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Home My WebLink AboutContract 59684-A1R1DocuSign Envelope ID: 0050074B-FOOD-436F-93EO-2A82B726659D CSC No. 59684-AlR1 AMENDMENT NO. 1 AND FIRST RENEWAL TO CITY OF FORT WORTH CONTRACT 59684 This First Amendment and First Renewal is entered into by and between the City of Fort Worth (hereafter "Buyer"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort Worth, Texas, and Cornerstone OnDemand, Inc. ("Vendor"), Buyer and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on June 29, 2023, the Parties entered into City Secretary Contract 59684 to provide certain goods and services as reflected in the Agreement ("Agreement/Contract"); WHEREAS, the current term of the Agreement expires on November 15, 2024; WHEREAS, the Parties wish to amend the Agreement to increase the total contract amount by $100,000.00 for a new total contract amount not to exceed $552,180.53; and WHEREAS, the Parties also wish to renew the Agreement for its first one-year renewal term. NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS The Agreement is hereby amended to implement an administrative change order in the amount of $100,000.00 for a total contract amount not to exceed $552,180.53. 2. RENEWAL The Agreement is hereby renewed for a one-year Renewal Term beginning 11/16/2024, with pricing in accordance with Exhibit A, attached hereto and made a part thereof the Agreement. 3. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY 4 FT. WORTH, TX ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be First Amendment and Renewal No. 1 to Fort Worth City Secretary Contract No. 59684 Page 1 of 6 DocuSign Envelope ID: 0050074B-FOOD-436F-93EO-2A82B726659D an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. ACCEPTED AND AGREED: CITY OF FORT WORTH: Name: Mark McDaniel Title: Deputy City Manager Date: J U n 14, 2024 APPROVAL RECOMMENDED: By: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Jun 7, 2024 08:46 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager APPROVED AS TO FORM AND LEGALITY: Name: Kevin Gunn Title: Director, IT Solutions Department G 4-'zt Rn-Q ATTEST: �aoF FORT Q By: 090 Name: Taylor Paris o * 000 000*40 Title: Assistant City Attorney % s °dd�n oEnanSQpo By: CONTRACT AUTHORIZATION: Name: Jannette Goodall M&C: 23-0526 Title: City Secretary Approved: 6/27/2023 1295:2023-999457 VENDOR: Corne ^^ Pm-On�mand, Inc. ATTEST: By. Name: 17 lff'&Y Bogert By. Name: Title: GVP, sales Title: Date: 6/4/2024 2024 •DS OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment and Renewal No. 1 to Fort Worth City Secretary Contract No. 59684 Page 2 of 6 DocuSign Envelope ID: 0050074B-FOOD-436F-93EO-2A82B726659D 0 cornerstone Exhibit A Quote Nuntc-- (3-80788 CWde=r Effecfive Date: (Date of Last Signahtre Below) CorneMtOne OnDemand - ORDER ri.mtonserName I City of Fart WDrth IG+tder Sun Dote 05147f2024 Pder End gate i 07l3'1ML36 Its a new purchase orderaequired Yes r0 Number r lhs purpose ' FPrimary Customer Corded xacey Bess I ta,cey.bess@farWmrlbtexas.gov 1 (817) 392-7W5 FCustonwAddiess (Ship To} City offFan Wcrlh,206 Texas Sr. ,FcgtWorth, Texas, United StEtes,761t12 F limary Billing 1lnsrorce) Came! xacey Bess Ikacey.hess far4rarthtexaa.gov I (81T) M-7855 FCuslonw Bing {Invoice} Address I City of Fort Worth,20 Texas St. ,Fort Worth, Texas, Unibed States.7611 2 'Naas: Pease send ourch re order number la DLCdle Mq&gpmd.o3m wMM mree 13) hu6u.em dayE N on9er 99r1 Praducgs) Periad 1 Periad2 5 i M2d - 9; 3A,r1444 WIMA -MAIMS Product qty Fee Billing $ty Fee ;kiting Frequency Frequency Contem An}tirne Profe5saon2l Slob 7,000 LiSD 29,1aIGO Annu -X0 U30 59.B52-88 Annual Enterprse Pricssg UreaL Tool 3 use 0.00 Annua' 3 USID 0.00 Annual Period Sub k": U59 2%11aGo 1f;i#J S =-41x Periad 3 KV2025 - 7MV2D26 Pradud Gft Fee Ming Frequency uardem Anytime Prci ms 2l Slob 7,0W USD 74=110 Armual Enterprise Pricers �CreateTwl 3 uSD 0.00 Annual Periad SubtoW: LFS0 74,2C -Ot1 Summary of Net Recurring Fees Sual Date End Uare Billing Fee Frequency Period 1 Content 05MIQ024 00,IM2024 Annual USI}22.M.091 Period 1 €uo,ou3 USa 29, t83 m Page I of 3 First Amendment and Renewal No. 1 to Fort Worth City Secretary Contract No. 59684 Page 3 of 6 DocuSign Envelope ID: 0050074B-FOOD-436F-93EO-2A82B726659D Start Date End DaW Billing €M Fmq uerfcy period 2 Content 1=1rM4 0712V2a25 Annual USa59.852.881 PedDd 2 Subtbtat USa 59,832.85 Fenno 3 Cantent 0a3,+pMM5 Im31 mie Annual USa?4,2'S.3.D0 Fond 3 SubGotap USD 74.263.001 Purchase Urder If Customer indicates Thal a pun:kaee crder;P4'� is required for paymierrL the• nstonser Wilk provide the PO no mtg than 3 business days w dlcallectvns csxC.carn &W if the cuslamer indica6es that no F'O is required, Customer represents teat no PO is required far payme€tr Special Terms This Order s governed by thetpws and rondrtinns in tRe Texas DER-CP&M38. Ths Order ano the DIR Terms callectyetykm the 'Agreemer-f by and bemeen Ment and Co nerstDFee OnD ernand, dared as of the Master Agreen+enr Ef-evtiwe Date Capitalized tzrms used, butmt omerwise defined, herein shall have the same rrreanirigs assigned 9D those bar cs in the Agreement. rnvoicing Schedure Payment temssforthis Order shall be #let 30 Jdaysl. Fees are invo ced begioung on the Start DaIIefsl in aiopnrdance w&trre Billing Frequency. ff regwcno, Fees are pro-rabEd based as the 3Ma: number o.1day5 in the billing hEquelrey period. One-tirneiees acre �haxxioe� an the Order Start Date. Any usage product win be trilled mortttdy in arrears based on acwal usage #datrrAhstandfng the foregoing, one-time Fees for s&cvit:es on a SOW stroll be mwoced in w-mrdance with tie Ming Lmans set out in the apglirable SOW. Except as othermseexpressky Eel forth herere, all purchases are nor-.-cvccJable and non- ie#undabfe- Fees are excturive a< applicable saiies, use, VAT. CST. dgitai tax. DST and other taxes and are met a? withhaWi p taxes. ProdUCt DetalLS Comerstcne CmslemAnytime- content pnauig ahaue is based on an enterprise m€oel thatmefthes the number of content users 63 all aebue and lipensed Leaming users. Pacing assumes heat onty a party of the Ctien-- workforce wiA eked to participate and oxasume mntent, but alt aotirte Leaming users will tsave amess is all mumes in the subscr.pbon and unlimited use o> said Daum Whet« Cliem elecis 113 add Leaming licenses 6" must also add equal Cornerstone CadsfentAnytime owtent licenses. Ongxaal content createA by Rescuer of Client using the 3rDwo Create Tool mril be deemed Reveller Dr Cheat Content Any prcpnetary Comerstooe or -Carr eistone contr zed third parties' content adaptea ar nwrdifiied by Reseller cv Chem using the Grom Create Tool will be deemed Softraare. 6y signer tnesowr, eadt party aanow"eE that it ,as rear, undeestanas. and agrees to.I E bound by the reins and Conditions. Terms and Conditions This Order .s � ereby incorporated into and mmfe part o the parties' master ageement (the'Agseem ent'). If the term off the Agreement is set la expire prior to the end D? the Order Term, LkLe term of tree Agreement 's heretiy a bmded lhrma gh the end of the Order Term fa* the purposes of Itt s. Order. Agreed and accepted: (Customer PornefstoirkeOnDeirriaricl, Inc. Signature: Page 2 of 3 First Amendment and Renewal No. 1 to Fort Worth City Secretary Contract No. 59684 Page 4 of 6 DocuSign Envelope ID: 0050074B-FOOD-436F-93EO-2A82B726659D IName: MarkMcD,-uiieI r12: Deputy City cma-alter PPE: Jun 14, 2024 DocuSigned by: o 4-1'�tc- Na-.1e. Tare oger Intle: GVP, Sales dam b/4/2024 (—DocuSigned by: rer ,+a id2V'aI4 VA&.4HAU1141 Floe -3 fYf3 First Amendment and Renewal No. 1 to Fort Worth City Secretary Contract No. 59684 Page 5 of 6 DocuSign Envelope ID: 0050074B-FOOD-436F-93EO-2A82B726659D First Amendment and Renewal No. 1 to Fort Worth City Secretary Contract No. 59684 Page 6 of 6 M&C Review Page 1 of 3 ACITY COUNCIL AGEND Create New From This M&C DATE: 6/27/2023 REFERENCE **M&C 23- LOG NAME NO.: 0526 CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas Fo H 04CORNERSTONE ONDEMAND LEARNING MANAGEMENT SYSTEM NO SUBJECT: (ALL) Authorize Execution of a Cooperative Purchase Agreement with Cornerstone OnDemand, Inc., for a Learning Management System, Using a Cooperative Contract in an Amount Up to $301,267.50 for the First and Second Year Combined Which Includes a One-time Implementation Fee; and an Amount of $150,913.03 for Year Three, for the Information Technology Solutions Department, the Total Contract Amount is $452,180.53 RECOMMENDATION: It is recommended that the City Council authorize execution of a Cooperative Purchase Agreement with Cornerstone OnDemand, Inc., for a learning management system, using State of Texas Department of Information Resources Cooperative Contract DIR-CPO-5036 in an amount up to $301,267.50 for year one and year two combined, which includes a one-time implementation fee; and an amount of $150,913.03 for year three, for the Information Technology Solutions Department, the total contract amount is $452,180.53. DISCUSSION: A Learning Management System (LMS) will allow the City of Fort Worth to address the City's core values focused on Continuous Improvement and Exceptional Customer Experience. Implementing an LMS facilitates process management development and effective knowledge transfer. It will allow the City to easily track utilization, goal progress, knowledge gains, and Return on Investment (ROI). Key benefits that the LMS would provide are: • Improve administration efficiency • Automate training delivery, improving compliance and security • Create a centralized learning environment to positively impact communication across departments. • Simplify functions in many areas of an organization, leading to efficiency gains by removing duplication and allowing the full sharing of information. • The LMS will house all training content, resources, personal development plans, assessments, and progress outcomes in one platform. The purpose of this Mayor and Council Communication is to authorize execution of a cooperative purchase agreement with Cornerstone OnDemand, Inc., for a Learning Management System, using State of Texas Department of Information Resources (DIR) Cooperative Contract DIR-CPO-5036 for year one and two, per the payment schedule below. In addition, there is a one-time implementation fee to be paid with the period 1 and period 2 fees for a total initial payment of $301,267.50; and an additional amount of $150,913.03 for year three to be paid at the end of year two. The total contract amount is $452,180.53. Invoice Date Amount Description August 1, 2023 $ 12,500.00 One-time Implementation Fee August 1, 2023 $ 142,250.00 Period 1 (8/1 /23 - 7/31 /24) http://apps.cfwnet.org/council_packet/mc review.asp?ID=31015&councildate=6/27/2023 6/6/2024 M&C Review Page 2 of 3 August 1, 2023 $ 146,517.50 I Period 2 (8/1 /24 - 7/31 /25) August 1, 2025 $ 150,913.03 Period 3 (8/1 /25 - 7/31 /26) $ 452,180.53 Total Project Amount COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR LANGUAGE: In the event the DIR agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use the DIR-CPO-5036 cooperative contract to make purchases authorized by this M&C. The cooperative contract is set to expire on November 15, 2023. If the contract is extended, this M&C authorizes the City to purchase similar goods and services under the extended contract. If the contract is not extended, but DIR executes a new cooperative contract with substantially similar terms, this M&C authorizes the City to purchase the same goods and services under the new contract. If this occurs, in no event will the City continue to purchase goods and services under the new agreements past 2027 without seeking Council approval. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. AGREEMENT TERM: Upon City Council's approval, the cooperative purchase agreement will become effective once executed by the Assistant City Manager and will expire November 15, 2023 in accordance with DIR-CPO-5036. The Agreement may be renewed through November 15, 2024. RENEWAL TERMS: This agreement may be renewed for two additional one-year terms in accordance with the underlying DIR cooperative contract, at the City's option. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Funding is budgeted in the ITS Capital Fund for the purpose of funding the FY22 Learning Management System project, as appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the ITS Capital Fund for the FY22 Learning Mgmt System project to support the approval of the above recommendation and execution of the purchase agreement. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund ' Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31015&councildate=6/27/2O23 6/6/2024 M&C Review Page 3 of 3 Submitted for Citv Manager's Office bv: Oriqinatinq Department Head: Additional Information Contact: ATTACHMENTS Valerie Washington (6192) Kevin Gunn (2015) Donlen Ruffin (2017) 04LEARNING MANAGEMENT SYSTEM funds availabilitv.pdf (Public) FID Table Cornerstone OnDemand UPDATED.XLSX (CFW Internal) Form 1295 Certificate 101024854 Cornerstone for Citv of Fort Worth signed.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=31015&councildate=6/27/2023 6/6/2024