HomeMy WebLinkAboutContract 54302-R4CSCO No.54302-R4
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 11, 2024
Jeanie Ladell, Inc.
Cyclone Aluminum
Attn: Betsy Urbanek
PO Box 1408
Azle, TX 76098
Re: Contract Renewal Notice
Bid No. 20-0143 CSCO No. 54302 (the "Contract")
Renewal Term No. 4: August 05, 2024 to August 04, 2025
The above referenced Contract with the City of Fort Worth expires on August 04, 2024
(the "Expiration Date"). Pursuant to the Contract, the Contract may be renewed under the same
terms and conditions. This letter is to inform you that the City is exercising its right to renew the
Contract for an additional one (1) year period, which will begin immediately after the Expiration
Date. All other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at htto://fortworthtexas.aov/ourchasina to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Megan Fowler
Sr. Contract Compliance Specialist
City of Fort Worth, Property Management Department
(817) 392-8538
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page l of 2
CSCO No.54302-R4
ACCEPTED AND AGREED:
CITY OF FORT WORTH
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Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By.
Name: Marilyn Marvin
Title: Interim Property Management Director
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By:
Name: Jannette S. Goodall
Title: City Secretary
Jeanie Ladell, Inc./ Cyclone Aluminum
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By: Y
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Name: retsy U banek
Title: Owner/ Office Manager
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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By: Denise Garaa a 18,20241326 CDT)
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: u/Q
Name: Jessika Williams
Title: Assistant City Attorney I
CONTRACT AUTHORIZATION:
M&C: 20-0480
M&C Approved: 08/04/2020
Form 1295 Certification No.: 2020-636868
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
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CITY COUNCIL AGENDA
Create New From This M&C
DATE: 8/4/2020 REFERENCE "M&C 20-
NO.: 04BO
LOG NAME: 1320-0143 SCRAP METAL
SERVICES LSJ PMD
CODE: P TYPE: CONSENT PUBLIC NO
NO
SUBJECT: Authorize the Execution of a Revenue Agreement with Jeanie Ladell, Inc. d/b/a Cyclone
Aluminum for Scrap Metal Collection and Sales for Various City Departments Through the
Property Management Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a revenue agreement with Jeanie
Ladell, Inc. d/b/a Cyclone Aluminum for scrap metal collection and sales for various City departments
through the Property Management Department and authorize four annual renewal options.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division for assistance with
securing an agreement for scrap metal collection and sales that will be performed on an as -needed
basis. Purchasing Staff issued an Invitation to Bid (ITB) that consisted of detailed specifications
describing services to be performed under this Revenue Agreement (Agreement).
BID ADVERTISEMENT - This Bid was advertised in the Fort Worth Star -Telegram on May 27, 2020,
June 3, 2020 and June 10, 2020. Thirteen vendors were solicited from the purchasing vendor
database; a sole response was received. The Purchasing Division made attempts to contact potential
vendors to determine why only one bid was received. The vendors did not respond to the inquiries.
JEANIE LADELL, INC. d/b/a Cyclone Aluminum will be required to sort and divide all scrap metal for
removal, shipment and disposal. The City will be paid within 30 days of the collection date for each
batch of scrap metal collected. Departments will adhere to the City's current accounting policies and
procedures for processing revenue funds.
PRICE ANALYSIS - Cyclone Aluminum offers prices based on the American Metal Market LLC,
Houston prices, plus markup percentages between 1 and 5 percent. No guarantee has been made
that a specific amount of scrap metal will be sold; however, 101,656 pounds of scrap was collected
from the PMD in fiscal year 2019 which generated a revenue of $2,798.20.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and expire
one year from that date.
RENEWAL OPTIONS - This Agreement may be renewed for four additional one-year renewal
periods. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and execution of
the contract, funds will be deposited to the General Fund. The Property Management Department
(and Financial Management Services) is responsible for the collection and deposit of funds due to the
City.
7 Fund I Department Account Project Program Activity Budget Reference # Amount
ID I I ID I ( Year I (Chartfield 2) I
FROM
Fund Department I Account I Project I Program I Activity I Budget I Reference # I Amount I ID ID Year I (Chartfield 2)
Submitted for City Managgr's Office by;
Oginating,22partment Head:
Jay Chapa (5804)
Reginald Zeno (8517)
Steve Cooke(5134)
Cynthia Garcia (8525)
LaKita Slack-Johbnson (8314)
ATTACHMENTS
2 -0143 2nd Team Scoring Maid PLU (CFW Internal)
20-0143 Scrar ^"1tal Pnrchaaing roal-Waiver PJW.{df (CFW Internal)
_Qyrlone 1295.p�f (CFW Internal)
.Qyclone Sams.pdf (CFW Internal)
Scrar MQt^I FID for revenU%AM (CFW Internal)