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Home My WebLink AboutIR 7162 INFORMAL REPORT TO CiTY COUNCIL MEMBERS No. 7162 M�,RTi RSA Rrp To the Mayor and Members of the City Council January 7, 1987 #' X Subject: 47$ CITY OF FORT WORTH GOLF PROGRAM The City of Fort Worth operates five golf courses which include Pecan Valley (36 holes) , Rockwood (27 holes), Meadowbrook (18 holes) , Z. Boaz (18 holes), and Sycamore Creek (9 holes). The golf courses are operated under an enterprise fund system, meaning that the revenues from the green fees and cart rentals are used to support the maintenance, operation, and capital improvements of the courses. Some of the capital improvements have been completed with the use of Capital Improvement Program (CIP) bond funds. In the most recent CIF, funds were included to expand Sycamore Creek into an eighteen hole course. On November 11 , 1986, staff gave the City Council an update on the golf courses operations. During the presentation, three different options to operate the golf courses were identified which the City Council could consider. These options included 1 ) continue operating the courses as in the past, 2) loan the golf enterprise fund sufficient funds (approximately two million dollars) to make necessary improvements to increase revenue, 3) tease out one or more of the golf courses. The City Council requested staff to provide additional information regarding OW revenue and expenditures from the five golf courses. The attached pages provided revenue information by source and expenditures for each of the golf courses. Also included are the total expenditures and revenues per round. The Park and Recreation Board is supportive of the continuation of the Golf Enterprise Fund with the necessary changes required to improve the golf program. The Board requested that an audit be made of the golf programs to identify areas needing improvement. At this writing, Internal Audit was in the process of completing the audit of the golf program. Should the City Council desire additional information, the staff will provide it upon request. Douglas Haman"` City Manager ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS FORT WORTH PARK AND RECREATION DEPARTMENT /�► GOLF DIVISION REVENUE/EXPENDITURES TWO YEAR COMPARISON Golf Course (Pro Shop and 84-85 85-86 Grounds Maint.) Revenue - Expenditure Revenue - Expenditure Pecan valley $ 951,946 $1 ,216,965 Operating Costs $ 650,195 $ 723,114 Capital Improve. 84,143 229,501 Total 734,338 $ 952,615 Rockwood $ 705,939 $ 809,392 Operating Costs $ 473,820 $ 596,195 Capital Improve. 930281 117,964 Total $ 567,101 $ 714,159 Meadowbrook $ 588,685 $ 716,693 Operating Costs $ 414,539 $ 520,314 Capital Improve. 60,065 126,296 Total $ 474,604 $ 646,610 Z. Boaz $ 424,799 $ 526,537 op*, Operating Costs $ 366,538 $ 462,693 Capital Improve. 85,174 44,614 Total $ 451 ,712 $ 507,307 Sycamore Creek $ 69,018 $ 80,701 Operating Costs $ 108,781 $ 125,664 Capital Improve. 7,594 -0- Total $ 116,375 $ 125,664 Golf Management $ 2,658 $ 23,358 General Admini- strative and Indirect Costs $ 402,359 $ 459,456 Cart Maintenance $ -0- $ -0- Labor and Parts $ 116,781 $ 129,415 Total Revenues $2,743,045 $3,373,550 Total Oper. Expend. $2,533,013 $3,016,853 Total Cap. Improve. 330,257 518,375 Total Expend. $2,863,270 $3,535,228 (1) January 1987 a I a.r o OD do N A tip OD N e•• a w w 41 ti0 C'1 d A tit+ A tip ti0 N 0 T i •-• > a to CD c # Qti x W N 1 •-+ w o •-+ OD Vt vT eq • >+ w c ••-• tJ @ 0 • A EG 0 0% C4 OD CL 0 tits M d M O CP% .-+ 0 M ul� I I OD + so 0 ^' OD •'•a . . • . • . 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E a w .j +lac o c a a a o wc ca0ao a u •« a a •v u w as a a oa ooe w > 0 •« w o v a c a a 6 0 a ac aw a •v �c RS c 0. u a a w w 0. w c �, •v U .« O u > w a w a 10 a c ••� *« O 0 w 0 w i a a a c a o a 10, ao >, c 0 w a eo 0 = a cn a c a w o cc w u1z cs .-• ac 00 .« moo 0o aa .• a, IS. cu >, L+ a, c ao a a c a ND trD •.w c a a C •-� •v *• as Ai a *� a C •o �+ a t+. a co C ao a •» a •- .D w a > .« Aj a c ac cn eo c o..t i:- to 0 w c a to C c ro w •.+ > a u •a u > w u a •*� a >< c a a a a w ID w — a ao c •v W O ,rc c w as a ev a w to o a w a Aj a ou � cc 4v .> cp`._ u c a Aj Ai f 0 49 4t (2) t FACT SHEET Comparison of revenues and expenditures by golf course. 84-85 85-86 Pecan Valley Golf Course Rounds Played 102,288 104,987 Operating Cost Per Round $6.36 $6.89 Capital Improvements Per Round $0.82 $2.19 Revenue Per Round $9.31 $11.59 Rockwood Golf Course Rounds Played 73,488 72,547 Operating Cost Per Round $6.40 $8.22 Capital Improvements Per Round $1.27 $1.63 Revenue Per Round $9.61 $11.16 Meadowbrook Golf Course Rounds Played 59,991 61 ,369 Operating Cost Per Round $6.84* $8.48 Capital Improvements Per Round $1 .00 $2.06 Revenue Per Round $9.81 $11 .68 Z. Boaz Golf Course Rounds Played 45,385 481926 Operating Cost Per Round $7.22 $9.46 Capital Improvements Per Round $1 .88 $0.91 Revenue Per Round $9.36 $10.76 Sycamore Creek Golf Course Rounds Played 12,160 11 ,718 Operating Cost Per Round $8.09 $10.72 Capital Improvements Per Round $0.62 -0- Revenue Per Round $5.68 $6.89 *Three Assistant Pro/Managers assigned to the Pro Shop - Two to operate Meadowbrook, one to operate Sycamore Creek. (3) January 1987 1 a t7 O O ce � O O C O 87 P CC .�' iV '.r. Qd P CQ •,?' N � fn� P .°c x a us a a ao ao 07 � eu w ft C.7 x •-+ x � p�G 4* cc c W ?ti 00 x c 117 F a a a a o [-• O a O o c+ •» t7 O a a O s. +-+ a a a O c O x b O O ac ,.� oc a+ s ev •.. C %0 co r, cn x I ..7 -- c cn ^^ co cc V! VL b V ar c w c w G o. ra ►-+ a o 0 o w ..� u� o a c w c zz ix a a a 0 .b O a: e4 cc c Lr• b 0-4 • " i i lz c9 co o+ s~ o, a 1,. C& cn � vs r. cn 10 O t° o x a cn v1 0 o P w w a a cz c u•+ 4 y. x ao pan ° o �. .c �• P ao � r, at as a as w 'O •ac b x C3 a a O a ar W 9 O O vai p y G .c c ul x 3 E a ►. w p U4 x a O a b w •c WN o7 a s. a a N ao o :04 ... x ... d o ep► OD c. .. ►• �. ... a, a b CW 11 +o E b c 8 w v c cn i+ c ' -^+ 4r G cn t- *-* c x E• 41 v a c aG N c opoll �-+ Q •^7 t3 4c (4) FACT SHEET The following summarizes the total revenues and expenditures by section and gives a breakdown of revenue producing components. 84-85 - 85-86 Source Revenue - Expenditure Revenue - Expenditure Golf Management $ 2,658 $ 402,359 $ 23,358 $ 459,456 Cart Maintenance -0- 116,783 -0- 1290415 Non-Departmental -0- -0- -0- -0- Pecan Valley Golf Course Maintenance $ $ 437,206 $ $ 442,417 Fro Shop 297,099 4009300 Sandwich Shop* -0- 109,898 Total $ 951,946 $ 734,305 $1,216,965 $ 952,615 Green Fees/Reserv. $ 497,935 $ -0- $ 635,224 $ -0- Cart Rental 281,734 49,140 315,597 50,766 Beer Sales 55,443 28,926 68,228 31 ,182 Food/Drink Sales -0- -0- 77,715 24,991 Merchandise 90,782 59,926 93,766 69,993 Driving Range 7,155 -0- 11,274 -0- ►► Misc. Revenue 18,897 -0- 15,161 -0- CAPITAL IMPROVEMENTS $ 84,143 $ 229,501 * - 6 month operation Rockwood Golf Course Maintenance $ $ 330,060 $ $ 386,870 Fro Shop 233,545 327,289 Total $ 705,939 $ 563,605 $ 809,392 $ 7140159 Green Fees/Reserv. $ 347,188 $ -0- $ 409,316 $ -0- Cart Rental 218,588 34,070 236,989 51 ,671 Beer Sales 56,294 25,375 68,084 32,243 Food Sales -0- -0- -0- -0- Merchandise 76,138 46,344 83,631 85,413 Driving Range --0- -0- -0- -0- Misc. Revenue 7,731 -0- 12,550 -0- CAPITAL IMPROVEMENTS $ 93,281 $ 117,964 (5) January 1987 - t FACT SHEET OPWI 84-85 85-86 Source Revenue - Expenditure Revenue - Expenditure Meadoubrook Golf Course Maintenance $ $ 239,579 $ $ 356,518 Pro Shop 230,618 290,092 Total $ 598,685 $ 470,197 $ 716,693 $ 646,610 Green Fees/Reserv. $ 291,467 $ -0- $ 371 ,838 $ -0- Cart Rental 175,069 32,760 201 ,968 34,004 Beer Sales 33,165 16,043 37,440 17,182 Food Sales -0- -0- -0- -0- Merchandise* 77,561 45,696 97,558 74,321 Driving Range -0- -0- -0- -0- Misc. Revenue 11,423 -0- 6,539 -0- CAPITAL IMPROVEMENTS $ 60,065 $ 126,296 * - Meadowbrook/Sycamore Creek Combined Z. Boaz Golf Course /p" Maintenance $ $ 2222,267 $ $ 278,247 Pro Shop 190,629 229,059 Total $ 424,799 $ 412,896 $ 526,537 $ 507,307 Green Fees/Reserv. $ 217,460 $ -0- $ 278,118 $ -0- Cart Rental 122,266 36,338 149,615 36,286 Beer Sales 20,231 10,736 26,801 13,910 Food Sales -0- -0- -0- -0- Merchandise 56,180 50,905 64,312 61 ,863 Driving Stange -0- -0- -0- -0- Misc. Revenue 8,662 -0- 7,173 -0- CAPITAL IMPROVEMENTS $ 85,174 $ 44,614 Sycasrore Greek Golf Course Maintenance $ 80,657 $ $ 82,065 Pro Shop 250337 43,598 Total , 69,018 $ 105,994 80,701 $ 125,664 Green Fees/Reserv. $ 411123 $ -0- $ 46,117 $ -0- Cart Rental 15,320 -0- 15,345 -0- Beer Sales 7,186 3,805 9,977 5,241 Food Sales -0- -0- -0- -0- Merchandise 4,116 -0- 79003 -0- Driving Range -0- -0- -0- -0- Misc. Revenue 1,273 -0- 2,259 -0- CAPITAL IMPROVEMENTS $ 7,594 $ -0- (6) January 1987