HomeMy WebLinkAboutContract 60059-A1CSC No. 60059-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 60059
This First Amendment to Fort Worth City Secretary Contract No. 60059 is made by and
between the City of Fort Worth ("City"), a Texas home -rule municipal corporation acting by and
through its duly authorized Assistant City Manager, and Information Discovery Services, LLC
("Vendor"), a limited liability company and authorized reseller through Texas Smart Buy Contract
TXMAS-19-738X01.
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City
Secretary Contract No. 60059 beginning September 6, 2023 ("Agreement");
WHEREAS, it is the collective desire of both City and Vendor to amend the Agreement
to increase the overall compensation to a not -to -exceed total of $180,000.00 for additional
purchases; and
WHEREAS, it is the collective desire of both City and Vendor to further amend the
Agreement to extend its term to be in line with the term of the underlying Cooperative Contract
and update Exhibits A and B accordingly.
NOW THEREFORE City and Vendor do hereby agree to the following:
1.
AMENDMENT TO AGREEMENT
The following terms are hereby amended to either replace any conflicting terms in the
Agreement or will be added to the terms and will be binding and enforceable as if they were
originally included therein.
The attached Exhibits A and B are added to the terms of the Agreement and replace any
conflicting terms therein.
Paragraph four of the Agreement is deleted in its entirety and replaced with the following
language:
City shall pay Vendor in accordance with the fee schedule in Exhibit A and
in accordance with the provisions of this Agreement. Total payment made under
this Agreement by City shall not exceed one hundred eighty thousand dollars
($180,000.00). Vendor shall not provide any additional items or services or bill for
expenses incurred for City not specified by this Agreement unless City requests and
approves in writing the additional costs for such services. City shall not be liable
for any additional expenses of Vendor not specified by this Agreement unless City
first approves such expenses in writing.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 60059 Pagel of 31
Paragraph five of the Agreement is deleted in its entirety and replaced with the following
language:
The term of this Agreement is effective beginning on the date signed by the
Assistant City Manager ("Effective Date") and expires on December 29, 2024.
Il.
ALL OTHER TERMS SHALL REMAIN THE SAME
All terms and conditions of the Agreement that are not expressly amended herein
shall remain in full force and effect.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall
be an original and all of which shall constitute one and the same instrument. A facsimile
copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as
and shall have the same effect as an original.
[SIGNATURE PAGE FOLLOWS]
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 2 of 31
IN WITNESS WHEREOF, the parties hereto have executed this Amendment, to be effective as
of March 23, 2024.
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: William Johnson (J n 14, 202411:59 CDT)
Name: William Johnson
Title: Assistant City Manager
Date: J u n 14, 2024
APPROVAL RECOMMENDED:
By: Rob4rAlldredge (Jun 13, 202415:38 CDT)
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: XAA-tln Ct
Name: Loraine Coleman
Title: Administrative Services Manager
APPROVED AS TO FORM AND
LEGALITY:
ATTEST: By: P
ovanunIl
o°�, Name: Andrea Phillips
9=� Title: Assistant City Attorney
aaaan�Xn54b
By: CONTRACT AUTHORIZATION:
Name: Jannette S. Goodall M&C: 24-0413
Title: City Secretary Date Approved: 5/14/2024
Form 1295 Certification No.: 2024-1145492
VENDOR:
INFORMATION DISCOVERY SERVICES, LLC (IDS)
By: %V, �
Name: Regan Starkey
Title: President
Date:
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 3 of 31
Exhibit A
IDS"Your Partner in Risk Mitigation."
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GSA Price List: Information Discovery Services, Inc.'s Commercial Practice incorporates a 1%EPA to pricing.
Personal Testimony
$174.60
$176.34
$178.11
$179.89
$181.69
Record Testimony
$174.60
$176.34
$178.11
$179.89
$181.69
Site Visit
$178.92
$180.71
$182.52
$184.34
$186.19
Applicant/Subject Interview
$447.16
$451.63
$456.15
$460.71
$465.31
Employment Verification - Personal (Source & Record)
$225.31
$227.56
$229.84
$232.14
$234.46
Neighborhood Check -Personal (Source & Record, when
$195.62
$197.57
$199.55
$201.54
$203.56
applicable)
Commercial Pre -Screen Package-
$107.77
$108.84
$109.93
$111.03
$112.14
credit history & county criminal
checks (7 yrs)
County Criminal Check-up to 3 (each Additional
$39.11
$39.50
$39.89
$40.29
$40.70
$20/each)
Credit Check
$11.18
$11.29
$11.41
$11.52
$11.63
Employment Verification -Telephonic (Source & Record)
$87.21
$88.09
$88.97
$89.86
$90.75
Character Reference - Telephonic
$64.33
$64.97
$65.62
$66.28
$66.94
13
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 4 of 31
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Pre-Employment
Vw
_ _ Services _ 2026 GSA Rate 2027 GSA Rate 2028 GSA Rate 2029
Continued
Bankruptcy Record $ 10.63 $ 10.74 $ 10.85 $ 10.96 $ 11.07
Tier 5 - Extended (60 days) $ 4,035.00 $ 4,075.35 $ 4,116.10 $ 4,157.26 $ 4,198.83
Tier 5 -Standard (35 days) $ 4,640.25 $ 4,686.65 $ 4,733.52 $ 4,780.36 $ 4,828.67
Tier 5 — Expedited (14 days) $ 4,842.00 $ 4,890.42 $ 4,939.32 $ 4,988.71 $ 5,038.60
Tier 5R - Extended (60 days) $ 2,596.55 $ 2,622.52 $ 2,648.75 $ 2,675.24 $ 2,701.99
Tier SR - Standard (35 days) $ 2,986.03 $ 3,015.89 $ 3,046.05 $ 3,076.51 $ 3,107.28
Tier 511 - Expedited (14 days) $ 3,115.86 $ 3,147.02 $ 3,178.49 $ 3,210.27 $ 3,242.37
Tier 4 — Extended (60 days) $ 3,665.68 $ 3,702.34 $ 3,739.36 $ 3,776.75 $ 3,814.52
Tier 4 —Standard (35 days) $ 4,215.53 $ 4,257.69 $ 4,300.27 $ 4,343.27 $ 4,386.70
Tier 4 — Expedited (14 days) $ 4,398.82 $ 4,442.81 $ 4,487.24 $ 4,532.11 $ 4,577.43
Tier 4R - Extended (60 days) $ 2,677.21 $ 2,703.98 $ 2,731.02 $ 2,758.33 $ 2,785.91
Tier 4R - Standard (35 days) $ 3,078.79 $ 3,109.58 $ 3,140.68 $ 3,172.09 $ 3,203.81
Tier 411 - Expedited (14 days) $ 3,212.65 $ 3,244.78 $ 3,277.23 $ 3,310.00 $ 3,343.10
Tier 3 - Extended (60 days) $ 1,737.22 $ 1,754.59 $ 1,772.14 $ 1,789.86 $ 1,807.76
Tier 3 -Standard (35 days) $ 1,996.75 $ 2,016.72 $ 2,036.89 $ 2,057.26 $ 2,077.83
Tier 3 - Expedited (14 days) $ 2,085.26 $ 2,106.11 $ 2,127.17 $ 2,148.44 $ 2,169.92
Tier 311 - Extended (60 days) $ 1,737.22 $ 1,754.59 $ 1,772.14 $ 1,789.86 $ 1,807.76
Tier 3R - Standard (35 days) $ 1,996.75 $ 2,016.72 $ 2036.89 $ 2,057.26 $ 2,077.86
Tier 311 - Expedited (14 days) $ 2,085.26 $ 2,106.11 $ 2,127.17 $ 2,148.44 $ 2,169.92
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 5 of 31
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 5 of 31
Tier 2 - Extended (60 days)
$ 1,737.22
$ 1,754.59
$ 1,772.14
$ 1,789.86
$ 1,807.76
Tier 2 -Standard (35 days)
$ 1,996.75
$ 2,016.72
$ 2,036.89
$ 2,057.26
$ 2,077.83
Tier 2 - Expedited 14 days)
$ 2,085.26
$ 2,106.11
$ 2,127.17
$ 2,148.44
$ 2,169.92
Tier 2R — Extended (60 days)
$ 1,737.22
$ 1,754.59
$ 1,772.14
$ 1,789.86
$ 1,807.76
Tier 2R—Standard (35 days)
$ 1,996.75
$ 2,016.72
$ 2,036.89
$ 2,057.26
$ 2,077.83
Tier 2R— Expedited (14 days)
$ 2,085.26
$ 2,106.11
$ 2,127.17
$ 2,148.44
$ 2,169.92
Additional Lead Activity (ADL)— individualSubject
$ 350.00
$ 353.50
$ 357.04
$ 360.61
$ 364.22
Re -Contact
Additional Lead Activity (ADL) —Individual
$ 175.00
$ 176.75
$ 178.52
$ 180.31
$ 182.11
Telephonic Subject Re -Contact
Additional Lead Activity —Individual Subject
$ 1 250.00
$ 1,262.50
$ 1,275.13
$ 1,287.88
$ 1,300.76
Interview/E51/TESI
FCRACompliant
$ 125.00
$ 126.25
$ 127.51
$1 28.79
$ 130.08
Social Media Check
Field Investigator (excludes travel cost) 1 $ 79.47 1 $ 80.27 1 $ 81.07 1 $ 81.88 1 $ 82.70
An Volume/Quantity Discounts:
1% off for single orders $50,000499,000
Additional 2% off for single orders $100,000-$499,999
Additional 3% off for single order over $500,000
Prompt Payment — Net 10 Days 1% Net 20 Days .5%
Net 30 Days Std. Gov't Terms
13
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 6 of 31
Exhibit B
Glenn Hagar TEXAS
Texas Comptroller of Public Accounts suv
0 (I)
Contract Details: # TXMAS-19-738X01
Search for items in this contract (https:ttwww.txsmartbuy.com/search?contract=TXMAS-19--738X01) I
Number
TXMAS-19-738X01
Description
Human Resources and EEO Services
Category
TxSmartBuy
Type
TXMAS
Start Date
12f30/2019
End Date
12/29/2024
Base Contract
GS-02F-094BA
Purchase
PCC X
Category Code
(Agenctes Only)
Optional Renewal
No renewals remaining
Terms
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 7 of 31
Purchase Orders Procurement Method Identification Process: Public procurement personnel must identify the
appropriate procurement method as stated in the State of Texas Procurement and Contract
Management Guide. (https://comptroller.texas.gov/purchasing/resources.php)
Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The
Contractor cannot ship any products or provide services until receipt of a Purchase Order generated
by the TSB system.
All purchase orders that include a quote order line (excluding linked item quotes) will be
placed on hold pending Statewide Procurement Division (SPD) review.
Quote order requirements:
1. Items that are available in TSB must be placed through the TSB shopping cart. The TSB shopping
cart allows up to 45 line items. Once 45 line items are added to the TSB shopping cart, the additional
order items must be totaled and entered using the quote order line.
2. State agencies must enter no less than 20 items into the TSB shopping cart before utilizing the
quote line option. Texas SmartBuy Members are encouraged to add items to the TSB cart before
utilizing the quote line option.
3. All purchase orders that include a quote order line require the attachment of a completed
contractor quote containing the following:
Detailed, unit pricing of all contracted items and services.
The contractor's TXMAS contract number clearly identified.
Open market, or incidental, items clearly identified.
4. Validation of contract pricing and item availability is the responsibility of the purchaser in
determining best value. When the attachment is confirmed, SPD will release the purchase order to
the TXMAS contractor for fulfillment.
5. If approval is requested prior to the order being inputted in TSB, or SPD assistance is requested to
validate pricing or item availability, the information may be submitted to spd.cmo@cpa.texas.gov
(mailto:spd.cmo@cpa.texas.gov).
Customers may only purchase TXMAS goods or services from a TXMAS Contractor online
through Texas SmartBuy. CPA does not authorize any offline sales of this TXMAS contract's
goods or services.
IMPORTANT: The services provided by this contract may be a service subject to the provisions of
Texas Government Code Chapter 2254. A state agency, as defined by Texas Government Code
Chapter 2254, may only acquire the services subject to Texas Government Code Chapter 2254
according to the procedures identified in that chapter. Failure to comply with the provisions of Texas
Government Code Chapter 2254 could result in a void contract.
NIGP Codes(s) 96130
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 8 of 31
CPA Contract Questions regarding contract management issues, price changes, amendments or other post -award
Management concerns should be directed to:
SPD Contract Management
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Email: spd.cmo(mailto:spd.cmo@cpa.texas.gov)@cpa.texas.gov (mailto:spd.cmo@cpe.texas.gov)
Contract
Base contract (GSA) information (https:/Iwww.gsaelibrary.gsa.gov/El!bMain/contractorinfo.do?
Specifics/Notes
contractNumber-GS-02F-
094BA&contractorName=1 NFORMATION+DISCOVERY+SERVICES%2C+LLC&executeQuery=YES)
Warranty Details
Commercial Warranty
Expedited
1 % -10 days
Payment Discount
0.5% - 20 days
Compliant
Customer reserves the right to require new delivery or a refund in the event that materials or
Products by
products not meeting specifications are discovered after payment has been made.
Contractor
Purchase Order
The Customer may request that a Contractor cancel a specific line item or an entire purchase order.
Cancellations
There shall be no fees charged for cancellation of an item and/or order prior to shipment by the
Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Contract
The Statewide Procurement Division Contract Management Office (SCMO), a division of the
Performance
Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all
customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code
JAC), §20.108. The Vendor Performance relies on the customer's participation in gathering
information on vendor performance. State agency customers shall report vendor performance on
purchases of $25,000 or more from contracts administered by CPA, or any other purchase of
$25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases
exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to
report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING
SYSTEM (hftps://www.comptroller.texas.gov/purchasing/programstvandor-performance-tracking!?.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 9 of 31
Rebate Reporting Pursuant to Texas Government Code §2155.510(b), rebates generated from TXMAS contract
Requirement for purchases made in whole or in part with federal funds must be reported by the purchasing agency to
Federal Funding the appropriate federal funding agency. Each quarter of the State's fiscal year (September 1 through
August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the
Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the
amount of rebate to the federal fund -provider using the above percent based on the total dollar value
of the TXMAS purchase order.
Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services
on a TXMAS contract. The purchasing entity must report to the federal fund -provider that a sales
rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS
contractor.
Order Limitations The contractor is not required to accept orders below the minimum listed below. Orders between the
minimum and maximum listed below are subject to the pricing of the underlying contract.
Minimum order:
$100.00
Maximum order:
$1,000,000.00 for SIN 595-27
Approved Other than incidental items expressly allowed under this Contract, Contractor may not sell and
Products/Services Customers may not purchase goods or services under this Contract that are not included in the
TXMAS Catalog for this Contract. Therefore, to the extent the Base Contract contains terms which
allow additional items to be purchased such as blanket purchase agreements and contractor team
arrangements, those terms are excluded from this Contract.
Incidental, off -schedule items may be purchased as "best value, open market' items provided that
they are necessary for product integration or product completeness. The purchasing entity is
responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These
incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open
market (OM), best value" items.
Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less.
If the pending order includes incidental items that exceed the stated limits, a request may be
submitted by the Customer to the Statewide Procurement Division for review and consideration of an
exception. Exception requests shall be submitted to spd.cmo@cpa.texas.gov
(mailto:spd.cmo@cpa.texas.gov). The request must include a copy of the complete contractor quote
listing all core items and a detailed incidental charge breakdown.
Contractors
Contractor VID: 14537574460
Contractor: Information Discovery Services, LLC
Contact Name: Regan Starkey
Email: r.starkey@informationdiscovery.net
Phone: (817) 551-3898 x101
Address: Regan Starkey Information Discovery Services, LLC 3014 SE Loop 820 Fort Worth TX 76140
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 10 of 31
Texas Comptroller of Public Accounts
Glenn Hegar
Home (https://comptroller.texas.gov)
Contact Us (https:l/comptroller.texas.gov/about/contaGtl)
Policies
Privacy and Security Policy (https:flcomptraller.texas.gov/abouUpolicies/privacy.php)
Accessibility Policy (https:l/comptroller.texas.gov/about/policies/accessibility.php)
Link Policy (https://comptroller.texas.gov/abouUpolicies/links.php)
Search from the Texas State Library (https:l/www.tsl.texas.gov/traillindex.html)
Texas Homeland Security (https://www.dhs.gov/see-something-say-something/reporting/texas)
Public Information Act (https://comptroller.texas.gov/aboutpolicies/open-records/public-information-act.php)
Texas Secretary of State (https:l/www.sos.state.tx.us/)
Ht3 855
Other State Sites
Texas.gov (https:ilexas.gov)
Texas Records and Information Locator(TRAIL) (https://www.tsi.state.tx.us/trail/)
State Link Policy (https://dir.texas.gov/resource-library-item/state-website-linking-privacy-policy)
Texas Veterans Portal (https://veterans.portal.texas.gov)
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 11 of 31
GENERAL SERVICES ADMINISTRATION
Authorized Federal Supply Schedule Price List
On-line access to contract orderinginformat on terms and conditions, up-to-date pricing and the option to create an Ede ctromc delivery order are
available through GSA A dva nto p el a menu-dnvm database system. The internet address for GSA Ad vo n tap el i s: httos://wcvw, es aadvantaee, eov.
Multiple Award Schedule (MAS)
SIN 561611: HR Support: Pre -Employment Background Investigations
SIN OLM: Order Level Materials (OLMs)
Investigations Business Size: Small Business
rnS
Contract Number- GS-02F-094BA
Contract Period of Performance: March 2 5, 2024 March 24, 2 029
Advantage!'
ContractAdministrator: Regan Starkey (rstarkey0informationdiscovery.net)
Phone: 817-551-3898, ext. 101 Fax: 817-551-3884
Mod.#: Mod Date: V.
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 12 of 31
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Table of Contents:
Introduction ... page 4
Field Service Qualifications.................................................................................... page 4
ServicesOffered........................................................................................................ page 5
Background Investigations & Screening Solutions................................................................. page 5
SiteVisits................................................................................................................................................page 5
Investigative Services & Support by the hour..........................................................................page 6
Services Descriptions................................................................................................page 6
SiteVisits...............................................................................................................................................
page 6
PersonalTestimonies........................................................................................................................
page 6
Applicant/Subject Interview..........................................................................................................
page 6
Employment Verification-Personal..............................................................................................page
7
Employment Verification- Telephonic.......................................................................................page
7
Character Reference- Telephonic.................................................................................................page
7
Neighborhood Check- PersonaL....................................................................................................page
8
RecordTestimonies...........................................................................................................................page
8
County Criminal History Checks...................................................................................................
page 8
CreditReport.......................................................................................................................................page8
EducationRecord ............................................ .............................................................
..................... page9
BankruptcyRecord.............................................................................................................................
page 9
Commercial Pre -Screen Package.................................................................................................page9
Tier5......................................................................................................................................................page
10
TierSR...................................................................................................................................................page
10
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 13 of 31
Tier4....................................................................................................................................................page 10
Tier411 .................................................................................................................................................page
10
Tier3.................................................................................................................................................... page 10
Tier311 ..................................................................................................................................................page
10
Tier2.....................................................................................................................................................page
10
Tier21Z ..................................................................................................................................................page
10
Additional Lead Activity (ADL) Individual Subject Re -Contact ......................................page
11
Additional Lead Activity (ADL) Individual Telephonic Subject Re -Contact
.............. page 11
Additional Lead Activity (ADL) Individual Subject Interview (ESI/TESI) .................
page 11
Labor Categories
Investigative Services- Field Investigator...............................................................................page 11
Terms and Conditions
page 12
GSAPrice List............................................................................................................ page 17
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 14 of 31
IDS
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Introduction
IDS is a full -service investigations firm focused on achieving customer satisfaction by delivering high quality and timely
reports of investigation and inspection. Our nationwide team of credentialed, licensed and federally cleared investigators
offers our clients in person coverage across the United States and territories. With an average of twenty years prior
investigative experience, our field team is comprised of former federal, state, and local law enforcement officials who offer
agencies the experience and subject matter expertise for a variety of investigative services.
Field Service Oualifications
• Nationwide investigative staff
• Ability to quickly cross -train staff to accommodate new client requirements
• Program Manager with over 10 years' experience managing investigations contracts
• Three years corporate past performance conducting investigations and site inspections
• Ability to expand service offerings as needed to include social media monitoring and fingerprint collection
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 15 of 31
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Services offered:
Background Investigations & Screening Solutions
Our nationwide team of highly trained and federally cleared investigators support national security clearance
adjudications and public trust hiring and suitability decisions for federal and municipal government agencies and commercial
hiring decisions. Investigations include:
• In -person interviews with applicants/subjects, references, neighbors, employers, medical professionals, and
other persons with information pertinent to the investigation.
• Document and records review to collect data on the applicant's financial stability, criminal history, mental
health, civil court actions and other areas relevant to the investigation.
• In-depth and comprehensive reports of investigation delivered electronically via our proprietary, secure case
management system (CARS'").
Site Visits
IDS conducts unannounced site visits nationwide on behalf of law enforcement agencies; aimed to validate an
applicant/subject's residence listed on their application and provide observations as to the condition of the structure and
surrounding areas. This involves:
• Interviews with occupants and neighbors
• Time stamped photographs of the structure and area
• Report includes summary of findings and observations
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 16 of 31
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Investigative Services and Support by the hour
Provides investigative services and support; performs security and suitability background investigations and re-
investigations, pre -employment screening, and administrative on -site verification and validation of applicant/subject
provided information.
Service Descriutions
Site Visit
IDS will conduct an on -site visit to the applicant/subject's current residence, or location of client's choice. Observations
regarding the exterior condition of the home or alternate structure and surrounding property will be obtained and reported.
Additional information may be obtained per client request.
Personal Testimonies
In -Person interviews of applicant/subject provided or developed references and sources confirming subject provided
information. Interviews are comprehensive; any listed or developed derogatory information/issues are fully resolved and
reported. Pricing applicable for any in -person interview
Subject/Applicant Interview
An in -person interview of the subject of the investigation/applicant which will attempt to resolve any potentially derogatory
information and will elicit any additions, deletions or corrections to forms submitted by the Subject. The interviewwill utilize
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 17 of 31
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a standard set of questions. Post -Investigative and/or additional interviews aimed to clarify information developed during the
investigation can be conducted for an additional price.
Employment Verification -Personal
Provider investigative staff will verify employment history by personal and record coverage. Personal interviews involve
conducting an in-depth, personal interview with the Applicant/Subject's co-workers and/or employers. Provider will review
the personnel records of all employments to obtain record information pertaining to the Applicant/Subject's dates of
employment, position held, eligibility for rehire and reason for leaving. Personal interviews will also address information
pertaining to the Applicant/Subject's job -related responsibilities, performance, technical qualifications, etc.
Employment Verification- Telephonic
Provider investigative staff will verify employment history either by personal and record or record only coverage. Telephonic
personal interviews involve conducting an in-depth, personal interview with the Applicant/Subject's co-workers and/or
employers. Provider will obtain record information pertaining to the Applicant/Subject's dates of employment, position held,
eligibility for rehire and reason for leaving. Personal interviews will also address information pertaining to the
Applicant/Subject's job -related responsibilities, performance, technical qualifications, etc.
Character Reference- Telephonic
Provider investigative staff will conduct an in-depth telephonic personal interview with listed and/or developed social
references. (*Developed references are those defined as individuals not listed on the case papers, application and/or personal
history statement*) Current spouses and/or former spouses may be included per client request.
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 18 of 31
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Neighborhood Check- Personal
If the Applicant/Subject rented or leased the residence, record verification will be obtained and provided in the Report. If
personal coverage is desired, investigative staff will conduct in -person, personal interviews with either direct neighbors or
persons in close vicinity of Applicant/Subject's residence.
Record Testimonies
In person review or retrieval of subject/applicant's rental or employment records, to include military record review and civil
court records (per record).
County Criminal History Check
Provider will conduct an in -person search and examination of County and State District criminal courts and records through
the courthouse(s) and/or law enforcement agencies maintaining jurisdiction in the county(ies) of Applicant/Subject's
residence(s) going back seven (7) years. Searches will be conducted using the current name and DOB listed on the application
and/or release of information provided by the client. *Additional pass through fees may apply and are not included in pricing.
Credit Report
Provider will provide a copy of the Subject/Applicant's credit history (for employment purposes) via our national credit
bureau database.
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 19 of 31
14
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Education Record
Provider will verify the Applicant/Subject's highest degree. Contact is made by Provider investigative staff directly to the
Institution's Registrar or Student Record Office. Provider investigative staffwill report the name of the institution, dates of
attendance, dates of graduation (if any), degree obtained (if any) and field of study (when applicable).
Bankruptcy Record
Searches of federal bankruptcy filings, including Chapter 7, 11 and 13 bankruptcies.
Commercial Pre -Screen Package:
• Credit History
• Local Agency Check(s)
Comprised of County Criminal Checks and Credit History. IDS will conduct an in -person search and examination of County and
State District criminal courts and records through the courthouse(s) and/or law enforcement agencies maintaining
jurisdiction in the county(ies) of Applicant/Subject's residence(s) going back five (7) years. Searches will be conducted using
the current name and DOB listed on the application and/or release of information provided by the client. In addition, IDS will
provide a copy of the applicant/subject's credit history (for employment purposes), via Provider's national credit bureau
database. *Additional pass through fees may apply and are not included in pricing,
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 20 of 31
High End Case Types
Tier 5
The Tier 5 is conducted for Critical Sensitive, Special Sensitive, and/or requiring eligibility for "Q" access or access to Top Secret
or Sensitive Compartmented Information.
Tier 5R
The Tier 5 R is a reinvestigation conducted for Critical Sensitive, Special Sensitive, and/or requiring eligibility for "Q" access or
access to Top Secret or Sensitive Compartmented Information.
Tier 4
The Tier 4 is conducted for Non -Sensitive positions designed as High -Risk Public Trust.
Tier 4R
The Tier 4Ris a reinvestigation conducted for Non -Sensitive positions designed as High -Risk Public Trust.
Tier 3
The Tier 3 is conducted for Non -Critical Sensitive, Military Accessions, and/or Requiring Eligibility for "L" access to Confidential
or Secret Information.
Tier 3R
The Tier 311is a reinvestigation conducted for Non -Critical Sensitive, Military Accessions, and/or Requiring Eligibility for "L"
access to Confidential or Secret Information.
Tier 2
The Tier 2S is conducted for Non -Sensitive positions designed as Moderate Risk Public Trust.
Tier 2R
The Tier 2RS is a reinvestigation conducted for Non -Sensitive positions designed as Moderate Risk Public Trust.
10
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 21 of 31
Additional Lead Activity (ADL) - Individual Subject Re -Contact
In Person follow up with the Subject of Investigation
Additional Lead Activity (ADL) - Individual Telephonic Subject Re -Contact
Telephonic follow up with the Subject of Investigation
Additional Lead Activity (ADL) - Individual Subject Interview (ESI/TESI)
An in -person interview of the subject of the investigation/applicant which will attempt to resolve any potentially derogatory
information and will elicit any additions, deletions or corrections to forms submitted by the Subject.
FCRA Compliant Social Media Check
Deep dive of social media profiles, deep web content and press and media content related to an employee/applicant and
any identified "questionable" close connections. Final report includes a comprehensive analysis of high risk content with
screenshots and links. links to all social media presence matched to the subject are also included. Optional: Derogatory
information may be discussed with the Applicant per the agreement with the client.
Labor CateLyories:
Field Investigator
Provides investigative services and support; performs security and suitability background investigations and re-
investigations, and administrative on -site verification and validation of applicant/subject provided information.
Resumes may be provided upon request.
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 22 of 31
IDS
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Information for Orderine Activities /Terms and Conditions
1. See Table of Unit Pricing at the end of this price list.
2. Maximum order for 561611: $1M (Orders may exceed this amount; as a MAS negotiation breakpointonly)
3. Minimum order $100.00
4. Geographic Coverage (delivery area). All geographic areas within CONUS.
5. Points of Production. As negotiated in order.
6. Discount from List Prices or Statement of Net Price. For further possible discounting through the packaging of multiple
items and/or based on volume and frequency of work performed, federal customers should contact the contractor. Any
consideration for additional discounts or concessions above the listed government prices can only be done on a case -by -case
basis.
7. Quantity Discounts. Volume Discounts offered on 561611 services, as noted within the price schedule.
B. Prompt Payment Terms. As noted within the price schedule. Does not apply to purchases using the government
commercial credit card.
9a. Government Commercial Credit Card. Accepted up to micro purchase threshold.
9b. Government Commercial Credit Card. Accepted over the micro purchase threshold.
10. Foreign Items. Not applicablella. Time of Delivery. 30 Days ARO or as agreed upon with ordering activity.
11b. Expedited Delivery. Items available for expedited delivery are negotiated on a case -by -case basis.
12
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 23 of 31
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12. Customized Services. Contact IDS contract administrator for discussions. Prices maybe adjusted through available
schedule labor hours and item prices.
13. Performance Based Statement of Work Unit pricing will be used as the basis for applying any positive or negative
incentive factors or percentages.
14. Canceled or Discontinued Services. A schedule of delivery points and prices applicable for cancelled/discontinued
investigations will be negotiated with each agency.
15. F.O.B. Point. DESTINATION CONUS
16. Ordering Address. Information Discovery Services
3014 SE Loop 820
Ft. Worth, TX 76140
17. PaymentAddress: Mail: Information Discovery Services
3014 SE Loop 820
Ft. Worth, TX 76140
18. Electronic Payment: Veritex Community Bank
4300 N Beltline Rd
Irving, TX 75083
Account number available upon request.
19. Warranty Provision. Commercial Warranty. Seller warrants that; 1) the services provided under the terms ofthe contract
shall be performed with that degree of skill and judgment normally exercised by recognized professional firms performing
services of the same or substantially similar nature. All services will conform to applicable specifications, drawings, and
standards of quality and performance. In the event of any breach of the foregoing warranties, Seller shall, at its own expense,
at election of the client either: (1) re -perform the non -conforming services and/or correct the non -conforming goodsto
13
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 24 of 31
.'IDS
"Your Partner in Risk Mitigation."
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conform to this standard; or (2) refund to the customer the portion of the amounts received by Seller attributable to the non-
conforming services. All warranties of Seller shall inure to the benefit of both the client and client's customers. The foregoing
warranties shall survive any delivery, inspection, acceptance, or payment by the client.
The warranty and remedies set forth above are exclusive and in lieu of all other warranties and remedies, express or implied,
in law or in fact, including the warranties or merchantability and fitness for a particular purpose. The warranties contained
herein set forth the customer's sole and exclusive remedy in the event of a defect in performance or materials.
20. Export Packing Charges. Not applicable
21. Terms and Conditions for other services (if applicable). If authorized by the ordering agency for the accomplishment of any
work under this contract, other direct costs, travel, and related expenses are reimbursable. Such costs are subject to the
following: Costs for transportation and per diem (lodging, meals, and incidental expenses) will be in accordance with the
regulatory implementation of FAR 31.205-46, Travel Costs (Per Diem), approved cost accounting system policies and
procedures and Public Law 99-234.
22. EXCEPTIONS TO SOLICITATION: Information Discovery Services, LLC does not make any exceptions to any of the terms
and conditions of Solicitation 2FYP-AR-060004-B Refresh 23.
23. INDUSTRIAL FUNDING FEE (IFF): Information Discovery Services, LLC understands the application of the IFF (as outlined
in Clause 552.238-74 Industrial Funding Fee and Sales Reporting (Jul 2003) and understands how it will be included in the
total contract sales.
24. IDENTIFICATION OF THE MOST FAVORED CUSTOMER (MFC): Information Discovery Services, LLC has identified and
agrees that their Most Favored Customer is - "Commercial Customers."
25. ECONOMIC PRICE ADJUSTMENT CLAUSE(S) APPLICABLE: I
The following Price Adjustment is for services awarded that are subject to area prevailing wage determinations.
14
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 25 of 31
.'IDS
'visa � L��.�uvery "Your Partner in Risk Mitigation."
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(52.222-43, Fair Labor Standards Act and Service Contract Act Price Adjustment (Multiple Year and Option Contracts))
X The following Economic Price Adjustment is for products and/or services awarded based on a Commercial Catalog
Price. (GSAR 552.216-70) (SEP 1999) (ALTERNATE I-SEP 1999)
I The following Economic Price Adjustment is for products and/or services awarded NOT based on a Commercial
Catalog Price, but instead based on Market Pricing. (I-FSS-969) (JAN 2002)
26. PRICE REDUCTION CLAUSE: 552.238-75 (MAY 2004)
The Most Favored Customer(s) or class of customer is identified as "Commercial Customers." The Contracting Officer
and the Offeror agree that (1) "Commercial Customers" will be the basis of award, and (2) the Government's price or
discount relationship to the identified customer (or class of customers) shall be maintained throughout the contract
period. Any change in the Contractor's commercial pricing or discount arrangement applicable to the identified
customer (or category of customers) which disturbs this relationship shall constitute a price reduction. Price
Reduction Clause is NOT APPLICABLE when the MFC is Federal Customers.
27. GOVERNMENT CREDIT CARD: As stipulated by Clause 552.232-77 Payment by Government Commercial Purchase Card
(Mar 2000) (Alternate I -Mar 2000), Information Discovery Services, LLC will accept the Government wide Commercial
purchase card for purchases equal to or less than the micro -purchase threshold. Information Discovery Services, LLC X agrees
EH does not agree to accept purchase cards above the micro -purchase threshold as well.
28. INAPPROPRIATE USE: Information Discovery Services, LLC understands that this contract shall only be used for the
products and services awarded in this contract and that inappropriate use of the contract for uses other than as awarded may
subject them to penalties provided by statute and regulation.
29. TRADE AGREEMENTS: Information Discovery Services, LLC agrees to comply with clause 552.225-5 TRADE AGREEMENTS
(JAN 2006)
30. E-VERIFY COMPLIANCE: Information Discovery Services, LLC agrees to comply with clause 52.222-54, Employment
Eligibility Verification (Jan 2009). Federal contractors and subcontractors are required to begin using the U.S. Citizenship and
Immigration Services' E-Verify system to verify their employees' eligibility to legally work in the United States.
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 26 of 31
.'IDS
"Your Partner in Risk Mitigation."
'owl' Services
31. DISASTER RECOVERY PURCHASING: Information Discovery Services, LLC X agrees does not agree to voluntarily
participate in the Recovery Purchasing Program as described in GSAR 552.238.80, "Use of Federal Supply Contracts by Certain
Entities -Recovery Purchasing."
32. TERMS AND CONDITIONS: Pricing agreements are based on the original proposal information submitted by Information
Discovery Services, LLC dated September 11, 2013, all subsequent documentation in support of the Offer and the Final
Proposal Revision response dated March 21, 2014. Award was determined on information contained thereof. The clauses,
terms and conditions of MAS Human Resources & EEO Services, Solicitation Number 2FYA-AR-060004-B arehereby
incorporated into the above cited Contract Number.
16
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 27 of 31
IDS"Your Partner in Risk Mitigation."
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GSA Price List: Information Discovery Services, Inc.'s Commercial Practice incorporates a 1%EPA to pricing.
Personal Testimony
$174.60
$176.34
$178.11
$179.89
$181.69
Record Testimony
$174.60
$176.34
$178.11
$179.89
$181.69
Site Visit
$178.92
$180.71
$182.52
$184.34
$186.19
Applicant/Subject Interview
$447.16
$451.63
$456.15
$460.71
$465.31
Employment Verification - Personal (Source & Record)
$225.31
$227.56
$229.84
$232.14
$234.46
Neighborhood Check -Personal (Source & Record, when
$195.62
$197.57
$199.55
$201.54
$203.56
applicable)
Commercial Pre -Screen Package-
$107.77
$108.84
$109.93
$111.03
$112.14
credit history & county criminal
checks (7 yrs)
County Criminal Check-up to 3 (each Additional
$39.11
$39.50
$39.89
$40.29
$40.70
$20/each)
Credit Check
$11.18
$11.29
$11.41
$11.52
$11.63
Employment Verification -Telephonic (Source & Record)
$87.21
$88.09
$88.97
$89.86
$90.75
Character Reference - Telephonic
$64.33
$64.97
$65.62
$66.28
$66.94
13
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 28 of 31
jt DS "Your Partner in Risk Mitigation."
Pre-Employment
Vw
_ _ Services _ 2026 GSA Rate 2027 GSA Rate 2028 GSA Rate 2029
Continued
Bankruptcy Record $ 10.63 $ 10.74 $ 10.85 $ 10.96 $ 11.07
Tier 5 - Extended (60 days) $ 4,035.00 $ 4,075.35 $ 4,116.10 $ 4,157.26 $ 4,198.83
Tier 5 -Standard (35 days) $ 4,640.25 $ 4,686.65 $ 4,733.52 $ 4,780.36 $ 4,828.67
Tier 5 — Expedited (14 days) $ 4,842.00 $ 4,890.42 $ 4,939.32 $ 4,988.71 $ 5,038.60
Tier 5R - Extended (60 days) $ 2,596.55 $ 2,622.52 $ 2,648.75 $ 2,675.24 $ 2,701.99
Tier SR - Standard (35 days) $ 2,986.03 $ 3,015.89 $ 3,046.05 $ 3,076.51 $ 3,107.28
Tier 511 - Expedited (14 days) $ 3,115.86 $ 3,147.02 $ 3,178.49 $ 3,210.27 $ 3,242.37
Tier 4 — Extended (60 days) $ 3,665.68 $ 3,702.34 $ 3,739.36 $ 3,776.75 $ 3,814.52
Tier 4 —Standard (35 days) $ 4,215.53 $ 4,257.69 $ 4,300.27 $ 4,343.27 $ 4,386.70
Tier 4 — Expedited (14 days) $ 4,398.82 $ 4,442.81 $ 4,487.24 $ 4,532.11 $ 4,577.43
Tier 4R - Extended (60 days) $ 2,677.21 $ 2,703.98 $ 2,731.02 $ 2,758.33 $ 2,785.91
Tier 4R - Standard (35 days) $ 3,078.79 $ 3,109.58 $ 3,140.68 $ 3,172.09 $ 3,203.81
Tier 411 - Expedited (14 days) $ 3,212.65 $ 3,244.78 $ 3,277.23 $ 3,310.00 $ 3,343.10
Tier 3 - Extended (60 days) $ 1,737.22 $ 1,754.59 $ 1,772.14 $ 1,789.86 $ 1,807.76
Tier 3 -Standard (35 days) $ 1,996.75 $ 2,016.72 $ 2,036.89 $ 2,057.26 $ 2,077.83
Tier 3 - Expedited (14 days) $ 2,085.26 $ 2,106.11 $ 2,127.17 $ 2,148.44 $ 2,169.92
Tier 311 - Extended (60 days) $ 1,737.22 $ 1,754.59 $ 1,772.14 $ 1,789.86 $ 1,807.76
Tier 3R - Standard (35 days) $ 1,996.75 $ 2,016.72 $ 2036.89 $ 2,057.26 $ 2,077.86
Tier 311 - Expedited (14 days) $ 2,085.26 $ 2,106.11 $ 2,127.17 $ 2,148.44 $ 2,169.92
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 29 of 31
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 29 of 31
Tier 2 - Extended (60 days)
$ 1,737.22
$ 1,754.59
$ 1,772.14
$ 1,789.86
$ 1,807.76
Tier 2 -Standard (35 days)
$ 1,996.75
$ 2,016.72
$ 2,036.89
$ 2,057.26
$ 2,077.83
Tier 2 - Expedited 14 days)
$ 2,085.26
$ 2,106.11
$ 2,127.17
$ 2,148.44
$ 2,169.92
Tier 2R — Extended (60 days)
$ 1,737.22
$ 1,754.59
$ 1,772.14
$ 1,789.86
$ 1,807.76
Tier 2R—Standard (35 days)
$ 1,996.75
$ 2,016.72
$ 2,036.89
$ 2,057.26
$ 2,077.83
Tier 2R— Expedited (14 days)
$ 2,085.26
$ 2,106.11
$ 2,127.17
$ 2,148.44
$ 2,169.92
Additional Lead Activity (ADL)— individualSubject
$ 350.00
$ 353.50
$ 357.04
$ 360.61
$ 364.22
Re -Contact
Additional Lead Activity (ADL) —Individual
$ 175.00
$ 176.75
$ 178.52
$ 180.31
$ 182.11
Telephonic Subject Re -Contact
Additional Lead Activity —Individual Subject
$ 1 250.00
$ 1,262.50
$ 1,275.13
$ 1,287.88
$ 1,300.76
Interview/E51/TESI
FCRACompliant
$ 125.00
$ 126.25
$ 127.51
$1 28.79
$ 130.08
Social Media Check
Field Investigator (excludes travel cost) 1 $ 79.47 1 $ 80.27 1 $ 81.07 1 $ 81.88 1 $ 82.70
An Volume/Quantity Discounts:
1% off for single orders $50,000499,000
Additional 2% off for single orders $100,000-$499,999
Additional 3% off for single order over $500,000
Prompt Payment — Net 10 Days 1% Net 20 Days .5%
Net 30 Days Std. Gov't Terms
13
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 30 of 31
.'IDS
t - "Your Partner in Risk Mitigation."
Contact Us:
Information Discovery Services (IDS)
Regan Starkey, President
3014 SE Loop 820, Fort Worth, TX 76140
Phone: 817-551-3898 Ext 101 Cell: 817-781-6636
Fax: 817-551-3884
www.informationdiscoverv.net
MULTIPLE AWARD SCHEDULE (MAS) CONTRACT GS-02F-094BA
DUNS:078285654
UEI:Q6XAY875CC88
CAGE CODE: 6PWTS
NAILS: 561611, 541611, 611430, 524298, 922190
20
First Amendment to Fort Worth City Secretary Contract No. 60059 Page 31 of 31
M&C Review
Page 1 of 2
A CITY COUNCIL AGEND
Create New From This M&C
Official site of the City of Fort Worth, Texas
FoRTWORTH
REFERENCE **M&C 24- 351NFORMATION DISCOVERY
DATE: 5/14/2024 NO.: 0413 LOG NAME: SERVICES POLICE
COMMUNICATIONS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to the Cooperative Agreement with Information Discovery
Services, LLC for Background Investigations to Increase the Total Amount of the
Agreement by $80,000.00 to a New Total Amount Not to Exceed $180,000.00 Annually
and Add Four (4) One -Year Renewal Options for the Police Department
RECOMMENDATION:
It is recommended that City Council authorize an amendment to the Cooperative Agreement with
Information Discovery Services, LLC for background investigations to increase the total amount of the
agreement by $80,000.00 to a new total amount not to exceed $180,000.00 annually and add four (4)
one-year renewal options for the Police Department.
DISCUSSION:
Prior to February 2023, background investigations for the Police Communications Division were
performed by other Police Department staff. However, due to increased workload related to Police
applicants, that staff was no longer able to provide background investigation services to the
Communications Division (Communications). Communications has no full-time personnel dedicated
to or trained to conduct background investigations.
On September 6, 2023, the City entered into City Secretary Contract (CSC) 60059 with Information
Discovery Services, LLC (IDS) for background investigation services using cooperative agreement
Texas SmartBuy TXMAS-19-738XO1 in the amount of $100,000.00 for the Police Department,
Communications Division. CSC 60059 expired on March 24, 2024 without renewal options in place.
IDS provides credible, in-depth investigation services for police dispatcher and call taker applicants.
IDS makes initial contact with the applicant for any additional information before proceeding with
character references, employment verification and references, credit history, and Fair Credit Reporting
Act compliant pre -employment social media investigations.
Communications is processing more applicants for dispatcher and call taker positions each year. This
Mayor and Council Communication (M&C) is to request authorization to execute a contract
amendment to increase the annual amount of CSC 60059 with IDS to $180,000.00 using a Texas
SmartBuy cooperative agreement.
Funding is budgeted in the in the General Oper & Maint category within the General Fund for the
Police Communications Department.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a
cooperative purchase agreement satisfies State laws requiring that the local government seek
competitive bids for purchase of the item. Cooperative contracts have been competitively bid to
increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: The City will initially use the Texas SmartBuy cooperative agreement to
make purchases authorized by this M&C. In the event the Texas SmartBuy cooperative contract is not
renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a
valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff
would stop making purchases when the last appropriation expires, regardless of whether the then-
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32118&councildate=5/14/2024 5/15/2024
M&C Review
Page 2 of 2
current purchase agreement has expired.
In the event the Texas SmartBuy cooperative agreement is not extended, but Texas SmartBuy
executes a new cooperative agreement with IDS with substantially similar terms, this M&C authorizes
the City to purchase the goods and services under the new Texas SmartBuy contract. If this occurs,
in no event will the City continue to purchase goods and services under the new agreement for more
than four (4) years without seeking Council approval.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the amendment will become retroactively
effective for the date of March 24, 2024,once the contract amendment is executed by the Assistant
City Manager with the first renewal term beginning on March 25, 2024, and will expire in accordance
with the Texas SmartBuy cooperative contract or successor contract, with options to renew.
RENEWAL TERMS: If amended accordingly, the agreement may be renewed for up to four (4) one-
year renewal terms, in accordance with the underlying cooperative agreement, at the City's option.
This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal period.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure
being incurred, the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department I Account Project
7ID ID
FROM
Fund Department I Account Project
ID ID
Submitted for Citv Manager's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Program Activity Budget Reference #
Year (Chartfield 2)
William M Johnson (5806)
Neil Noakes (4212)
Robert A Alldredge (4131)
Amount
351NFORMATION DISCOVERY SERVICES POLICE COMM UNICATIONS.docx (Public)
351NFORMATION DISCOVERY SERVICES POLICE COMM UNICATIONS.XLSX (CFW Internal)
Form 1295 Certificate 101187181.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32118&councildate=5/14/2024 5/15/2024