HomeMy WebLinkAboutContract 57711-R2Second Renewal of Agreement Page 1 of 2
Shield Engineering Group, PLLC.
CITY OF FORT WORTH
SECOND RENEWAL OF AGREEMENT
WHEREAS, this Second Renewal of Agreement is between the City of Fort Worth,
(“CITY”), and Shield Engineering Group, PLLC. (“ENGINEER”); and
WHEREAS, CITY and ENGINEER entered into that certain agreement for Engineer
to perform Water/Sanitary Sewer Capital Project Management Services (“AGREEMENT”)
(City Secretary #57711; M&C 22-0396); and
WHEREAS, CITY and ENGINEER executed Renewal No. 1 to the AGREEMENT
on August 1, 2023 as provided for by M&C 22-0396; and
WHEREAS, the AGREEMENT was amended to add a second renewal period (M&C
23-0494, June 13, 2023); and
WHEREAS, CITY and ENGINEER desire to execute Renewal No. 2 to the
AGREEMENT as provided for by M&C 23-0494; and
WHEREAS, funding for this renewal is available as shown on the attached funding
sheet.
NOW, THEREFORE, it is agreed by the CITY and ENGINEER as follows:
Article I
The AGREEMENT is hereby renewed for a second term as described therein.
Article II
The ENGINEER’s compensation for this renewal shall remain $307,320.00, as
specified in the AGREEMENT.
Second Renewal of Agreement Page 2 of 2
Shield Engineering Group, PLLC.
EXECUTED and EFFECTIVE as of the date subscribed by the City’s designated Assistant
City Manager.
APPROVED: ENGINEER:
City of Fort Worth Shield Engineering Group, PLLC.
Fernando Costa Jean – Marie Alexander, P. E.
Assistant City Manager Chief Operating Officer
DATE: _______________ DATE: _________________
APPROVAL RECOMMENDED:
Chris Harder, P.E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY:
M&C: 23 - 0494
Date: June 13, 2023
Douglas W. Black Form 1295: N/A
Assistant City Attorney
ATTEST:
Jannette S. Goodall
City Secretary
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting
requirements.
_______________________________
Tony Sholola, P.E.
Assistant Water Director
DATE: _________________
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Professional Services InvoiceProject Manager:SummaryProject:Water/Sanitary Sewer Capital Proj Management ServicesCity Project #:N/APO #FW060-00000City Sec Number:57711-R2Supplier Instructions:Fill in green cells including Invoice Number, From and To Dates and the included worksheets.Company Name:When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to theConsultant folder within Project's folder.Consultant's PM:Jean-Marie Alexanderemail:Supplier Invoice #:20220202.02-09Office Address:Payment Request #:Telephone:Service Date:FromFax:Service Date:ToInvoice Date:Remit Address:Project IDPO Budget WaterSanitary Sewer WaterSanitary Sewer WaterSanitary Sewer WaterSanitary Sewer102785$44,588.00 $23,933.00 $20,655.00 104973$87,780.00 $46,200.00 $41,580.00 103500$26,620.00 $14,315.00 $14,315.00 104325$20,333.00 $12,575.00 $7,758.00 105064$125,989.00$78,750.00$47,239.00 Totals This Invoice$305,310.00$175,773.00$131,547.00$307,320.00ACH/ P.O. Box 470636, Fort Worth, Tx 76147Total PO Charges to DateTony ShololaShield Engineering Group, PLLCaccounting@shield-engineering.com1600 West 7th Street, Suite 400817-810-0696Percent Spent Remaining BalanceOverall Percentage Complete:Total Current Invoice (Water & Sewer):2022 Bond Yr 3 Contract 1916"- 42" C1 WM Dwntwn ReplProject NameSS Rehab 113SS Rehab 121W/SS REPL Contract 2021 WSM-C
ATTACHMENT "A"
Scope for Project Management Services for Water Department Capital Delivery
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
OBJECTIVE
The objective is to provide water and sanitary sewer capital project management and
administrative support, from design through construction, as an extension to City staff. The
tasks outlined below are examples of duties that may or may not be required to assist the
City depending on the complexity and completeness of the projects that are assigned.
WORK TO BE PERFORMED
Task 1. Assist in Procurement of Design Consultants (Water Department Capital Delivery
Projects)
Task 2. Manage Project Design Process (Water Department Capital Delivery Projects)
Task 3. Manage Right of Way Acquisition Process (Water Department Capital Delivery·
Projects)
Task 4. Manage Utility Relocation Process (Water Department Capital Delivery Projects)
Task 5. Manage Project Construction Process (Water Department Capital Delivery
Projects)
Task 6.Close Project (Water Department Capital Delivery Projects)
Basic Assumptions
21
• This scope assumes these services will be required by the City for approximately
120 n months or 1560 hours of effort for one (1) project manager.
• The presence or duties of Consultant's personnel at the construction site, whether as
onsite representatives or otherwise, do not make CONSULTANT or Consultant's
personnel in any way responsible for those duties that belong to OWNER's
inspection staff and/or the construction contractors or other entities. And do not
relieve the construction contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, job site safety,
means, techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the construction
Contract Documents and any health or safety precautions required by such
construction work.
• The Task effort and deliverables outlined under the Scope are subject to change
based on City needs· and processes. The effort and deliverables are not limited to the
items listed for each Task.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 1 of 6
TASK 1. Assist in Procurement of Design Consultants
Description of Work:
• Become familiar with the project, available funding, and schedule
• Review consultant scope, schedule, and fee
• Negotiate with the consultant to obtain the appropriate level of scope
•Prepare the Mayor and Council communication (M&C)
• Review the final contract for completeness
• Issue Notice to Proceed
• Maintain documentation of the above process
Deliverables:
• Recommendation of consultant scope and fee
• M/WBE or SBE project goal and Contract Compliance Memorandum
• M&C for consultant contract
• Executed contract
• Documentation of the above maintained in hard copy form and electronic form on the
City's eBuilder site or future site.
TASK 2. Manage Project Design Process
Description of Work:
• Act as the City's primary point of contact
• Work with City staff to develop project charters, communication plans, stakeholder
registers, and total project budget estimates (TPBE)
• Coordinate with the consultant and City project control staff to develop a baseline
schedule
• Charter the project team
• Schedule meetings as needed with City staff from all departments
• Attend weekly staff meeting with the program manager, City PMs, CPMs and
administrative staff
• Obtain and review monthly consultant project status reports (PSR), risk registers
(RR) and schedules. Report project status the program manager
• Track projects' progress in the City's PM/Program Manager dashboard
• Update the City's overall project schedule as needed
• Review invoices for reasonableness, accuracy, and appropriate charges
City of Fort Worth, Texas
Attachment A
PMO Release Dale: 07/23/2012
Page 2 of 6
• Review consultant submittals at 30%, 60%, 90%, and 100% design phases for
completeness, constructability, conformance with the City's Installation Policy and
Design Criteria for Water, Wastewater, and Reclaimed Water Infrastructure Manual,
and other City design standards
• Schedule and lead review meetings of the consultant design submittals with the
City's water and sanitary sewer technical review team. Coordinate reviews as
needed with other City departments
• Coordinate and conduct a public meeting at the 60% design stage
• Schedule project site visits as necessary
• Coordinate a construability review at the 60% design stage
• Proactively manage change on the project.
Deliverables:
• Monthly status reports (PSR, RR)
• Charters, Communication Plans, Stakeholder Registers, TPBE
• Recommendation of invoice payment
• Design review comments
• Budget reviews and updates
• Schedule updates
• Recommendation of amendment scope and fee
• Documentation of the above and other project activities, decisions and milestones
TASK 3. Manage Right of Way Acquisition Process
Description of Work:
• Act as task manager for the City's Real Property group staff and acquisition
consultants, if used. Be the primary point of contact with Real Property for the
consultant and acquisition consultants
• Review easement/ ROW and property acquisition documents against the
requirements of the design for appropriateness and accuracy
• Coordinate with Real Property so appraisals are completed in a timely manner.
Review appraisals for completeness •
• Review acquisition M&Cs and update budget
• Coordinate with the City's Legal Department on Eminent Domain issues
• Review Real Property project tracking spreadsheet with estimated easement/ROW
costs
City of Fort Worth, Texas
Attachment A
PMO Release Dale: 07/23/2012
Page 3 of 6
Deliverables:
• Easement/ROW/property acquisition review comments
• Appraisal review comments
• Acquisition M&C review comments
• Budget reviews and updates
• Documentation of the above and other project activities, decisions and milestones
maintained in hard copy form and electronic form on the City's eBuilder site or future
site
TASK 4. Manage Utility Relocation Process
Description of Work:
• Ensure appropriate Level of Subsurface Utility Engineering (SUE) is being conducted
by the consultant
• Review consultant SUE plan sheets for conformance to the SUE Quality Level
scoped
• Coordinate with the consultant to identify options that minimize utility conflicts
• Submit plans to the City's Utility Coordinator
• Coordinate with the City's Utility Coordinator for utility relocations
Deliverables:
• SUE plan sheet review comments
• M&C for utility relocation costs
• Budget reviews and updates
• Documentation of the above and other project activities, decisions and milestones
maintained in hard copy form and electronic form on the City's eBuilder site or future
site
TASK 5. Manage Project Construction Process
Description of Work:
• Obtain M/WBE or SBE construction project goal
• Review consultant prepared Notice to Bidders and Comprehensive Notice to Bidders
for accuracy and advertise the project
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 4 of 6
• Lead pre-bid meeting, if one is required
• Attend Bid Opening
• Review consultants bid tab summary for completeness and accuracy
• Review contractor's bid package for conforrriance with the contract requirements
• Recommend successful bidder for contract award
• Prepare M&C for authorization to award contract
• Coordinate routing of contract books with contract coordinator
• Coordinate Storm Water Pollution Prevention Plan with Environmental Department
• Issue the Notice to Proceed
• Act as the point of contact between the contractor, inspector and consultant
• Coordinate and conduct a public meeting at the start of construction
• Coordinate with the design consultant on responses to Request for Information and
submittal reviews. Maintain hard copies of these documents and ensure consultant is
tracking them
• Coordinate site visits with the inspector and consultant as appropriate
• Ensure contractor and inspector are maintaining as-built mark-ups
• Review contractor and consultant invoices for reasonableness, accuracy, and
appropriate charges
• Proactively manage change on the project
Deliverables:
• Advertisement
• Recommendation to award contract
• M&C for construction contract
• Notice to proceed
• Budget reviews and updates
• Recommendation for change order approval
• M&C for change order
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 5 of 6
• Documentation of the above and other project activities, decisions and milestones
maintained in hard copy form and electronic form on the City's eBuilder site.
TASK 6. Close Project
Description of Work:
• Once the water and sanitary sewer system is functional and construction is deemed
complete, initiate the project close out process and coordinate with the inspector and
consultant
• Coordinate and attend a final walk through with the consultant, inspector, and
contractor
• Verify final punch list is completed by the consultant
• If part of the consultant's scope, coordinate completion of Record Drawings and
deliver to the City's record storage (the "vault") in electronic form and in hard copy
mylar drawings
• Review consultant and contractor final invoices for reasonableness, accuracy and
appropriate charges
• Prepare and route reconciliation change order
• Recommend final project closure and complete the City's "green" sheet
• Purge the files of any unnecessary documents and archive the project
Deliverables:
• Final punch list
• Record drawings
• Recommendation of final invoice payment
• Expenditure and budget reconciliation
• Final closure recommendation "green sheet"
• Documentation of the above and other project activities, decisions and milestones
maintained in hard copy form and electronic form on the City's eBuilder site
Cily or Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 6 of 6
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 13, 2023 REFERENCE NO.: **M&C 23-0494
LOG NAME: 60PROEJCTMA1R1-SHIELD
SUBJECT:
(ALL) Authorize Execution of Amendment No. 1 to Provide for One Additional Renewal Term, to a
Professional Services Agreement in the Amount of $307,320.00 with Shield Engineering Group, PLLC., for
Water/Sanitary Sewer Capital Project Management Services Project
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 1 to City Secretary
Contract No. 57711, a Professional Services Agreement in the amount of $307,320.00 with Shield
Engineering Group, PLLC., for the Water/Sanitary Sewer Capital Project Management Services project, to
provide for an additional renewal term of the contract.
DISCUSSION:
On May 24, 2022, Mayor and Council Communication (M&C 22-0396) the City Council authorized the
execution of a Professional Services Agreement in the amount of $307,320.00, with Shield Engineering
Group, PLLC. for Water/Sanitary Capital Project Management Services for staff extension services
managing Water Department Capital Delivery projects (City Secretary Contract No. 57711) and provided
for the option of one renewal.
The contract provides for staff extension services to augment and expedite the delivery of Water
Department Capital Delivery projects consisting of design and construction for cast iron pipe
replacements, major transmission mains, major wastewater collectors, water treatment plan projects and
waste water treatment plant project.
The City and the Consultant intend to exercise the first renewal of the contract in the same amount and
with the same terms and conditions. This Mayor and Council Communication recommends approval of
Amendment No. 1 to provide for one additional renewal to the contract (subject to appropriated funding)
under the same term and conditions.
Appropriations for Water/Sanitary Sewer Capital Project Management Services are as depicted below:
103498 W/SS Contract 2021 WSM-A
Fund Existing Additional Project
� Appropriations Appropriations Total
W&S Capital Projects �g32,982.00 $0.00 $832,982.00
- Fund 56002
Total $832,982.00 $0.00 $832,982.00
104491 W/SS REPL Contract 2022 WSM-G
Fund Existing Additional Project
� Appropriations Appropriations Total
W&S Capital Projects 950.00
- Fund 56002 $900,950.00 $0.00 $900,
Total $900,950.00 $0.00 $900,950.00
103500 W/SS REPL Contract 2021 WSM-C
Fund Existing Additional Project
Appropriations Appropriations Total
W&S Capital Projects �630,403.00 $0.00 $630,403.00
- Fund 56002
Total $630,403.00 $0.00 $630,403.00
104325 2022 Bond Yr 3- Contract 19
Fund Existing Additional project Total
Appropriations Appropriations
W&S Capital
Projects - Fund $644,475.00 $O.00I $644,475.00
56002 J
2022 Bond Program �549,650.00 $0.00 $549,650.00
— Fund 34027
Storm Water Capital
Projects — Fund $20,000.00 $0.00 $20,000.00
52002
Total $1,214,125.00 $0.00 $1,214,125.00
*Numbers rounded for presentation purposes.
Business Equity - A waiver of the goal for Business Equity subcontracting requirements was requested,
and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods
or services is from sources where subcontracting or supplier opportunities are negligible.
The project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the W&S Capital Projects Fund for the W/SS Contract 2021 WSM-A, W/SS REPL
Contract 2021 WSM-G, W/SS REPL Contract 2021 WSM-C and the 2022 Bond Year 3-Contract 19
projects to support the approval of the above recommendation and execution of the amendment. Prior to
any expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
FUND IDENTIFIERS (FIDs).:
TO
[Fund Department Accoun Project Program ctivity Budget Reference # moun
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project ProgramActivity Budget Reference # moun
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by_
Originating Department Head:
Dana Burghdoff (8018)
Chris Harder (5020)
Additional Information Contact: Tony Sholola (6054)
ATTACHMENTS
1. 60PROEJCTMA1R1- SHIELD 1295 Form.pdf (CFW Internal)
2. 60PROEJCTMA1 R1- SHIELD FID Table (WCF 05.16.23).xlsx (CFW Internal)
3. 60PROEJCTMA1R1- SHIELD MWBE Waiver.pdf (CFW Internal)
4. Entitylnformation-Shield.pdf (CFW Internal)
5. PBS CPN 103498.pdf (CFW Internal)
6. PBS CPN 103500.pdf (CFW Internaq
7. PBS CPN 104325.pdf (CFW Internaq
8. PBS CPN 104491.pdf (CFW Internaq