HomeMy WebLinkAboutContract 56215-R3CSCNo. 56215-R3
CITY OF FORT WORTH
CONTRACT RENEW AL NOTICE
June 21, 2024
Carey's Heating and Air Conditioning, Inc.
Attn: Brian Wright
8201 W. 183rd Street, Suite B
Tinley Park, IL 60487
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 5621S ("Contract")
Third Renewal Term: September 1, 2024 to August 31, 2025
The current term of the above-referenced Contract with the City of Fort Worth expires on
August 31, 2024 ("Expiration Date"). This letter is to inform you that the City wishes to exercise
its renewal option for a third renewal term, which will begin immediately after the Expiration Date
and continue for one (1) year thereafter as set forth above. All other terms and conditions of the
Contract remain unchanged.
Please retum this signed acknowledgment letter, along with a current copy of your
insurance certificate reflecting the City of Fort Worth as the Holder, to the address set forth
below acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is cOtTect and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Contract Renewal-CSC 56215-R3
Sincerely,
Xim6er :Alum
Kimber Allen
Contract Compliance Specialist
Kimberly.Allen� fortworthtexas.g_ov
817-392-4481
Page 1 of2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: William 4o�nson (J,/n 29, 2024 07:02 CDT)
Name: William Johnson Title: Assistant City Manager
Date: Jun 29, 2024
APPROVAL RECOMMENDED:
By: Ro�n 25, 202414:06 CDT)
Name: Robert A. Alldredge, Jr. Title: Executive Assistant Chief
A'ITEST:
�i--. � By: U Name: Jannette S. Goodall Title: City Secretary
ING AND AIR
G,INC.
. kTovey
Title: CEO
Contract Renewal -CSC S621S-R3
CSC No. ____ _
CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and
admjnj!Jtration of this contract, including ensuring all performance and reporting requirements.
By: ���
Name: Loraine Coleman Title: Administrative $ervjces Manager
APPROVED AS TO FORM AND LEGALITY:
Ckada-w� By: v' Name: Trey Qualls
Title: Assistant City Attorney
CONTRACT AUTHORIZATION: M&C: 21-0558 Date Approved: 8/10/2021
Form 1295 Certification No.: 2021-760648
Pagel of2
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 8/10/2021 REFERENCE
N O..
CODE: C TYPE:
**M&C 21-
0558
CONSENT
LOG NAME:
PUBLIC
HEARING:
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Official site of the Ciry of Fort Worth, Texas
F��T��o�ri�
-��-
35RANGE VENTILATION
SYSTEM
NO
SUBJECT: (ALL) Authorize a Sole Source Agreement with Carey's Heating and Air Conditioning,
Inc. to Maintain, Monitor and Repair the Air Ventilation System for the Weapons Range for
the Fort Worth Police Department in the Annual Amount of $157,250.00
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with Carey's Heating and Air
Conditioning, Inc. to maintain, monitor and repair the air ventilation system for the weapons range for
the Fort Worth Police Department in the annual amount of $157,250.00.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorized the sole source purchase agreement
with Carey's Heating & Air Conditioning to maintain, monitor and repair the air ventilation system for
the weapons range training facility for the Fort Worth Police Department. The ventilation system has
been designed, installed and calibrated by Carey's Heating & Air Conditioning, Inc. (Carey's) to ensure
safe operation of the range.
Carey's shall provide complete maintenance of the equipment per the manufacturer's suggested
maintenance schedule. This work will include coil maintenance (cleaning), belts, lubrication and
equipment checks. Carey's will also provide an annual maintenance to maintain the system to the
original balance and performance specifications. This will include checking all air flows, checking of
the control system and resetting components necessary to restore the system back to original balance
and performance. They will also train new range staff on operation of the range ventilation systems.
BID TABULATION:
Customer Extended
Vendor (�uantity Unit Cost Cost
Carey's Heating and Air Equipment
Conditioning Maintenance $107.250.00 $107.250.00
Carey's Heating and Air
Conditioning Repairs $50,000.00 $50,000.00
Total $157,250.00
PRICE: Service Repairs are not to exceed price.
Business Equity-A waiver of the goal for Business Equity subcontracting requirements was requested,
and approved by the DVIN, in accordance with the applicable Ordinance, because the waiver request
is based on the sole source information provided.
RENEWAL OPTIONS: This Agreement may be renewed for up to four successive one-year terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=29106&councildate=8/10/2021 6/12/2024
M&C Review
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the General Fund to support the approval of the above recommendation and
execution of the contract. Prior to any expenditure being incurred, the Police Department has the
responsibility to validate the availability of funds.
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year IChartfield 21
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Originating Department Head:
Additional Information Contact:
Jay Chapa (5804)
Neil Noakes (4212)
Neil Noakes (4212)
ATTACHMENTS
1295 Form for Carevs Heating and Air.pdf (CFW Internal)
35RANGE VENTILATION SYSTEM funds availability.docx (CFW Internal)
FID Table ventilation for weapons ranqe 6.30.21.XLSX (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=29106&councildate=8/10/2021 6/12/2024