HomeMy WebLinkAboutContract 55860-SP011CSC No. 55860-SPOI l
Application No. 3094872
0 B U S I N E S S Master Agreement No. 500-0650038-000 Supplement
SERVICES Supplement No. -011
Full Legal Name: City Of Fort Worth
Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102
Phone: (817) 392-8331 Fax: - DBA:
Billing Address: 200 Texas Street City: Fort Worth State: TX Zip: 76102-
Replaces 55856-10
Qty. Make Item Description (or Accessories)
1 Ricoh 419348 Ricoh IM C2510 Cabinet, PostScript, Opt'I Ctr Interface, EX2000-CCB, Stand, Harness
1 Card Reader KT-80041AKU-RSOP Added to IM C30OF - 3921P500352 - D55749
1 Ricoh 419348 Ricoh IM C2510 SR3310, P133340, PostScript, PU3100, Cover, Card Reader, SIM
1 Ricoh 418171 Ricoh IM C6500 SR4150, PU3090, RT4060, PostScript, Card Reader
EQUIPMENT
DELETED:
Qty.
Make
Item
Description (or Accessories)
4
Ricoh
P 800
D55233 SN: 5300XB22166; D55234 SN: 5300XB22176; D55212 SN: 5300XB22171;
D55220 SN: 530OXC24163
3
Ricoh
IM 350F
D53132 SN: 3371 P102718; D54960 SN: 3371 P101076; D54966 SN: 3371 P101082
1
Ricoh
IM 9000
D55022 SN: 4041C200036
B&W Workgroup Allowance
840,000
Excess Per Image Charge (B&W)
$
0.00600
Rental Payment* Color Workgroup Allowance
250,000
Excess Per Image Charge (Color)
$
0.05300
$107,723.1 1 B&W Desktop Monthly Allowance
633,000
Excess Per Image Charge (B&W)
$
0.00950
Color Desktop Monthly Allowance
171,666
Excess Per Image Charge (Color)
$
0.08500
METERS READINGS VERIFIED Quarterly *plus applicable taxes
Balance of applicable term. Termination date of this supplement coincides with the termination date set forth in the Master Agreement or previous supplement.
mos. New term for equipment referenced above only. Such term begins upon supplement endorsement and acceptance by Owner. The term of the original
Agreement shall remain in full force and effect for the remaining original equipment.
You have requested this supplement to the Master Agreement (the "Supplement"). Which Supplement incorporates the terms and conditions of the Master Agreement (as amended), and
constitutes an agreement between you and us with respect to the Equipment reference herein, separate and distinct from the Master Agreement. "Master Agreement" refers to the
agreement between customer and Owner (or its predecessor) identified in Owner's records by the Master Agreement No. above. The parties agree that the original hereof for enforcement
and perfection purposes, and the sole "record" constituting "chattel paper' under the UCC, is the paper copy hereof bearing (i) the original or a copy of either your manual signature or an
electronically applied indication of your intent to enter into this Supplement, and (ii) our original manual signature. Except for the specific provisions set forth above, the original terms and
conditions set forth in the Master Agreement and any personal guaranty(s) shall remain in full force and effect and are incorporated herein by reference.
Print Name: Mark McDaniel Signature: X 11-4491/ Title: Deputy City Manager
Date: Jun 7, 2024 For: City Of Fort Worth
OWNER ACCEPTANCE.
Print Name: Scott Hanson Signature: Scotch
Date: Jun 3, 2024 For: UBEO, LLC
The Customer hereby certifies that all the Equipment: 1) has been received, installed, and inspected, and 2) is fully operational and unconditionally accepted. All conditions and terms of
the agreement have been reviewed, acknowledged and are now irrevocable and unconditional.
Signature: X Date: Jun 7, 2024
Print Name: Mark McDaniel For: City Of Fort Worth OFFICIAL RECORD
CITY SECRETARY
Supplement - Cons FT. WORTH, TX Rev. 10/23/2020
TEXAS ADDENDUM
(STATE AND LOCAL GOVERNMENT)
AGREEMENT #
3094872
Addendum to Agreement # 3094872, between City of Fort Worth, as Customer and UBEO, LLC, as Owner.
The words you and your refer to Customer. The words we, us and our refer to Owner.
The parties wish to amend the above -referenced Agreement by adding the following language:
You represent and warrant pursuant to Texas Government Code Section 2252.908 and Texas
Administrative Code Chapter 46 the following (select one of the applicable):
X You have received the required "disclosure of interested parties" from us that was
submitted by us to the Texas State Ethics Commission.
The Agreement is for less than $1,000,000 and a Customer's Counsel's Opinion has been
provided to us confirming the following applies: (a) your governing body has legal
authority to delegate to its staff the authority to execute the Agreement; (b) your governing
body has delegated to its staff the authority to execute the Agreement; and (c) your
governing body did not participate in the selection of the business entity with which the
Agreement is entered into.
By signing this Addendum, Customer acknowledges the above changes to the Agreement and authorizes
Owner to make such changes. In the event of any conflict between this Addendum and the Agreement, this
Addendum shall prevail. In all other respects, the terms and conditions of the Agreement remain in full force
and effect and remain binding on Customer.
UBEO, LLC
Owner
Scott I',,r CDT)
Signature
VP /GM
Title
Jun 3, 2024
Date
City of Fort Worth
Customer
Signature Mark McDaniel
Deputy City Manager Jun 7, 2024
Title
Date
NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED
TO BEAN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT, UNLESS SPECIFICALLY STATED OTHERWISE.
A634 REV 03/17
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1of1
Complete Nos. i - 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2024-1165512
UBEO LLC
Grapevine , TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/23/2024
being filed.
City of Fort Worth Date Acknowledged:
g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3094872
Office Equipment
Nature of interest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION jl I ]
My name is 5�tt I� ('A in � and my date of birth is '� fl7 - / &�,
My address is
( treet) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in— �(�,IrI�L 4 (l County, State of
Signature of
on the d,3 day of 116L , 2t)_CC.
(most (year)
fllll4lv----
T
ed agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.d378aba0
embank.
EQUIPMENT FINANCE
CONSENT TO ASSIGNMENT
AGREEMENT #
3094872
Re: Agreement # 3094872 between UBEO LLC ("Assignor") and CITY OF FORT WORTH ("Customer"), dated
("Agreement').
Customer hereby consents to the assignment of the above -referenced Agreement to U.S. Bank Equipment
Finance, a division of U.S. Bank National Association ("Assignee") and, effective as of the date of this
Consent to Assignment, and until further notice from Assignee to the contrary, agrees to recognize Assignee
as the sole and exclusive holder of the Agreement, with all rights, benefits and privileges attendant thereto, but
none of the obligations of Assignor under the Agreement.
Customer hereby consents to the assignment of the Rental Payments portion in the above -referenced
Agreement and all other amounts now or hereafter becoming pursuant to the Agreement to U.S. Bank
Equipment Finance, a division of U.S. Bank National Association ("Assignee").
Customer agrees to direct remittance for any charges relating to Excess Images to UBEO LLC ("Assignor").
Customer agrees that the rights of Assignee will not be subject to any claims, defenses or set offs that
Customer may have against Assignor.
UBEO LLC
Assignor
S�r�►
Scott Hanson (Jun 3, 2024 16:34 CDT)
Signature
VP /GM
Title
CITY OF FORT WORTH
Customer
X
Signature Mark McDaniel
Jun 3, 2024 Deputy City Manager Jun 7, 2024
Date Title Date
NOTE: SIGNER OF THIS DOCUMENT MUST BE SAME AS ON THE AGREEMENT. A FACSIMILE OF THIS DOCUMENT WITH SIGNATURE SHALL BE CONSIDERED
TO BE AN ORIGINAL. CAPITALIZED TERMS IN THIS DOCUMENT ARE DEFINED AS IN THE AGREEMENT. UNLESS SPECIFICALLY STATED OTHERWISE.
A562 REV 04/16
Modified - City of Fort Worth - 8.30.23
lb O B U S I N E S S
S E R V I C E S
Additions
Summary of Changes for UBEO 27 Month Supplement
Current Monthly Payment: $ 106,744.11
Request #
Department Address
Description
Device ID Monthly Pavment Added
175982
Library 9336 Clifford St.
IM C2510 with postscript, cabinet, coin-
D59553 $ 422.00
op, optional counter interface
179502
Water 924 Fournier
Card Reader (added to D55749)
D55749) $ 6.00
179644
Library 100 Fort Worth Trail
IM C2510 with postscript, paperbank,
D59995 $ 327.00
internal finisher, punch, card reader
IM C6500, external finisher, punch,
181188
CSO 100 Energy Way
postscript, card reader, large capacity
#60309 $ 766.00
tray
Total Additions $ 1,521.00
Deletions
Request #
Department Address
Description
Device ID Monthlv Pavment Deleted
177636
PM 5001 James Ave. Ste 401
IM 350E-not needed
D53132 $ (30.00)
178138
DS 200 Texas Street
IM 350E-not needed
D54960 $ (30.00)
178138
DS 200 Texas Street
IM 350E-not needed
D54966 $ (30.00)
178138
DS 200 Texas Street
P 800-not needed
D55212 $ (25.00)
178975
CSO 200 Texas Street
P 800-not needed
D55233 $ (25.00)
178975
CSO 200 Texas Street
P 800-not needed
D55234 $ (25.00)
181188
CSO 100 Energy Way
IM 9000-needed color
D55022 $ (352.00)
182898
ED 1150 S Frwy
P 800-not needed
D55220 $ (25.00)
Total Deletions $ (542.00)
New Monthly Paymnet Effective 4/1/2024: $ 107,723.11
Month 1
$
104,788.11 (60 month agreement) Invoiced
Month 25 $
106,506.11 (36 Month supplement) Invoiced
Month 2
$
105,796.11 (59 month supplement) Invoiced
Month 26 $
106,506.11 (36 Month supplement) Invoiced
Month 3
$
105,796.11 (59 month supplement) Invoiced
Month 27 $
106,506.11 (36 Month supplement) Invoiced
Month 4
$
105,800.11 (57 month supplement) Invoiced
Month 28 $
106,506.11 (33 Month supplement) Invoiced
Month 5
$
105,800.11 (57 month supplement) Invoiced
Month 29 $
106,506.11 (33 Month supplement) Invoiced
Month 6
$
105,800.11 (57 month supplement) Invoiced
Month 30 $
106,506.11 (33 Month supplement) Invoiced
Month 7
$
105,825.11 (54 month supplement) Invoiced
Month 31 $
106,744.11 (30 Month Supplement) Invoiced
Month 8
$
105,825.11 (54 month supplement) Invoiced
Month 32 $
106,744.11 (30 Month Supplement) Invoiced
Month 9
$
105,825.11 (54 month supplement) Invoiced
Month 33 $
106,744.11 (30 Month Supplement) Invoiced
Month 10
$
105,722.11 (51 month supplement) Invoiced
Month 34 $
107,723.11 (27 Month Supplement)
Month 11
$
105,722.11 (51 month supplement) Invoiced
Month 35 $
107,723.11 (27 Month Supplement)
Month 12
$
105,722.11 (51 month supplement) Invoiced
Month 36 $
107,723.11 (27 Month Supplement)
Month 13
$
105,621.11 (48 month supplement) Invoiced
Month 14
$
105,621.11 (48 month supplement) Invoiced
Month 15
$
105,621.11 (48 month supplement) Invoiced
Month 16
$
105,949.11 (45 month supplement) Invoiced
Month 17
$
105,949.11 (45 month supplement) Invoiced
Month 18
$
105,949.11 (45 month supplement) Invoiced
Month 19
$
105,874.11 (42 Month Supplement) Invoiced
Month 20
$
105,874.11 (42 Month Supplement) Invoiced
Month 21
$
105,874.11 (42 Month Supplement) Invoiced
Month 22
$
106,201.11 (39 Month Supplement) Invoiced
Month 23
$
106,201.11 (39 Month Supplement) Invoiced
Month 24
$
106,201.11 (39 Month Supplement) Invoiced
Month 34-60 (without any equipment additions or deletions)
$ 107,723.11
Total 60 month Stream of Payments
$ Page 1 of 1 6,407,251.60
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
Name:
Mark McDaniel
Title:
Deputy City Manager
Date:
Jun 7, 2024
Vendor: Ubeo, LLC
By: Scott Hanson(Jun 3,202416:34 CDT)
Name: Scott Hanson
Title: VP & General Manager
Date: J u n 3, 2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
/-<�-' �-- of this contract, including ensuring all
By: % performance and reporting requirements.
Name: Kevin Gunn
Title: Director, IT Solutions
By:
Cynthia T ee (Jun 3, 202416:44 CDT)
Approved as to Form and Legality:
Name:
Cynthia Tyree
Title:
Asst. Director, IT Solutions
By:
City Secretary: p o�FORTpda
Name: Taylor Paris
;moo 09o.
Title: Assistant City Attorney
tie
By:
Contract Authorization:
Name:
Jannette Goodall
M&C: 21-0235
Title:
City Secretary
Approved: April 6, 2021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review Page I of 2
Official site of the City of Fort Worth, Texas
A CITY COUNCIL AGEND FORTWORTH
Create New From This M&C
REFERENCE **M&C 21- 13P UBEO MANAGED
DATE: 4/6/2021 NO.: 0235 LOG NAME: PRINT SERVICES ITS
ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of an Agreement with UBEO, LLC, for Printers and Multi -
Functional Device Leases and Managed Services Using Cooperative Contract DIR-TSO-
4435 in the Combined Amount Not to Exceed $7,500,000.00 over a Five Year Term for
Ongoing Operations and a One -Time Amount of $42,680.00 for the Relocations of
Devices
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with UBEO, LLC, for
printers and multi -functional device leases and managed services using cooperative contract DIR-
TSO-4435 in the combined amount not to exceed $7,500,000.00 over a five year term and a one-time
amount of $42,680.00 for the relocations of devices.
DISCUSSION:
The City currently leases multi -functional devices and desktop printers from UBEO, LLC under a
Lease Agreement that was awarded in 2008 (M&C P-10860, October 7, 2008). After a thorough
assessment, IT Solutions staff determined the most efficient and cost-effective solution is to execute a
new agreement to allow for continued services.
The City will lease copiers and multi -functional devices for a period of 60 months, with an approximate
effective date of June 15, 2021. As a part of the Print Management Program refresh, the 1,153
devices currently in use will be upgraded to new, state of the art equipment prior to the start of the
next term. City departments will use the machines for various document duplication tasks, including
but not limited to copying, scanning, and faxing. The cost of the lease covers the device, maintenance,
service, and all supplies with the exception of paper. It is anticipated that the annual cost will not
exceed $1,500,000.00 to include the monthly lease charges, printing costs and overages, short term
leases, and additional services as needed.
In addition to ongoing operating services, Ubeo, LLC will provide the City with moving services as
departments are transitioned from existing locations to the new City Hall. Based on the current number
of devices in service and available square footage of the new building, staff project a one-time cost of
$42,680.00 to relocate approximately half of the utilized devices.
DIR-TSO-4435 is currently set to expire on September 25, 2024. In the event that the cooperative
contract is renewed, extended, or a new agreement is executed, the Lease Agreement will continue
for the remainder of the 60-month term. In the event that the cooperative contract is not renewed or
replaced, the Lease Agreement will be terminated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. The contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
SUCCESSOR CONTRACT - In the event that a cooperative contract is not renewed, staff would
cease purchasing at the end of the last Purchase Agreement coinciding with the valid cooperative
contract. If the City Council were to not appropriate funds for a future year, staff would stop making
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M&C Review
Page 2 of 2
purchases when the last appropriation expires, regardless of whether the then -current Purchase
Agreement has expired. The City initially use these cooperative contracts to make purchases
authorized by this M&C. The cooperative contracts expire on various dates. If a cooperative contract is
extended, this M&C authorizes the City to purchase similar services under the extended contracts. If a
cooperative contract is not extended, but a new cooperative contract is executed with the respective
vendor with substantially similar terms as the previous cooperative contract, this M&C authorizes the
City to purchase the services under the new cooperative contract.
M/WBE OFFICE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE AMENDMENT - An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council's approval, the agreements will begin upon execution and
expire in accordance with DIR-TSO-4435 or applicable successor contract.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the agreement. Prior to any expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department I Account Project
ID ID
FROM
Fund Department Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
SAMs.pdf (CFW Internal)
Ubeo 1295 Form.pdf (CFW Internal)
Program I Activity Budget I Reference #
Year (Chartfield 2)
Program Activity Budget Reference #
Year (Chartfield 2)
Jay Chapa (5804)
Valerie Washington (6192)
Reginald Zeno (8517)
Kevin Gunn (2015)
Cynthia Garcia (8525)
Ashley Kadva (2047)
Amount
Amount
http://apps. cfwnet.org/council_packet/mc_review.asp?ID=28785 &councildate=4/6/2O21 6/3/2024