HomeMy WebLinkAboutContract 61533-A1CSC No. 61533-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 61533
This First Amendment to Fort Worth City Secretary Contract No. 61533 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and EMA, a Minnesota corporation ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 61533 beginning June 7, 2024 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to correct a rounding error on the Compensation and Payment Schedule;
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1. The Agreement is hereby amended by replacing the Payment and Compensation
Schedule within Exhibit B of the contract with the attached version, which has been corrected.
The Invoice Amount being charged for Month 1 has been reduced by two cents, changing it from
$11,526.67 to $11,526.65. This corrects a rounding error in the Invoice Amount column, which
made the contract total exceed the allowed amount by two cents. The contract total shall remain
$385,178.00.
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 61533 Page 1 of 3
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
'�G_
By:
Name: Fernando Costa
Title: Assistant City Manager
Date: J U n 18, 2024
Approval Recommended:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: Richard Lisenb a (Jun 18, 202412:16 CDT)
Name: Richard Lisenbee
Title: Sr. IT Manager, Water Department
C&ik�v� f"der
Approved as to Form and Legality:
By:
Christopher Harder (Jun 18, 202416:39 CDT)
Name:
Christopher Harder
Title:
Director, Water Department
Attest:
a ° o
By:
Name: Taylor Paris
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Title: Assistant City Attorney
By:
Name:
Jannette Goodall
Title:
City Secretary
VENDOR:
EMA, Inc.
By:
Name: Michael Moosavi
Title: Vice President
Date: J U n 18, 2024
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 61533 Page 2 of 3
CORRECTED PAYMENT AND COMPENSATION SCHEDULE
FROM EXHIBIT B
First Amendment to Fort Worth City Secretary Contract No. 61533 Page 3 of 3
Compensation and Payment Schedule
Fixed Price
This is a Fixed Price deliverable -based agreement for services and actual expenses. The total cost to FWWD for the
performance of the tasks contained in the Statement of Work (SOW) shall not exceed the amount shown, except in the case
that executed Change Orders have been approved and executed.
Milestone Payments
The following table of milestones are based on the key activities of the project and are tied to the acceptance of the
corresponding deliverables as found in the SOW.
Table 1: Water Customer Information System (CIS) Consultant Project Milestone Payment Schedule
Monthly 01
Project Management Month 1
Month #2
$11,526.65
Monthly 02
Project Management Month 2
Month #3
$11,526.67
Monthly 03
Project Management Month 3
Month #4
$11,526.67
Monthly 04
Project Management Month 4
Month #5
$11,526.67
Monthly 05
Project Management Month 5
Month #6
$11,526.67
Monthly 06
Project Management Month 6
Month #7
$11,526.67
MP01
Task 2: Mobilization and Kickoff
Month #1
$13,712.00
MP02
Task 3: Conduct a comprehensive assessment of FWWD's current CIS, business
Month #2
$106,956.00
processes, interfaces, integrations, shadow systems, and technology constraints
MP03
Task 4: Identify necessary resources and City personnel to be involved in the RFP
Month #1
$1,656.00
specifications building, process mapping, and workflow documentation process .
MP04
Task 5.1: Business Process and Requirements
Month #5
$47,840.00
MP05
Task 5.2: Interface and Integration Requirements
Month #5
$5,160.00
MP06
Task 5.3: Technical Requirements and Emerging Technology Opportunities
Month #5
$22,044.00
MP07
Task 5.4: Data Conversion Requirements
Month #5
$3,744.00
MP08
Task 6: Assess the business drivers for technologies, confirm business strategy
Month #4
$6,094.00
and goals, and identify desired processes.
Water Customer Information System (CIS) Consultant Payment Schedule Page 11
MP09 Task 7: Define the approach to CIS and implementor selection as either separate
Month #4 $2,216.00
or integrated procurements and document the approach within a formal report.
MP10 Task 8: Author a comprehensive RFP for CIS replacement.
Month #7 $43,846.00
MP11 Task 9: Identify and document opportunities for efficiencies, cost savings, and
Month #4 $18,572.00
potential risks within a formal report.
MP12 Task 10: Propose solutions and estimate total cost of ownership, including
Month #4 $5,264.00
implementation and sustained support within a formal report.
Total Milestones
$346,264.00
Expenses
$38,914.00
Contract Total
$385,178.00
Water Customer Information System (CIS) Consultant Payment Schedule Page 12
FoRTWORTH.
Routing and Transmittal Slip
Water
Department
DOCUMENT TITLE: EMA
M&C: CPN: CSO: 61533
1Zil
Michael Moosavi, Vice President, EMA
Signer
Rick Lisenbee, Sr. IT Manager
Signer
Shane Zondor, Assistant Director
Approver
Jan Hale, Deputy Director
Approver
Chris Harder, Director
Signer
Taylor Paris
Signer
Fernando Costa, ACM
Signer
Ron Gonzales, Assistant City Secretary
Approver
Jannette Goodall, City Secretary
Signer
Allison Tidwell, Administrative Assistant
Form Filler
Charmaine Baylor, Sr. IT Business Planner
Acceptor
DOC #:
APPROVER INITIALS
Jw
EXPLANATION
Please sign/approve this First Amendment to CSC 61533, the contract between the City and EMA, Inc.
EMA is providing the City with a needs assessment and assistance in the development of the RFP
specifications for the new Water Customer Information System (CIS).
This amendment replaces the Payment and Compensation Schedule within Exhibit B of the contract
with an updated version, which has been corrected. The Invoice Amount being charged for Month 1 has
been reduced by two cents, changing it from $11,526.67 to $11,526.65. This corrects a rounding error in
the Invoice Amount column, which made the contract total exceed the allowed amount by two cents, and
which prevented the Purchasing system from allowing the generation of the purchase order(s). The
contract "not to exceed" amount for Phase I shall remain $385,178.00.
If you have questions or concerns, please email me.
Charmaine Baylor
Senior IT Business Planner
Water IT
Fort Worth Water Department
Phone: 817.392.6629