�i•�.u���,�.�h���� f�rall payments ta,
a nd the pe:forrn an �e of, a II oan�Pi us eflt.ties a ssig ned to, ar working Ur� ��; s projad.
Sixth Amendment to Fort Worth City Secretary Contract No. 59552 Page 5 of 9
DocuSign Envelope ID: 9A108474-4D25-4B76-A5CC-F25F398CD45D
Q�o.�Syl�iEnyWlvpe I[].�C:639SC�1Q[�AAC��L9+C7F'9CP930�
�+ Ps�OJECT �BJE�.�f�E� PLAN
Cty al FoR W orh
• ePluz will rro� he �espans�ble far data ;oss. 8a�kups ihau!d he perforrn�d pruar w wo�k startir�g. xll data is
the resr�. onsibil i[yr cf t!�e C.ustom er.
* Showd a rnanufa€turar proa�ide Customer v,itrtspet�a>ize� or custorn software uniquata CuslomeF, aplus
wii � n�t ba respon sikr�e for ank de�a�,�s or faGlures t� �er�ornr re!ated ka usa af such saftx�a re
. aPlua shall nat be rzspor�sib!e icr suppor. and maintenante of��ducts.
* uniess olherw��speciFied in ti�is �o�, ePlus shall nat �e eespar�sible {aranp �u�ami:ation oP, oe la�nr ta
ins#ail so'kv,ase?extekt opeFatiflg sys#fR55 4F �rr^��*are pre-irrstalle-d'olrthe rnar�uiaduFer;.
• Se�,nres da not incl;�de �esolution oFsaftware orhar�ware pFoolems resuitirGg From thied paary� equ�pmez�t
or seruic�+�s u.' u�Ualr;n� :rCu��ns ePruS' ro�trW.
+ Ser,rites ex�l �de a r�Y hardware upg rade Te�uirgd to run new or upda:ad saftwar�_
�$.= GE;JEFAt ASSUMP�78Ka
The foUo�hang assumptians x,+ere roade to €reate Lhis �6P. Shoul� aoy o�these assumptic�s prove ta be uxc�rrert
or cr,tamplets khen ePlua �a,� mo�ii� khe pnce, sco� os��rork, or Miles*anes pursuant w the Chan{e Managemeat
Pr�ae�ure se# :`'aeth heFain_ ePl;�s assumes.
+ yulv�rr apF:hc_�k�h�, C���,I�;,•�:��'s srs sha!I bf read',� prior ta khe date sd6eduled for eP!us to Rertorm the
}CF4[r} C�srSas�o[i.lL['d'�+i'.h�=ust�•mrr��ns+bi�itYLollimalcc[nc�.�sWmc�rS�tcr=e�dYOflr'1mi'CLd"�Y
oiillQ }CE4�f f�SPQ11SI�lllt�es speci�ed ir� �s1is FGP shall be brlle� at ePl�s'the^�rr�n# t�rne and makeria�s
rat�s p��s tTav� and otha� rp�atetl expenses. ,� rry add itwna� �asts i�ru med Sy Lus#omer as a result of
�ela��s sha' I',re tf�e sabe respnr,sihility of theCustocnee.
* This POP defines extlusively The scope a* the Sen,'i[es. ?�is PGP SMall �b- applyto ar�y pe�rcF�asa, s upp€rt
or maintenaFl€e o� pro�uCts, whrch a�e �orchased s�araYel}�.
• �us�mee ��n,l be invaiced �xas�d an customer-s�gnetl trr�eshee-s.
• I� tha ev�nk gPlus is €e�uiced ta pr�vide third party materia!s underth�s POP fi e. �ables, racScs, e#c.�,
Cus#amer shal I be rrsponsib!e'or an p€osu, m aroter�ance, a nd; ar wa rra nrF ob! iga#ian s tk��ein
� :.cceptanae tests cond•rc#ed in rasper� afthe Servites shall ap�ar Q�'p to such S.�rriaesa��shal� not
co�stit�kr az[aptan€e or r�jection af ar�w Praduct pue€hased o■ licensed separotely €sy Cv�amer.
• The schedule sRa�l be exte�ded up tc tfFirty 1�41 dapafos any parso�nel chaFl;a re�ueska made by�.uato¢nar.
� Cus�amer acxncwJed;es th3t at ar�y Erme dun r�g The �rajec�, i; arae ress �s s kal! ed, by �.a �a ult of eP! us, for
r,iore than tcVen#y ��01 c�n:iguous busfr�ess da�rs, ePlus raserres �he �ight xo is�ue a R:lilestar�e C�mple#ion
[erti�cake fas work that has h�efl �omp�fted.
• li5eev.ces.ndude ar�4� assessmenzs ai C�.=ta^�er'; natwc�k, �y�starna. er _=.un;,� proto�ois. Cu�omeF
undfrs#a r,ds that no guaranty is rsxa de bk �Plus or its sab�an.ratto�s tPr.at such a ssessme�#s wi; � d�teR a! i
setu�rt�r'�+eak'r�ss, gotf nk ial secunh; �roblems, �rulrrera�ilik�es, ar poten#ial �reaches. e P!usdoes nox
�uarantee xhat recarnmenQations ar aetio�s un.3ersaken purscGant to t4�s Po� wili comp!etel�+ addres€ all
issues idzntified nr �ct iden#ifie�d
_ •r an �PI,4s :uhcontractor is �sed ko perForm #�e securrt�� assessmezt?au�it serriaes, ihe �xta v.vll
ha sha-8d with eP;us ior gap ana!��sis ar�d recommee�dakion pu€poses.
• If Sern€es [n[!�de [±�P im�;ementakron oianyspssem �aun; �sfrth €7rrergencv 9Li {�91i� Serrices,
inclu�ing but nat I imited ta phane systems. t he C�stomer is res�onsi ble f�r ensvriag its ?ii dia� ing �
comR�iant v,ith ali appiicahle laws, �Mr.l��ing uui �itat hrruird rr� "IC,ar�'s I,sw" ,�nJ r�i�''R.vy� Sa�rM bzi''
ePlsis encou�a{es�uatomers #o aansu�k wi#M the�r couosel Fegar�ding thrs �atter
Sixth Amendment to Fort Worth City Secretary Contract No. 59552 Page 6 of 9
DocuSign Envelope ID: 9A108474-4D25-4B76-A5CC-F25F398CD45D
Q�o.�Syl�iEnyWlvpe I[].�C:639SC�1Q[�AAC��L9+C7F'9CP930�
�+ Ps�OJECT �BJE�.�f�E� PLAN
c�r 4� FflR wbrer,
d.2 Pm�crSaeaFicAss��noxs
. fial;sar�d �ee�ngs w�ll be scheduled at a mutua�ly ag:geable time be#�.ueen Custornerc and ePlus'
resaurces. The ca!Is and maeti��s wil: �2 sc'�edu!ed thro;r;h eP;us' Pro;eck h1a�a�er.
• Na training is inciuCed in th� POP.
. Senri�es sJtizdule re!lecCs work eY:'oFx based on r�on-contig�ous business days aod does oot Gndude a Full-
tima aPlus E�;�r,eer �or sfafF augmentation �urio� tha proje[t.
5.� fsriMnr�.�ixu�ur�
TI'IQ 45CIil'13`.�d tlfflQ IISIa FOF Y'I1� S�fVf{25 W II� begi� wtthir� thirt; i?o1 da�;s after exec�ti�n of this POP and €otrtiflue
:`ac not maFe t�.an twel�de ;1�ti mantFs. If S�rrices ha:� not been stheduled at thaexecubon oF th�a Pop, a timeiine
shaul� hedeve�opsd rn�kually tr,� the Par#ies a�d a�ree�d ko hafore eark� phas�ofthe Senrites �egins The a�tual
s�art date v,ill dep�nd on the �o�lawing conxderatior�s
• Scheduled a��ailabiiih� of a q�alified �yskgr�s e�grr�eee
+ Receiptof�rodudandanyne�essar�eqwprr�en;
• P.e�eipi af si�new POP frarn [ ustorner prror k,a prap.ased start date
. Reae ip� o� purtFease �rder �r�m Customer
5.� 7�ERMIf1A136h
EitY�er Partp may Ee►mi�a`.e #he POP F�r a[vy� reason on khietv 1.34; da4�s priar wr�tten notxe to the cth=r Partp
Upon any such #arm�nation. eQlus wd� be paia aU'ees and expens�s K�hi€h haua baen i�zxr:�d ar �vned irr
�anneckimr, wikh #4ie perfarma�€e af tF�e SerMices through the �ifet#rvra date o+s��!� termi�ato� Additionall•,�, �n
�g ewn` Customer €anrei� any Serricps with less than two f�j weeKs priar �obca, C�ustomer shall raienburse ePlus
for an�,� nvsrreiinda�rle expenses isxurte� ifl pceparatian for sixh �ance;le� �rvicea.
For tir,z SEn•ic�s perfarmed und�r thi s POP, Custo�er a{Fees zo pay ePlus a fee oF $21, 68�], oo ?the "h�" � an a time
an� materials basis as s�t fiarth 6elc�,v.
T�SQ �3kQS�i� 33 fbi�0Y75:
The Prxi�r-0 in th�s P�P a valiri `:�r s�xty {s�� days ifam de�i,rer}� ta �he C�st�mer Cusrorn�r shal� issu=_ a p�rchase
ordev adaauaxe t�ca�,�er tS�e FP-e pricr ta commencem�nk o� Servrces. FEes ;ur additiar,al s�vices rela:ed to but
nat �eFjned in shis POP v.411 be an a tirne and rnaterials basis at a rate se� �ortrt in a wri#ten amen�ren# ar �hanae
Reyues:. All tasks under fhFs PGP will b� €omple�ed �uring Pkormal Bus'sness S+oc�rs. ePlus will charge 1.5 times the
Sixth Amendment to Fort Worth City Secretary Contract No. 59552 Page 7 of 9
If speafic tasks ara hsted as part ai tMis �ga�emank, Far the avosdance oidoubi, ePlus has esumatetl tMe t�atai
haurs fax ;Mis prcjea and �:s essrr�ated t4a: #hese lwurs arasuif�€isnk to :am�'etgt:�z p ra;ed, ho����eMer, this as a
TdM agreement whitF� means tha� all kirne worked will he b�lled ak the 3bove menticr�e� ra�s and tf�at �Mer� is
na �uarahkee o'c�mp!atian c� .he tasks iisted abova wrth's�the POP price.
DocuSign Envelope ID: 9A108474-4D25-4B76-A5CC-F25F398CD45D
[7eca5:,;�� E��tielv0e I� iC�6v'3�G:.1U&+1aC?6.�E9rt.FF'9C0990G�
�# r����ECT C�B�ECTI�lE� �L�4N
[�y flF Fori Wor�
narmal haury ratg r�� �urs outside af Normal 9usin�s Haucs. ,;n eight I�s; haur dailq minimum ap�4ies. servi€es
del iafre� d�rir,g P��n-8usir�ess Houvs, ��weekso� hours, and �ours i� ex�ss oi fortv [4�} ha�rs per ��,�e�k or eighk fs l
haurs pee day vn II be bil led at tt�e oMerti m3 rafe.
Papment is due puesuan� t� the agr�ed�o� tffms tn the ,xgeeemen:. Custamsr ack�owledges that egius may
parti€ipate ir� an� retolFl th2 b�fWf'It��FFlC�ALI'w� pl3�la 0€ OtFl�f F3fOtFaIT� with, among others, iks #ravel prov�dees
whgrei n e�lus rna r recerw�e benafits, such as frequent "ier mi!gs o� ather canssderatia� ;or torpar ke t�avel
v�alr�rae. F�s, expesues, and okher �har��s FaF .Me Seraices [.'o nak include sales, use_ ex�ise, ti�alura�de�, or other
ap�!icah�e taxes, tanrs, or duhes. Paymer�� `hat s�ia�� ae due on such amounts, and �nall be tha scle respanssbi�it�
o� Custamer lexcladin� any app�ica�le taxes based an eP!u{' ���_ �nzr.,m�� o. �,�x,�, ,�;i. r�k; :•iir-i Ilu� rmFdiiy�,�r��: n�
issdependent coniraao� raia#'rans�ip betwren eP!us and its personrrelj
U;�Un hP!..4' ::ii-n5}'��". nri U' ,i �JI:IrS'.;�n4 �v 5�•� Vii.C' N�rl Urmrfl, cPl�s shall note�s� Customer by proaider�g one af th9
following farrns o*ac�e�tance:
• �gnad v.ark orderor t:m¢sh�t; or
• Mur54onCrSCf++lct LofT�pl�_Licn .criiiicalc ���N�CC"i� ar
+ Project comp! ekron documen*
[vstomer hasfiwe ;3} tvorking dap�s frarn the campleti�n o° the Senrires or Milestone, as applitahle, to a€tept the
wark p�ormed a� being ao-mplate. 5igning af tl� h1:C, ap�ovirt=_ the timP sheet, ur Cuytc;r.����'y';��.�,r� S{f
respoz�� #o the app�oal reques: w.tnin tha �esig�a:ad rwe j5j wnrkrng day prercad signiFas �usLam�r� atcepta�ze
oft�f hlilest�ne ortrme sMest as�d that Sen,ires ha�,�e beerr perfoer,,ed in actxda�te wRh tFre POP. I� crder :n
r�fuse acsepta�re �°#he Serv�€es, Guatamer �wst �ro�a�de ePius wi�r �tll deka��s :hat srow that Servi€es tl� n�k
�anfo-m ta ,he POP eP�us s�all address such rtantonformance in a kimely naar�nw afld shall tompile a�s attia�
p�an io corte�t an�� deficanties_ TMe ac€eptan�e protess shal! be repaated un#il a!I deficiencies ha�e been resala�
and �� Sen�ices meek tha requFrements cf �he POR. �€oe�tan€e ma�� not be wireGheld due to defects in Servires
tfwt �a not reprasent a m atenal nan-�o nforman« wi#h the req uirements of thn POP
�.nti� [hange to the s[ope a° Serrices or the abligatiaps o-f khe Rarties un�er this P4P sFtall he set Fae#tt i[� a myrtua'14
t�irt•d ;,,i��gr ry,yu�s: signP;1 ty uuii7 �a�: us f�.,-hnngF Rey,,�ssC'� T��� ['�,rirgr �t�sy_i�ti'r�dy t�e il'�3Ft�� h�} r�ll7r'
Party and wi:l des�ribe the �at�re oithe change, t#�e:eason F¢; khe char,ge, and the efreri of thethange an the
stape cf wark, pelwerables andJorthe5chedule. �e Partias ;wiil �e;ohate rn good �aitk� �k�e �har,�es ko tY�e
Serviaes ar�d t:w add>t'sonal cha qes, rf any, requiFed to imp�ement khe Change �eq,xeat.
Sixth Amendment to Fort Worth City Secretary Contract No. 59552 Page 8 of 9
DocuSign Envelope ID: 9A108474-4D25-4B76-A5CC-F25F398CD45D
oou�s��•�=_��,e�aaf �n �e���ecc����nvr�{r-�::�i~�c�A�aoy�.
�� P�a_i IF�=T �aPrl: �= I ���F� P] ��J
���' OF YOR l+lar.y
TIIF.€ P4P ii �I#� 4f f6F[ WOfCII-.ZfLl�3 SL1pp0€C-}.�16378 li atcep�ble. Please s�gn and ratum to 5€eve H�hes at
rexasservic�sMa�taa e rt�e �r�epl�s. tam.
IH wTNtss wHE�kEOF, the dulW aeetha�r�:ed r�preseFztatia�es nf the Vaetizs hereta hawe caused thFs P4� ta be
execube�.
�r�;,�. ���1o�,s - ���%��� �Z
aaW�d �3oE� ��ark 1�ic�a�iel
ya, serMr��s � L1�'�[!L�'�1�}':4��8133�;£f
s���roza May 29, 2024
Sixth Amendment to Fort Worth City Secretary Contract No. 59552 Page 9 of 9
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE:
CODE
2/14/2023 REFERENCE **M&C 23-
NO.: 0061
P TYPE: CONSENT
LOG NAME:
PUBLIC
HEARING:
Page 1 of 3
Official site of the City of Fort Worth, Texas
��RT��+ORTII
_��-
041NFRASTRUCTURE
MULTI-COOP
�
SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements for Information Technology
Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc., and World Wide Technology LLC using Multiple State of
Texas Department of Information Resources, OMNIA Partners and The Interlocal
Purchasing System Cooperative Contracts With a Combined Annual Amount Up to
$11,200,000.00, and Four One-Year Renewal Options with State of Texas Department of
Information Resources and OMNIA Partners in the Amount of $10,000,000.00 for the First
Renewal and $6,200,000.00 for the Remainder Renewals for the Information Technology
Solutions Department
RECOMMENDATION:
It is recommended that City Council to authorize non-exclusive purchase agreements for Information
Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc. and World Wide Technology LLC using Multiple State of Texas
Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System
Cooperative Contract with a combined annual amount up to $11,200,000.00, and four one-year
renewal options with Texas Department of Information Resources and OMNIA Partners in the amount
of $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for the
Information Technology Solutions Department.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use these agreements to purchase
equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc and World Wide Technology LLC. to support the City's information
technology infrastructure. This infrastructure includes equipment and software supporting the City's
servers, data storage, virtual desktop environment, and network and telephone systems. These
agreements will be used to support the refreshes for the equipment that has reached the end of life
cycle as well as new projects for City departments using the following cooperative contracts:
Vendor Co-op Expiration RFO Responses
Date Published Due
Presidio, DIR-TSO-
Netsync and 4167
WWT
Presidio, DIR-TSO-
Netsync and 3763
WWT
Presidio, DIR-TSO-
Netsync and 4299
7/3/2023 12/20/2017 2/5/2018
I /10/2024 9/12/2016 10/13/2016
2/17/2023 3/20/2018 5/4/2018
0/2/2024 1 /12/2018 2/26/2018
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30688&councildate=2/14/2023 5/28/2024
M&C Review
Vendor Co-op Expiration RFO Responses
Date Published Due
WWT and DIR-TSO-
ePlus 4160
Presidio and DIR-TSO- 2�21/2025 2/26/2018 4/9/2018
ePlus 4288
W� DIR-CPO- 1/23/2025 3/15/2019 4/25/2019
4444
Netsync and TIPS 5/31/2023 1/9/2020 2/21/2020
ePlus 200105
W� OMN IA 5/31 /2026 12/1 /2020 1/19/2021
R210407
Page 2 of 3
On September 28, 2021, City Council approved Mayor & Council communication (M&C) 21-
0753 authorizing similar agreements for information technology infrastructure purchases. Due to
several larger projects, Infrastructure refresh, Future City Hall, planned American Rescue Plan
Act spend, and ongoing City growth, additional spending authority is being requested. To avoid any
confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under
Mayor and Council Communication P-12248, 19-0123, 19-0270, 20-0650 and 21-0753.
Approval of this M&C will allow a total of $11,200,000.00 in expenditures for the initial year,
$10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for projects such
as safety and security, new building projects, building upgrades, building renovations and building
expansion projects. These agreements and spending authority will be made available to Radio
Services, Desktop, Hardware and Security divisions to purchase hardware and software for City
departments as requested.
On May 24, 2022 Mayor and Council Communication (M&C) 22-0366 and 22-0367 were approved to
allocate American Rescue Plan Act (ARPA) Subtitle M(Coronavirus State and Local Fiscal Recovery
Funds) to the Information Technology Solutions (ITS) Department providing up to $3,675,000.00 and
$3,595,000.00 in support of infrastructure, data protection initiatives, information security and cyber
security. The Information Technology Solutions Department (ITS) will use these agreements to
purchase equipment and services to support the City's information technology infrastructure based on
initiatives identified in (M&C) 22-0366 and 22-0367.
ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of
the business. No specific contract amount is guaranteed.
PRICE ANALYSIS - The Texas Department of Information Resources Contracts (DIR), OMNIA
Partners (OMNIA) and The Interlocal Purchasing System Cooperative Contracts offer discounted
pricing. Staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. DIR, OMNIA and TIPS Contracts are competitively bid to
increase and simplify the purchasing power of government entities.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
SUCCESSOR LANGUAGE: The City will initially use these contracts to make purchases authorized
by this M&C. The Cooperative Contracts are set to expire on various dates. If the contracts are
extended, this M&C authorizes the City to purchase similar equipment and supplies under the
extended contract. If the contracts are not extended, but DIR, OMNIA and/or TIPS executes new
cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30688&councildate=2/14/2023 5/28/2024
M&C Review
Page 3 of 3
same equipment and supplies under the new contracts. If this occurs, in no event will the City
continue to purchase goods and services under the new agreements past 2027 without seeking
Council approval.
AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue
for a term of 12 months in accordance with approval date of this request. The agreements will renew
on an annual basis thereafter. The renewals do not require specific City Council approval as long as
sufficient funds have been appropriated.
RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement
may be renewed annually for four (4) one-year terms for the same annual amount. The Interlocal
Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount.
The OMNIA Partners may be renewed for three (3) one-year terms the the same annual amount. The
renewals do not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the ITS Capital Projects Funds for the Technology Infrastructure-IT and
the General Fund to support the approval of the above recommendation and exection of the purchase
agreements. Prior to any expenditure being incurred, the Information Technology Services
Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
� ID � ID � Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Valerie Washington (6192)
Kevin Gunn (2015)
Kevin Gunn (2015)
ATTACHMENTS
041NFRASTRUCTURE MULTI-COOP funds availabilitv.pdf (CFW Internal)
FID Template Multi Coop Dec2022.x1sx (CFW Internal)
Form 1295 Certificate 100986599 - NETSYNC.pdf (CFW Internal)
Form 1295 Certificate 100987319 CoFW DIR-TSO-4167 Presidio.pdf (CFW Internal)
Form 1295 Certificate 100987322 CoFW DIR-TSO-3763 Presidio.pdf (CFW Internal)
Form 1295 Certificate 100987323 CoFW DIR-TSO-4299 Presidio.pdf (CFW Internal)
Form 1295 Certificate 100987325 CoFw DIR-TSO-4288-Presidio.pdf (CFW Internal)
Form 1295 Certificate Citv of Ft Worth 2022-96353WWT.pdf (CFW Internal)
Form 1295 Certificate of Interested Eplus.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30688&councildate=2/14/2023 5/28/2024