The URL can be used to link to this page

Home My WebLink AboutContract 57280-CO2City of Fort Worth Change Order Request Project Name Westdiff Drainage Improvements, Ph. 1 and Sanitary Sewer Rehabilitation Contract 91, Pt. 2 Client Project #(s)I C01669 and C01957 CSC No. 57280-CO2 City Sec# 57280 Project Description TPW and Water Department partnership project constructing storm drain, water pipe, and sanitary sewer improvements in the Westdiff neighborhood. Cirde C Construction Company Change Order#._l ___ 2 ___ _, Datel 6/4/2024Contractor! �========City Project M gr . ._l ____ M_ik_e _B _en_n _ett_,_P _E,_P _M _P ___ _. City lnspectorl.__ ____ B_ri _an_M_c_G_ill ____ _. Dept Original Contract Amount Extras to Date Credits to Date Pending Change Orders Qn M&C Process) Contract Cost to Date IGo to ADD & DEL Tabs to Enter CO Bac k up Revised Contract Amount Original Funds Avaiable for Change Orders Remaining Funds Available for this CO Additional Funding Qf necessary) TPW Water Sewer $7,520,168.70 $3,119,428.70 $4,023,655.20 $5,250.00 $24,875.00 $29,375.00 $7,525,418.70 $3,144,303.70 $4,053,030.20 $2142 00.00 $1 006192.00 $437 348.00 :57,739,618.70 :54, 150,495.70 :54,490,378.20 $376,000.00 $93,583.00 $120,710.00 $370,750.00 $68,708.00 $91,335.00 $937,484.00 $346,013.00 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS¾ OF ORIGINAL CONTRACT MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) JUSTIFICATION (REASONS) FOR CHANGE ORDER Totals $14,663,252.60 $59,500.00 $14,722,752.60 $1,657,740.00 $16,380,492.60 $590,293.00 $530,793.00 $1,283,497.00 I 11.11% II $18,329,065.75 I Contract Time (CD) 730 10 740 190 930 Additional storm drain outfall items are needed due to a change in design. A Stone Strong wall was added to keep the City infrastructure within drainage easements and existing City-owned property. A temporary road and additional street signs are being added to the project scope on Mander1y Pl. to allow residents easier access to their driveways during construction and mark the parking lot entrance for a church. Temporary fencing is also being added to be placed along easement boundaries on site. Other line items have quantity increases due to over runs in the contract caused by changes due to field conditions. Some additional survey was also necessary to aid the City with easement negotiations. These easement were necessary to build the outfall for the storm drain system. Additional water pipe and paving items are necessary due to a change in project scope. Additional water pipe replacement was added along Trail Lake Dr. from W. Seminary Dr. to South Dr., Wyndale Ct., and Sierra Cl to replace cast iron water pipes. This also required additional paving for each street There are other paving items being added for streets with only water and sewer pipe replacement due to a change in paving scope. The original scope included permanent trench repair on these streets, that has been changed to pulverize and overlay to provide a better end product for residents. Other line items have quantity increases due to over runs in the contract caused by changes due to field conditions. 150 days are being added to the contract to account for the additional scope. 40 days are being added as part of this change order to account for days the contractor had to pull crews off site to respond to emergency water line breaks in the City. This contractor has an on-call contract for emergency repairs with the Water Department to respond in such situations. Contract item additions have been evaluated by City staff as necessary and the unit prices were determined to be reasonable when compared to City standard prices. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, induding ensuring all performance and reporting requirements. Contractor's Company Name I Contractor (Name) I Contract Sklnature Date Cirde C Construction Comoanv I Teresa Skellv I = "<'LN. Jun 8,2024 T--��l\'/lun• ,ean lnlllllldrlrlln!llllldlM Su� Date Proiecl and Contract Comoliance Manaaer Date c?"',/,,.-fy;,J_ Jun 10, 2024 7'(,;&t,-at; Jun 6, 2024 Pmoram Manaaer Date Senior Caollal Pmled Officer Date L,..,(,,_f--,. Jun 12,2024 ;&(L,., Jun 12, 2024 - J.,,.i, IIM1 '".lll:nn Assistant Director IIJ8Dt) Date Direclol: Contraclina Department 11Jem1 Date 'JJnf-1ritin L IAvulrnrv Jun 13,2024 ... a.Jun 13, 2024 atrldaLWlds&ck Junll 202409:l8C0TI l.al!l!"Prlellr(Junl3.l02409:31COT) Assistant l,;lty Attorney Date Assistant 1,;1tv Manaaer Date � Jun 25, 2024 rmq,-Jl ___, Jun 27, 2024 mn Councl Action frf 1911Uil8d) M&CNumber 24-0393 M&C Date Approved 05-14-2024 Jannette Goodall, City Secretary FoFr wo►zrH City of Fort Worth ��`� Change Order Additions Project Name Westcliff Drainage Improvements, Ph. 1 and Sanitary Sewer Rehabilitation Contract 91, Pt. 2 City Sec # 57280 Client Project # C01669 and C01957 Contractor Circle C Construction Company PM Mike Bennett, PE, PMP Inspector Brian McGill Change Order Submittal# O2 Date 6/412024 ADDITIONS Change Order Additions Page 2 of S Change Order Additions Page 3 of S Foe_ T��TH City of Fort Worth Change Order Deletions Project Name Westcliff Draina e Im rovemenis, Ph.1 and Sanita Sewer Rehabilitation Coniract 91, Pt. 2 City Sec # 57280 Client Project # C01669 and C01957 Contractor Circle C Construction Company PM Mike Bennett, PE, PMP Inspector Brian McGill Change Order Submittal #� Date 61412024 � • �IL�1�1� � . . � � �' ' �� '' i �� ' ' - ��. - �� , �� ,: � �� ..� �� ' �� •: � �� cr�:�:vuxnn � i i i �.• � :�� ', ii �.. iii � --�� -�� --�� --�� -�� --�� --�� -�� --�� -�� --�� -�� --�� -�� --�� -�� --�� --�� -�� --�� -�� --�� --�� -�� -�� -�� --�� -�� -�� -�� --�� -�� --�� --�� -�� --�� --�� -�� --�� -�� --�� -�� --�� -�� --�� -�� --�� --�� -�� --�� --�� --�� --�� -�� --�� -�� --�� -�� --�� -�� --�� --�� -�� --�� .� �� -�� . .• • � �. .� i ii Change Order Deletions Page 4 of 5 Previous Change Orders Co# DATE AMOUNT Total $0.00 MISBE for this Change Order 6/14/24, 3:45 PM CITY COUNCIL AGENDA Create New From This M8�C DATE: CODE: 5/14/2024 REFERENCE N O.. C TYPE: M&C Review **M&C 24- LOG NAME: 0393 ��RT�'�'ORTII _�v 20SWM WESTCLIFF PH 1 AND CONTRACT 91 PT 2 CHANGE ORDER 2 PUBLIC CONSENT HEARING: NO SUBJECT: (CD 3 and CD 9) Authorize Execution of Change Order No. 2, with a Net Total Amount of $1,657,740.00 after Deducts and the Addition of 190 Calendar Days, to the Contract with William J. Schultz, Inc. dba Circle C Construction Company for the Construction of Westcliff Drainage Improvements, Phase 1, and Sanitary Sewer Rehabilitation Contract 91, Part 2 and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to the Fiscal Years 2024-2028 Capital Improvements Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of Change Order No. 2 in the amount of $1,657,740.00 and the addition of 190 calendar days to City Secretary Contract No. 57280 a contract with William J. Schultz, Inc. dba Circle C Construction Company, for the Westcliff Drainage Improvements, Phase 1, and Sanitary Sewer Rehabilitation Contract 91 Project, Part 2, for a revised contract amount of $16,380,492.60; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $1,443,540.00, from available PayGo residuals within the Water and Sewer Capital Projects Fund, for the purpose of funding the Sanitary Sewer Rehabilitation Contract 91 project (City Project No. C01957) Part 2 and to effect a portion of Water's Contribution to the Fiscal Years 2024-2028 Capital Improvement Program. DISCUSSION: On February 22, 2022, by Mayor and Council Communication (M&C) 22-0120, the City Council authorized a contract with William J. Schultz, Inc. dba Circle C Construction Company in the amount of $14,663,252.60 for the construction of Westcliff Drainage Improvements, Phase 1, and Sanitary Sewer Rehabilitation Contract 91, Part 2. The contract was subsequently revised by Change Order No. 1 in the net amount of $59,500.00 administratively authorized January 19, 2023, that primarily provided pay item quantity for temporary pavement repair, additional traffic control on the project and additional street cleaning. This is a combined project between the Water Department and the Transportation and Public Works (TPV� Department Stormwater Division (Stormwater). Change Order No. 2 will provide for three main changes to the scoped project. The first change includes the construction of new water pipes on Trail Lake Drive, Wyndale Court, and Sierra Court, as requested by the Water Department as part of its cast iron replacement initiative. The change order also provides for mill and overlay paving for all streets impacted by water and sewer pipe construction in lieu of permanent pavement repair. The second change is that the Stormwater scope will add a retaining wall at the downstream pipe outfall into the channel to prevent stormwater facilities from encroaching onto adjacent properties. This change was identified after additional survey was perFormed during the construction phase which better defined right-of-way constraints due to slope stability issues. Lastly, the change order includes adjustments for quantity overruns such as concrete paving repair, gate valves, and block sod placement. These are due to changes brought on by existing field conditions that were encountered during construction. TPW's share of the change order is $214,200.00, while the Water Department's share is $1,443,540.00 (Water: $1,006,192.00; Sewer: $437,348.00). apps.cfwnet.org/council_packeUmc_review.asp?ID=32099&councildate=5/14/2024 1 /3 6/14/24, 3:45 PM M&C Review The sanitary sewer component of this change order is part of the Water Department's Sanitary Sewer Overflow Initiative Program. Approximately 1,107 linear feet of cast iron water pipe will be removed and replaced as part of this change order. Staff recommends that the contract time be extended by 190 calendar days due to the changes in scope discussed above and for the time the contractor expended assisting the Water Department with emergency water line repairs due to the February 2023 winter weather event which impacted their work schedule on the Westcliff Project. Contract item additions have been evaluated by City staff as necessary, and the unit prices were determined to be fair and reasonable when compared to City standard prices and recently bid projects. The following table summarizes previous contract action and change orders: Construction Contract Original Contract (M&C 22-0120) Date Scope 2/22/2022 Change Order No. Bid item changes such as type of water � 1/19/2023 pipe installed and new bid items, such as temporary paving and trash pick up. Change Order No. Additional water pipe, mill and overlay 2 Pending paving, retaining wall, and quantity adjustments. Revised Contract Amount Additional Appropriations It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY), instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2024-2028 Capital Improvement Program, as follows: Sanitary Sewer Rehabilitation Contract 91 project: Capital project FY2024 CIP Budget Change Revised Fund Name Appropriations Authority �Increase/Decrease) FY2024 Budget Name W&S C01957 Capital — SS Projects— Rehab $11,064,561.00 This M&C $1,443,540.00 $12,508,101.00 Fund Contract 56002 91 Appropriations for Sanitary Sewer Rehab Contract 91 project: Fund 30100 General Capital Projects (C01957) 56002 Water & Sewer Capital Projects Fund (C01957) 59601 W&S Capital Projects Existing Appropriations $1,050,034.00 $11,064,561.00 $4, 000.00 apps.cfwnet. org/council_packeUmc_review.asp?ID=32099&councildate=5/14/2024 $0.00 Amount $14,663,252.60 $59,500.00 $1,657,740.00 $16,380,492.60 Project Total $1,050,034.00 $1,443,540.00 $12,508,101.00 2/3 6/14/24, 3:45 PM 59607 Sewer Capital Legacy Project Total $498,439.00 $12,617,034.00 M&C Review $0.00 $4,000.00 � $0.00 $498,439.00 $1,443,540.00 $14,060,574.00 Funding is available for appropriation from available funds within the W&S Capital Projects Fund for the purpose of funding the SS REHAB CONTRACT 91 project and funding is available within the Stormwater Capital Projects Fund for the Westcliff Drainage project. This project is located in COUNCIL DISTRICTS 3 AND 9. DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible; FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the Unspecified-All Funds project within the W&S Capital Projects Fund, and upon approval of the above recommendations and adoption of the appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the SS REHAB CONTRACT 91 project. Prior to any expenditure being incurred, the Transportation & Public Works and Water Departments have the responsibility of verifying the availability of funds. TO CFund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) ] Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Jesica McEachern (5804) Lauren Prieur (6035) Linda Young (2485) 20SWM WESTCLIFF PH 1 AND CONTRACT 91 PT 2 CHANGE ORDER 2(2).docx (CFW Internal) 20SWM WESTCLIFF PH 1 AND CONTRACT 91 PT 2 CHANGE ORDER 2.docx (Public) 20WESTCP1ANDSS91 P2CCO2-CIRCLEC FID Table.xlsx (CFW Internal) 20WESTCPIANDSS91 P2.pdf (Public) CircIeC1295.pdf (CFW Internal) PBS CPN C01957.pdf (CFW Internal) SAM search results.pdf (CFW Internal) Waiver for Westcliff Ph one.pdf (CFW Internal) apps.cfwnet.org/council_packeUmc_review.asp?ID=32099&councildate=5/14/2024 3/3 FORTWORTH� Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Westcliff Drainage Improvements Ph 1 and Contract 91 Pt 2 Change Order 2 �vrx�r� N/A rpN� C01669 & �cn� S�2Rn nnr�� 2 ------ - �— -- - C01957 ---- ----- - - -��- - Date: To: Name Department Initials Date Out 1. Mike Bennett TPW M�- J u n 6, 2024 2. Teri Skelly Contractor TS� J u n 8, 2024 t.skell circlecconstruction.com 3. Edward Davila TPW �� Jun 10, 2024 4. Linda Young TPW �� Jun 12, 2024 5. Lissette Acevedo TPW oC� .lun 12, 2024 6. Patricia Wadsack TPW �L�{/� Jun 13, 2024 7. Lauren Prieur TPW ?� Jun 13, 2024 8. Doug Black Legal o� J u n 25, 2024 9. Jesica McEachern CMO „ .lun 27, 2024 10. Ronald Gonzales CSO 11. Jannette Goodall CSO �un za, 2024 12. Allison Tidwell CSO .1un 2s, 2024 13. TPW SW Contracts TPW SW � Jun 13, 202 CC: TPW BSPAP Recon Team — Cindy Sengathith, Assistant PM — Dillon Johns DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES �No RUSH: ❑YES �No SAME DAY: ❑YES ❑No NEXT DAY: ❑YES ❑No ROUTING TO CSO: �YES ❑No Action Reguired: ❑ As Requested ❑ For Your Information � Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return to: tpw sw contracts(a�fortworthtexas.gov Ca11817-229-3283 with questions. Thank you!