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HomeMy WebLinkAboutResolution 5972-06-2024A Resolution NO.5972-06-2024 A RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO INCREASE THE FEDERAL, STATE AND CITY PARTICIPATION BY THE COMBINED AMOUNT OF $1,218,440.00 THEREBY REVISING THE TOTAL AMOUNT TO $9,364,758.00 FOR THE HORNE STREET STREETSCAPE PROJECT WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes, and WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the State shall design, construct and operate a system of highways in cooperation with local governments, and Section 222.052 authorizes the Texas Transportation Commission to accept contributions from political subdivisions for development and construction of public roads and the state highway system within the political subdivision, and WHEREAS, federal and state laws require local governments to meet certain contract standards relating to the management and administration of State and federal funds, and WHEREAS, the Texas Transportation Commission has codified 43 TAC, Rules 15.50-15.56 that describe federal, state, and local responsibilities for cost participation in highway improvement and other transportation projects, and WHEREAS, the Texas Transportation Commission passed Minute Order Number 116522 authorizing the State to undertake and complete a highway improvement or other transportation project generally described as construct new roadway Ianes; and WHEREAS, the City of Fort Worth and Texas Department of Transportation entered into an Advance funding Agreement (City Secretary No. 55194; CSJ 0902-90-148) for the Horne Street improvements from Camp Bowie Blvd. to W. Vickery Blvd. project; and WHEREAS, the City and the State have negotiated terms of an amendment to the Advance Funding Agreement for costs related to additional engineering and right-of-way services of which City of Fort Worth participation is $2.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS, THAT: The City Manager is hereby authorized to execute Amendment No. I to the Advance Funding Agreement with the Texas Department of Transportation (City Secretary No. 55194; CSJ: 0902-90-148) in the amount of $9,364,758.00, with federal participation in the amount of $8,976,524.00, state participation in the amount of$388,232.00 and local participation in the amount of $2.00 and $1,795,305 provided by Transportation Development Credits, for engineering, environmental services and construction of Horne Street Streetscape Improvements Project. City is responsible for overruns on the project. ADOPTED this 251h day of June, 2024. ATTEST: By: (J Janette S. Goodall, City Secretary 'g_ej �0000 00���'-+ p® °° °°°O'�' �� ❑.�O 0*� n 0,0 ° 0 ° 0 c °000000000�r. gar_ rFxI_V Mayor & Council Map I CPN #102764 FORTWORTH... Horne Streetscape Project I CD #6 Camp Bowie Blvd to W. Vickery Blvd r,tie i I ���_ .�a '' ,j• t '' , .+r wr .sue: o �� 1'as�\iNt � # �` -_ scats.. �?"33'� •. la eft IR NO, ti �� Lake Camp � pia{�,� � .� 'm •.[i*+ Sty s �: �• � �#. -� ai � D1A•! A ) „ r.: ,�,; � '� `� �'• - �y,�, ire, �4 �'rr x= -- � � �. �.� ` - ��,r=,. � Tr- �I,,. .:i AMR, I '. wt . �. �' �1 i -1` �4 I*,• ii ' 4 # ,' � =le�i'�; �dr•5f.Y3 �. .y � ,r= *;7 .s" ♦ ' Yl ..•1 � F _ .4 u� ,: 'I�N.rJ -xiF.p ,•� �s14 1a�1,.,' F d r �.+ _ ,i F Sam ;���•_� �_t_r`'� '� ��r �r t, � j .good CW07� ILI fM` � � ll��k.�'.7.u.�a,.�� F 11irr+i • Gk Y� �r�i� .'#s`:. ��� �F�Y} �������tiiii�31/' ORI 1. `• b I.^ ,-i* - ON l ��. ^•'ih-�•!� � �.i�i�r �i .:%7/ - •�k'�� _ Mth '���' A.MI,}.ip1;Mk�F. _•7rRtl' 4. ELM r i 'vim � y i ' w •� le Isf a .� "t.' WhSourw C GISMwg,—e ApNM24 r ,- -i Z'i. �`./_~- ��'�/\` '� .--.-gyp �ewa' ..c�� a..Y,..,,.,..wci'" :•.wa..a. =y1. City of Fort Worth, Texas Mayor and Council Communication DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0566 LOG NAME: 20HORNE STREETSCAPE AFA AMENDMENT 1 SUBJECT (CD 6) Adopt a Resolution Authorizing Execution of Amendment No. 1 to an Advance Funding Agreement with the Texas Department of Transportation for the Home Street Streetscape Project to Increase the Amount from $8,146,318.00 to $9,364,758.00 with City Participation in the Form of Transportation Development Credits Increasing from $1,460,283.00 to $1,795,305.00, Adopt Appropriation Ordinances and Amend the Fiscal Years 2024 2028 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached resolution authorizing execution of Amendment Number 1 to the Advance Funding Agreement with the Texas Department of Transportation (City Secretary Contract No. 55194; CSJ # 0902-90-148) for the Horne Street Streetscape project (City Project No. 102764) to increase the total Advance Funding Agreement amount from $8,146,318.00 to $9,364,758.00 with City; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Cap Projects Federal Fund, subject to the receipt of the grant in the amount of $1,160,230.00 for the purpose of funding Home Street Streetscape project (City Project No. 102764); 3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Capital Project Other Fund, subject to the receipt of the grant in the amount of $335,022.00 for the purpose of funding Home Street Streetscape project (City Project No. 102764); 4. Amend the Fiscal Years 2024-2028 Capital Improvement Program. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to adopt a resolution authorizing the execution of Amendment No. 1 to the Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) (City Secretary Contract No. 55206; CSJ # 0902-90- 148), increasing the total project cost to $9,364,758.00, with corresponding increases in the Federal participation amount of $8,146,318.00, State participation amount of $176,579.00. The City Council approved an AFA with TxDOT in the amount of $8,146,318.00 on November 10, 2020 (M&C 20-0829) for engineering and .construction of the Horne Street Streetscape project, including Horne Street Streetscape from Camp Bowie Blvd to West Vickery Blvd. Amendment No. 1 is for additional engineering, right of way (ROW), and utility relocation costs for the project. Additional federal funds in the amount of $1,675,109.00 were approved by North Central Texas Council of Governments (NCTCOG) for this work and will be approved with this M&C. TxDOT will absorb the additional indirect costs of $58,208.00 for providing statewide support services to this federally funded project. These state indirect costs will not be appropriated in our finance system. The funding breakdown after approval of the AFA amendment is shown below. Iota[ Federal Participation State Participation Local Participation Description Estimated Cost, % Cost % Cost, % i TDC Environmental (by $171,000.00 100% $171,000.00 0% $0 0% $34,200.00 Local Government Engineering (by $949,053.00 100% $949,053.00 0% $0 0% $189,811.00 Local Government) ROW (by Local $414,792.00 100% $414,792.00 0% $0 0% $82,958.00 Government) Utilities (by Local $1.00 0% $0 0% $0 100% $1.00 Government) Construction (by $6,904,971.00 100% $6,904,971.00 0% $0 0% $1,380,994.00 Local Government) $1.00 .Subtotal `$8;439,817.00 $8,439,816:00 a $0 ($1,687,963:00 L TDd_s) Environmental $9,000.00 100% $9,000.00 0% $0 0% $1,800.00 Direct State Costs Right of Way Direct $21,831.00 100% $21,831.00 0% $0 0% $4,366.00 State Costs Engineering Direct $71,659.00 100% $71,659.00 0% $0 0% $14,332.00 State Costs Utility Direct State $1.00 0% $0 0% $0 100% $1.00 Costs Construction Direct $434,218.00 100% $434,218.00 0% $0 0% $86,844.00 State Costs Indirect State $388,232.00 0% $0 100% $388,232.00 0% $0 Costs $2,00 TOTAL,- ; '$9,364;758.00 ,$8,976,524.00 .$388,M.'00' ($1,795,31}5.00 TDCs) The following table displays the appropriation history for the project: Fund Existing Additional Project Total Notes Funding Funding 31001 - Grants Cap $7,301,415.00 $1,138,401.00 $8,439,816.00 Federal funding Projects Federal Fund 31001- Appropriated State Direct Cost $514,879.00 $21,829.00 $536,708.00 State Direct Cost 31003 - Grants Cap Projects Other Fund $1,460,283.00 $335,022.00 $1,795,305.00 Non -spendable - TDCs Project Totals $9,276,677.00 $1,495,252.00 $10,771,829.00 Additional Federal funding for this project was not included in the Fiscal Years (FY) 2024-2028 Capital Improvement Program because the availability of the additional funding was unknown at the time of the development of the Capital improvement Program. The action in this M&C will amend the FY2024-2028 Capital Improvement Program as approved in connection with Ordinance 26453-09- 2023. Business Equity: TxDOT has set a DBE goal for this project. Approval of this AFA Amendment Number 1 will not affect the DBE goal. This project is located in COUNCIL DISTRICT 6. A Form 1295 is not required because: This contract will be with a governmental enfdy, state agency or public institution of higher education: TEXAS DEPARTMENT OF TRANSPORTATION FISCAL INFORMATION ! CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations, execution of the amendment, and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, in the Grants Cap Projects Federal Fund and the Grants Capital Project Other Fund. The Transportation and Public Works Department (and Financial Management Services) is responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. This is a State Advance Funding Agreement. Submitted for City Manager's Office-b. Jesica McEachern 5804 Originating Business Unit Head: Lauren Prieur 6035 Additional information Contact: Monty Hall 8662 Expedited