HomeMy WebLinkAboutContract 60034-A260034-A2
AMENDMENT NO.2
TO CITY OF FORT WORTH CONTRACT 60034
This Amendment is entered into by and between the City of Fort Worth ("City"), and
Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms
("Vendor"). City and Vendor may be referred to individually as a Party and collectively as the
Parties.
WHEREAS, on August 31, 2023, the Parties entered into City Secretary Contract 60034
for Vendor to provide uniforms and accessories for City departments ("Agreement");
WHEREAS, the most recent renewal is set to expire on May 31, 2025;
WHEREAS, on April 3, 2024, the Parties amended the Agreement to incorporate
$132,000.00 spending authority; and
WHEREAS, the Parties now wish to amend the Agreement to incorporate additional
spending authority to allow for the purchase of uniforms for the City's Fire Department.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
Paragraph 4, the Compensation provision of the Agreement, shall be deleted in its entirety
and amended to read as follows:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and
in accordance with the provisions of this Agreement. Total payment made under
this Agreement shall not exceed six hundred thirty-two thousand dollars
($632,000.000). Vendor shall not provide any additional items or services or bill
for expenses incurred for City not specified by this Agreement unless City requests
and approves in writing the additional costs for such services. City shall not be
liable for any additional expenses of Vendor not specified by this Agreement unless
City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and
shall have the same effect as anoriginal.
(signature page follows)
(remainder of this page intentionally left blank)
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:Dana Burghdoff(Ma Q, 2024�21:15 CDT)
Name: Dana Burghdoff
Title: Assistant City Manager
Date: May 30, 2024
APPROVAL RECOMMENDED:
ByJ s Davis (May 29, 202409:58 CDT)
Name: Jim Davis
Title: Fire Chief
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By:
Name: Jannette Goodall
Title: City Secretary
Vendor:
Impact Promotional Services, LLC dba Got
You 7armm:
ork Wear U iforms
By:honda Hatr'vey
Title: Director of Sales & Operations
Date: May 23, 2024
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
ByF,M y (May 28, 2024 13:43 CDT)
Name: Brenda Ray
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
Name: Andrea Phillips
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0375 (approved on May 14, 2024)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND
Create New From This M&C
DATE: 5/14/2024 REFERENCE
NO..
CODE: P TYPE:
FORTIVORTIll
**M&C 24- LOG NAME: 13P AMEND MC 23-0623
0375 FIRE UNIFORMS KQ FIRE
CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize Amendment to City Secretary Agreement 60034 with Impact Promotional
Services, LLC dba Got You Covered Work Wear & Uniforms Using BuyBoard Contract No.
670-22 to Increase the Authorized Amount by $500,000.00 for a New Contract Amount Up
to $632,000.00 and a Combined Authorized Amount Up to $1,143,750.00 for All Non -
Exclusive Agreements for City Departments
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract 60034
with Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms using BuyBoard
contract no. 670-22 to increase the authorized amount by $500,000.00 for a new contract amount up
to $632,000.00 and a combined authorized amount up to $1,143,750.00 for all non-exclusive
agreements for City departments.
DISCUSSION:
On August 8, 2023, City Council approved Mayor and Council Communication (M&C) 23-0623 for non-
exclusive agreements with Impact Promotional Services, LLC dba Got You Covered Work Wear &
Uniforms, Maxari, and Galls, LLC using BuyBoard Cooperative Contract No. 670-22 in a combined
annual amount up to $643,750.00 for the purchase of uniforms and accessories for the Water, Park
and Recreation, and Neighborhood Services Departments.
On January 26, 2024, The Fire Department approached the Purchasing Division to increase the
agreement with Impact Promotional Services, LLC dba Got You Covered Work Wear & Uniforms by
$500,000.00 for a new agreement amount up to $632,000.00 for this vendor and a total aggregate
amount up to $1,143,750.00 for all of the above -listed non-exclusive agreements. The increase to this
agreement will be used for the purchase of fire uniforms for the Fire Department.
Department
Current Annual
New Annual
Amount
Amount
Water
$430,000.00
$430,000.00
Park and Recreation
$75,000.00
$75,000.00
Neighborhood Services
$10,000.00
$10,000.00
25\% Purchasing
$128,750.00
$128,750.00
Contingency
Fire
$0.00
$500,000.00
Total
$643,750.00
$1,143,750.00
The increase approved through this M&C will only be utilized by Impact Promotional Services, LLC
dba Got You Covered Work Wear & Uniforms.
Funding is budgeted in the Fire Department Rollup within the General Fund for the Fire Department.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - The current term of this Agreement will expire on May 31, 2024.
RENEWAL TERMS: The contract may be renewed for up to one (1) successive one-year term up
to the maximum amount allowed. This action does not require specific City Council approval provided
that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal
term.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure
being incurred, the Fire Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Dana Burghdoff (8018)
Reginald Zeno (8517)
Jim Davis (6801)
Jo Ann Gunn (8525)
Karen Quintero (8321)
13P 13P AMEND MC 23-0623 FIRE UNIFORMS KQ FIRE.docx (CFW Internal)
3P 13P AMEND MC 23-0623 FIRE UNIFORMS KQ FIRE.xlsx (CFW Internal)
FID Table BuvBoard Impact Promo dba Got You Covered.xlsx (CFW Internal)
Form 1295 Certificate 101173759 FtWorth-670-22.pdf (CFW Internal)
SAM.00v - Impact Promotional Services - 3.8.24.pdf (CFW Internal)
SOS Impact Promotional Services 3.25.24.pdf (CFW Internal)