HomeMy WebLinkAboutContract 58286-A2R2AMENDMENT 2 AND RENEW AL 2 TO
CITY SECRET ARY CONTRACT NO. 58286
CSC No. 58286-A2R2
This Renewal and Amendment is executed by and between the CITY OF FORT
WORTH ("City"), a home rule municipal corporation, and SCHNEIDER ELECTRIC
BUILDINGS, INC. ("Vendor"). City and Vendor are each individually referred to herein as a
"Party" and collectively as "Parties."
WHEREAS, the Parties entered into City of Fort Worth City Secretary Contract No. 58286
on October 19, 2022 in the amount of One Hundred Thousand Dollars ($100,000.00) for Facility
Technology Integration and Security System Services (Agreement) for the Water Department
using OMNIA Partners Cooperative Contract No. R220703;
WHEREAS, the Parties amended the Agreement on December 29, 2022, as authorized by
M&C 22-0904, to increase the not to exceed amount to Two Hundred Fifty Thousand Dollars
($250,000.00) and to allow any items on the OMNIA Cooperative Contract R22073 to be added
to the items listed in Exhibit A, as long as, the 15% discount off the MSRP (USD) listed in the
OMNIA R220703 Cooperative Contract is applied;
WHEREAS, the Agreement allows for up to four one-year renewals at the sole discretion
of the City and was most recently renewed for a term that ends on March 31, 2024;
WHEREAS, the Parties wish to renew the Agreement for an additional year, specifically
from April 1, 2024 to March 31, 2025; and
WHEREAS, the Parties also wish to amend the Agreement to increase the not to exceed
amount by Fifty Thousand Dollars ($50,000.00) to Three Hundred Thousand Dollars
($300,000.00) as allowed by administrative authority under M&C 22-0904.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENT TO AGREEMENT
The following terms are hereby amended to replace the referenced terms in the
Agreement and shall be binding and enforceable as if they were originally included therein.
A.The Agreement is hereby amended to include the following language, which shall
replace the existing language concerning the total compensation made under the
Agreement: "Total payment made under this Agreement for a year by City shall not
exceed Three Hundred Thousand Dollars ($300,000.00)."
B.Vendor proposal 24-0086 Rev. 01 is attached as "Exhibit D -Pelco VideoXpert
Professional Software & Support."
A2R2 -CSC No. 58286 Page 1 of3
2.
RENEWAL OF AGREEMENT
The term of the Contract is hereby renewed for an additional year to begin April 1, 2024
and expire on March 31, 2025 unless terminated earlier in accordance with the Contract.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall remain
in full force and effect.
4.
ELECTROlvIC SIGNATURE
This Renewal and Amendment may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
AZR2 — CSC No. 58286 Page 2 of 3
ACCEPTED AND AGREED:
CITY:
CITY OF FORT WO RIB By: Name: Fernando Costa Title: Assistant City Manager Date: 03/11/2024 APPROVAL RECOMMENDED: By: Chrisfoo berHqrder Christopher Hardlr(Mar 11, 202413:29 COTI Name: Christopher Harder Title: Water Director ATTEST: By: Name: Jannette Goodall Title: City Secretary VENDOR:
SCHNEIDER ELECTRIC BUILDINGS, INC. By: Name: Shawn Hanrahan Title: General Manager, Dallas Branch Date: 3-7-2024A2R2 -CSC No. 58286 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Jason Lyssy Title: IT Manager, Water Department APPROVED AS TO FORM AND LEGALITY: By: Name: Taylor Paris Title: Assistant City Attorney CONTRACT AUTIIORIZATION: M&C: 22-0904 Date Approved: ll/08/2022 Page3 of3
EXHIBIT D
Pelco VideoXpert Professional Software & Support
Schneider Electric Buildings Schneider
1650 West Crosby
Carrollton, TX 75006 � E I e c t r i c
February 29, 2024
TO: Mr. Jason Lyssy
Fort Worth Water
REF: Pelco Licensing Proposal
Proposal #24-0086 Rev.01
Pricing per OMNIA Partners Contract #R220703
Dear Mr. Lyssey:
Schneider Electric is pleased to offer the following proposal for your consideration. This quote includes the
following services:
Scope of Work:
1. Provide Pelco VideoXpert Professional software / support for the foliowing sites:
Site Name Channels Needed 3-Year License Q.
Annex 76 26
Ea le Mountain 36 12
Holl 55 24
Holl Com Iex VM 4
Lake Worth Dam 21 7
LWMO 12 4
Rollin Hills 61 21
Villa e Creek 77 26
Westside 72 4
2. Provide (6) 10-pack bundle Calipsa Pro 1-year licenses (60 total channel licenses).
Clarifications:
1. This proposal is for parts only and excludes any installation labor or materials.
Pricinq per OMNIA Partners Contract:
Product Part Number List Price OMNIA Price Quantity Extended
Cost
VX Su ort Licenses VXP-SUP-3C $64.05 $54.44 128 $6,968.32
Calipsa Licenses CVA-PR01-10C1Y $3,900.00 $3,315.00 6 $19,890.00
Total Sales Price: $26,858.32
We would like to thank you for the opportunity to present our company's proposal and look forward to working
with you to address your building's needs. If you have any questions regarding this proposal, please do not
hesitate to contact me.
Sincerely,
,�, �
� '�/V l
Brian Merritt
469-344-8870
brian.merritt(a�se.com
SCHNEIDER ELECTRIC BUILDINGS AMERICAS, INC.
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/08/22 M&C FILE NUMBER: M&C 22-0904
LOG NAME: 13P COOP TECHNOLOGY INTEGRATION & SECURITY SYSTEMS AW WATER
SUBJECT
(ALL) Authorize a Purchase Agreement with Schneider Electric Buildings Americas, Inc. in an Annual Amount of $250,000.00 and Authorize Four,
One-Year Renewal Options for the Same Annual Amount for Facility Technology Integration & Security System Services for the Water Department
Using OMNIA Partners Cooperative Contract No. R220703
RECOMMENDATION:
It is recommended that the City Council authorize a purchase agreement with Schneider Electric Buildings Americas, Inc. in an annual amount of
$250,000.00 and authorize four, one-year renewal options for the same annual amount for Facility Technology Integration & Security System
Services for the Water Department using OMNIA Partners cooperative contract No. R220703.
DISCUSSION:
The Water Department contacted the Purchasing Division to enter into an agreement with Schneider Electric Buildings Americas, Inc., under
OMNIA Partners Cooperative Contract No. R220703, for Facility Technology Integration & Security System Services. Services include security
system equipment, installation, and maintenance services for security cameras, access controls and security monitoring systems at Water and
Wastewater Treatment Plant facilities.
Staff recommends executing an agreement with Schneider Electric Buildings Americas, Inc., using OMNIA Partners Cooperative Contract No.
R220703. This cooperative agreement has a term through March 31, 2025 with options to renew for up to two (2) additional one (1) year periods.
The Request for Proposal for OMNIA Partners (Region 4 Education Service Center) RFP No. 22-07 was submitted in January 2022. Cooperative
contracts ofFer fixed discounts. StafF reviewed the pricing and determined it to be fair and reasonable.
Funding is budgeted in the Other Contractual Services accounts of the Water and Sewer Department's Operating Fund and in the 2021 HSGP
LETPA and 2021 HSGP projects within the Grants Operating Federal Fund through Homeland Security Awards 4128102 & 4125902, managed
by the Fire Department, as appropriated.
Upon City Council approval, this agreement shafl begin upon execution and expire March 31, 2023. This agreement may be renewed for
four, additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the
local government seek competitive bids for purchase of the item. Omnia contracts are competitively bid to increase and simplify the purchasing
power of government entities across the State of Texas.
A MMIBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund
and in the Grants Operating Federal Fund for the 2021 HSGP and 2021 HSGP LETPA projects to support the approval of the above
recommendation and execution of the purchase agreement. Prior to an expenditure being incurred, the Water and Fire Departments have the
responsibility to validate the availability of funds.
Submitted for Cit�Manager's Office by: Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8338
Chris Harder 5020
Additional Information Contact: Anthony Rousseau 8338
Alyssa Wilkerson 8357