HomeMy WebLinkAboutContract 58615-A1A1 Amendment to Fort Worth City Secretary Contract No. 58615 Page 1 of 4
AMENDMENT NO. 1
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 58615
This Amendment to Fort Worth City Secretary Contract No. 58615 (“FIRST
Amendment”) is made between the City of Fort Worth (“Fort Worth”), a municipal corporation
and RANCH SORTING NATIONAL CHAPIONSHIPS , LLC, a Colorado limited liability
company (“Company”). Fort Worth and Company may be collectively referred to herein as a
“Party” or the “Parties.”
WHEREAS, Fort Worth and Company entered into an Agreement identified as Fort Worth
City Secretary Contract No. 58615 beginning November 22, 2022 (the “Agreement”); and
WHEREAS, the Parties inadvertently executed the Agreement with page 4 of 10 missing
from the final version;
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to add the page 4 missing from the Agreement as an exhibit to the Agreement as though
originally included therein.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein by
the through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
1.The Agreement is hereby amended by adding Exhibit A, attached to this
Amendment, as Exhibit A of the Agreement.
2.All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
WJLQJ-.. By; William Jobnson Uln 27 202414,52 CDTl
Name: William Johnson
Title: Assistant City Manager
Date:
Attest:
By: r1� Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: �� ,,e,,a/4,,,
Name: Christopher J. Roden
Title: Sr. Management Analyst
Appro,•ed as to Form and L�ality:
�� By: T�
Name: Taylor C. Paris
Title: Assistant City Attorney
Contract Authorization:
J\f&C: _N�/A __
A I Amendment to Fort Worth City Secretary Contract No. 58615 0 Pagelof4
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A1 Amendment to Fort Worth City Secretary Contract No. 58615 Page 3 of 4
EXHIBIT A
(L) Health Inspection Station for inspecting equine entering show
grounds;
(M) Event decorator;
(N) Event Insurance;
(O) Photographer, videographer and/or webcaster;
(P) Parking fees on facility grounds for event staff and officials;
(Q) Expenses incurred for health screening and safety protocols for
Event attendees, staff and participants;
(R) Additional electrical needs provided at the facility for event; and
(S) Data and telecommunication services provided at the facility for the
event.
(iii) The City shall be responsible for distributing the Total Fund Amount to
reimburse the City and Company for the expenses set forth in Section 5,
with the Company receiving reimbursement for actual expenses incurred by
the Company up to a maximum of 75% of the Total Fund Amount.
(iv) The Company shall provide invoices to the City for expenses incurred for
the Event. The Company shall provide any supporting expense
documentation as required by the City or as requested by the EDT to the
full satisfaction of both the City and the EDT for the Event. The City will
make payment(s) to the Company within thirty (30) business days after
receipt of such payment from the EDT in accordance with the terms of this
Agreement. The City will be responsible for dealing with the EDT with
respect to disbursements from the Fund and distributing the Total Fund
Amount in accordance with the terms of this Agreement.
(v) Any payments to the Company as set forth in this Agreement are limited to
the maximum amount available from and approved for eventual distribution
from the Fund established for the Event and must be eligible for payment
by the Events Trust Fund program. Under no circumstances shall the City
be obligated to Company for more than that maximum sum when, and if,
received from the Fund for the Event. The Company shall not seek, and
will not be entitled to, payment from the City for any costs not distributed
by the EDT from the Fund established for the Event.
(vi) Notwithstanding anything to the contrary, City may withhold all
distribution of payments to Company under this section if Company has any
outstanding obligations owed to the City pursuant to any contract with the
City. If the City withholds any funds for this reason, then the City shall
provide a written statement to Company, detailing the outstanding
obligations. Company shall have thirty (30) calendar days from the date it
receives City’s written statement to cure any such outstanding obligations
(“Cure Period”). The Cure Period can be extended by written agreement
A1 Amendment to Fort Worth City Secretary Contract No. 58615 Page 4 of 4
of the City and Company. Notice shall be as prescribed in Section 11. If
Company cures its outstanding obligations within the Cure Period, then the
City will make distributions from the Total Fund Amount in accordance
with the procedures set forth in in this Section, which procedures will begin