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Home My WebLink AboutContract 61334-A1CSC No. 61334-A1 AMENDMENT NO. 1 TO CITY OF FORT WORTH CONTRACT 61334 This Amendment is entered into by and between the City of Fort Worth (hereafter "City" or "Client"), and Janet L. Hasty doing business as GPS, (hereafter "Vendor"). City and Vendor shall be referred to individually as a "party" and collectively as the "parties." WHEREAS, on April 29, 2024, the Parties entered into City Secretary Contract 61334 for two (2) two-day contract management training sessions for up to fifty (50) City employees per session, as further discussed in the attached Exhibit A; and WHEREAS, the Agreement provided the contract compensation provided a not to exceed amount up to twelve thousand four hundred dollars ($12,400.00), which includes all materials and fees associated with each class; WHEREAS, the initial term of the Agreement will end on April 29, 2025; and WHEREAS, the Parties wish to amend the Agreement to include an additional two-day training session, NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS A. The first sentence of Section 1.0 "Scope of Services" is hereby deleted in its entirety and replaced with the following: Vendor agrees to provide a qualified instructor to conduct three (3) two-day contract management training sessions (each referred to as a session) for up to fifty (50) City employees per session, as further discussed in the attached Exhibit A ("Services"). B. Section 3 "Compensation" of the Agreement is deleted in its entirety and replaced with the following: 3. Compensation. The maximum amount to be paid to Vendor by City for all Services provided pursuant to or in relation to this Agreement shall be an amount up to eighteen thousand six hundred dollars ($18,600.00). In no event will City pay an annual amount exceeding this amount. It is agreed that this amount includes all materials (including printed 160-page workbooks for each attendee), costs, fees, or other amounts that Vendor will incur in providing the Services and that City shall not be liable for any other amount to Vendor. Upon completion of each Session, Vendor must submit an invoice for payment by emailing it to Supplierinvoices@fortworthtexas.gov. Each invoice shall be in the amount of six thousand two hundred dollars and no cents ($6,200.00). Vendor will not be entitled to receive any compensation or money from Amendment 1 to CSC 61334 OFFICIAL RECORD 11 P a g e CFW and Janet Hasty dba GPS CITY SECRETARY FT. WORTH, TX City for any additional services under this Agreement unless City requests and approves in writing the additional costs for such services. C. The existing Exhibit A "Scope of Work" of the Agreement is deleted in its entirety and replaced with the attached Exhibit A. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment and Extension may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. (signature pagefollows) Amendment 1 to CSC 61334 2 1 P a g e CFW and Janet Hasty dba GPS ACCEPTED AND AGREED: CITY OF FORT WORTH: By: JOG ... RM-3020024 i710 rnn Name: Jo Ann Gunn Title: Chief Procurement Officer Date: APPROVAL RECOMMENDED: By: JOG II IrIMIV 30,202411:N CDT) Name: Jo Ann Gunn Title: Chief Procurement Officer ATTEST: Fort 44 e0l k°a y>� ° $%9ao ore =v e�? By: Cvi Name: Jannette S. Goodall Title: City Secretary Vendor: By: /C/l. Q/Gfl A— N0e:Owner net Hasty Q ) Tand ,G//PS Senior Trainer Date: v�oq Li Amendment 1 to CSC 61334 CFW and Janet Hasty dba GPS CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. .- 'p By: Name: Brandy Hazel Title: Senior Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Jeremy Anato-Mensah Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: N/A Date Approved: N/A Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 3 1 P a g e EXHIBIT A Vendor will provide three two-day contract management courses (each referred to as a Session) each consisting of the topics listed below. Each Session shall include up to fifty (50) City participants and Vendor shall provide all materials, including printed and bound copies of the workbook, necessary for the course. Dates of the Training Sessions: July 15, 2024 to July 16, 2024; and August 12, 2024 to August 13, 2024; and August 21, 2024 to August 22, 2024. Agenda TOPIC PAGE # Module I — Background and Overview 8 ■ Legal Aspects of Contracts 9 ■ Contract Management Definition 13 ■ Contract Management Best Practices 16 ■ Roles and Responsibilities 19 ■ Ethics 21 Module 2 - Project Planning 23 ■ Identify and Assign Resources 24 ■ Research the Project 25 ■ Risk Assessment 27 ■ Risk Mitigation 30 ■ Develop a Business Case 31 ■ Develop a Communications Management Plan 34 Amendment 1 to CSC 61334 4 1 P a g e CFW and Janet Hasty dba GPS Module 3 — Drafting the Specification 36 ■ Preparing the Specification/Statement of Work 36 ■ Using Key Performance Indicators 48 ■ Best Value and Other Elements of a Specification 54 Module 4 — The Procurement Process 56 ■ Roles and Responsibilities 57 ■ Negotiation, Award, and Execution 59 TOPIC PAGE # Module 5 — Contract Administration 63 ■ Post Award Meeting 65 ■ Administrative Activities 68 ■ Change Management 70 ■ Vendor Performance Monitoring 76 Module 6 — Contract Closeout 90 ■ Renewal/Extension/Closeout 91 Exercises ■ Conflict of Interest 97 ■ Module 1 Quiz 99 ■ Risk Assessment Case Study 100 ■ Module 2 Quiz 105 ■ Terms and Conditions 106 ■ Module 3 Quiz 109 ■ Module 4 Quiz 110 ■ Monitoring Methods 111 ■ Managing Vendor Performance 114 ■ Module 5 Quiz 117 ■ Module 6 Quiz 119 Amendment 1 to CSC 61334 5 1 P a g e CFW and Janet Hasty dba GPS TOPIC Reference Material ■ Contract Management Activities 121 ■ Elements of a Business Case 122 ■ Procurement Methods Table 123 ■ Communications Management Plan 124 ■ Sample Terms and Conditions 128 ■ Questionnaire for Specification Development 147 ■ Procurement Roles and Responsibilities 150 ■ Purchaser to Contract Manager Handoff 151 Checklist ■ Post Award Meeting Agenda Example 152 ■ Invoice Review Checklist 154 ■ Do's and Don'ts for Contract Management 155 ■ Cure Notice Example 157 Amendment 1 to CSC 61334 6 1 P a g e CFW and Janet Hasty dba GPS