HomeMy WebLinkAboutContract 59717-R1Contract Renewal Page 1 of 2
CITY OF FORT WORTH
REQUEST TO EXERCISE RENEWAL OPTION
May 22, 2024
Herc Rentals Inc.
Attn: Jason Oosterbeek
Address: 27500 Riverview Center Blvd
Bonita Springs, Fl 34134
Re: Contract Renewal Notice 1st Renewal
Contract No. CSC No. 59717
Renewal Term: July 5, 2024 to July 6, 2025
Renewal Amount: $105,000.00
The above referenced Contract with the City of Fort Worth expires on July 05, 2024 (the
Expiration Date). This letter is to inform you that the City is exercising its right to renew the
contract for its 1st term in an amount up to $105,000.00 which will be effective immediately after
the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign
and return the second page of this letter, along with a copy of your current insurance
certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Regina Jones
Contract Compliance Specialist
817-392-2698
Contract Renewal Page 2 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By:
Name:
Title: Assistant CityManager
APPROVALRECOMMENDED:
By:
Name: Chris Harder
Title: Water Director
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:Regina Jones
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Doug Black
Title: Sr. Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 23-0452
Date Approved: 06-13-2023
Form 1295 Certification No:
Herc Rentals Inc
By: _
Name: Jason Oosterbeek
Title: Vice President
By: _
N J O t b k
DATE:Tuesday, June 13, 2023 REFERENCE NO.: **M&C 23-0452
LOG NAME: 13P ITB 23-0040 RENTAL OF CONSTRUCTION EQUIPMENT AW WATER
SUBJECT:
(ALL) Authorize Execution of Agreements with H&E Equipment Services, Inc., Herc Rentals Inc., and
United Rentals (North America), Inc. for the Rental of Construction Equipment for the Water Department in
a Combined Annual Amount Up to $350,000.00 and Authorize Four One-Year Renewals in the Same
Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of agreements with H&E Equipment
Services, Inc., Herc Rentals Inc., and United Rentals (North America), Inc. for the rental of construction
equipment for the Water Department in a combined annual amount up to $350,000.00 and authorize four,
one-year renewals in the same amount.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance with securing an agreement for
the rental of construction equipment on an as-needed basis. Under the proposed agreements, the vendors
will provide various construction equipment for rental on a daily, weekly, and monthly basis. Purchasing
issued an Invitation to Bid (ITB) that consisted of detailed specifications including the condition the
equipment must be in, the required equipment warranties, and the delivery and pickup timeframe to ensure
equipment is available in a timely manner.
The ITB was advertised in the Fort Worth Star-Telegram on March 8, 2023, March 15, 2023, March 22,
2023, and March 29, 2023. The City received three responses.
An evaluation panel consisting of representatives from the Water and Transportation & Public Works
Departments reviewed and scored the submittal using Best Value criteria. The individual scores were
averaged for each of the criteria and the final scores are listed in the table below.
Bidder Evaluation Factors
a b c d Total score
H&E Equipment Services, Inc. 18.67 20.00 15.33 34.00 88.00
Herc Rentals Inc. 13.33 19.17 14.67 31.41 78.58
United Rentals (North America), Inc. 17.33 20.83 16.67 35.00 89.83
Best Value Criteria:
a. Contractors experience
b. Contractors ability to perform services in a timely manner
c. Extent to which the services meet the Citys needs (availability of equipment, possesses proper
warranties and insurances, etc.)
City of Fort Worth, Texas
Mayor and Council Communication
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d. Cost of service
After evaluation, the panel concluded that H&E Equipment Services, Inc., Herc Rentals Inc., and United
Rentals (North America), Inc. presented the best value. Therefore, the panel recommends that Council
authorize agreements with H&E Equipment Services, Inc., Herc Rentals Inc., and United Rentals (North
America), Inc. No guarantee was made that a specific amount of services would be purchased. Staff
certifies that the recommended vendors' bids met specifications.
FUNDING: The combined annual maximum amount allowed under these agreements will be
$350,000.00; however, the actual amount used will be based on the need of the department and available
budget.
Funding is budgeted in the Equipment Lease account of the Water Department's rollup within the Water &
Sewer Fund.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: The agreements may be renewed for four additional, one-year terms at the
amount authorized through this Mayor & Council Communication. This action does not require specific
City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the
City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure
being incurred, the Water Department has the responsibility to validate the availability of funds.
BQN\\
TO
Fund Department
ID Account Project
ID ProgramActivity Budget
Year
Reference # (Chartfield
2)Amount
FROM
Fund Department
ID Account Project
ID ProgramActivity Budget
Year
Reference # (Chartfield
2)Amount
Reginald Zeno (8517)
Dana Burghdoff (8018)
Reginald Zeno (8517)
Christopher Harder (5020)
FUND IDENTIFIERS (FIDs):
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Jo Ann Gunn (8525)
Alyssa Wilkerson (8357)Additional Information Contact:
ATTACHMENTS
1. 13P ITB 23-0040 RENTAL OF CONSTRUCTION EQUIPMENT AW WATER funds availability.pdf
(CFW Internal)
2. Business Equity Waiver BU60.pdf (CFW Internal)
3. FID_TABLE_CONSTRUCTION_EQUIP.xlsx (CFW Internal)
4. Form 1295 - H&E Equipment Services, Inc..pdf (CFW Internal)
5. Form 1295 - Herc Rentals.pdf (CFW Internal)
6. Form 1295 - United Rentals (North America), Inc.pdf (CFW Internal)
7. SAMs Report- H&E Equipment Services, Inc.pdf (CFW Internal)
8. SAMs Report- Herc Rentals, Inc..pdf (CFW Internal)
9. SAMs Report- United Rentals (North America), Inc..pdf (CFW Internal)
CERTIFICATE OF INTERESTED PARTIES
FORnn 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2023-1023169
Herc Rentals Inc.
Bonita Springs, FL United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/19/2023
being filed.
City of Fort Worth Date Acknowledged:
g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
ITB 23-0040
Rental of Construction Equipment
Nature of interest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is Jason Oosterbeek , and my date of birth is 10/11/1976
My address is 2�500 Riverview Center Blvd Bonita Springs FL , 34134 , US
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Lee Counry, State of F� , on the 19th day of MaY , 20 23 .
(month) (year)
ari�Y [! f"_/ ,
ignature of authorized agent of contracting business entiry
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.a18ea2ca