HomeMy WebLinkAboutContract 56223-A8R3Eighth Amendment and Third Renewal to Fort Worth City Secretary Contract No. 56223 Page 1 of 2
EIGHTH AMENDMENT AND THIRD RENEWAL TO
FORT WORTH CITY SECRETARY CONTRACT NO. 56223
This Amendment and Renewal is entered into by and between the City of Fort Worth
(hereafter “City"), and Robert Half, Inc.("Vendor"). City and Vendor may be referred to
individually as a “Party” and collectively as the “Parties”.
WHEREAS, on June 1, 2021, the Parties entered into City Secretary Contract 56223 for
Vendor to provide City with temporary staffing services ("the Agreement");
WHEREAS, the Agreement was recently amended to increase the annual compensation
amount by $285,000.00 for a new annual amount of $885,000.00 (Mayor and Council
Communication No. 23-0065, 2/14/23);
WHEREAS, it is the collective desire of both Parties to amend the Agreement to add one
final renewal term, as authorized by City Council on May 21, 2024 (Mayor and Council
Communication No. 24-0442); and
WHEREAS, the Parties have agreed to extend the term for a one-year renewal term as
described below.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein
by and through their duly authorized representatives, agree to the following terms, which amend
the Agreement as follows:
1.Paragraph 5 of the Agreement, related to Term, is hereby deleted and its entirety
and will now read as follows: “The term of this Agreement shall be for one year
beginning on June 1, 2021 and ending on May 31, 2022. City shall be able to renew
this Agreement for three (3) one-year renewal options by written agreement of the
Parties.”
2. This Agreement is hereby renewed for its Third Renewal Term, effective June 1,
2024, and expiring on May 31, 2025.
3.Allother terms, provisions, conditions,covenants,andrecitals of theAgreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By:
Date:
Na e: avid Cooke
City Manager
6/3/zl;?f
Approval Recommended:
lh,_ By: Reginald Zeno (May 30, 202413:13 CDT)
Name: Reginald Zeno
Title: Chief Financial Services Officer
ATTEST:
By: 'f,,.w_f �
Name: Jannette Goodall
Title: City Secretary
VENDOR: Robert Half, Inc.
By: Name: Jack Batchelor
Title: Managing Vice President
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: John Samford (May 30, 2024 12:55 CDT)
Name: John Samford
Title: Assistant Finance Director
Approved as to Form and Legality:
By:
Name: Jessika J. Williams Title: Assistant City Attorney
Contract Authorization:
M&C: 24-0442 (5/21/24)
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 5/21/2024 REFERENCE **M&C 24-
NO.: 0442
13P AMEND ROBERT HALF
LOG NAME: TEMPORARY STAFFING JJ
CITY
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Amendment to the Agreement with Robert Half, Inc. Using Houston-
Galveston Area Council Cooperative Contract TS06-21 for Temporary Staffing to Add an
Additional Renewal Term in an Annual Amount Up to $885,000.00 forAll City Departments
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the agreement with Robert Half,
Inc. using Houston-Galveston Area Council Cooperative Contract TS06-21 for temporary staffing to
add an additional renewal term in an annual amount up to $885,000.00 for all City Departments.
DISCUSSION:
The purpose of this M&C is to authorize the City to amend City Secretary Contract (CSC) 56223
(Agreement) with Robert Half, Inc., using Houston-Galveston Area Council Cooperative Contract
TS06-21 to add an additional term beginning June 1, 2024, and ending on May 31, 2025, in an
amount up to $885,000.00.
On August 26, 2021, the City entered into City Secretary Contract 56223 with Robert Half Inc. (prior
name, Robert Half International, Inc.) using Houston-Galveston Area Council (HGAC) Cooperative
Purchase Agreement TS06-21 for temporary staffing services in an annual amount up to $100,000.00.
On August 23, 2022, the City Council approved Mayor and Council Communication (M&C) 22-0608 to
increase the annual amount by $500,000.00 for a new total annual amount up to $600,000.00 and
authorize one one-year renewal option.
On February 14, 2023, the City Council approved M&C 23-0065 to increase the annual amount by
$285,000.00 for a new total annual amount up to $885,000.00 for each term.
This agreement provides temporary staff that support day-to-day departmental needs as well as
various ongoing projects including the Public Safety Payroll Solution project for the Financial
Management Services Department, Police Department, and Fire Department. The length of
assignments varies from a few weeks to several months.
The current term of the HGAC Cooperative Purchase Agreement was set to expire on May 31, 2024.
However, HGAC extended the term until May 31, 2025. The City's Agreement is set to expire on May
31, 2024, but staff approached the Purchasing Division to extend the City's agreement to align with the
cooperative contract's expiration date. The extended term will allow City departments to continue to
use temporary staff to support City needs. The maximum amount allowed under this agreement
citywide will be up to $885,000.00; however, the actual amount used will be based on the needs of the
departments and the available budget.
State law provides that a local government purchasing an item under a cooperative purchasing
agreement satisfies competitive bidding requirements. HGAC Cooperative Contract TS06-21 was
competitively bid to increase and simplify the purchasing power of local government entities across the
State of Texas.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the participating departments' operating and capital funds to support
the approval of the above recommendation and execution of the agreement. Prior to any expenditure
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being incurred, the participating departments have the responsibility to validate the availability of
funds.
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Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year I IChartField 2) I
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (ChartField 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Reginald Zeno (8517)
Reginald Zeno (8517)
Jo Ann (8525)
Juby Jacob (8066)
Signature: �� %� ��- Signature: � uJ�,a�
Email: Ronald.Gonzales@fortworthtexas.gov Email: Elisa.Winterrowd@fortworthtexas.gov