HomeMy WebLinkAboutContract 52436-A2R1CSC No. 52436-A2R1
SECOND AMENDMENT AND FIRST RENEWAL OF
CITY SECRETARY CONTRACT NO. 52436
A SERVICE & PREVENTATIVE MAINTENANCE AGREEMENT BETWEEN
THE CITY OF FORT WORTH AND MITCHELL ADDING MACHINE COMPANY, INC.
DBA MITCHELL TIME AND PARKING
This Second Amendment and First Renewal of City Secretary Contract Number 52436
("Second Amendment and First Renewal") is made and entered into by and between the City of Fort
Worth ("City"), a home -rule municipal corporation of the State of Texas, and Mitchell Adding
Machine Company, Inc. d/b/a Mitchell Time and Parking ("Seller").
WHEREAS, City and Seller entered into an agreement for Seller to provide City with
maintenance and repairs on parking equipment at the City's Parking Facilities, City Secretary Contract
Number 52436 ("Agreement") beginning June 13, 2019; and
WHEREAS, City and Seller executed the First Amendment to the Agreement to increase the
maximum compensation from $83,949.49 to $120,061.36 on December 18, 2023; and
WHEREAS, the Agreement provides for a single five-year term with no options to extend or
renew; and
WHEREAS, the parties desire to amend the Agreement to extend the agreement for an additional
three years with two optional one-year renewal terms; and
WHEREAS, the parties desire to amend the Agreement to set an annual maximum payable
amount of $75,000.00 during any renewal term;
NOW, THEREFORE, City and Seller enter into the following agreement to renew and amend
the Agreement as follows:
Section 1 of the Addendum to the Agreement is amended to add the following at the end of the
section:
c. City will have the option, in its sole discretion, to renew this Agreement under the same terms
and conditions, for a second three-year term ("Second Term"). Thereafter, City will have the option, in
its sole discretion, to renew this Agreement under the same terms and conditions, for two one-year
renewal option(s) (each a "Renewal Term").
2.
This agreement is hereby renewed for the Second Term.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment and First Renewal of City Secretary Contract No. 52436 Page 1 of 3
3.
The third paragraph of the Addendum to the Agreement, which as amended by the First
Amendment reads "This Agreement shall not exceed $120,061.36 and City makes no representation that
City will procure the total amount of goods or services under this Agreement from Seller. City shall only
be responsible for goods or services actually ordered by City up to this not to exceed amount." is hereby
amended in its entirety to be and read as follows:
This Agreement shall not exceed $120,061.36 and City makes no representation that City will
procure the total amount of goods or services under this Agreement from Seller. During the Second Term,
and any subsequent Renewal Terms, annual compensation to be paid by City to Seller pursuant to this
Agreement shall not exceed $75,000.00. City shall only be responsible for goods or services actually
ordered by City up to this not to exceed amount.
4.
(a) All terms and conditions of the Agreement that are not expressly amended pursuant to this
Second Amendment and First Renewal shall remain in full force and effect.
(b) All terms in this Second Amendment and First Renewal that are capitalized but not defined
shall have the meanings assigned to them in the Agreement.
[Signature Page Follows]
Second Amendment and First Renewal of City Secretary Contract No. 52436 Page 2 of 3
ACCEPTED AND AGREED
City:
By:
C�_'�
Name:
Jesica McEachern
Title:
Assistant City Manager
Date:
J U n 18, 2024
Seller:
By: ,%`,i"11- �
Name: Gary J. Hobbs
Title: President
Date: 5/24/2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: LaurenLauren Prieur (Jun 7, 202415:01 CDT)
Name: Lauren Prieur
Title: Director, Transportation & Public Works
Approved as to Form and Legality:
By: Jh. 0
Name: Samuel Angel
Title: Assistant City Attorney
Contract Authorization:
M&C: N/A
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: P-tv, c`e&-
Name: Peter Elliott
Title: Administrative Services Manager
aF FORt�ad
City Secretary:
o��o
�d4p aEXA?oap
By:
Name: Jannette S. Goodall
Title: City Secretary
Jun 18, 2024
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Second Amendment and First Renewal of City Secretary Contract No. 52436 Page 3 of 3
M&C Review Page 1 of 2
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA FORr
COUNCIL ACTION: Approved on 6/21/2019 - Ordinance Nos. 23671-05-2019 and 23672-05-2019
20WILL ROGERS
REFERENCE ** MEMORIAL CENTER
DATE: 5/21/2019 NO.: C-29130 LOG NAME: PARKING SYSTEM
UPGRADE
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Sole Source Agreements with Mitchell Adding Machine Company, Inc., dba
Mitchell Time and Parking in a Total Amount not to Exceed $645,933.49 for the Purchase
of Parking Automation Equipment with Radio Frequency Identification Technology to
Enable the Consolidation of the Parking Systems of the Dickies Arena and the Will Rogers
Memorial Center and to Provide Preventative Maintenance at City Parking Facilities,
Authorize an Agreement with RPGA Design Group Inc., in an Amount Not to Exceed
$11,000.00 to Redesign Driving Lanes to Accommodate the Automation Equipment at Will
Rogers Memorial Center, and Adopt Appropriation Ordinances (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize sole source agreements with Mitchell Adding Machine Company, Inc., dba Mitchell Time
and Parking for a total amount not to exceed $645,933.49 for the purchase of parking automation
equipment with radio frequency identification technology to enable the consolidation of the parking
systems of the Dickies Arena and the Will Rogers Memorial Center and to provide preventative
maintenance at City parking facilities for the Transportation and Public Works Department;
2. Authorize an agreement with RPGA Design Group Inc., in an amount not to exceed $11,000.00 to
redesign driving lanes to accommodate the automation equipment at Will Rogers Memorial Center;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
amount of $656,933.49 in the Municipal Parking Fund (54501), from available funds in the Municipal
Parking Fund's net position;
4. Authorize a transfer in the amount of $656,933.49 from the Municipal Parking Fund (54501) to the
Municipal Parking Capital Project Fund (54502); and
5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
amount of $656,933.49 in the Municipal Parking Capital Project Fund (54502), from the Municipal
Parking Fund (54501) for the purchase of parking automation equipment for Will Rogers Memorial
Center, preventative maintenance at City parking facilities, and to redesign the driving lanes at Will
Rogers Memorial Center.
DISCUSSION:
The Transportation and Public Works Department (TPW) recommends entering into sole source
agreements with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking (MTP) to
purchase parking automation equipment with Radio Frequency Identification Technology (RFID) for
an amount not to exceed $561,984.00 for the Will Rogers Memorial Center (WRMC) Parking System
and to provide five year service and preventative maintenance in an amount not to exceed
$83,949.49 for the Will Rogers Memorial Center Parking System and the Houston and Commerce
Street Parking Garages. The total amount with MTP will not exceed $645,933.49.
TPW also recommends entering into an agreement with RPGA Design Group Inc., for $11,000.00 for
http://apps.cfwnet.org/council_packet/Mc review.asp?ID=27007&councildate=5/21/2O19 1/27/2020
M&C Review Page 2 of 2
the redesign of the West Lot in the WRMC Parking System.
The total for all these improvements is $656,933.49. The system improvements will allow for a
seamless integration of city parking assets with the new Dickies Arena in addition, automation will
assist the city in ensuring financial integrity.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
TPW and approved by the MWWBE Office, in accordance with the MWBE or BDE Ordinance, because
the MWBE Waiver is based on the sole source information provided to the MWWBE Office by TPW s
project manager.
The procurement from MTP is exempted from competitive bidding requirements because it is a
purchase of software and related services for which MTP is the exclusive owner and provider, as
authorized by Section 252.022 of the Local Government Code. Only MTP's software is compatible
with the City's existing Amano McGann software system. RPGA Design Group, Inc. is one of five
firms selected to perform architectural services through the City's Annual Architectural Service
Agreement (M&C C-27982).
This agreement is in All Council Districts.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the Municipal Parking Fund Reserve Cash
Balance, and that prior to transfer an expenditure being made in the Municipal Parking Capital Fund,
the Parking Fund has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I Year I (Chartfield 2)
FROM
Fund I Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I I Year (Chartfield 2)
Submitted for Cltv Manaaer`s Office bv: Susan Alanis (8180)
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
MTP Form 1295 Redacted.pdf
parking ord A01.docx
parking ord A02.docx
RPGA Form 1295 Certificate Redacted.pdf
Steve Cooke (5134)
Tanya Brooks (7861)
http://apps.cfvniet,org/council_packetlmc review.asp?ID=27007&councildate=512l12019 1/27/2020
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 11/28/23 M&C FILE NUMBER: M&C 23-1015
LOG NAME: 20MITCHELL TIME MAINTENANCE AND EQUIPMENT
SUBJECT
(ALL) Authorize Amendments to the Sole Source Contracts with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking to
Increase the Compensation Amount by $173,787.47 for the Purchase of Parking Automation Equipment and Preventative Maintenance Services
RECOMMENDATION:
It is recommended that the City Council authorize amendments to the sole source contracts with Mitchell Adding Machine Company, Inc., dba
Mitchell Time and Parking to increase the total compensation by $173,787.47 for the replacement of existing equipment which is no longer fully
compatible with current technology and for execution of preventative maintenance services.
DISCUSSION:
On May 21, 2019, Mayor and Council Communication (M&C) C-29130, the City Council authorized two Sole Source Agreements with Mitchell
Adding Machine Company, Inc., dba Mitchell Time and Parking (MTP) for the purchase of parking automation equipment with radio frequency
identification for the Will Rogers Memorial Center (WRMC) Parking System (City Secretary Contract (CSC) No. 52437) and to provide five year
service and preventative maintenance in an amount not to exceed $83,949.49 for the WRMC Parking System and the Houston and Commerce
Street Parking Garages (CSC No. 52436). The contracts from MTP were exempted from competitive bidding requirements because MTP is sole
source provider of the software and related services.
The Transportation and Public Works Department (TPW) recommends increasing the contract amounts with MTP to purchase additional parking
automation equipment and maintenance services for the Houston Street Garage and WRMC in an amount not to exceed $173,787.47.
This includes $137,675.60 for parking automation equipment for the automation of the Houston Street Garage. Therefore, CSC No. 52437 will be
increased from $561,984.00 to $699,659.60. This M&C also includes an amendment to provide a final year of preventative maintenance service
in an amount not to exceed $36,111.87 for the WRMC and the Fort Worth Convention Center Parking Systems. Therefore, CSC No. 52436 will be
increased from $83,949.49 to $120,061.36. The total amount, as authorized by Council including this M&C, between both CSC No. 52436 and
CSC No. 52437, as amended, will not exceed $819,720.96. See table below.
ICSC no. Current Contract Amount Increased Amount New Contract Amount
(52437 $ 561,984.00 $ 137,675.60 $ 699,659.60
52436 $ 83,949.49 $ 36,111.87 $ 120,061.36
173,787.47 $ 819,720.96
The new parking automation system will allow for a number of significant improvements in serving the customer, including seamless automatic
updates with no need for on -site software or server maintenance; a built-in call center which can greatly enable customer support options; use of
frictionless credentials for entry and exit and also able to process mobile payments through the use of QR codes.
Both CSC No. 52436 and 52437 were effective upon signature on June 13, 2019 for a five-year term. Accordingly, both agreements are set to
expire on June 13, 2024.
Funding is budgeted in the Transportation & Public Works Department's Municipal Parking Fund and in the Municipal Parking Residuals Fund for
the HSG Upgrade MTC project.
This agreement is in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:,
The Director of Finance certifies that funds are available in the current operating & capital budgets, as previously appropriated, in the Municipal
Parking Fund and in the HSG Upgrade MTC project within the Municipal Parking Residuals fund to support the approval of the above
recommendation and execution of the contract amendment. Prior to any expenditure being incurred, the Transportation and Public Works
Department have the responsibility to validate the availability of funds.
Submitted for Citv Manaaer's Office bv: William Johnson 5806
Oriainatina Business Unit Head: Lauren Prieur 6035
Additional Information Contact: Martin Phillips 7861
Signature:
Lora Carosielli (May 30, 2024 08:58 COT)
Email: Lora.Carlson@fortworthtexas.gov
Signature: 7v1-6. -,A. P"".
Email: Martin,Phillips@fortworthtexas.gov
Signature:
Email: allison.tidwell@fortworthtexas.gov
Signature: Ch�lse O%(lien 6, 202415:07 COT)
Email: Chelsea.St.Louis@fortworthtexas.gov
Signature:
Email: Ronald.Gonzales@fortworthtexas.gov
Signature:
Email: charles.yarbro@fortworthtexas.gov
FORTWORTH,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: CSC No. 52436 2nd and lst Renewal
For: A second amendment and first renewal of contract 52436 with Mitchell Time and Parking.
The amendment extends the contract for 3 years with 2 one year renewal options and a maximum
annual capacity of $75,000.00. Mitchell Time and Parking provides maintenance of parking
equipment at City parking garages.
M&C: N/A CPN:
CSO: 52436 DOC#:
Date:
To:
Name
Department
Initials Date Out
1.
Lora Carosielli
TPW- Initial
�
2.
Peter Elliott
TPW- Signature
3.
Chelsea St. Louis
TPW- Initial
CSL
4.
Martin Phillips
TPW- Initial
7,mP
5.
Lauren Prieur
TPW- Signature
?�
6.
Samuel Angel
Legal- Signature
7.
Jesica McEachern
CMO- Signature
8.
Ronald Gonzales
CMO- Initial
9.
Jannette Goodall
CMO- Signature
10.
Allison Tidwell
CMO
11.
Charles Yarbro
TPW
DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES MNo
RUSH: []YES MNo SAME DAY: ❑YES MNo NEXT DAY: ❑YES MNo
ROUTING TO CSO: MYES ❑No
Action Required:
❑ As Requested
❑ For Your Information
M Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs