HomeMy WebLinkAboutIR 9171 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 9171
To the Mayor and Members of the City Council December 15, 2099
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SUBJECT: U.S. POSTAL SERVICE FUNDING
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The purpose of this report is to provide the City Council with data and information concerning the
funding of the postage for the City of Fort Worth. On your agenda today you will find the M&C
Communication 07USPOSTALSERVICE in the amount up to $2,200,009.00 to the United States
Postal Service.
The postage account is managed by the Reprographics Division of the Community Relations
Department. Reprographics disburses the postage funds to the U.S. Postal Service via Pitney
Bowes postage meters. At the end of each month City departments are billed for postage used
through the interdepartmental billing system. Depending on the demand for postage by City
departments approximately $85,000.00 is transferred bi-weekly to the postage meters. The funds
are also used for processing bulk mailings, as well as the replenishment of the Postage Due
account and Business Reply Mail account, which consists of preprinted envelopes for customer
usage to return surveys and other City documents requiring their action.
In Fiscal Year 2008-2009, the mail room processed more than 4,900,000 pieces of out-going mail
and used $2,071,469.00 in postage. The City's postage is used for mailing items such as warrant
notices,jury duty notices, legally mandated public meetings notices, property liens, code
compliance notifications, the collection of revenue through water bills and other notifications
important for City business.
The FY2008-2009 totals for postage expenditures by department were as follows:
DEPARTMENT FY2009 EXPENSE
AVIATION $ 938.00
CMO/MAYOR & COUNCIL $ 13,313.00
CODE COMPLIANCE $ 107,079.00
COMMUNITY RELATIONS $ 13,215.00
CITY SECRETARY $ 64100
ENVIRONMENTAL MGT $ 51,622.00
EQUIPMENT SERV $ 144.00
FINANCE $ 10,037.00
FIRE $ 15,148-00
HEALTH (VITAL STATISTICS) $ 1,041.00
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HOUSING & ECONOMIC DE $ 16,507.00
HUMAN RESOURCES $ 23,197,00
INTERNAL AUDIT $ 93,00
I IT SOLUTIONS $ 341.00
LAW $ 18,096.00
LIBRARY $ 31,975.00
MUNICIPAL COURT $ 192>339,00
PARKS & C M U I`1 Y SV $ 11,958,00
PLANNING & DEVELOPMENT $ 73,484-00
POLICE 69,89100
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INFORMAL REPORT TO CITY COUNCIL MEMBERS No, 9171
To the Mayor and Members of the City Council December 15, 2009
Page 2 of 2
SUBJECT: U.S. POSTAL SERVICE FUNDING
ISIS
PUBLIC EVENTS $ 2,834.00
TPW $ 46,320.00
WATER $ 1,339,252.00
TOTAL POSTAGE COST $ 2,071,469.00
The increase in funds requested, in comparison to last year's M&C, is due to the rise in pieces of
mail processed, as well as adjusting for the postage rate increase effective May 11, 2009.
The Council's approval of the aforementioned M&C Communication authorizing the amount up to
$2,200,000.00 to the United States Postal Service for postage from December 16, 2009 to
December 15, 2010, will ensure continued support of business conducted by City departments
through the mail room.
Also on the agenda for council consideration is M&C Communication 13P09-
0269DATAPROSEAG, authorizing a contract with Data Prose, Inc. to provide utility bill printing
and mailing services. If the contract is authorized and after successful transition of printing and
, mailing services to Data Prose, Inc., the Reprographics Division of the Community Relations
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� department will cease mailroom services and no fees for postage will be owed to this account.
Authorization is requested in the amount up to $2,200,000 to ensure timely delivery of water utility
bills during the transition period.
If you have any questions or comments regarding this topic, please call Vanessa Ruiz Boling,
CoWFi l Lions Director, at 817.392.7534.r
City Manager
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