HomeMy WebLinkAboutContract 60111-A1DocuSign Envelope ID: 25E12BA8-7D2E-4F4D-8752-86546C42AC51
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2024 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET -ASIDE
GENERALREVENUE
FIRST AMENDMENT TO
CONTRACT NUMBER 1824601006
City of Fort Worth,
a political subdivision of the State of Texas
CSC No. 60111-A1
This First Amendment FY 2024 Homeless Housing and Services Program Youth Set -Aside Contract
Number 18246010006 ("First Amendment") by and between the Texas Department of Housing and
Community Affairs, a public and official agency of the State of Texas ("Department"), and City of Fort Worth,
a political subdivision of the State of Texas ("Subrecipient"), hereinafter collectively referred to as "Parties",
is executed to be effective on the date provided herein.
RECITALS
WHEREAS, on September 14, 2023 and September 14, 2023, the Department and Subrecipient,
respectively, executed the FY 2024 Homeless Housing And Services Program Youth Set -Aside Contract
Number 18246010006 to be effective on September 1, 2023 ("Contract"); and
WHEREAS, in accordance with Section 11 of the Contract and 10 TAC §7.4(e), the Department has
authority to amend the Contract accordingly; and
WHEREAS, the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the Parties agree asfollows:
1. The "Budget" attached as Exhibit B to the Contract is hereby deleted and replaced in its entirety
with the "Budget" consisting of one (1) page attached as Attachment #1 to this First Amendment
to be effective on the date executed by all Parties. The Texas Grant Management Standards
continue to apply to this Contract.
2. All of the remaining terms of the Contract shall be and remain in full force and effect as therein
set forth and shall continue to govern except to the extent that said terms conflict with the terms
of this First Amendment. In the event this First Amendment and the terms of the Contract are in
conflict, this First Amendment shall govern, unless it would make the Contract void bylaw.
3. Each capitalized term not expressly defined herein shall have the meaning given to such term in the
Contract.
4. This First Amendment maybe executed in several counterparts, each of which shall be deemed to
be an original copy, and all of which together shall constitute one (1) agreement binding on
Parties, notwithstanding that all the Parties shall not have signed the same counterpart.
OFFICIAL RECORD
First Amendment to HHSP Contract Number 18246010006 Page 1 of 3
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: 25E12BA8-7D2E-4F4D-8752-86546C42AC51
5. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing
party intends the copy of its authorized signature printed by the receiving machine or the
electronic transmission to be its original signature.
6. By signing this First Amendment, the Parties expressly understand and agree that its terms shall
become a part of the Contract as if it were set forth word for word therein.
7. This First Amendment shall be binding upon the Parties hereto and their respective successors and
assigns.
8. This First Amendment shall be effective on the date(s) provided herein.
AGREED TO AND EXECUTED BY:
SUBRECIPIENT:
City of Fort Worth,
a political subdivision of the State of Texas
By:
Name: Fernando Costa
Title: Assistant Citv Manager
Date:
THIS CONTRACT, AS AMENDED, IS NOT EFFECTIVE UNLESS SIGNED BY THE EXECUTIVE DIRECTOR OF
THE TEXAS DEPARTMENT AND COMMUNITY AFFAIRS, OR HIS/HER AUTHORIZED DESIGNEE.
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By:
Name: Abigail Versvp
Title: Its dulv authorized officer or representative
Date:
First Amendment to HHSP Contract Number 18246010006 Page 2 of 3
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be effective this
day of , 20
APPROVAL RECOMMENDED
E2thvti k. WGml-
Bethany K. WarnrlJun 20.202409:31 CDT)
Bethany Warner, Intergovernmental Affairs Liaison
Date: Jun 20, 2024
APPROVED AS TO FORM AND
LEGALITY
Le ie unt (Jun 20. 2 CDT)
Leslie L. Hunt, Senior Assistant City Attorney
Date: Jun 20, 2024
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez
Manager, Directions Home
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Jannette S. Goodall, City Secretary
Date: Jun 21, 2024
M&C No.: 23-0630
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
DocuSign Envelope ID: 25E12BA8-7D2E-4F4D-8752-86546C42AC51
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
FY 2024 TEXAS HOMELESS HOUSING AND SERVICES PROGRAM
YOUTH SET -ASIDE
GENERALREVENUE
FIRST AMENDMENT TO
CONTRACT NUMBER 1824601006
ATTACH M ENT #1
EXHIBIT B
BUDGET
City of Fort Worth,
a political subdivision of the State of Texas
I. DEPARTMENT FINANCIAL OBLIGATIONS
Additional funds may be obligated via Amendment(s) during the Contract Term. Funds may only be
obligated and expended during the current Contract Term, and reported during the Close -Out Process.
Unexpended fund balances will be recaptured.
II. BUDGET FOR AVAILABLE ALLOCATIONS
ADMINISTRATION $10,000.00
CASE MANAGEMENT SALARY $32,616.10
CONSTRUCTION/REHABILITATION/CONVERSION $0.00
ESSENTIAL SERVICES (only eligible in $383.90
conjunction with a street outreach, case
management, emergency shelter, street
outreach, or housing through a Transitional
Living activity)
HOMELESS ASSISTANCE through a $87,851.00
Transitional Living Activity
OPERATIONS $0.00
TOTAL FUNDS AWARDED $130,851.00
III. FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
Denotes that the Subrecipient must request in writing any adjustment needed to a budget category before
the Department will make any adjustments to the budget categories. Only those written request(s) from
the Subrecipient received at least thirty (30) calendar days prior to the end of the Contract Term will be
reviewed. The Department may decline to review written requests received during the final thirty (30)
calendar days of the Contract Term.
First Amendment to HHSP Contract Number 18246010006 Page 3 of 3
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 08/08/23 M&C FILE NUMBER: M&C 23-0630
LOG NAME: 19ACCEPTING HOMELESS HOUSING AND ENDING HOMELESSNESS FUNDS
SUBJECT
(ALL) Authorize Acceptance of Grants from and Execution of Agreements with the Texas Department of Housing and Community Affairs for
Homeless Housing and Services Program Funds in the Approximate Amount of $393,628.00, Homeless Housing and Services Program -Youth
Set Aside in the Approximate Amount of $130,851.00, and Ending Homelessness Funds in the Approximate Amount of $64,104.00, with All
Amounts Subject to Potential Adjustment as a Result of Legislative Changes; Authorize Execution of Subgrant Agreements with My Health, My
Resources of Tarrant County to Provide Rental Assistance, with Transition Resource Action Center to Provide Youth Rental Assistance and Case
Management and with When We Love to Provide Temporary Cold Weather Overflow Shelter Service; Find that the Subgrant Agreements Serve a
Public Purpose and that Adequate Controls are in Place; and Adopt Appropriation Ordinance
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It is recommended that the City Council:
1. Authorize acceptance of grants and execution of grant agreements, including the ability to adjust the grant amounts in such agreements, with
the Texas Department of Housing and Community Affairs for the Homeless Housing and Services program funds in the approximate
amounts of $393,628.00 (General), $130,851.00 (Youth) and $64,104.00 (Ending Homelessness);
2. Authorize the execution of a subgrant agreement with My Health, My Resources of Tarrant County in the approximate amount of $393,628.00,
or the adjusted amount if applicable, to provide rental assistance to at least 30 permanent supportive housing clients (General);
3. Authorize the execution of a subgrant agreement with Transition Resource Action Center in the approximate amount of $130,851.00, or the
adjusted amount if applicable, to provide rental assistance and case management to at least 8 young adults (Youth);
4. Authorize the execution of a subgrant agreement with When We Love in the approximate amount of $64,104.00, or the adjusted amount if
applicable, to provide temporary cold weather sheltering services (Ending Homelessness);
5. Find that the subgrant agreements serve the public purpose of reducing chronic and youth homelessness and providing a basic safety net
and that adequate controls are in place through the subgrant agreements; and
6. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating State Fund in the
approximate amount of $588,583.00, or the adjusted amount if applicable, subject to the receipt of the grant, for the purpose of reducing
chronic and youth homelessness and providing a safety net.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to approve grants and related agreements for three different categories of
services directed to individuals experiencing homelessness.
General
The State of Texas provides grant funding for the Homeless Housing and Services Program (HHSP) administered by the Texas Department of
Housing and Community Affairs (TDHCA) to municipalities with a population of 285,500 or greater, including the City of Fort Worth (City).
The 2024 HHSP amount allocated to the City is approximately $393,628.00. The HHSP funds may be used to provide rental assistance, case
management and other services or housing options to reduce homelessness. Previously the City has had a subgrant agreement with The Housing
Authority of the City of Fort Worth doing business as Fort Worth Housing Solutions to pay rental assistance for permanent supportive housing
(PSH) clients. Case management for these clients was largely provided by My Health, My Resources of Tarrant County (MHMR) and funded
through the City's Directions Home program. In order to streamline the program by having one agency provide both case management and rental
assistance, this year the City will enter into a subgrant agreement with MHMR for rental assistance for at least 30 PSH clients.
Youth
The 2024 HHSP-Youth amount allocated to the City is approximately $130,851.00. Eligible services include case management, emergency
shelter, street outreach and transitional living. CitySquare, through its Transition Resource Action Center (TRAC) program, currently provides rental
assistance and case management for young adults in the HHSP-Youth program. The TRAC program has expanded and become its own separate
501 c3. The City will enter into a subgrant agreement with TRAC to provide rental assistance and case management for at least 8 young
adults annually. There will be no service disruption for clients.
Endina Homelessness
The 2024 Ending Homelessness amount allocated to the City is approximately $64,104.00. Eligible services are similar to the HHSP program.
The City will enter into a subgrant agreement with When We Love to provide temporary cold weather overflow shelter on nights between October
15, 2023 and March 31, 2024 when weather triggers are met and regular shelter beds are full.
The TDHCA has indicated that recently passed legislation may cause the award amounts to be adjusted.
By approval of this Mayor and Council Communication, the City Council finds that funding the subgrant agreements will meet the public purpose of
helping to reduce chronic and youth homelessness and support the safety net and that adequate controls are in place through the subgrant
agreements to ensure that the public purpose is carried out.
Upon acceptance, the grant will begin on September 1, 2023. The Neighborhood Services Department will administer the HHSP, HHSP-Youth and
Ending Homelessness funds and monitor the sub -grantees, MHMR, TRAC and When We Love. The subgrant agreements will be from September
1, 2023 to August 31, 2024. Since no City salaries will be charged, indirect cost recovery does not apply.
An Assistant City Manager is authorized to execute the agreements associated with these grants.
A Form 1295 is not required for these contracts because: These contracts will be with a governmental entity, state agency or public institution of
higher education: TDHCA and MHMR. A Form 1295 is required for TRAC and When We Love.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, in the Grant Operating State Fund. The Neighborhood Services
Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an
expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a
reimbursement grant.
Submitted for Citv Manaaer's Office bv: Fernando Costa 6122
Oriainatina Business Unit Head: Victor Turner 8187
Additional Information Contact: Tara Perez 2235