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Home My WebLink AboutContract 60199-R1DocuSign Envelope ID: F56BF034-869E-4492-AF24-1 BF69558884F CSC No. 60199-Rl CITY OF FORT WORTH CONTRACT RENEW AL NOTICE Granicus, LLC Attn: Contracts 408 St. Peter Street, Suite 600 Saint Paul, MN. 55102 Re: Contract Renewal Notice June 4, 2024 Contract No. CSC No. 60199 (the "Contract") Renewal Term No. 1 of 4: September 15, 2024 to September 14, 2025 The above referenced Contract with the City of Fort Worth expires on September 14, 2024. Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with your quote for charges for the new renewal term, and current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. To ensure that your company information is correct and up-to-date, please log onto PeopleSoft Purchasing at https://www .fortworthtexas.gov/departments/finance/purchasing. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 200 Texas Street Fort Worth, TX, 76102 zz IT Finance Contracts@fortworthtexas.gov Page 1 of2 DocuSign Envelope ID: F568F034-869E-4492-AF24-1 BF69558884F [Executed effective as of the date signed by the Assistant City Manager below.] I [ACCEPTED AND AGREED:] City: By: Name: Mark McDaniel Title: Deputy City Manager Date: Jul 1, 2024 Granicus, LLC By: Name: Title: Date: --------senior Manager, Renewals 6/26/2024 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: �C:.--By: / Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Name: Taylor Paris Title: Assistant City Attorney Contract Authorization: M&C:N/A Approval Date: Form 1295: Contract Renewal Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Steven Vandever (Jun 28, 202414:25 CDT) Name: Steven Vandever Title: Sr. IT Solutions Manager City Secretary: By: Name: Jannette Goodall Title: City Secretary Page 2 of2 DocuSign Envelope ID: F56BF034-B69E-4492-AF24-1 BF69558B84F �� GRAN ICUS � THIS IS NOT AN INVOICE ORDER DETAILS Prepared By: Phone: Email: Order #: Prepared On: Expires On: ORDER TERMS Granicus Proposal for Fort Worth TX Antonio Magadan antonio.magadan@granicus.com Q-355169 21 Jun 2024 14 Sep 2024 Order Form Prepared for Fort Worth TX Currency: USD Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Current Subscription End Date: Period of Performance Order #: Q-355169 Prepared: 21 Jun 2024 14 Sep 2024 15 Sep 2024 - 14 Sep 2025 Page 1 of 6 DocuSign Envelope ID: F56BF034-B69E-4492-AF24-1 BF69558B84F G� GR A N I CU S Order Form Fort Worth TX PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. Renewing Subscription Fees Solution Billing Quantity/Unit Annual Fee Frequency EHQ Unlimited Annual 1 Each $31,500.00 Additional SMS - 300000 Annual 1 Each $7,455.00 SU BTOTAL: $38,955.00 Order #: Q-355169 Prepared: 21 Jun 2024 Page 2 of b DocuSign Envelope ID: F56BF034-B69E-4492-AF24-1 BF69558B84F G� GRANICUS PRODUCT DESCRIPTIONS Order Form Fort Worth TX Solution Description EHQ Unlimited Unlimited engagement package for teams; • Annual subscription • Unlimited engagement projects per year • Three Site Administrators • Unlimited Project Administrators • Access to all standard tools including embeddable Surveys/polls, Forums, Guestbook, Stories, Q&A, Ideas, Places and Newsfeed • Customizable registration form and Participant Relationship Manager (PRM) • Appearance editor for homepage management, branding and styling • Access to reporting and analysis tools including Survey Analysis, Text Analysis with sentiment, tool and project dashboards, customizable PDF survey reports and downloadable excel reports • Newsletters for project updates and project communication • 24/7 independent moderation, in-app chat and email support, access to Helpdesk and Granicus Community. Additional SMS - 300000 Additional SMS/Text Messaging includes: • Access to the selected volume of additional SMS/text messages per year from a unique standard toll-free number within the United States* • Use of responsively designed sign-up pages that allow the public to subscribe to communication updates from various devices *International numbers are not supported. SMS/text messages not used in the period of performance will not carry over to the following year. Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. GRANICUS ADVANCED NETWORK AND SUBSCRIBER INFORMATION • Granicus Communications Suite Subscriber Information. o Data provided by the Client and contact information gathered through the Client's own web properties or activities will remain the property of the Client ('Direct Subscriber'), including any Order #: Q-355169 Prepared: 21 Jun 2024 Page 3 of b DocuSign Envelope ID: F56BF034-B69E-4492-AF24-1 BF69558B84F G� GRANICUS Order Form Fort Worth TX and all personally identifiable information (PII). Granicus will not release the data without the express written permission of the Client, unless required by law. o Granicus shall: (i) not disclose the Client's data except to any third parties as necessary to operate the Granicus Products and Services (provided that the Client hereby grants to Granicus a perpetual, non-cancelable, worldwide, non-exclusive license to utilize any data, on an anonymous or aggregate basis only, that arises from the use of the Granicus Products by the Client, whether disclosed on, subsequent to, or prior to the Effective Date, to improve the functionality of the Granicus Products and any other legitimate business purpose, including the right to sublicense such data to third parties, subject to all legal restrictions regarding the use and disclosure of such information). Data obtained through the Granicus Advanced Network. o Granicus offers a SaaS product, known as the Communications Cloud, that offers Direct Subscribers recommendations to subscribe to other Granicus Client's digital communication (the 'Advanced Network'). When a Direct Subscriber signs up through one of the recommendations of the Advanced Network, that subscriber is a'Network Subscriber' to the agency it subscribed to through the Advanced Network. o Network Subscribers are available for use while the Client is under an active subscription with Granicus. Network Subscribers will not transfer to the Client upon termination of any Granicus Order, SOW, or Exhibit. The Client shall not use or transfer any of the Network Subscribers after termination of its Order, SOW, or Exhibit placed under this agreement. All information related to Network Subscribers must be destroyed by the Client within 15 calendar days of the Order, SOW, or Exhibit placed under this agreement terminating. o Opt-In. During the last 10 calendar days of the Client's subscription, the Client may send an opt- in email to Network Subscribers that shall include an explanation of the Client's relationship with Granicus terminating and that the Network Subscribers may visit the Client's website to subscribe to further updates from the Client in the future. Any Network Subscriber that does not opt-in will not be transferred with the subscriber list provided to the Client upon termination. UPDATES TO SHARED SHORT CODES FOR SMS/TEXT MESSAGING (US CLIENTS ONLY): Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported). Short Codes are recommended forText-to-Subscribe functionalities, if enabled where available, for an additional fee. Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order #: Q-355169 Prepared: 21 Jun 2024 Page 4 of b DocuSign Envelope ID: F56BF034-B69E-4492-AF24-1 BF69558B84F G� GRANICUS TERMS & CONDITIONS Order Form Fort Worth TX • This quote, and all products and services delivered hereunder are governed by the terms located at httqs://qranicus.com/leqal/licensinq, including any product-specific terms included therein (the "License Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-355169 dated 21 Jun 2024 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Fort Worfh TX to provide applicable exemption certificate�s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. • The terms and conditions set forth in the Agreement effective 02 Oct 2023 are incorporated herein by reference. • Client will be invoiced for use of any product or service measured or capped by volume or amount of usage that exceeds the permitted amount set forth in this Quote at the same cost or rate set forth herein. • Updates to Shared Short Codes for SMS/Text Messaging: Granicus will be migrating all clients with SMS/Text Messaging Solutions using a shared short code option to a unique standard toll-free number within the United States (International numbers not supported�. Short Codes are recommended for Text-to-Subscribe functionalities, if enabled where available, for an additional fee. Client must have explicit opt-in for all destinations sent to and adhere to all CTIA guidelines for the duration of its use. Order #: Q-355169 Prepared: 21 Jun 2024 Page 5 of b DocuSign Envelope ID: F56BF034-B69E-4492-AF24-1 BF69558B84F G� GRANICUS BILLING INFORMATION Billing Contact: Billing Address: Billing Email: Purchase Order Required? PO Number: If PO required Billing Phone: Order Form Fort Worth TX If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-355169 dated 21 Jun 2024 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Fort Worth TX Signature: �� Name: Title: Date: Mark McDaniel Deputy City Manager J u l 1, 2024 Order #: Q-355169 Prepared: 21 Jun 2024 I Page 6 of b