HomeMy WebLinkAboutContract 59552-A7DocuSign Envelope ID: 1`131311F81-120C-42E8-A5E2-84D9FA495CF7
CSC No. 59552-A7
AMENDMENT NO. 7
TO
CITY OF FORT WORTH CONTRACT 59552
This Seventh Amendment is entered into by and between the City of Fort Worth
(hereafter 'Buyer"), a home rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and ePlus Technology, Inc. ("Vendor"), Buyer and Vendor may be
referred to individually as a Party and collectively as the Parties.
WHEREAS, on June 6, 2023, the Parties entered into City Secretary Contract 59552 to
provide expert guidance, oversight, recommendations and planning assistance to the City in the
management and execution of this strategic initiative ("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to add the attached Change Request
at no additional cost using the existing City Secretary Contract 59552 under The Interlocal Purchasing
System Cooperative 230105.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The Agreement is hereby amended to add the attached Project Objectives Plan at no additional
cost using the existing City Secretary Contract 59552 under The Interlocal Purchasing System Cooperative
230105.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Seventh Amendment to Fort Worth City Secretary Contract No. 59552 Page 1 of 5
DocuSign Envelope ID: FBB1 1 F81-120C-42E8-A5E2-84D9FA495CF7
I:TKeJ0IgoIa117:\121PIET".1104D113
CITY OF FORT WORTH:
By: �-4495e � •
Name: Mark McDaniel
Title: Deputy City Manager
Date: J U n 24, 2024
APPROVAL RECOMMENDED:
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Robert Lee (Jun i, 202411:37 CDT)
Name: Bobby Lee
Title: Sr. IT Solutions Manager
APPROVED AS TO FORM AND LEGALITY:
4,d444UQgn �� [ �i�i�
ATTEST: �40� F°RT,�°aa By:
od
Name: Taylor Paris
o * o *=d Title: Assistant City Attorney
� `�-�` aaC TEXA5o4b
��004444
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
ePlus Technology, Inc.
By: FD...Sig.e by -
vz h4A'�v�.( w
Name:bon McLaughlin
Title: SVP Contracts
Date: 6/18/2024
CONTRACT AUTHORIZATION:
M&C: 23-0061
Approved: 02/14/2023
1295:2022-966298
ATTEST:
By: �D...Signee by:
�in.a (t°auN, r
E0784980DB5¢En a c r a n m e r
Name: I I
Title: contracts Administrator
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Seventh Amendment to Fort Worth City Secretary Contract No. 59552 Page 2 of 5
DocuSign Envelope ID: FBB11F81-120C-42E8-A5E2-84D9FA495CF7
City of Fort Worth-UC5 Install and Deployment-136531-C1101
Change Request to Statement of Wank.
Pursuant to POP # City of Fiat Worth-UC5 Install and Deployment-136531 between PPlus Technology, int. and City
of Fort Worth {"Custorner"), both Parties hereby certify, by the signature of an authorized representative, t1lat
this Change Request w I I I amend and be fully Inrurp 3rated into the existing POP -
Change Request Number
01
Customer has requested two �2) UCS domains at city hall be consolidated Into a
Reason for Change Request
single UC5 domain. This consolldatlon wlII remove a pair of and -of dlfe Cisco
fabric Interconnects (R) from the city ha31 production environment and places
bath the VDI and VS envlronments in the same UC5 domain.
Changes to POP
An(0i ]ac06h 2.1 of lbe PO with the following „erbiaAA-
• Additional TICS conf!gurabon steps to add the VDI envlronment to the
CNUCS01 domain.
• Onslte work to complete requdreo cnanges to migrate the chassis tram
the CHOCSVI EW01 domain to the C:HUCS01 domain.
+ Extended project limellnes to complete VDI blade moves from the
legacy environment to the consolidated domai n.
Addltional tlme as needed
Schedule Impact
Cost Impact
POP f Change Request
Services
ME
Total
Original Value of POP
$4,13$-b0
37,Ue�-434I
1( $0.00 $32,891.00
I $aw $4,119.00
( $a $17,029-00
Value of 0iange Request Na. 01
New Yalue of pop
Purchase Order ISSuance (if appiitable); Customershall issue a Purchase Order toePlus for $4r138A0 orshall issue
an amendment to its original Purchase Order issuers under this Pop for the total amount of $37,015.00.
Except as changed bereir]r all teUrrs nilb curluf.r,rh llfthe POP # City of Fort Worth-UC5 Install and beploy ment-
13b531 remain in full force and effer:t-
ePlos-c m 101.t Te[irro!og�„ -. : ,- , . , n Tech Pek [_ . - . . n. VA 2D171
6.1!2D]1 City at Fan WmtR-I1tS Instal and Deplaymem-B6531-ER61
Ps._P 1._ - 2
Seventh Amendment to Fort Worth City Secretary Contract No. 59552 Page 3 of 5
DocuSign Envelope ID: FBB11F81-120C-42E8-A5E2-84D9FA495CF7
IN WITNE55 WHEREOF, the duly autho-riled represenlativesof the Parties hereto have caused this Change
Submitted by:
ePlus Technolagy, Inc.
AYUthOFlied
Signature
Lsk;,t
Printed Name
Steae Hughes
title air Post Sales Engineering
Date 6f4f2024
Hequest to be tully executed.
Acknowledged and Agreed to by:
City of Fart Worth
Authorized
Signature
11
Printed Name
Mark McDaniel
Deputy City Manager
J u n 24, 2024
Title
Date
POP
Olus.00m I Olus iechr"O ffy, inc. 13595 Dulles Te&fmiosy DrlvPL Herndon, VA 243171
6f 1!20Z1 C,ty of Fort W orthaJC5 idStHil and 6epieyment-77r mi-mm
PAi6E 2 cc 2
Seventh Amendment to Fort Worth City Secretary Contract No. 59552 Page 4 of 5
DocuSign Envelope ID: FBB11F81-120C-42E8-A5E2-84D9FA495CF7
Seventh Amendment to Fort Worth City Secretary Contract No. 59552 Page 5 of 5
M&C Review Page 1 of 3
Official site of the City of Fort Worth, Texas
ACITY COUNCIL AGEND FOR` H
Create New From This M&C
DATE: 2/14/2023 REFERENCE **M&C 23- LOG NAME: 041NFRASTRUCTURE
NO.: 0061 MULTI -COOP
CODE: P TYPE: CONSENT PUBLIC NO
NO
SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements for Information Technology
Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc., and World Wide Technology LLC using Multiple State of
Texas Department of Information Resources, OMNIA Partners and The Interlocal
Purchasing System Cooperative Contracts With a Combined Annual Amount Up to
$11,200,000.00, and Four One -Year Renewal Options with State of Texas Department of
Information Resources and OMNIA Partners in the Amount of $10,000,000.00 for the First
Renewal and $6,200,000.00 for the Remainder Renewals for the Information Technology
Solutions Department
RECOMMENDATION:
It is recommended that City Council to authorize non-exclusive purchase agreements for Information
Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc. and World Wide Technology LLC using Multiple State of Texas
Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System
Cooperative Contract with a combined annual amount up to $11,200,000.00, and four one-year
renewal options with Texas Department of Information Resources and OMNIA Partners in the amount
of $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for the
Information Technology Solutions Department.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use these agreements to purchase
equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc and World Wide Technology LLC. to support the City's information
technology infrastructure. This infrastructure includes equipment and software supporting the City's
servers, data storage, virtual desktop environment, and network and telephone systems. These
agreements will be used to support the refreshes for the equipment that has reached the end of life
cycle as well as new projects for City departments using the following cooperative contracts:
Vendor Co-op Expiration RFO Responses
Date Published Due
Presidio,
Netsync and
WWT
Presidio,
Netsync and
WWT
Presidio,
Netsync and
WWT
D I R-TSO-
4167
D I R-TSO-
3763
7/3/2023
1 /10/2024
12/20/2017 2/5/2018
9/12/2016
DIR-TSO- 12/17/2023 3/20/2018
4299
10/13/2016
5/4/2018
10/2/2024 ��1/12/2018 ��2/26/2018
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 6/28/2023
M&C Review Page 2 of 3
Vendor Co-op Expiration RFO Responses
Date Published Due
WWT and DIR-TSO-
ePlus 4160
PPresidio and �N88
R-TSO- 2/21/2025 2/26/2018 4/9/2018
lus
WWT DIR-CPO- 1/23/2025 3/15/2019 4/25/2019
��4444
Netsync and �N0105
PS I5/31/2023 1/9/2020 2/21/2020
�ePlus
WWT OMNIA 5/31/2026 12/1/2020 1/19/2021
210407
On September 28, 2021, City Council approved Mayor & Council communication (M&C) 21-
0753 authorizing similar agreements for information technology infrastructure purchases. Due to
several larger projects, Infrastructure refresh, Future City Hall, planned American Rescue Plan
Act spend, and ongoing City growth, additional spending authority is being requested. To avoid any
confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under
Mayor and Council Communication P-12248, 19-0123, 19-0270, 20-0650 and 21-0753.
Approval of this M&C will allow a total of $11,200,000.00 in expenditures for the initial year,
$10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for projects such
as safety and security, new building projects, building upgrades, building renovations and building
expansion projects. These agreements and spending authority will be made available to Radio
Services, Desktop, Hardware and Security divisions to purchase hardware and software for City
departments as requested.
On May 24, 2022 Mayor and Council Communication (M&C) 22-0366 and 22-0367 were approved to
allocate American Rescue Plan Act (ARPA) Subtitle M (Coronavirus State and Local Fiscal Recovery
Funds) to the Information Technology Solutions (ITS) Department providing up to $3,675,000.00 and
$3,595,000.00 in support of infrastructure, data protection initiatives, information security and cyber
security. The Information Technology Solutions Department (ITS) will use these agreements to
purchase equipment and services to support the City's information technology infrastructure based on
initiatives identified in (M&C) 22-0366 and 22-0367.
ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of
the business. No specific contract amount is guaranteed.
PRICE ANALYSIS - The Texas Department of Information Resources Contracts (DIR), OMNIA
Partners (OMNIA) and The Interlocal Purchasing System Cooperative Contracts offer discounted
pricing. Staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. DIR, OMNIA and TIPS Contracts are competitively bid to
increase and simplify the purchasing power of government entities.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
SUCCESSOR LANGUAGE: The City will initially use these contracts to make purchases authorized
by this M&C. The Cooperative Contracts are set to expire on various dates. If the contracts are
extended, this M&C authorizes the City to purchase similar equipment and supplies under the
extended contract. If the contracts are not extended, but DIR, OMNIA and/or TIPS executes new
cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 6/28/2023
M&C Review
Page 3 of 3
same equipment and supplies under the new contracts. If this occurs, in no event will the City
continue to purchase goods and services under the new agreements past 2027 without seeking
Council approval.
AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue
for a term of 12 months in accordance with approval date of this request. The agreements will renew
on an annual basis thereafter. The renewals do not require specific City Council approval as long as
sufficient funds have been appropriated.
RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement
may be renewed annually for four (4) one-year terms for the same annual amount. The Interlocal
Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount.
The OMNIA Partners may be renewed for three (3) one-year terms the the same annual amount. The
renewals do not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the ITS Capital Projects Funds for the Technology Infrastructure -IT and
the General Fund to support the approval of the above recommendation and exection of the purchase
agreements. Prior to any expenditure being incurred, the Information Technology Services
Department has the responsibility to validate the availability of funds.
TO
Fund Department I Account Project I Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FRAM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manager's Office bv: Valerie Washington (6192)
Oriainatina Department Head:
Additional Information Contact:
ATTACHMENTS
Kevin Gunn (2015)
Kevin Gunn (2015)
041NFRASTRUCTURE MULTI -COOP funds availabilitv.pdf (CFW Internal)
FID Template Multi Coop Dec2022.xlsx (CFW Internal)
Form 1295 Certificate 100986599 - NETSYNC.Ddf (CFW Internal)
Form 1295 Certificate 100987319 CoFW DIR-TSO-4167 Presidio.0df (CFW Internal)
Form 1295 Certificate 100987322 CoFW DIR-TSO-3763 Presidio.odf (CFW Internal)
Form 1295 Certificate 100987323 CoFW DIR-TSO-4299 Presidio.0df (CFW Internal)
Form 1295 Certificate 100987325 CoFw DIR-TSO-4288-Presidio.0df (CFW Internal)
Form 1295 Certificate Citv of Ft Worth 2022-96353WWT.Ddf (CFW Internal)
Form 1295 Certificate of Interested EDlus.Ddf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=30688&councildate=2/14/2023 6/28/2023