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HomeMy WebLinkAboutContract 60350-A1CSC No. 60350-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO.60350 This Amendment ("Amendment") is entered into by and between the City of Fort Worth ("City") and The Women's Center of Tarrant County ("Agency"), by and through their respective duly authorized agents. City and Agency may be referred to individually as "Party" and collectively as "Parties." WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant ("CDBG") Program, Program No. B-22-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218 WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a contract amendment from City to adjust line item amounts, to transfer funds from underutilized line items (i.e.: salaries, retirement, life insurance, workers comp, and FICA) to cover the greater than budgeted costs of grant staff health insurance, as reflected in the revised attached Exhibit B; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT `B" - Budget attached to the Contract is hereby amended and replaced in its entirety with the REVISED EXHIBIT "B" — Budget, updated as of June 18, 2024, attached hereto. II. This amendment is effective as of June 18, 2024. Amendment No. 1 to CSC No. 60350 CDBG 51% PSA CONTRACT 2023-24 The Women's Center of Tarrant County Page l OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 60350 CDBG 51% PSA CONTRACT 2023-24 The Women's Center of Tarrant County Page 2 ACCEPTED AND AGREED: THE WOMEN'S CENTER By: Laura Hllgart (Jun 18 102412:50 CDT) Laura M. Hilgart, President/CEO �4dpUaq� ATTEST: p'!'90 Op �o POo °=A Pd�* o0 000*� adQ 5 oa �bbndd p By. Jannette Goodall, City Secretary M&C: 23-0631 Date: August 8, 2023 1295 Certification No. 2023-991064 RECOMMENDED: By. K" Kacey Bess, Interim Neighborhood Services Director CITY OF FORT WORTH 7, 4cC4— Fernando Costa, Assistant City Manager APPROVE AS TO FORM AND LEGALITY: By. Jessika Williams, Assistant City Attorney CONTRACT COMPLIANCE ADMINISTRATOR: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Kimberli Truss Kimberli Truss (Jun 18, 2024 14:29 CDT) Kimberli Truss, Neighborhood Development Specialist Amendment No. 1 to CSC No. 60350 CDBG 51% PSA CONTRACT 2023-24 The Women's Center of Tarrant County Page 3 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX EXHIBIT "B" - BUDGET Account Grant Budget Remaining Balance Increase Decrease Ad PROGRAM PERSONNEL JL Salaries 1001 $62,963.30 $ 21,138.90 ($750.00) $62,213.30 FICA 1002 $5,308.58 $ 2,278.97 ($800.00) $4,508.58 Life/Disability Insurance 1003 $217.43 $ 110.22 ($60.00) $157.43 Health/DentalInsurance 1004 $4,213.87 $ - $2,165.00 $6,378.87 Unemployment -State 1005 Worker's Compensation 1006 $ 217.43 $ 154.32 ($130.00) $87.43 Retirement 1007 $2,079.39 $ 1,045.29 ($425.00) $1,654.39 Staff Training 1008 SUPPLIES AND SERVICES Office/Program Supplies 2001 Postage 2002 Printing 2003 Adv/Media, Dues/Pub, Printing, Bank Fees other 2004 MISCELLANEOUS Contract Labor Food Supplies/Meals (City needs copy of contract before expenses can be reimbursed) 3001 Food Supplies 3002 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 FACILITY AND UTILITIES Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent (City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Repairs 4008 Custodial Services 4009 Utilities, Transportation, PP &E 4010 INSURANCE Fidelity Bond or Equivalent 5001 Directors and Officers 5002 General Commercial Liability 5003 Page 1 Bank fees volunteer volunteer Prof Fees 5004 DIRECT ASSISTANCE Audit/IT/Legal Volunteer Recruitment, Misc. 6001 BUDGET TOTAL $ 75,000.00 $ 24,727.70 $ 2,165.00 $ (2,165.00) $75,000.00 FUNDING A: FUNDING B: FUNDING C: Page 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 08/08/23 M&C FILE NUMBER: M&C 23-0631 LOG NAME: 19NS 2023-2027 CONSOLIDATED PLAN AND 2023-2024 ACTION PLAN SUBJECT (ALL) Conduct Public Hearing and Approve the City of Fort Worth's 2023-2027 Consolidated Plan Priorities and Goals and 2023-2024 Annual Action Plan for the Use of Federal Grant Funds in the Amount of $13,452,621.00 to be Awarded by the United States Department of Housing and Urban Development from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS Program, Authorize Collection and Use of Program Income, Authorize Execution of Related Contracts, Adopt Appropriation Ordinance, and Authorize Waiver of Indirect Costs (PUBLIC HEARING - a. Report of City Staff Sharon Burkley; b. Public Comment; c. Council Action: Close Public Hearing and Act on M&C) RECOMMENDATION: It is recommended that City Council: 1. Conduct a public hearing to allow citizen input and consideration of the City's 2023-2027 Consolidated Plan Priorities and Goals and 2023-2024 Annual Action Plan for use of federal grant funds to be awarded by the United States Department of Housing and Urban Development in the amount of $13,552,621.00 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS grant programs, and for the use of program income from activities using prior years' federal grant funds; 2. Approve the City's 2023-2027 Consolidated Plan and 2023-2024 Annual Action Plan for submission to the United States Department of Housing and Urban Development, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize an increase in the City's Priority Repair Program contract authority by $500,000.00 annually for a total annual amount of $2,500,000.00 for the next five years (Fiscal Years 2023- 2027) contract authority of $46,858,546.53 to reflect the increased annual funding allocation from $2,000,000.00 to $2,500,000.00. 4. Authorize the collection and use of an estimated $50,000.00 of program income which is expected to result from activities using prior years' Community Development Block Grant funds for the City's Priority Repair Program; 5. Authorize the collection and use of an estimated $50,000.00 of program income which is expected to result from activities using prior years' HOME Investment Partnerships Program grant funds for the City's Homebuyer Assistance Program, and authorize the use of 10 percent of the program income for administrative costs; 6. Authorize the City Manager or his designee to execute contracts for one-year terms with the agencies listed in Tables 1,2, and 3 below for Program Year 2023-2024 for Community Development Block Grant, Emergency Solutions Grant, and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding, and satisfactory completion of all federal regulatory requirements; 7. Authorize the City Manager or his designees to extend the contracts for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program, or to amend the contracts if necessary to achieve program goals provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 8. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in the total amount of $13,452,621.00 consisting of $6,994,785.00 in Community Development Block Grant funds, $3,271,119.00 in HO Investment Partnerships Program funds, $610,543.00 in Emergency Solutions Grant funds, and $2,576,174.00 in Housing Opportunities for Persons with AIDS grant funds, plus estimated program income in the amount of $100,000.00, all subject to receipt of such funds; and 9. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 28.10%, estimated total of $393,106.92. DISCUSSION: The City of Fort Worth's (City's) 2023-2027 Consolidated Plan assesses community and affordable housing needs and sets strategic priorities and goals for use of federal grants funds from the United States Department of Housing and Urban Development (HUD) for a five-year period. These priorities and goals are to be addressed with Annual Action Plans that summarize the major housing and community development activities and proposed expenditures for each of the five years. These priorities and goals were developed to be consistent with strategies and initiatives previously adopted by the City Council, as well as through an assessment of community needs. This included Citywide public meetings conducted by JQuad Planning Group, the consultant contracted to prepare the Consolidated Plan in collaboration with the Neighborhood Services Department staff. The recommended Consolidated Plan priorities and goals for use of HUD grant funds over the next five years are summarized below. PRIORITY NEED GOAL Promote Affordable Housing for Renters and Increase neighborhood stability through homeownership assistance; Fair Owners Housing efforts, and supportive services for renters and owners Housing Preservation Preserve and expand the supply of quality affordable housing throughout and Rehabilitation the City Neighborhood Improvement and Enhance neighborhood development and revitalization throughout the City Revitalization Economic Empowerment Support programs and services providing employment training and career and Financial Resilience 11readiness programs that promote self-sufficiency and household stability Children and Youth Support programs and services to prepare children and youth for success Services through educational, mentoring, training and related programs Support programs and services for older adults to access resources Aging In Place needed to age in their homes, while maintaining both their independence and quality of life Accessibility Improve accessibility in public facilities and housing, including architectural Improvements barrier removal Homelessness IlProvide housing and support services for persons experiencing and at -risk Prevention and Special lof experiencing homelessness; support efforts to achieve permanent Needs Support 1housing Healthy Living and Support programs and services to improve the mental and physical health Wellness of low -to moderate -income Fort Worth families The City's 2023-2024 Annual Action Plan summarizes the major housing and community development activities and proposed expenditures for the program year beginning October 1, 2023 and ending September 30, 2024 for use of federal grant funds totaling $13,452,621.00 from the United States Department of Housing and Urban Development (HUD) from the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG), and Housing Opportunities for Persons with AIDS (HOPWA) grant programs. It also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds, the primary purpose of which is to benefit low -and moderate -income persons in Fort Worth. ESG funds primarily benefit persons experiencing homelessness, and HOPWA funds primarily benefit low -and moderate -income persons with HIV/AIDS. A Request for Proposals from social service agencies and nonprofit organizations seeking grant funding was published on February 1, 2023. All proposals were received on March 15, 2023. Staff reviewed all proposals and developed recommendations for the allocation of estimated funding from HUD based on the capacity of applicant organizations, grant experience, fiscal stability, and compliance with applicable federal regulations. One public hearing was held on April 12, 2023 to provide citizens the opportunity to participate in the development of the Annual Action Plan. Recommendations for award amounts were considered and adopted by the Community Development Council on May 10, 2023. These funding recommendations were presented in City Council Work Session on August 1, 2023. A 30-day public comment period was held from June 30, 2023 to July 31, 2023. Notice of this public comment period was published in the Fort Worth Star -Telegram on June 29, 2023; in the Cleburne Times Review on July 6; in the Weatherford Democrat on July 8; and in La Vida News on July 13. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. The City held two public hearings as a part of the HUD required citizen participation process. The first public hearing was held by staff on July 12, 2023, and the second public hearing is scheduled for the City Council on August 8, 2023. A summary of staff's final funding recommendations is provided below in Tables 1,2, and 3. A Powerpoint presentation listing funding recommendations is also attached. The 2023-2024 Annual Action Plan will be submitted to HUD by August 15, 2023. Indirect costs totaling approximately $393,106.92 could be charged to these grants, as the Neighborhood Services Department indirect cost rate is 28.10% in the City's most recent Cost Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further support the programs and services to assist low -to -moderate income citizens. Mayor & Council Communication (M&C) 22-0569 dated August 9, 2022 increased the annual funding amount of the City's Priority Repair Program (PRP) from $1,100,000.00 to $2,000,000.00. Approval of this M&C authorizes an additional increase of annual funding from $2,000,000.00 to $2,500,000.00. This will require an increase in the expenditure authority for the PRP and the contracting authority for PRP agreements, resulting in an annual increase of $500,000.00. A total five year (Fiscal Years 2023-2027) contract authority of $46,858,546.53 for PRP is necessary to facilitate the increase in funding from CDBG. COMMUNITY DEVELOPMENT BLOCK GRANT For Program Year 2023-2024, it is recommended that the amount of $6,994,785.00 in CDBG funds and an estimated amount of $50,000.00 in CDBG program income totaling $7,044,785.00 be allocated as follows: • Public Service Agencies - $1,049,218.00: Includes social services for low- and moderate - income persons, persons with disabilities, and disadvantaged persons • Housing Programs - $3,910,000.00: Includes funding for the City's Priority Repair Program, Cowtown Brush -Up, homebuyer and housing services, accessibility modifications for seniors and persons with disabilities, and related project delivery costs for these programs • Major Projects - $636,610.00- Includes for multifamily rental rehabilitation • Administration - $1,398,957.00: Includes costs for administering the CDBG grant, including allocations for the Financial Management Services Department • Estimated Program Income - $50,000.00: Includes up to $50,000.00 in funding for the City's Priority Repair Program. Any CDBG program income over the estimated amount not used for the Priority Repair Program will be allocated to priority activities in the City's Consolidated Plan, subject to the City Council approval. HOME INVESTMENT PARTNERSHIPS PROGRAM For Program Year 2023-2024, it is recommended that the amount of $3,271,119.00 in HOME funds and an estimated amount of $50,000.00 in HOME program income totaling $3,321,119.00 be allocated as follows: • Homebuyer Assistance Program - $408,339.25: Includes funding for down payment and closing cost assistance for low- and moderate -income homebuyers • Community Housing Development Organization - $490,667.85: HUD requires that a minimum of 15 percent of HOME funds be allocated to Community Housing Development Organizations (CHDOs) for affordable housing projects. These funds will be used by Housing Channel for multifamily housing development in southeast Fort Worth. All housing developed with these funds will be sold to homebuyers making at or below 80 percent of area median income (AMI), set by HUD. • Community Housing Development Organization Operating - $45,000.00: • Major Projects - $2,000,000.00: Includes funds ($1,000,000.00) allocated to the affordable housing project to be developed by Fort Worth Housing Solutions (FWHS) as a part of its Choice Neighborhood Initiative (CNI) grant and funds ($1,000,000.00) allocated to the multifamily housing project, Columbia Renaissance - Phase III • Administration - $327,111.90: Includes costs for administering the HOME grant • Estimated Program Income - $50,000.00: Includes funding for the Homebuyer Assistance Program and HOME grant administrative costs. HUD allows the City to use 10 percent of any HOME program income towards the cost of administering the HOME grant. HOME program income over the estimated amount not used for the Homebuyer Assistance Program will be allocated to priority activities in the City's Consolidated Plan, subject to City Council approval. HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS For Program Year 2023-2024, it is recommended that the amount of $2,576,174.00 in HOPWA funds be allocated as follows: Public Service Agencies - $1,729,850.00 Neighborhood Services Department - $769,039.00 Administration - $77,285.00 EMERGENCY SOLUTIONS GRANT For Program Year 2023-2024, it is recommended that the amount of $610,543.00 in ESG funds to be allocated as follows: • Public Service Agencies - $564,752.00 • Administration - $45,791.00 CONTRACT RECOMMENDATIONS The Community Development Council and Neighborhood Services Department staff recommend that contracts be executed with the public service and CDBG subrecipient agencies for the amounts shown in the following tables: Community Development Block Grant Contracts AGENCY �AB Christian Learning Center Boys & Girls Clubs of Greater Tarrant County, Inc. Camp Fire First Texas Cancer Care Services Easter Seals North Texas, Inc Girls Incorporated of Tarrant County Guardianship Services, Inc. Housing Channel Junior Achievement of the Chisholm Trail, Inc. Maroon 9 Community Enrichment Organization TABLE 1: CDBG AGENCIES CONSOLIDATED PLAN GOAL Children and Youth Services Children and Youth Services Children and Youth Services Healthy Living and Wellness Economic Empowerment and Financial Resilience Children and Youth Services Aging In Place Promote Affordable Housing for Renters and Owners lChildren and Youth Services Children and Youth Services Meals -On -Wheels, Inc. of Tarrant Aging In Place County NPower Inc. The Ladder Alliance The Women's Center of Tarrant County, Inc. Economic Empowerment and Financial Resilience Economic Empowerment and Financial Resilience Economic Empowerment and Financial Resilience PROGRAM Out of School Time Program Youth Development at Eastside Branch Teens In Action k ancer Care ervices AMOUNT $78,218.00 $70,000.00 $50,000.00 $50,000.00 Employment $60,000.00 Services Leadership $100,000.00 Program Money Smart+ 11 $100,000.00 Housing Counseling & Education lCradle to Career Initiative Maroon 9 Teen Enrichment Program Nutrition Program Tech Fundamentals Workforce Training Program Tarrant County Workforce Development $111,000.00 $25,000.00 $25,000.00 $75,000.00 $25,000.00 ':1 111 11 Employment Solutions $75,000.00 United Community Centers, Inc. Children and Youth Holistic Educational Services Literacy Program CDBG Public Services Agencies Total $125,000.00 $1,049,218.00 Rehabilitation, Education and Accessibility Advocacy for Citizens with Improvements Project Ramp $165,000.00 Handicaps dba REACH, Inc. Fort Worth Area Habitat for Humanity, Inc. DBA Trinity Habitat Housing Preservation for Humanity and Rehabilitation CDBG Subrecipient Agencies Total TOTAL CDBG CONTRACTS Cowtown Brush Up Housing Opportunities for Persons with AIDS Contracts TABLE 2: HOPWA AGENCIES $455,000.00 $620,000.00 $1,669,218.00 AGENCY PROGRAM AMOUNT AIDS Outreach Administration, Support Services, Short -Term Rent, Center, Inc. Mortgage, and Utility Assistance (STRMU), Tenant -Based $429,850.00 Rental Assistance Tarrant County Administration, Facility -Based Operations, Supportive Samaritan Services, Tenant -Based Rental Assistance (TBRA) $1,300,000.00 Housing, Inc. TOTAL HOPWA CONTRACTS $1,729,850.00 Emergency Solutions Grants TABLE 3: ESG AGENCIES AGENCY The Presbyterian Night Shelter of Tarrant County, Inc. Lighthouse for the Homeless dba True Worth Place The Salvation Army Center for Transforming Lives SafeHaven of Tarrant County TOTAL ESG CONTRACTS PROGRAM J AMOUNT Shelter Operations/Services $116,635.00 Day Shelter Operations/Services $158,400.00 Homelessness Prevention J$150,000.00 Rapid Re -Housing 11 $75,901.00 Shelter Operations/Services J $63,816.00 11$564,752.00 All figures have been rounded to the nearest dollar for presentation purposes. These programs are available in ALL COUNCIL DISTRICTS. Each of these grants is an entitlement grant rather than a competitive grant received from the United States Department of Housing and Urban Development (HUD). Entitlement grants provide funds to agencies based on a formula, prescribed in legislation or regulation, rather than based on review. These specific grants are allocated to the City of Fort Worth based on population size and per capita income each year. The grants have been consistently awarded to the City since 1974 with the inception of the Community Development Block Grant (CDBG) through the Housing and Community Development Act of 1974. The Emergency Shelter (renamed Solutions) Grant (ESG) was authorized in 1987 through the McKinney-Vento Homelessness Assistance Act. The HOME Investment Partnerships Program (HOME) and the Housing Opportunities for Persons with AIDS (HOPWA) Program were authorized in 1990 through the Cranston -Gonzales National Affordable Housing Act of 1990. With these grants, administrative and program delivery allocations support approximately 72 FTE positions in the Neighborhood Services Department, which is funded nearly 70% with various grants including these entitlement grants. Positions funded with HUD Entitlement grants are subject to grant availability. In the event of a grant award being decreased or eliminated, Neighborhood Services Department would review programs and services funded by the grants and determine a level of service and staffing that aligns with the available funding. Alternatives to consider may include staff and program reductions or eliminations. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Operating Federal Fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant. Submitted for Citv Manaaer's Office bv: Oriainatina Business Unit Head: Additional Information Contact Fernando Costa 6122 Victor Turner 8187 Sharon Burkley 5785 Rhonda Hinz 2573