HomeMy WebLinkAboutContract 54683-A4CSC No. 54683-A4
AMENDMENT No . 4
TO CITY SECRETARY CONTRACT No. 54683
WHEREAS, the City of Fort Worth (CITY) and Hazen and Sawyer, P.C.,
(ENGINEER) made and entered into City Secretary Contract No. 54683, (the
CONTRACT) which was authorized M&C 20-0701 on the 22 day of September,
2020, in the amount of $920,150.00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment No. 1 in
the amount of $1,336,736.00 authorized by M&C 21-0585 on August 17, 2021,
Amendment No. 2 in the amount of $1,047,260.00 authorized by M&C 22-1046
on December 13, 2022 and Amendment No. 3 in the amount of
$84,800.00 administratively authorized on February 22, 2024; and
WHEREAS, the CONTRACT involves engineering services for the following
project:
Village Creek Water Reclamation Facility Digester Mixing, Flare and
Dome Improvements, CPN 102652; and
WHEREAS, it has become necessary to execute Amendment No. 4 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and incorporated
herein. The cost to City for the additional design services to be
performed by Engineer totals $276, 828. 00 (Sewer) .
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $3,665,774.00.
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
City of Fort Worth, Texas OFFICIAL RECORD VCWRF Digester Mixing, Flare and Dome Improvements
Prof Services Agreement Amendment Template CPN 102652
Revision Date: 12/08/2023 CITY SECRETARY
Page 1 of 2
FT. WORTH, TX
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
Fernando Costa
Assistant City Manager
DATE: J u n 18, 2024
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ATTEST:
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Jannette Goodall
City Secretary
APPROVAL RECOMMENDED:
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Christopher Harder (Jun 18, 2024 07:19 CDT)
Christopher Harder, P. E.
Director, Water Department
Contract Compliance Manager:
ENGINEER
Hazen and Sawyer, P.C.
C-�" (
Chamindra Dassanay 11ce
Vice President
DATE: June 12, 2024
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Suzanne Abbe, P.E.
Project Manager
M&C No.#: 24-0516
APPROVED AS TO FORM AND LEGALITY:
M&C Date: June 11, 2024
Douglas Black (Jun 18, 202412:02 CDT)
Douglas W. Black Form 1295: 2024-1162247
Sr. Assistant City Attorney
OFFICIAL RECORD
City of Fort Worth, Texas VCWRF Digester Mixing, Flare and Dome Improvements
Prof Services Agreement Amendment Template CITY SECRETARY CPN 102652
Revision Date: 12/08/2023 FT. WORTH, TX
Page 2 of 2
Hazen
May 16, 2024
Hazen and Sawyer
1600 West 7ch Street, Suite 402
Fort Worth, TX 76102 - 817.870.2630
Suzanne Abbe, PE
Senior Engineer, Capital Projects Delivery - Facilities
City of Fort Worth Water Department
311 W. IOth Street
Fort Worth, TX 76102
Re: VCWRF Digester Mixing, Flare and Dome Improvements
City Secretary Contract No. 54683 — Amendment No. 4
Dear Ms. Abbe:
Please see enclosed Amendment No. 4 for the Village Creek WRF Digester Mixing, Flare and Dome
Improvements Project. The additional services to be provided include additional engineering services
during construction for a projected additional 7 months of construction and additional submittal, RFI and
field order reviews.
Hazen and Sawyer proposes to revise the scope of services based on the attached scope of services for the
additional of $276,828.00.
Summary of Contract Fee:
Original Contract Amount $920,150.00
Amendment #1 (Additional Electrical Design) $1,336,736.00
Amendment #2 (Construction Services) $1,047,260.00
Amendment #3 (Structural Design and Inspection) $84,800.00
Contract to Date $3,388,946.00
Requested Amendment #4 $276,828.00
Revised Contract Amount $3,665,774.00
haze nan dsawye r.conn
Hazen
Suzanne Abbe, PE
May 16, 2024
If there are any questions or if I may be of further assistance, please contact me at (682) 777-6311 or at
shardy@hazenandsawyer.com.
Very truly yours,
`1��
Scott A. Hardy, PE, PMP
Associate Vice President
Enclosures
Page 2 of 2
hazenandsawyer.com
ATTACHMENT
DESIGN SERVICES FOR
VCWRF DIGESTER MIXING, FLARE, DOME IMPROVEMENTS
CITY PROJECT NO.: 102652
ATTACHMENT A
AMENDMENT NO.4 TO DESIGN SERVICES FOR
VILLAGE CREEK WATER RECLAMATION FACILITY
DIGESTER MIXING, FLARE, DOME IMPROVEMENTS
CITY PROJECT NO.: 102652
The scope set forth herein defines the additional work to be performed by the ENGINEER in
completing the project. This scope amendment reflects changes to the original Scope of
Services agreed upon by the ENGINEER and the CITY. Both the CITY and ENGINEER
have attempted to clearly define the work to be performed and address the needs of the
Project.
ADDITIONAL WORK TO BE PERFORMED
ENGINEER will perform the following additional work to the tasks within the existing scope
of work:
1. Task 2.1.2 Proaress Meetings: Seven additional progress meetings are added to the
scope of work to cover the forecasted 7-month delay to the construction schedule.
2. Task 2.1.4 Submittal Review: Original contract budgeted for 300 submittals at 3
hours each. A total of 272 submittals have been reviewed to date at an average
review time of 5.5 hours each. The Contractor's Submittal Registry shows a total of
462 submittals. Review of the additional 190 submittals is added to the scope of work
to cover the additional submittals and longer review times.
3. Task 2.1.5 Request for Information (RFIs) Review: Original contract budgeted for
120 RFIs and the design team has responded to a total of 83 RFIs with an average
review time of 5.6 hours each. Many of the RFIs addressed unforeseen conditions,
pier relocations, digester dome thickness testing and repairs as well as piping and
ductbank rerouting. Responding to an additional 30 RFIs is added to the scope of
work.
4. Task 2.1.8 Field Orders: Original contract budgeted for 10 field orders. The design
team issued 14 field orders at an average review time of 14.8 hours each. The
primary source of potential field orders for the remaining work is dome
repair/refurbishment, electrical upgrades and installation of the pumped digester
mixing system in Digesters No. 1-6. For the remaining work, the design team is
estimating an additional 11 field orders. The development and issuing of 11
additional field orders is added to the scope of work.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07.23.2012
Page 1 of 1
ATTACHMENT B
COMPENSATION
I. Summary of Total Project Fees
Firm Primary Responsibility
Prime Consultant
Hazen and Sawyer Project Management, Civil and
Mechanical Design
Proposed MWBE Sub -Consultants
Gupta and Associates Electrical and I&C Design
JQ Infrastructure Structural Design
Non-MWBE Consultants
Project Number & Name
102652 — Digester Mixing, Flare and
Dome Improvements Project
City MWBE Goal = 19.56%
TOTAL
Fee Amount
$222,388 80.33%
$39,440 14.2%
$15,000 5.4%
$276,828 100%
Total Fee MWBE Fee MWBE %
$276,828 $54,440 19.67%
Consultant Committed Goal = 19.67 %
Level of Effort Spreadsheet
TASK/HOUR BREAKDOWN
Amendment No. 4 to Design Services for
Village Creek WRF Digester Mixing - Flare - Dome Improvements
City Project No. 102652
Task No.
Labor (hours)
Task Description
Sr. Associate Sr Princ. Sr. Sr.
Total
Project
Tech Project
Principal
Asst Eng I Inspector Rotating Eqt Eng. Associate Designer
CADD
Expense
Director
Advisor Manager
Engineer
SME HVAC Arch Arch
Total Labor
Subconsultants
Cost
Task Sub
Cost
Travel Repro-
(Subs,
Total
Hall
Bullard Hardy
B. Upreti
J. Frantz C. Jones E. Frieze T. Russell A. Blaha
Avg
duction
Travel +
Monahan
Repro.)
JQI
GAI
CP&Y
Avg. Billing Rate (2024 -2025)
$288
$352 $311
$204
$141J $81 $297 $183 $292 $174
$145
MWBE
MWBE
1.0
Project Management
0
0 0
7
0 7 0 0 0 0
U
$1,995
$
$
$ $Q $(l
$6
$1,995
1.1
Communications and Reporting
Prepare Monthly Progress Reports with
1.1.1
Schedule
7
S1,428
$0
$1,428
1.1.2
Prepare Monthly MBE/SBE Reports
7
$567
$
$567
2�Construction
Phase evinces
0
6 133
251
300 530 10 5 52 8
60
$217,671
$15,000
$39,440
$0 $0 $0
$54,440
$272,111
2.1
Construction Support
2.1.1
Attend Preconstruction Conference
Attend Online Monthly Progress Meetings
2.1.2
(35 meetings)
5
7
S2,983
$2,983
2.1.3
Project Site Visits
Submittal Review
2.1.4
(162 Remaining)
4 80
180
240 380 8 40 40
$149,004
$3,000
$17,000
$20,000
$169,004
Request for Information
2.1.5
(up to 30 Additional RFIs)
2 36
40
40 120 2 8 8
$39,814
$7,500
$16,440
$23,940
$63,754
2.1.6
Extra Work Proposal Review
2.1.7
Change Order Processing
2.1.8
Field Orders (up to 11 additional)
12
24
20 30 4 4 8
6
$25,87
$4,500
$6,000
$10,50111
$36,37C
Milestone 1 & 2, Substantial and Final
2.1.9
Walk Through and Punch List
2.2
Start -Up Assistance
2.3
Record Drawings
I otal
61 13J1
//
2b6i
//
JUUI SJ/I 1 t1l SfI SYI j
6t4
4.2119,5641
$1S,110i
4011,44IJ1
$ l JAI $U
[
$b4,44 I
$214,1Uti
City of Fort Worth, Texas
Attachment B - Level of Effort Supplement
PMO Official Release Date: 8.09.2012
Project Summary
Total Hours
1,416
Total Labor
$219,666
Total Expense
$54,440
MBE/SBE Subconsultant
$54,440
Non-MBE/SBE Subconsultant
$0
5% Sub Markup
$2,722
MBE/SBE Participation
19.7
Total Project Cost
$276,828
1011
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 11, 2024 REFERENCE NO.: **M&C 24-0516
LOG NAME: 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVPROVEMENTSA4-HAZENS
SUBJECT:
(CD 5) Authorize Execution of Amendment No. 4 in the Amount of $276,828.00 to an Engineering
Agreement with Hazen and Sawyer, P.C. for the Village Creek Water Reclamation Facility Digester
Improvements Project for a Revised Contract Amount of $3,665,774.00
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 4 in the amount of
$276,828.00 to an engineering agreement with Hazen and Sawyer, P.C. for construction assistance
services for the Village Creek Water Reclamation Facility Digester Improvements project (City Secretary
Contract No. 54683, City Project No. 102652) for a revised contract amount of $3,665,774.00.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize execution of Amendment
No. 4 to City Secretary Contract No. 54683 in the amount of $276,828.00, to an engineering agreement
with Hazen and Sawyer, P.C., for construction support services for Village Creek Water Reclamation
Facility's (VCWRF) Digester Improvements project (City Project No. 102652) for a revised contract amount
of $3,665,774.00.
On September 22, 2020, M&C 20-0701, the City Council authorized an engineering agreement with
Hazen and Sawyer, P.C., (City Secretary Contract No. 54683), in the amount of $920,150.00 for the
evaluation and design of improvements to the digester mixing systems, digester gas flares, and digester
domes at the VCWRF. The agreement was subsequently revised by Amendment No. 1 in the amount of
$1,336,736.00, authorized on August 17, 2021, by M&C 21-0585, to design improvements to the digester
gas treatment and conveyance, refurbishment of the turbine gas compressors and upgrades to supporting
electrical systems; Amendment No. 2 in the amount of $1,047,260.00, authorized on December 13, 2022,
by M&C 22-1046, to break out a bid package for Phase 1 of construction and to provide construction
assistance services that consist of technical assistance, site visits, and coordination among the four
projects that will allow digester gas to be utilized as a supplemental fuel source for the new biosolids dryer
at the VCWRF Biosolids Management and Beneficial Reuse Facility; and Amendment No. 3, in the
amount of $84,800.00 administratively authorized on February 22, 2024 to provide additional structural
inspection of the steel digester domes and redesign of equipment pads to avoid utility conflicts.
Amendment No. 4 will provide for additional construction phase services consisting of inspection,
submittal reviews, construction meetings, responses to contractor's requests for information, and field
orders.
Funding for the VCWRF Digester Improvements project is depicted below:
FUND Existing Additional project Total*
Appropriations Appropriations
W&S Rev Bonds
Series 2021 - $1,020,150.00 $0.00 $1,020,150.00
Fund 56019
W&S Rev Bonds
Series 2022 - $2,218,432.00 $0.00 $2,218,432.00
Fund 56020
W&S Rev Bonds
Series 2023 -
$25,302,221.00
$0.00 $25,302,221.00
Fund 56021
Water/Sewer
Gas Lease Cap
$16,763,858.00
$0.00 $16,763,858.00
Proj — Fund
53004
W&S Capital
Projects — Fund
$4,122,829.54
$0.00 $4,122,829.54
56002
Sewer Capital
Legacy— Fund
$1,284,942.08
$0.00 $1,284,942.08
59607
Project Total � $50,712,432.62 � $0.00 �$50,712,432.62
*Numbers rounded for presentation purposes.
Business Equity — Hazen and Sawyer, P.C. is in compliance with the City's Business Equity Ordinance
by committing to 19.67 percent SBE participation on this project. The City's SBE goal on this project is
9.56 percent.
The project is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the W&S Capital Projects Fund for the Digester Improvements project to support the
approval of the above recommendation and execution of the amendment to the agreement. Prior to an
expenditure being incurred, the Water Department has the responsibility to validate the availability of
funds.
FUND IDENTIFIERS (FIDs):
TO
Fund
Department Account
Project
Program
ctivity
Budget
Reference # Amount
ID
ID
Year
(Chartfield 2)
FROM
Fund Department Account
Project ProgramActivity
Budget
Reference # Amount
ID
ID
Year
(Chartfield 2)
CERTIFICATIONS:
Submitted for Citv Manaaer's Office by: Fernando Costa (6122)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Suzanne Abbe (8209)
ATTACHMENTS
1. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVEMENTSA4- HAZENS Compliance
Memo.pdf (CFW Internal)
2. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVEMENTSA4- HAZENS FID Table (WCF
05.09.24).xlsx (CFW Internal)
3. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVEMENTSA4- HAZENS Form 1295.pdf (CFW
Internal)
4. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVPROVEMENTSA4-HAZENS funds
availability_pdf (CFW Internal)
5. 60VCWRFDIGESTERMIXING-FLARE-DOME IMPROVEMENTSA4-HAZENS Map. pdf (Public)
6. EntitvInformation HazenS.pdf (CFW Internal)
7. PBS CPN 102652.pdf (CFW Internal)
FIDs (Budget)
Rec # Fund Dept # Account Project ID Activity Budget CF 2 Program Amount
ar
FIDs Actual
Rec # Fund Dept # Account Project ID Activity Budget CF 2 Program Amount
Year
FIDs REVENUE or EXPENSE - No KK or GL Entries Needed
Rec # Fund Dept # Account Project ID Activity Budget CF 2 Program Amount
ar
Purpose Xfer
Purpose Ixfer
Purpose JXfer