HomeMy WebLinkAboutContract 55178-A1CSC No. 55178-A1
AMENDMENT No . 1
TO CITY SECRETARY CONTRACT No. 55178
WHEREAS, the City of Fort Worth (CITY) and Downtown Fort Worth
Initiatives, Inc., (DFWII) made and entered into City Secretary Contract
No. 55718, (the AGREEMENT) which was authorized by M&C 20-0145 on the 7tn
day of April, 2020 in the amount of $1,000,000.00; and
WHEREAS, the AGREEMENT involves design services for the following
project:
Heritage and Paddock Park Improvements, CPN CO2471; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
AGREEMENT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and DFWII, acting herein by and through their duly
authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Section I of the AGREEMENT is amended to include the additional design
services specified in proposal attached hereto and incorporated herein.
The cost to City for the additional design services to be performed by
DFWII, which was authorized by M&C 24-0229 totals $400,000.00. (See
Attached Funding Breakdown Sheet, Page -4-)
2.
Section III of the CONTRACT is amended to provide for an increase in
the fee to be paid to DFWII for all work and services performed under the
AGREEMENT, as amended, so that the total fee paid by the City for all work
and services shall be an amount up to $1,400,000.00.
OFFICIAL RECORD
CITY SECRETARY
3. FT. WORTH, TX
All other provisions of the Agreement, which are not expressly amended
herein, shall remain in full force and effect.
City of Fort Worth, Texas Heritage and Paddock Park Improvements
License Agreement Amendment Template CO2471
Revision Date: 12/08/2023
Page 1 of 4
EXECUTED and EFFECTIVE as
designated Assistant City Manager.
APPROVED:
City of Fort Worth
op(�
Jesica McEachern
Assistant City Manager
DATE: May 31, 2024
a9vopp
ATTEST:
vaa° �ORt�yo9�d
°o ~' °'' o
�
a�
YaonFX b5bg4
Jannette Goodall
City Secretary
APPROVAL RECOMMENDED:
of the date subscribed by the City's
KC
Richard Zavala
Director, Park & Recreation Department
Contract Compliance Manager:
Downtown Fort Worth
Initiatives, Inc.
An�Tak (Mav 16.202412:03 CDT)
Andrew M. Taft
President
DATE: May 16, 2024
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Scott Penn
Sr. Capital Projects Officer
APPROVED AS TO FORM AND LEGALITY:
Douglas Black (May 30, 202411:29 CDT)
Douglas W. Black
Sr. Assistant City Attorney
City of Fort Worth, Texas
License Agreement Amendment Template
Revision Date: 12/08/2023
Page 2 of 4
M&C No.#: 24-0229
M&C Date: _March 19, 2024
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Heritage and Paddock Park Improvements
CO2471
City of Fort Worth, Texas Heritage and Paddock Park Improvements
License Agreement Amendment Template CO2471
Revision Date: 12/08/2023
Page 3 of 4
FUNDING BREAKDOWN SHEET
City Secretary No. 55178
Fund Dept ID Account
34014 0800450 5330500
34014 0800450 5330500
Total:
Amendment No. 1
CF2 -
Project
CF1-
Bond
ID
Activity
Reference
CO2471
C04930
9999
CO2471
C04930
999
Amount
1,000,000.00
400,000.00
$1,400,000.00
City of Fort Worth, Texas heritage and Paddock Park Tr^.provenents
License Agreement Amendment Template CO2L71
Revision Date: 12/08/2023
Page 4 of 4
M 0
to Melissa Konur
from Melissa Erikson
re Additional Services - Street revised
date March 8, 2024
The City has requested additional traffic scope and a 95% street submittal be added to the
scope. A verbal authorization has been given to the team to begin the additional 30% scope
efforts but a contract modification will be needed as the existing project contingency will not
cover the additional 30% effort nor the following street submittals. A summary of the
associated scope and the fee follows:
3.1130% CDs Additional Scope
Signal design for 6 intersections have been added to the project:
• Group A— N. Houston and W. Weatherford, N. Houston and W. Belknap, Commerce
and E. Belknap, and Commerce and E. Weatherford
• Group B — Main St and Weatherford, Throckmorton and Belknap.
DeShazo will research existing conditions and review background information and develop
plans and specifications for traffic signal poles, detectors, conduit runs, wiring, and signal
head types and locations; and for street light poles, conduit runs, wiring, and light types and
locations. The MIG team will update the project schedule and the previous 30% set to
incorporate DeShazo's traffic study and changes related to traffic signalization and changes
to the LOW/project. After City and DFWI review of the revised 30% streetscape plans, the
MIG team will also respond to consolidated review comments to be included with the City's
submittal of 30% drawings to TxDOT; drawings will not be revised based on the resubmittal
comments prior to TxDOT submittal.
Tasks 3.2 60%, 3.4 90%, and 3.5 100% are updated to now include the above traffic signal
and street lighting scope incorporation.
3.7 95% CDs Construction Documents [new task, to be completed sequentially]
Upon approval of the 90% plans and written authorization, the MIG Team will prepare 95%
construction plans as follows:
PLANNING I DESIGN I COMMUNICATIONS I M A N A G E M E N T I SCIENCEI TECHNOLOGY
815 SW 2nd Avenue, Suite 200 • Portland, OR 97204 • USA • 503-297-1005 FAX 503-297-3195 • www.migcom.com
Offices in: California • Colorado • Oregon • Texas Washington
• Final draft construction plans (95%), including iSWM Construction Plan and specifications
shall be submitted to the City per the approved Project Schedule.
• Final iSWM Checklist in accordance with the current iSWM Criteria Manual for Site
Development and Construction.
• The MIG Team shall submit 95% documents to the City. Each plan sheet shall be stamped,
dated, and signed by the associated professional registered in the State of Texas.
• Prepare Erosion Control and submit as part of the Grading permit submission. The Urban
Forestry Plans are the landscape plans.
It is assumed that:
• PDFs of drawings and specifications will be delivered for each package and uploaded to the
project folder in eBuilder.
• Team fee does not include associated reimbursable expenses such as copies/prints; courier
or reproduction services; mileage/parking; travel/lodging/meals; etc. These will be billed at
Net Cost x 1.15.
Fee:
The following table outlines the associated efforts with the above scope changes based on
ongoing conversations. For MIG, HZ, and KGM, fee is included for efforts above the existing
contracted scope amount based on additional submittals and the addition of traffic
signalization (30% and new 95%) and for the additional coordination related to traffic
signalization in the 60% and 90% submittals. Cost estimator (Construction Cost
Management, Inc — CCM) has been added to the team as noted. Combined add services
totals $340,499. This exceeds our existing contingency so a contract modification will be
needed; see the second table for additional information on contingency use to date.
MIG. Inc.
Contingency: 03-06-2024
STREET ADDITIONAL WORK
MIG
HZ KGM CCM (cost estimators) DeShazo
30% Street Additional Scope -
package and PM
$15,000
$31,000 $19,650 $35,500
Research and Background Info
$1,500
Traffic Design A Intersections
$20,000
Traffic Design B Intersections
$8,000
Coord on Agency Communications
$6,000
60%
submittal package and PM
$3,000
$2,750 $17,932 $63,000
Traffic Design A Intersections
$40,000
Traffic Design B Intersections
$20,000
Coord on Agency Communications
$3,000
90%
submittal package and PM
$3,000
$2,750 $10,178 $45,000
Traffic Design A Intersections
$30,000
Traffic Design B Intersections
$12,000
Coord on Agency Communications
$3,000
95%
NEW submittal package and PM
$13,175
$8,250 $3,000 $8,564 $21,000
Traffic Design A Intersections
$12,000
Traffic Design B Intersections
$6,000
Coord on Agency Communications
$3,000
100%
submittal package and PM
$3,000
$2,750 $14,000
Traffic Design A Intersections
$10,000
Traffic Design B Intersections
$4,000
Intersection Lighting Design
$18,000
$37,175 $47,500 $3,000 $56,324 $196,500
GRAND TOTAL $340,499
MIG, Inc. 3
The following summarizes contingency use to date and the need for additional contingency
to address the 30% set (along with future submittals).
MIG Contract
Budget
Invoiced to Date
Balance Remaining
Contingency Available
Parks Contingency
$ 227,218.00
$60,459.59
$ 166,758.41
$ 166,758.41
Subtotal
$ 876,413.00
$ 295,444.33
$ 580,968.67
Street Contingency
$ 171,538.00
$81,315.59
$ 90,222.41
$ 90,222.41
Subtotal
$ 612,587.00
$ 255,697.34
$ 356,889.66
Total
$ 1,489,000.00
$ 256,980.82
Contingency Authorized And Invoiced Above
Park Contingency Street Contingency
Park - additional Sundance Square
stakeholder mtg
Invoiced 6/2021
$ 1,610.00
$1,610.00
$ -
$1,610.00
Park - sketch and grading studies of
Canopy Walk and Hinge
Invoiced 1/3/2022
$ 3,903.75
$3,903.7S
$
$3,903.75
Park- Charles Birnbaum
Invoiced 4/8/2022
$ 1,218.75
$1,218.7S
$
$1,218.75
Park - site visit
Invoiced 7/1/2022
$ 9,66S.59
$9,665.59
$
$9,665.59
Street -site visit
Invoiced 7/1/2022
$ 9,193.09
$9,193.09
$
$9,193.09
Street- supplement survey
Invoiced 9/30/2022
$ 1,357.50
$1,357.50
$
$1,357.50
Park -Charles Birnbaum review
Invoiced 9/30/2022
$ 2,482.50
$2,482.50
$
$2,482.50
Street- supplement survey
Invoiced 10/26/2022
$ 2,400.00
$2,400.00
$
$2,400.00
Street- supplement survey
Invoiced 4/5/2023
$ 2,400.00
$2,400.00
$
$2,400.00
Street - SUE
Invoiced 5/30/2023
$ 4,750.00
$4,750.00
$
$4,750.00
Street -traffic study
Invoiced 8/21/2023
$ 20,700.00
$20,700.00
$
$20,700.00
Street - SUE
Invoiced 8/24/2023
$ 24,850.00
$24,850.00
$
$24,850.00
Park- additional renderings
Invoiced 10/16/2023
$ 5,074.00
$5,074.00
$
$5,074.00
geotech ($33,825 park, $5850 street)
Invoiced 10/16/2023
$ 33,825.00
$33,825.001
$
$33,825.00
geotech ($33,825 park, $5850 street)
Invoiced 10/16/2023
$ 5,850.00
$5,850.00
$
$5,850.00
Park- additional renderings
Invoiced 3/8/2024
$ 2,365.00
$2,365.00
$
$2,365.00
Park -CFW E-Builder training
Invoiced 3/8/2024
$315
$315.00
$
$315.00
Street -remaining traffic study
Invoiced 3/8/2024
$ 9,500.00
$9,500.00
$
$9,500.00
Street -CFW E-Builder training
Invoiced 3/8/2024
1 $315
$315.00
$
$315.00
Subtotal
$ 141,775.18
$60,459.591
$81,315.59
Contingency Authorized But Not Yet Invoiced
Remaining Contingency
Street -remaining SUE work
Park -TxDOT training
Subtotal
Contingency Needs*
Remaining Contingency
Park Contingency Street Contingency
$ 166,758.41 $ 90,222.41
Park Contingency Street Contingency
$ 164,238.41 $ 65,622.41
Additional Studies Requested
30% street additional scope
1
$ 101,150.00
$ (35,527.59)
60%street submittal additional coord, traffic, and cost
$ 86,682.00
$ (122,209.59)
90%street submittal additional coord,traffic, cost est
$ 60,928.00
$ (183,137.59)
95% street submittal -all
$ 53,989.00
$ (237,126.59)
100%street submittal addtl coord, traffic
$ 19,750.00
$ (256,876.59)
MIG. Inc.
0 MA
April 23, 2024
Attn: Scott Penn
Parks and Recreation
City of Fort Worth
Fort Worth, TX 76196
Dear Scott:
Downtown
Fort Worth, Inc.
Please accept this letter as a request to allocate the remaining amount of the 2014 City Bond
allocation to the Heritage and Paddock Park project for the additional signal work for the
pedestrian streetscape improvements.
This additional request for approximately $400K is to offset the request for new signals at Belknap
and Weatherford Streets between Commerce and Throckmorton Streets.
We appreciate the City's partnership with the Heritage and Paddock Park project.
Sincerely,
Mel;ssa Konur
Planning Director
Cc: Andy Taft, Brandi Ervin
777 Taylor Street, Suite 100 1 Fort Worth, TX 1 76102 1 817-870-1692 1 dfwi.org
4/8/24, 8:49 AM
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 3/19/2024 REFERENCE
NO..
CODE: C TYPE
Official site of the City of Fort Worth, Texas
FORTWORTIl
**M&C 24- LOG NAME: 80DFWI AMENDMENT 1 -
0229 HERITAGE DESIGN WORK
CONSENT PUBLIC NO
NO
SUBJECT: (CD 9) Authorize the Execution of Amendment No. 1 to a License Agreement
with Downtown Fort Worth Initiatives, Inc., City Secretary No. 55178, for Additional Design
Related Costs Associated with the Heritage and Paddock Park Development in the
Amount of $400,000.00 (2014 Bond)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 1 to a License
Agreement with Downtown Fort Worth Initiatives, Inc., City Secretary No. 55178, for additional design
related costs associated with the Heritage and Paddock Park development in the amount of
$400,000.00.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of
Amendment No. 1 to City Secretary Contract (CSC) No. 55178 with Downtown Fort Worth Initiatives,
Inc. (DFWII), in the amount of $400,000.00 for additional design services related to the Heritage and
Paddock Park Improvements.
Heritage Park, established in 1975, is a Lawrence Halprin design and is located on the bluff
overlooking the confluence of the Clear and West Forks of the Trinity River. The park was closed in
2007 due to concerns regarding condition and safety. In response to a community effort led by Ruth
Carter Stevenson to reopen the Plaza in 2009, the City Council adopted a resolution expressing the
intent to collaborate with a variety of public and private partners in formulating schematic design
recommendations for the restoration and improvement of Heritage Plaza and; and, as financial
resources permit, in implementing such recommendations. (Resolution No. 3768-07-2009).
On May 17, 2011, Informal Report 9384 provided the Council an update on efforts by City staff, in
cooperation with various stakeholders represented on the Heritage Park Steering Committee, to
restore Heritage Plaza. In that report, Council was updated on necessary steps leading to the
restoration of Heritage Plaza.
Since May 2011, City staff and DFWII, through a series of License Agreements (City Secretary
Contract Nos. 42630 and 45260), have overseen the completion of a series of preliminary studies
and analyses intended to inform final design for the restoration of Heritage Plaza. During this time,
DFWII engaged in private fundraising efforts to provide funding for the final design of the
improvements. The private financial contributions to the project to date total $1,070,000.00.
In 2013, DFWII issued a Request for Proposal (RFP) for final design and selected a partnership of
Studio Outside and Bennett, Benner and Partners to lead this effort.
The 2014 Bond Program included $1.5 million for design work for the restoration of Heritage
Plaza. The full amount of Heritage Park bond authorization was appropriated in September of 2015
(Ordinance 21920-09-2015).
On June 17, 2015, by Resolution No. 2015-6, TIF No. 3 authorized funding for the renovations in an
amount up to $1,000,000.00, given to DFWII for assistance in administering the design contract.
On August 18, 2015 the City and DFWII entered into a License Agreement (City Secretary
Contract No. 46944) to provide DFWII and its consultant with access to Heritage Plaza for the
purpose of preparing design and construction documents. In October 2015, the City Council
authorized an amendment to that agreement, waived permitting and construction related fees, and
apps.cfwnet.org/counciI_packet/mc_review.asp?ID=31936&counciIdate=3/19/2024 1/3
4/8/24, 8:49 AM
M&C Review
authorized use of the 2014 Bond Funds toward the restoration costs (M&C G-18595; CSC 49644-
A1). Although bond funds were approved for use, they were not expended, and the agreement
regarding their potential use has expired.
Since 2015, design and construction documents have been secured for the restoration of the plaza;
however, during this phase it was determined that future success must include integral improvements
to increase and provide improved access to and within Heritage Park. From 2016 to 2019, DFWII
explored options to increase and improve access to Heritage Park, to better connect it with the
adjacent Paddock Park, and to make the parks more user-friendly. Preliminary concepts include the
following:
Improve pedestrian and vehicular access around Tarrant County Courthouse and North Main
Street;
Strengthen the visual and physical connection between Heritage Plaza and Tarrant County
Courthouse via Paddock Park;
Improve access from Heritage Park Plaza to the Trinity River via a grand stair case and accessible
tree canopy walk; and,
Strengthen the connection between Heritage Park, Sundance Square, General Worth Square, and
the Fort Worth Water Gardens via Houston Street.
Over the past year, DFWII has explored funding options for these preliminary design concepts and
has determined that funding will come from a combination of private and public sources. Feedback
from private donors indicated overall support but a need for more specific information on project
sequencing, timing, and cost. The $1,000,000.00 of 2014 Bond Program funding was identified for
"Heritage Park Redevelopment" and will be used to match private dollars to pay a qualified design
team to produce conceptual design documents through an extensive public engagement process,
develop reliable construction cost estimates, and produce greater detail on timing and sequencing.
The design costs will be capitalized as part of the completed construction project and are therefore
eligible expenditures of bond funds.
On April 7, 2020 (M&C 20-0145) Council authorized execution of a license agreement (City Secretary
No. 55178) with Downtown Fort Worth Initiatives, Inc. (DFWII) for access to Heritage and Paddock
Parks, related records, and to procure design services for Heritage Park Redevelopment. The
Agreement provides for City funding toward design costs in the amount of $1,000,000.00 from the
2014 Bond Program. DFWII, with the support of the private funding partners, will match the public
contribution and procure design services through a public notice. DWFII will charge a 3\%
administrative fee which will be paid by the privately contributed funds. In February 2021 DFWII
entered into a professional services agreement with Moore, lacofano, and Goltsman, Inc. (MIG), in
the amount of $1,489,001.00, for a project generally described as Heritage Park and Paddock Park
Improvements and Associated Pedestrian and Streetscape Improvements.
By approving this M&C, the City Council will determine that the design and construction documents
for Heritage and Paddock Parks, along with the design for enhancements along the street frontages
of both parks, align with the objectives of the Heritage Park Redevelopment project as outlined in the
bond booklet and ratified by voters in 2014.
The project is located in COUNCIL DISTRICT 9
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, of the 2014 Bond Program Fund for the Heritage Park project to support approval of the
above recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Park & Recreation Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity
ID ID
FROM
Fund Department Account Project Program Activity
ID ID
Budget Reference # Amount
Year (Chartfield 2)
Budget Reference # Amount
Year (Chartfield 2)
apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31936&counci (date=3/19/2024 2/3
4/8/24, 8:49 AM
M&C Review
Submitted for Citv Manaqer's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jesica L. McEachern (5804)
Dave Lewis (5711)
Scott Penn (5750)
1295 - DFWI 2-7-24.pdf (CFW Internal)
80DFWI AMENDMENT 1 - HERITAGE DESIGN WORK funds availabilitv.pdf (CFW Internal)
80DFWI Amendment 1 - Heritaae Desian Work.xlsx (CFW Internal)
Canopy Walk concept image - including forecourt.pdf (CFW Internal)
apps.cfwnet.org/counci I_packet/mc_review.asp? I D=31936&counci ddate=3/19/2024 3/3