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CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 13, 2024
Attn: Kevin Lebanik
1536 Hutton Dr
Carrollton, Texas 75006
Re:Contract Renewal Notice
Fort Worth City Secretary Contract No. 60178
BuyBoard Contract 705-23
First Renewal Term (June 1, 2024 May 31, 2025)
The current term of the above-referenced Contract with the City of Fort Worth expires on
May 31, 2024 Pursuant to the terms of the Contract, the Contract could
-year renewal terms. This letter will
memorialize the collective desire of the parties to renew the Contract for its First Renewal Term,
which will begin immediately after the Expiration Date and continue for one year thereafter. All
other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter to the address set forth below acknowledging receipt of the Contract
Renewal Notice.
Please log into PeopleSoft Purchasing to ensure your company information is correct and
up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
__________________________
Sheri Endsley, District Superintendent
817-392-5726
First Renewal of CSC No. 60178 Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
City:
By: ___________________________
Name: Jesica McEachern
Title: Assistant City Manager
Date: ___________________________
Vendor:
By: ___________________________
Name: Kevin Lebanik
Title: Territory Sales Manager
Email: klebanik@harrells.com
Date: ___________________________
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By:___________________________
Name: Dave Lewis
Title: Deputy Director
Park & Recreation Department
Approved as to Form and Legality:
By: _________________________
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0624
Form 1295: 2023-1037843
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:______________________________
Name: Sheri Endsley
Title: District Superintendent
Park & Recreation Department
City Secretary:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 8/8/2023 REFERENCE **M&C 23- LOG NAME:
NO.: 0624
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Page 1 of 3
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
-��
13PCOOP BB 705-23 FIELD
AND TURF IRRIGATION
PRODUCTS LSJ CITY
NO
SUBJECT: (ALL) Authorize the Execution of Non-Exclusive Purchase Agreements with
Multiple Vendors Using Buyboard Cooperative Contract No. 705-23 for Field and Turf
Irrigation Products, Landscaping Products, and Specialty Conditioners/Soils in
a Combined Annual Amount Up to $947,251.00 for the Aviation and Park and Recreation
Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive
purchase agreements with multiple vendors using Buyboard Cooperative Contract No. 705-23 for field
and turf irrigation products, landscaping products, and specialty conditioners/soils in a combined
annual amount up to $947,251.00 for the initial term and authorize two consecutive one-year renewal
options for the same annual amount for the Aviation and Park and Recreation Departments.
I �7 [+'��i�l+'%9 [�]►A
The Aviation and Park and Recreation Departments approached the Purchasing Division to enter into
non-exclusive agreements with the awarded vendors under BuyBoard Contract No. 705-23 for field
and turf irrigation products, landscaping products, and specialty conditioners/soils. Vendors will be
selected according to price and availability. BuyBoard contracts offer fixed discounts. Staff reviewed
the pricing and determined it to be fair and reasonable.
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. Buyboard cooperative contracts have been competitively bid to increase and
simplify the purchasing power of government entities.
Staff from the user-departments identified multiple vendors with which they wanted to enter into an
agreement. Approval of this Mayor & Council Communication authorizes the City to execute
agreements with the following vendors:
Vendor Annual Amount
BWI Companies, Inc. $319,851.00
Ewing Irrigation and Landscape Supply $135,200.00
Gail's Flags & Golf Course Accessories, Inc. $39,000.00
Grand Landscapes & Athletics $10,000.00
Harrell's LLC $10,000.00
Interspec LLC $43,000.00
Longhorn Inc. $11,200.00
Simplot Turf and Horticulture $1,000.00
SiteOne Landscape Supply $353,000.00
Texas Irrigation Supply $5,000.00
http://apps.cfwnet.org/council�acket/mc review.asp?ID=31251&councildate=8/8/2023 5/6/2024
M&C Review
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�Turfcare of Texas �� $20,000.00�
Total $947,251.00
Funding is budgeted in the Other Contractual Services account in the Municipal Airport Fund and in
the PACS Department Rollup within the General Fund and Municipal Golf Fund.
AGREEMENT TERMS - Upon City Council approval the agreements will begin upon execution and
end May 31, 2024 to correspond with the terms of the cooperative contract. The Agreements may be
renewed for up to two additional one-year terms at the City's option. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to
satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
DIVERSITY & INCLUSION - A Business Equity goal is not assigned when purchasing from an
approved purchasing cooperative or public entity.
This will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the General, Municipal Golf and Municipal Airport Funds to support the
approval of the above recommendation and award of the contract. Prior to any expenditure being
incurred, the Aviation and Park and Recreation Departments have the responsibility to validate the
availability of funds.
BQN\\
TO
� nd Department I Account I Project Program � Activity � Budget I Reference #
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference #
ID ID � Year �(Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Reginald Zeno (8517)
Jesica McEachern (5804)
Reginald Zeno (8517)
Dave Lewis (5717)
Jo Ann Gunn (8525)
La'Kita Slack-Johnson (8314)
1295s.pdf (CFW Internal)
13PCOOP BB 705-23 Field Turf Irriqation Prod.pdf (Public)
13PCOOP BB 705-23 Field & Turf Irripation Prod.xlsx (CFW Internal)
BWI Companies 705-23 PARD.pdf (CFW Internal)
Amount
Amount
http://apps.cfwnet.org/council�acket/mc review.asp?ID=31251&councildate=8/8/2023 5/6/2024
M&C Review
Ewinp Irripation and Landscape Supply.pdf (CFW Internal)
FID TABLE BLANK WITH INSTRUCTIONS V2 - Aviation.xlsx (CFW Internal)
Gail s Flaqs Golf Course Accessories. Inc. 705-23 PARD.pdf (CFW Internal)
Grand Landscapes.pdf (CFW Internal)
Grounds Maint 705-23 FID Table PARD 706-23.xlsx (CFW Internal)
Harrell s LLC 705-23 PARD.pdf (CFW Internal)
Interspec LLC 705-23 PARD.pdf (CFW Internal)
Lonqhorn Inc..pdf (CFW Internal)
Simplot Turf and Horticulture 705-23PARD.pdf (CFW Internal)
SiteOne Landscape Supply 705-23.pdf (CFW Internal)
Texas Irriqation Supplv.pdf (CFW Internal)
Turfcare of Texas.pdf (CFW Internal)
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http://apps.cfwnet.org/council�acket/mc review.asp?ID=31251&councildate=8/8/2023 5/6/2024