HomeMy WebLinkAboutIR 9553 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 9553
To the Mayor and Members of the City Council April 16, 2013
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SUBJECT: ERP PHASE II QUARTERLY UPDATE
The purpose of this Informal Report is to provide the City Council an update on the status of the
Enterprise Resource Planning (ERP) Phase II initiative. Staff will provide quarterly Informal
Reports with an emphasis on recent activities, upcoming activities, and project risks.
Since the January 2013 update, the project team met with every City department to gather
information on the existing business processes and inter-department activities, in preparation for
"Fit/Gap" sessions.
Fit/Gap sessions, which are designed to identify the "fits" and the "gaps" between the PeopleSoft
application and City processes, began on March 11, 2013 and continue through June 2013.
These sessions involve over 80 fiscal and function-specific representatives from all departments.
In these sessions, the project team will demonstrate how PeopleSoft fulfills specific City needs.
Some needs, however, will result in changes to the existing business practice and some may
require changes to the system. The project team will develop options and reconvene with
department representatives to review, select, and approve the best options that meet the City's
needs.
As part of the initiative, the project has established the baseline internal controls framework that
will be used to guide the design of the new system and business processes. This framework
consists of over 500 specific controls and will be used in the assessment of the new business
system in the achievement of improving internal controls practices. The control framework will be
updated to incorporate additional controls throughout the life of the project.
Over the next quarter of 2013, the project team will complete the Fit/Gap sessions with the
departments and develop the baseline design of the system as well as any required changes.
The project team will begin the technical configuration activities of the new system in anticipation
of prototyping sessions planned for later in the calendar year.
At this time, no material risks have been identified that jeopardize the project's schedule, scope,
or budget.
For questions or further information, please contact Greg Jordan, ERP Phase II Director at (817)
392-2836.
Tom Higgins
City Manager
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS