HomeMy WebLinkAboutContract 60753-CO2Contract Time
(CD)
Date
Date
Date
Date
Date
ATTEST:
____________________________________________
Jannette Goodall, City Secretary
City of Fort Worth
Contractor
60753
Client Project #(s)104201
Date 6/13/2024
City Project Mgr.
Change Order Request
2
Project Name
Remaining Funds Available for this CO
Pending Change Orders (in M&C Process)
MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%)
$0.00
Contract Cost to Date
$0.00
Amount of Proposed Change Order
$11,439,473.00
Revised Contract Amount $11,579,088.50
$139,615.50$139,615.50
City Sec #Meadowbrook Golf Course Renovation
PARDDept.Totals
Project Description Renovation of Meadowbrook Golf Course -- 18 holes
Change Order #Heritage Links, a Division of Lexicon, Inc.
Scott Penn Kevin JacksonCity Inspector
$11,358,398.00
Original Funds Available for Change Orders
$11,579,088.50
Extras to Date $84,000.00
$11,358,398.00
Credits to Date $2,925.00
1.94%
$14,197,997.50
CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT
Additional Funding (if necessary)$139,615.50
JUSTIFICATION (REASONS) FOR CHANGE ORDER
$139,615.50
DateAssistant City Attorney
Work necessary for the relocation of the course 'pump station' from its current location to a new location --- the moving of the pump station to a pond off the 'natural'
flow/drainage way will limit sediment build up (in pond) and allow pump station to operate more efficiently for longer period of time and less maintenance. The relocation of the
pump station means the removal of contract items related to the rehab of the existing pump station (DELETIONS) from contract. Also included is the installation of new 30" storm
drainage pipe and associated fittings on holes 1 and 9 to replace two sections of existing storm drainage pipe (18" and 30") that are deteriorated and no longer functioning.
It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full
(both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that
he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements.
Council Action (if required)
M&C Number
Inspector/Inspection Supervisor Date Project and Contract Compliance Manager
$11,439,473.00
$84,000.00
$2,925.00
Original Contract Amount
M&C Date Approved
Contractor's Company Name
Lexicon, Inc. dba Heritage Links
Contractor (Name)
Douglas Wright
Contract Signature
Senior Capital Project Officer
Director, Contracting Department (Dept)
DateProgram Manager
DateAssistant Director (Dept)
Assistant City Manager
EA
$107,145.00
$24,000.00
$107,145.00
$24,000.00
$30,480.00
$46,840.00
$3,405.00
$5,750.00
$116.90
EA
EA
EA
EA
EA
LF
LF
EA
EA
Qty
1.00000000
DEPTITEMDESCRIPTION
PARD
1.00000000
1.00000000
Install New Pump Station Intake, Wet Well, and Z-Pipe
Pour Foundation/Slab for New Pump Station
Trench Safety/Protection
Install 30" Solid HDPE Pipe
4" Water Line Installation
Boring for Electric Service
New 3 Phase Electric Service
Relocation Existing Pump Station
Install 12" Catch Basin
Install 30" Flared End Section
$17,250.00
TotalUnit Cost
$17,250.00
Unit
PARD
PARD
$87,090.50
$9,450.00
$2,215.00
$990.00
$30,480.00
$46,840.00
$3,405.00
$5,750.00
PARD
PARD
PARD
EA
City of Fort Worth
Change Order Additions
Project Name Meadowbrook Golf Course Renovation City Sec # 60753
Client Project # 104201
2 6/13/2024
Scott Penn InspectorContractor
Change Order Submittal #
Heritage Links, a Division of Lexicon, Inc.PM Kevin Jackson
Sub Total Additions
Date
PARD
ADDITIONS
6" Water Line Installation
$334,615.50
$334,615.50
1.00000000
1.00000000
1.00000000
1.00000000
745.00000000
300.00000000
1.00000000
2.00000000
PARD
PARD
PARD
PARD
PARD
$31.50
$2,215.00
$495.00
Change Order Additions Page 2 of 4
$195,000.00
$195,000.00
Sub Total Deletions
Date
PARD
Client Project # 104201
2 6/13/2024Change Order Submittal #
Contractor
City of Fort Worth
Change Order Deletions
Project Name Meadowbrook Golf Course Renovation City Sec # 60753
DELETIONS
Unit Cost
$195,000.00
Unit
$195,000.00
Total
EA
Qty
1.00000000
DEPTITEMDESCRIPTION
PARDPump Station Intake System Construction
Heritage Links, a Division of Lexicon, Inc. PM Scott Penn Inspector Kevin Jackson
Change Order Deletions Page 3 of 4
$0.00Total
M/SBE for this Change Order
Previous Change Orders
$36,416.44Total
Type of Service Amount for this COM/SBE Sub
Fort Worth Electric Electrical Installation $36,416.44
CO #DATE AMOUNT
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 06/11/24 M8�C FILE NUMBER: M&C 24-0525
LOG NAME: 80MEADOWBROOK GC CHANGE ORDER 2
SUBJECT
(CD 11) Authorize Execution of Change Order No. 2, in the Amount of $139,615.50, with Heritage Links, a Division of Lexicon, Inc., for the
Meadowbrook Golf Course Renovation Project, Increasing the Contract Amount to $11,579,088.50 for Additional Work (2022 Bond Program)
RECOMMENDATION:
It is recommended that the City Council authorize execution of Change Order No. 2, in the amount of $139,615.50, with Heritage Links, a Division
of Lexicon, Inc., for the 2022 Bond Meadowbrook GC project, increasing the contract amount to $11,579,088.50 (City Project No. 104201).
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of Change Order No. 2, in the amount of $139,615.50
to City Secretary Contract No. 60753, a Construction Contract with Heritage Links, a Division of Lexicon, Inc., increasing the contract amount to
$11,579,088.50.
On November 14, 2023 (M&C 23-0988), City Council authorized the execution of a construction contract with Heritage Links, a Division of
Lexicon, Inc., in the amount of $11,358,398.00 for the renovation of Meadowbrook Golf Course.
Upon commencement of construction activities, it was determined that additional tree removal was necessary in areas denoted for clearing on
plan documents and bid proposal. The clearing areas were mainly around existing ponds and drainage structures, which are being cleaned out
and enlarged in order to provide better water quality and retention (as an amenity); the additional 168 trees were in excess of 6" but less than 18"
caliper and consisted of primarily Hackberry and Cottonwood. The removal of declining and lower value tree species (cottonwood, hackberry, etc.)
to facilitate increasing the size and holding capacity of ponds on the site enhances both storm water storage and water quality. Subsequently, the
additional tree removals will improve both playability and the overall aesthetics of the course while allowing designers to preserve trees in better
condition, of higher value (post oak, bur oak, cedar elm, etc.) and greater longevity. The initial tree removal permit, issued October 25, 2023 by the
City Forester, was revised to include this additional removal on February 14, 2024. The additional tree removal work was completed in Change
Order No, 1, in the amount of $81,075.00, which was executed administratively on April 22, 2024 (CSC No. 60753-001).
Change Order No. 2 will provide for the relocation of the course pump station to a pond off the natural flow/drainage way and includes the
installation of new 30" storm drainage pipe and associated fittings on holes 1 and 9 to replace finro sections of existing storm drainage pipe that
are deteriorated and no longer functioning.
The renovation of Meadowbrook Golf Course began in February 2024 and is scheduled to be completed in September 2024; course re-opening
is anticipated to be Summer 2025 to allow for turF grow-in.The additional scope of work will not increase the contract time, it remains 260 calendar
days.
Funding for the difference of $220,690.50 in change orders to date and the appropriation amount is available in the base project budget
(contingencies).
Total Project Costs:
Description II Fund
Master Plan
(CPN
103213)
Meadowbro
GC Design
Document
Preparation
Project
Design
General Capital Projects Fund
(Transfer From Municipal Golf
Fund)
Bond Program
2022 Bond Program; PARD Gas
Capital Project Lease Fund;
Municipal Golf Gas Lease
Capital Project Fund; and
General City Gas Lease Capital
I&CII Amount
I&C
1- $110,823.64
365
I&C
2- $553,500.00
655
$664,323.64
�
I&C
3- $11,359,398.00
988
Total Project Costs:
Description �I Fund
Project Fund
2022 Bond Program; PARD Gas
Capital Project Lease Fund;
nge Order Municipal Golf Gas Lease
1 Capital Project Fund; and
General City Gas Lease Capital
Proiect Fund
nge
2
roject
otal:
otal Project
Amount
$81,075.00
$139,615.50
$780,587.86
2,360,676.36
13,025,000.00
This project is included in the 2022 Bond Program. The City's Extendable Commercial Paper (ECP) (M&C 22-0607; Ordinance 25675-08-2022)
provides liquidity to support the appropriation. Available resources will be used to actually make any interim progress payments until debt is
issued. Once debt associated with a project is sold, debt proceeds will reimburse the interim financing source in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance 25515-05-2022).
Funding is budgeted in the 2022 Bond Program Fund for the purpose of funding the Meadowbrook Golf Course Renovation project.
Heritage Links, a Division of Lexicon, Inc., agrees to maintain its initial M/WBE commitment of 6% that it made on the original contract and extend
and maintain that same M/WBE commitment of 6% to all prior change orders up to and inclusive of this Change Order No. 2. Therefore, Heritage
Links, A Division of Lexicon, Inc., remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the
Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company.
Meadowbrook Golf Course is located in Council District 11.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the capital budget, as previously appropriated, in the 2022 Bond Program
Fund for the 2022 Bond Meadowbrook GC project to support the above recommendations and execution of the Change Order. Prior to any
expenditure being incurred, the Park & Recreation Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bk Jesica L. McEachern 5804
Originating Business Unit Head: Richard Zavala 5704
Bond Program
2022 Bond Program; PARD Gas
Capital Project Lease Fund;
Municipal Golf Gas Lease
Capital Project Fund; and
General City Gas Lease Capital
Prolect Fund
Additional Information Contact: Scott Penn 5750
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible for
the monitoring and administration of this change order
contract, including ensuring all performance and reporting
requirements.
Name of Employee
Title
This form is N/A as No City Funds are associated with this Contract
Printed Name Signature