HomeMy WebLinkAboutContract 61627CITY OF FORT WORTH
COOPERATIVE PURCHASE AGREEMENT
This Cooperative Purchase Agreement (Agreement) is entered into by and between Wilson
Bauhaus Interiors (Vendor) and the City of Fort Worth (City), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed in the
order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2.Exhibit A Sellers Quote;
3.Exhibit B Omnia Contract #R191804; and
4.Exhibit C Conflict of Interest Questionnaire
Exhibits A, B, and C, which are attached hereto and incorporated herein, are made a part of this Agreement
for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the
terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provision of
the attached Exhibits conflict with the terms herein, are prohibited by applicable law, conflict with any applicable
rule, regulation or ordinance of City, the term in this Cooperative Purchase Agreement shall control.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the
provisions of this Agreement. Total payment made under this Agreement for the first year by City shall not exceed
One Hundred Thousand Dollars and Zero Cents ($100,000.00). Vendor shall not provide any additional items
or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves
in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not
specified by this Agreement unless City first approves such expenses in writing.
The term of this Agreement is effective beginning on the date signed by the Assistant City Manager
below ("Effective Date") and expires on April 30, 2025.
Vendor agrees that City shall, until the expiration of three (3) years after final payment under this
Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the
right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but
not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional
cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor
facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with
the provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed
in accordance with the laws of the United States and state of Texas, exclusive of conflicts of laws provisions.
Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County,
Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in
Tarrant County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall
have no force or effect.
To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or
hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and
any such terms are hereby deleted from the Agreement and shall have no force or effect.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have
been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2)
delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by
United States Mail, registered, return receipt requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorneys Office at
same address
To VENDOR:
Wilson Bauhaus Interiors
Attn.:
Manager 1341 W. Mockingbird Lane,
Suite 1100W Dallas, Texas 75247
Facsimile: NA
The undersigned represents and warrants that he or she has the power and authority to execute this Agreement
and bind the respective Vendor.
CITY OF FORT WORTH:
By: ___________________________
Name: Jesica McEachern
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Midori Clark
Title: Library Director
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of this
contract, including ensuring all performance and
reporting requirements.
By: ______________________________
Name: April Ja quez
Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
VENDOR:
Wilson Bauhaus Interiors
By:
Name:
Title:
EXHIBIT A
v�r ` I � o r�
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Proposal
051 - FF&E DALLAS
2343 WALNUT HILL LANE
DALLAS, TX 75229
Phone: (972) 488-4100
Fax:(972)488-8815
www.wi Is o n ba u ha u s. c om
Order Number 8015
Date 04/30/2024
Customer PO No Library - 2 ROUND TABLES
Customer Name CITY OF FORT WORTH
Salesperson DAVID GIBSON
Project Number
Terms NET 30 DAYS
Page 1 of 2
T CITY OF FORT WORTH
� 200 TEXAS ST
FORT WORTH, TX 76102
ATTN: INVOICES
Phone: 817-392-2462
Email: SUPPLIERINVOICES@FORTWORTHTEXAS.GOV
Prepared for : DAVID GIBSON
HON OMNIA CONTRACT# R191804
Line Quantit�
Description
1 2.00 HON INDUSTRIES
Each HCTRND36--.N-$(L1STD)-�-�
Arrange Table 36" Round Top
.N:No Grommet
$(L1STD):Grd L1 Standard Laminates
�:Undecided LAMINATE Option
—:Undecided EDGE Option
List Unit Price Extended
Amount
514.00 240.04 480.08
% Off List: 53.30
2 2.00 HON INDUSTRIES 399.00
Each HBTTX30S—$(P1)--
Seated height X-base for support of 30 36" tops
$(P1):P1 Paint Opts
—:Undecided PAINT Option
% Off List: 53.30
3 1.00 WILSON BAUHAUS INSTALLATION TEAM 160.00
Each QUOTED LABOR
LABOR TO RECEIVE, DELIVER AND INSTALL (2) 36" ROUND TABLES.
WORK TO BE COMPLETED DURING NORMAL BUSINESS HOURS.
% Off List: -42.86
186.33
228.57
372.66
228.57
Order Sub-Total : $1,081.31
TOTAL ORDER : $1,081.31
PLEASE REVIEW THIS QUOTATION AND NOTIFY US PROMPTLY OF ANY CORRECTIONS REQUIRED THANK YOU FOR THE OPPORTUNITY TO BE OF SERVICE
A FINANCE CHARGE OF 1-1/2% PER MONTH WHICH IS AN ANNUAL PERCENTAGE RATE OF 18% WILL BE CHARGED ON ACCOUNTS PAST DUE.
S CLIFFORD CROSSING LIBRARY
H 9336 CLIFFORD ST
�
P SUITE 120
FORT WORTH, TX 76108
T
ATTN: APRIL JACQUEZ-CORBIAN
Phone: 817-392-8131
Email: April.Jacquez@FortWorthTexas.gov
Signature: Name: Title: Date:
Proposal
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051 - FF&E DALLAS
2343 WALNUT HILL LANE
DALLAS, TX 75229
Phone:(972)488-4100
Fax:(972)488-8815
www.wi Is o n ba u ha u s. c om
Order Number 8015
Date 04/30/2024
Customer PO No Library - 2 ROUND TABLES
Customer Name CITY OF FORT WORTH
Salesperson DAVID GIBSON
Project Number
Terms NET 30 DAYS
Page 2 of 2
Terms & Conditions
C ompa nylBuye r/Titl e:
Seller: wilson bauhaus interiors, LLC ("Seller") 5051 Pulaski St Dallas TX 75247
1. ORDERS: Buyer's order will not be processed until Seller has approved and received:
Quote/PO#IDate:
_ Signed Terms & Conditions
_ Signed quote or binding purchase order
_ Approved and signed drawings and specifications, if applicable
Completed and signed credit application and Buyer's good credit rating and standing with Seller
2. PAYMENT: 50 % Progress Payment at order, 40 % Progress Payment when product ships, and 10 % Net 30 upon completed delivery and installation. A 50 % progress payment is required for all orders and covers
initial project design and planning time as well as reservation of materials. Please note that a 4% fee will be charged for 3rd party payments when using credit/debit cards for payment of invoices. Unpaid invoices
past the due date will accrue interest at 1.5 % per month or the maximum amount allowed by law. All fees, including reasonable attorneys fees, incurred in collection of monies due to the Seller will be paid by
Buyer. Buyer may reject and withhold payment only for furniture noted on a delivery ticket or punch list as rejected, but in no event may Buyer withhold payment for more than 10 % of an invoice.
3. CANCELLATIONS: Once executed, a fumiture order cannot be cancelled without prior written approval by Seller. If Buyer would like to cancel after an order is executed, Seller will make reasonable efforts to
cancel orders with manufacturers. Buyer will pay all charges incurred through cancellation date including any applicable restocking fees. These charges vary based on specific manufacturer policies.
CANCELLATION OF LABOR + SERVICES: Service and labor must be cancelled a minimum of 24 hours prior to start time/date. Failure to so cancel will subject Buyer to a minimum fee equal to four (4) hours
times the number of inen scheduled in the crew times the hourly bill rate of each crew member, direct ship reconsignment; double handling fees; storage; and redelivery. Design costs accrued up to time of
cancellation are payable by Buyer.
4. RETURNS: Manufacturers do not accept the return of furnishings. Merchandise may not be returned or replaced, credit or deduction taken, or refund requested without prior written authorization from Seller and
payment by Buyer of restocking, pick-up, uninstall and freight fees. Damaged or defective items will be repaired or replaced at the manufacturer's discretion.
5. PRICES: Prices quoted are valid for 30 days. Quotes may not include all applicable taxes. Taxes will be added to invoice.
6. TITLE AND RISK OF LOSS: Title and risk of loss pass to Buyer (a) on delivery to Buyer's dock, or (b) if product is shipped directly from manufacturer at FOB manufacturer's factory, or (c) if Buyer is unable to
take delivery of product and requests that Seller store product, on earlier of date of storage or initial delivery date. Seller has a security interest in the product until all invoices have been paid in full and Buyer will
execute documents to perfect that security interest.
7. DELIVERY AND INSTALLATION:
a. Business Hours: Normal working hours are from 8:OOam — 4:OOpm, Monday through Friday unless othenvise noted and agreed to, excluding holidays. Overtime labor costs will be added when overtime work is
performed at the Buyer's request or if Seller incurs additional labor costs due to unfavorable building conditions.
b. Condition of Job Site: The job site will be clean and free of debris prior to delivery and installation. If other trades on the job site delay the installation, the Buyer shall pay any additional fees. It is the Buyer's
responsibility to clear the area prior to the start of the installation. Buyer is responsible for moving computers and all related equipment.
c. Buildina Electrical Connections: It is the responsibility of the Buyer to make electrical connections from the building power supply to the furniture and/or panel systems unless otherwise agreed to. Data and
telephone cabling is also the responsibility of the Buyer.
d. Protection of Delivered Goods: Property damage/replacement insurance costs are the responsibility of the Buyer. Buyer is responsible for all loss or damage by trades such as painting or plastering, electrical or
telephone installation, fire or other elements.
e. Job Site Services: Electric current, HVAC and elevator services will be furnished without charge to Seller. Adequate facilities for off-loading, staging and handling of inerchandise will be provided by the Buyer
without charge to Sellec For any services or conditions outside the norm, which incur additional costs, the Buyer will pay the fees.
f. Storaae: If Buyer is unable to take delivery of product processed through Seller's distribution center, at the agreed upon date, Seller, at Buyer's request, will store the product for the Buyer for a 30 day period at
no charge to the Buyer. After 30 days, storage and handling fees will apply and will be paid by Buyer. Delay of direct deliveries to the Buyer's site will incur storage and handling fees and will be paid by the Buyer.
g. Scoae: Any services requested outside the original scope of work will be considered as a change order and will be subject to billing at the current hourly rate.
8. INDUSTRY STANDARDS: All merchandise, including veneers, are subject to reasonable variations in color, pattern, grain and finish according to the trade customs of the industry. These variations, or any subtle
changes over time, are not considered defects.
9. CLAIMS AND SHIPPING DAMAGE: Seller shall make reasonable efforts to inspect all third-party products at the time of receipt for transportation damage to packaging and potential product damage. In the event
of obvious damage, Seller will file claims with the applicable shipment company and third-party manufacturer and make reasonable efforts to obtain repairs or replacement of goods on behalf of Buyer. In the event
of concealed damage that is uncovered at the time of installation, Seller shall make reasonable efforts to obtain replacement goods from such third-party. Buyer understands that customer service for retail-grade
products is often different than business-to-business service expected for contract goods; and as such Buyer will allow a reasonable period of time for Seller to contact provider on Buyer's behalf. Other than the
obligations expressly set forth in these Terms and Conditions, Seller assumes no responsibiliry whatsoever for any defective third-party products, or the repair or replacement of any third-party products, and such
third-party products will be delivered to Buyer as received by Seller from such third-party manufacturer.
10. DELAY: Seller is not liable for failure, delay or interruption in performance which is beyond Seller's control including strikes, lockouts, work stoppages, accidents, manufacturers' production schedule and acts of
God including weather, war and terrorism.
11. LIMITATION OF LIABILITY: Seller is not liable to Buyer for any indirect, incidental, consequential or punitive damages. Seller's maximum liability for breach of these Terms and Conditions is the amount received
from Buyer hereunder.
12. LOSS: Buyer agrees to hold Seller harmless from all claims, expenses, fees and losses related to its breach of these Terms and Conditions and any related document.
13. AGREEMENT: These Terms and Conditions supersede all prior oral and written agreements related hereof. These Terms and Conditions can only be amended in a writing signed by Seller and Buyer's authorized
officers. If these Terms and Conditions conflict with the documents in section 1, these Terms and Conditions control. These Terms and Conditions are governed by the laws of the State of Texas, without regard to
its conflict of laws provisions. Buyer waives application of Article 2 of the Uniform Commercial Code. If any term of these Terms and Conditions is invalid, illegal or unenforceable it will not apply but the remaining
terms will continue to apply. Headings are for reference only and are not to be used in interpreting these Terms and Conditions.
14. WARRANTY: Seller will honor the warranty terms of the Third-Party Product, if one exists, and will reasonably assist Buyer in making warranty claims on Third-Party Products, if applicable, but will not separately
warrant that any Third-Party Product will be of good quality or workmanship or free from defect. Buyer is responsible for careful examination and understanding of any Third-Party Product warranty (available upon
request). Buyer acknowledges and understands that Third-Party Products often have no warranty coverage, or a short period wherein returns are allowed. Buyer assumes responsibility for notifying Tangram in a
timely fashion should activation of a Third-Party Product warranty be necessary. Buyer understands and acknowledges that its sole and exclusive remedy for any defective Third-Party Products shall be with the
third party retailer that provided such product.
Name/Signature:
Date:
Updated 8/24/23
Region 4 Education Service Center (ESC)
Contract # R191804
for
Furniture, Installation and Related Services
with
The HON Company LLC
Effective: May 1, 2020
The following documents comprise the executed contract between the
Region 4 Education Service Center and the HON Company LLC effective
May 1, 2020:
I. Vendor Contract and Signature Form
II.
CONTRACT
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APPENDIX A
CONTRACT
This Contract (“Contract”) is made as of __________, 2020 by and between
(“Contractor”) and Region 4 Education Service Center
(“Region 4 ESC”) for the purchase of (“the products
and services”).
RECITALS
WHEREAS, Region 4 ESC issued Request for Proposals Number R for
(“RFP”), to which Contractor provided a response
(“Proposal”); and
WHEREAS, Region 4 ESC selected Contractor’s Proposal and wishes to engage Contractor in
providing the services/materials described in the RFP and Proposal;
WHEREAS, both parties agree and understand the following pages will constitute the Contract
between the Contractor and Region 4 ESC, having its principal place of business at 7145 West
Tidwell Road, Houston, TX 77092.
WHEREAS, Contractor included, in writing, any required exceptions or deviations from these
terms, conditions, and specifications; and it is further understood that, if agreed to by Region 4
ESC, said exceptions or deviations are incorporated into the Contract.
WHEREAS, this Contract consists of the provisions set forth below, including provisions of all
attachments referenced herein. In the event of a conflict between the provisions set forth below
and those contained in any attachment, the provisions set forth below shall control.
WHEREAS, the Contract will provide that any state and local governmental entities, public and
private primary, secondary and higher education entities, non-profit entities, and agencies for the
public benefit (“Public Agencies”) may purchase products and services at prices indicated in the
Contract upon the Public Agency’s registration with OMNIA Partners.
1) Term of agreement. The term of the Contract is for a period of three (3) years unless
terminated, canceled or extended as otherwise provided herein. Region 4 ESC shall have the
right to renew the Contract for two (2) additional one-year periods or portions thereof. Region
4 ESC shall review the Contract prior to the renewal date and notify the Contractor of Region
4 ESC’s intent renew the Contract. Contractor may elect not to renew by providing three
hundred sixty-five days’ (365) notice to Region 4 ESC. Notwithstanding the expiration of the
initial term or any subsequent term or all renewal options, Region 4 ESC and Contractor may
mutually agree to extend the term of this Agreement. Contractor acknowledges and
understands Region 4 ESC is under no obligation whatsoever to extend the term of this
Agreement.
2) Scope: Contractor shall perform all duties, responsibilities and obligations, set forth in this
agreement, and described in the RFP, incorporated herein by reference as though fully set
forth herein.
CONTRACT
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3) Form of Contract. The form of Contract shall be the RFP, the Offeror’s proposal and Best and
Final Offer(s).
4) Order of Precedence. In the event of a conflict in the provisions of the Contract as accepted
by Region 4 ESC, the following order of precedence shall prevail:
i. This Contract
ii. Offeror’s Best and Final Offer
iii. Offeror’s proposal
iv. RFP and any addenda
5) Commencement of Work. The Contractor is cautioned not to commence any billable work or
provide any material or service under this Contract until Contractor receives a purchase order
for such work or is otherwise directed to do so in writing by Region 4 ESC.
6) Entire Agreement (Parol evidence). The Contract, as specified above, represents the final
written expression of agreement. All agreements are contained herein and no other
agreements or representations that materially alter it are acceptable.
7) Assignment of Contract. No assignment of Contract may be made without the prior written
approval of Region 4 ESC. Contractor is required to notify Region 4 ESC when any material
change in operations is made (i.e. bankruptcy, change of ownership, merger, etc.).
8) Novation. If Contractor sells or transfers all assets or the entire portion of the assets used to
perform this Contract, a successor in interest must guarantee to perform all obligations under
this Contract. Region 4 ESC reserves the right to accept or reject any new party. A change
of name agreement will not change the contractual obligations of Contractor.
9) Contract Alterations. No alterations to the terms of this Contract shall be valid or binding
unless authorized and signed by Region 4 ESC.
10)Adding Authorized Distributors/Dealers. Contractor is prohibited from authorizing additional
distributors or dealers, other than those identified at the time of submitting their proposal, to
sell under the Contract without notification and prior written approval from Region 4 ESC.
Contractor must notify Region 4 ESC each time it wishes to add an authorized distributor or
dealer. Purchase orders and payment can only be made to the Contractor unless otherwise
approved by Region 4 ESC. Pricing provided to members by added distributors or dealers
must also be less than or equal to the Contractor’s pricing.
11)TERMINATION OF CONTRACT
a) Cancellation for Non-Performance or Contractor Deficiency. Region 4 ESC may terminate
the Contract if purchase volume is determined to be low volume in any 12-month period.
Region 4 ESC reserves the right to cancel the whole or any part of this Contract due to
failure by Contractor to carry out any obligation, term or condition of the contract. Region
4 ESC may issue a written deficiency notice to Contractor for acting or failing to act in any
of the following:
i. Providing material that does not meet the specifications of the Contract;
ii. Providing work or material was not awarded under the Contract;
iii. Failing to adequately perform the services set forth in the scope of work and
specifications;
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iv. Failing to complete required work or furnish required materials within a reasonable
amount of time;
v. Failing to make progress in performance of the Contract or giving Region 4 ESC
reason to believe Contractor will not or cannot perform the requirements of the
Contract; or
vi. Performing work or providing services under the Contract prior to receiving an
authorized purchase order.
Upon receipt of a written deficiency notice, Contractor shall have ten (10) days to provide
a satisfactory response to Region 4 ESC. Failure to adequately address all issues of
concern may result in Contract cancellation. Upon cancellation under this paragraph, all
goods, materials, work, documents, data and reports prepared by Contractor under the
Contract shall immediately become the property of Region 4 ESC.
b) Termination for Cause. If, for any reason, Contractor fails to fulfill its obligation in a timely
manner, or Contractor violates any of the covenants, agreements, or stipulations of this
Contract Region 4 ESC reserves the right to terminate the Contract immediately and
pursue all other applicable remedies afforded by law. Such termination shall be effective
by delivery of notice, to the Contractor, specifying the effective date of termination. In such
event, all documents, data, studies, surveys, drawings, maps, models and reports
prepared by Contractor will become the property of the Region 4 ESC. If such event does
occur, Contractor will be entitled to receive just and equitable compensation for the
satisfactory work completed on such documents.
c) Delivery/Service Failures. Failure to deliver goods or services within the time specified, or
within a reasonable time period as interpreted by the purchasing agent or failure to make
replacements or corrections of rejected articles/services when so requested shall
constitute grounds for the Contract to be terminated. In the event Region 4 ESC must
purchase in an open market, Contractor agrees to reimburse Region 4 ESC, within a
reasonable time period, for all expenses incurred.
i) Additional Delivery/Installation Charges: Contractor may enter into additional
negotiations with a purchasing agency for additional delivery or installation charges
based on onerous conditions. Additional delivery and/or installation charges may only
be charged if mutually agreed upon by the purchasing agency and Contractor and can
only be charged on a per individual project basis.
d) Force Majeure. If by reason of Force Majeure, either party hereto shall be rendered unable
wholly or in part to carry out its obligations under this Agreement then such party shall
give notice and full particulars of Force Majeure in writing to the other party within a
reasonable time after occurrence of the event or cause relied upon, and the obligation of
the party giving such notice, so far as it is affected by such Force Majeure, shall be
suspended during the continuance of the inability then claimed, except as hereinafter
provided, but for no longer period, and such party shall endeavor to remove or overcome
such inability with all reasonable dispatch.
The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or
other industrial disturbances, act of public enemy, orders of any kind of government of the
United States or the State of Texas or any civil or military authority; insurrections; riots;
epidemics; landslides; lighting; earthquake; fires; hurricanes; storms; floods; washouts;
droughts; arrests; restraint of government and people; civil disturbances; explosions,
breakage or accidents to machinery, pipelines or canals, or other causes not reasonably
within the control of the party claiming such inability. It is understood and agreed that the
settlement of strikes and lockouts shall be entirely within the discretion of the party having
the difficulty, and that the above requirement that any Force Majeure shall be remedied
with all reasonable dispatch shall not require the settlement of strikes and lockouts by
acceding to the demands of the opposing party or parties when such settlement is
unfavorable in the judgment of the party having the difficulty.
CONTRACT
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e) Standard Cancellation. Region 4 ESC may cancel this Contract in whole or in part by
providing written notice. The cancellation will take effect 30 business days after the other
party receives the notice of cancellation. After the 30th business day all work will cease
following completion of final purchase order.
12)Licenses. Contractor shall maintain in current status all federal, state and local licenses, bonds
and permits required for the operation of the business conducted by Contractor. Contractor
shall remain fully informed of and in compliance with all ordinances and regulations pertaining
to the lawful provision of services under the Contract. Region 4 ESC reserves the right to stop
work and/or cancel the Contract if Contractor’s license(s) expire, lapse, are suspended or
terminated.
13)Survival Clause. All applicable software license agreements, warranties or service
agreements that are entered into between Contractor and Region 4 ESC under the terms and
conditions of the Contract shall survive the expiration or termination of the Contract. All
Purchase Orders issued and accepted by Contractor shall survive expiration or termination of
the Contract.
14)Delivery. Conforming product shall be shipped within 7 days of receipt of Purchase Order. If
delivery is not or cannot be made within this time period, the Contractor must receive
authorization for the delayed delivery. The order may be canceled if the estimated shipping
time is not acceptable. All deliveries shall be freight prepaid, F.O.B. Destination and shall be
included in all pricing offered unless otherwise clearly stated in writing.
15)Inspection & Acceptance. If defective or incorrect material is delivered, Region 4 ESC may
make the determination to return the material to the Contractor at no cost to Region 4 ESC.
The Contractor agrees to pay all shipping costs for the return shipment. Contractor shall be
responsible for arranging the return of the defective or incorrect material.
16)Payments. Payment shall be made after satisfactory performance, in accordance with all
provisions thereof, and upon receipt of a properly completed invoice.
17)Price Adjustments. Should it become necessary or proper during the term of this Contract to
make any change in design or any alterations that will increase price, Region 4 ESC must be
notified immediately. Price increases must be approved by Region 4 ESC and no payment for
additional materials or services, beyond the amount stipulated in the Contract shall be paid
without prior approval. All price increases must be supported by manufacturer documentation,
or a formal cost justification letter. Contractor must honor previous prices for thirty (30) days
after approval and written notification from Region 4 ESC. It is the Contractor’s responsibility
to keep all pricing up to date and on file with Region 4 ESC. All price changes must be
provided to Region 4 ESC, using the same format as was provided and accepted in the
Contractor’s proposal.
Price reductions may be offered at any time during Contract. Special, time-limited reductions
are permissible under the following conditions: 1) reduction is available to all users equally; 2)
reduction is for a specific period, normally not less than thirty (30) days; and 3) original price
is not exceeded after the time-limit. Contractor shall offer Region 4 ESC any published price
reduction during the Contract term.
18)Audit Rights. Contractor shall, at its sole expense, maintain appropriate due diligence of all
purchases made by Region 4 ESC and any entity that utilizes this Contract. Region 4 ESC
reserves the right to audit the accounting for a period of three (3) years from the time such
CONTRACT
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purchases are made. This audit right shall survive termination of this Agreement for a period
of one (1) year from the effective date of termination. Region 4 ESC shall have the authority
to conduct random audits of Contractor’s pricing at Region 4 ESC's sole cost and expense.
Notwithstanding the foregoing, in the event that Region 4 ESC is made aware of any pricing
being offered that is materially inconsistent with the pricing under this agreement, Region 4
ESC shall have the ability to conduct an extensive audit of Contractor’s pricing at Contractor’s
sole cost and expense. Region 4 ESC may conduct the audit internally or may engage a third-
party auditing firm. In the event of an audit, the requested materials shall be provided in the
format and at the location designated by Region 4 ESC.
19)Discontinued Products. If a product or model is discontinued by the manufacturer, Contractor
may substitute a new product or model if the replacement product meets or exceeds the
specifications and performance of the discontinued model and if the discount is the same or
greater than the discontinued model.
20)New Products/Services. New products and/or services that meet the scope of work may be
added to the Contract. Pricing shall be equivalent to the percentage discount for other
products. Contractor may replace or add product lines if the line is replacing or supplementing
products, is equal or superior to the original products, is discounted similarly or greater than
the original discount, and if the products meet the requirements of the Contract. No products
and/or services may be added to avoid competitive procurement requirements. Region 4 ESC
may require additions to be submitted with documentation from Members demonstrating an
interest in, or a potential requirement for, the new product or service. Region 4 ESC may reject
any additions without cause.
21)Options. Optional equipment for products under Contract may be added to the Contract at
the time they become available under the following conditions: 1) the option is priced at a
discount similar to other options; 2) the option is an enhancement to the unit that improves
performance or reliability.
22)Warranty Conditions. All supplies, equipment and services shall include manufacturer's
minimum standard warranty and one (1) year labor warranty unless otherwise agreed to in
writing.
23)Site Cleanup. Contractor shall clean up and remove all debris and rubbish resulting from their
work as required or directed. Upon completion of the work, the premises shall be left in good
repair and an orderly, neat, clean, safe and unobstructed condition.
24)Site Preparation. Contractor shall not begin a project for which the site has not been prepared,
unless Contractor does the preparation work at no cost, or until Region 4 ESC includes the
cost of site preparation in a purchase order. Site preparation includes, but is not limited to:
moving furniture, installing wiring for networks or power, and similar pre-installation
requirements.
25)Registered Sex Offender Restrictions. For work to be performed at schools, Contractor
agrees no employee or employee of a subcontractor who has been adjudicated to be a
registered sex offender will perform work at any time when students are or are reasonably
expected to be present. Contractor agrees a violation of this condition shall be considered a
material breach and may result in the cancellation of the purchase order at Region 4 ESC’s
discretion. Contractor must identify any additional costs associated with compliance of this
CONTRACT
6
term. If no costs are specified, compliance with this term will be provided at no additional
charge.
26)Safety measures. Contractor shall take all reasonable precautions for the safety of employees
on the worksite and shall erect and properly maintain all necessary safeguards for protection
of workers and the public. Contractor shall post warning signs against all hazards created by
its operation and work in progress. Proper precautions shall be taken pursuant to state law
and standard practices to protect workers, general public and existing structures from injury
or damage.
27)Smoking. Persons working under the Contract shall adhere to local smoking policies.
Smoking will only be permitted in posted areas or off premises.
28)Stored materials. Upon prior written agreement between the Contractor and Region 4 ESC,
payment may be made for materials not incorporated in the work but delivered and suitably
stored at the site or some other location, for installation at a later date. An inventory of the
stored materials must be provided to Region 4 ESC prior to payment. Such materials must be
stored and protected in a secure location and be insured for their full value by the Contractor
against loss and damage. Contractor agrees to provide proof of coverage and additionally
insured upon request. Additionally, if stored offsite, the materials must also be clearly identified
as property of Region 4 ESC and be separated from other materials. Region 4 ESC must be
allowed reasonable opportunity to inspect and take inventory of stored materials, on or offsite,
as necessary. Until final acceptance by Region 4 ESC, it shall be the Contractor's
responsibility to protect all materials and equipment. Contractor warrants and guarantees that
title for all work, materials and equipment shall pass to Region 4 ESC upon final acceptance.
29)Funding Out Clause. A Contract for the acquisition, including lease, of real or personal
property is a commitment of Region 4 ESC’s current revenue only. Region 4 ESC retains the
right to terminate the Contract at the expiration of each budget period during the term of the
Contract and is conditioned on a best effort attempt by Region 4 ESC to obtain appropriate
funds for payment of the contract.
30)Indemnity. Contractor shall protect, indemnify, and hold harmless both Region 4 ESC and its
administrators, employees and agents against all claims, damages, losses and expenses
arising out of or resulting from the actions of the Contractor, Contractor employees or
subcontractors in the preparation of the solicitation and the later execution of the Contract.
Any litigation involving either Region 4 ESC, its administrators and employees and agents will
be in Harris County, Texas.
31)Marketing. Contractor agrees to allow Region 4 ESC to use their name and logo within
website, marketing materials and advertisement. Any use of Region 4 ESC name and logo
or any form of publicity, inclusive of press releases, regarding this Contract by Contractor must
have prior approval from Region 4 ESC.
32)Certificates of Insurance. Certificates of insurance shall be delivered to the Region 4 ESC
prior to commencement of work. The Contractor shall give Region 4 ESC a minimum of ten
(10) days’ notice prior to any modifications or cancellation of policies. The Contractor shall
require all subcontractors performing any work to maintain coverage as specified.
33)Legal Obligations. It is Contractor’s responsibility to be aware of and comply with all local,
state, and federal laws governing the sale of products/services and shall comply with all laws
CONTRACT
7
while fulfilling the Contract. Applicable laws and regulation must be followed even if not
specifically identified herein.
34)Tariff Surcharges: Contractor has the option to charge a surcharge, as an additional line item,
if approved by the purchasing agency. All surcharges must be based on a percentage of total
order and must be approved by Region 4 prior to use.
• ► � ► � � A � � \ � ► � � VJ
The undersigned hereby affers and, if awarded, agrees to furnish goods and/or seroices in strict
compliance with tt�e terms, s{�ecifications and conditions at the prices proposed within response
unless noted in writing.
Company Name The HON Com n LLC
Address 20U Oak Street
CirylStatelZip Muscatine IA 52761
Telephone No. 800 466-8694
Email Address HNIGovContracts hnicor .com
Printed Name David Bizak
Tit1e
Autharized signature
Accepted by Region 4 ESC:
Contrack No. f'1 � q �$
Initial Contract Term � I lA�tl 4� Z�ZO to f'� ri ��O, �23
Regi n 4 E Authorize Baar Member
Margaret S. Bass
Print Name
4/28/2020
ate
. .�, ���
Region 4 ESC Authorized Board Member
4/28/2020
Date
Carmen T. Moreno
rint ame
�
The HON Company
Solicitation Number 19-18
Request for Proposal (RFP)
by
Region 4 Education Service Center ("ESC")
for
Furniture and Installation
Headquarters
200 Cak Street
h1u5ca[ine. IA 52761
_ � 800.553 8230
December 09. 20 ] 9
Region 4 Education Service Center
OMNIA Partners
7145 Tidwell Road
Houston, TX 77092
RE: RFP for Furniture and Installation; Solicitation Number 19-18
Dear Region 4 Education Service Center:
Enclosed, please find The HON Company's proposal to perform the covered services under the
terms of the Fumiture and Installation Solicitation Number 19-18.
Over the past 10 years, The HON Company has strategically positioned the OMNIA Partners
contract as our leading nationwide public sector cooperative agreement. The HON Company
products and services have been an excellent solution for governmental and public entities looking
for greater efficiency and economy in procuring furniture. Upon award, The HON Company will
continue to promote our exceptional value and the value of the Region 4 ESC/OMNIA Parmers
Cooperative. We believe that our proposal provides a comprehensive response for the requirements
stated in this RFP.
We are confident we have and will continue to support the OMNIA Partners contraet as our leading
nationwide cooperative agreement. Our executive sales leadership team, including the VP and GM
of Sales and Service and Director of Public Sector Sales, will eontinue to position this contract
within our internal sales teams and our authorized dealer partners as the primary tool within our
public sector strategy. The success of our leadership team to drive this message forward is
evidenced by our strong year over year sales growth under the Region 4 contract.
The HON Company is not merely offering great product solutions but will continue to work
diligently towards building a lasting partnership between our organizations. With this proposal, our
desire is to demonstrate continued dedication towards Region 4, OMNIA Partners, and our shared
customers.
Sincerely,
David Bizak
Vice President of Finance
The HON Company
The HON Company hon.com
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CONTRACT
1 1
APPENDIX A
DRAFT CONTRACT
This Contract (“Contract”) is made as of , 2020 by and between
(“Contractor”) and Region 4 Education Service Center
(“Region 4 ESC”) for the purchase of
products and services”).
(“the
RECITALS
WHEREAS, Region 4 ESC issued Request for Proposals Number R for (“RFP”),
to which Contractor provided a response (“Proposal”); and
WHEREAS, Region 4 ESC selected Contractor’s Proposal and wishes to engage Contractor in
providing the services/materials described in the RFP and Proposal;
WHEREAS, both parties agree and understand the following pages will constitute the Contract
between the Contractor and Region 4 ESC, having its principal place of business at 7145 West
Tidwell Road, Houston, TX 77092.
WHEREAS, Contractor included, in writing, any required exceptions or deviations from these
terms, conditions, and specifications; and it is further understood that, if agreed to by Region 4
ESC, said exceptions or deviations are incorporated into the Contract.
WHEREAS, this Contract consists of the provisions set forth below, including provisions of all
attachments referenced herein. In the event of a conflict between the provisions set forth below
and those contained in any attachment, the provisions set forth below shall control.
WHEREAS, the Contract will provide that any state and local governmental entities, public and
private primary, secondary and higher education entities, non-profit entities, and agencies for the
public benefit (“Public Agencies”) may purchase products and services at prices indicated in the
Contract upon the Public Agency’s registration with OMNIA Partners.
1) Term of agreement. The term of the Contract is for a period of three (3) years unless
terminated, canceled or extended as otherwise provided herein. Region 4 ESC shall have the
right to renew the Contract for two (2) additional one-year periods or portions thereof. Region
4 ESC shall review the Contract prior to the renewal date and notify the Contractor of Region
4 ESC’s intent renew the Contract. Contractor may elect not to renew by providing three
hundred sixty-five days’ (365) notice to Region 4 ESC. Notwithstanding the expiration of the
initial term or any subsequent term or all renewal options, Region 4 ESC and Contractor may
mutually agree to extend the term of this Agreement. Contractor acknowledges and
understands Region 4 ESC is under no obligation whatsoever to extend the term of this
Agreement.
2) Scope: Contractor shall perform all duties, responsibilities and obligations, set forth in this
agreement, and described in the RFP, incorporated herein by reference as though fully set
forth herein.
CONTRACT
2 1
3) Form of Contract. The form of Contract shall be the RFP, the Offeror’s proposal and Best and
Final Offer(s).
4) Order of Precedence. In the event of a conflict in the provisions of the Contract as accepted
by Region 4 ESC, the following order of precedence shall prevail:
i. This Contract
ii. Offeror’s Best and Final Offer
iii. Offeror’s proposal
iv. RFP and any addenda
5) Commencement of Work. The Contractor is cautioned not to commence any billable work or
provide any material or service under this Contract until Contractor receives a purchase order
for such work or is otherwise directed to do so in writing by Region 4 ESC.
6) Entire Agreement (Parol evidence). The Contract, as specified above, represents the final
written expression of agreement. All agreements are contained herein and no other
agreements or representations that materially alter it are acceptable.
7) Assignment of Contract. No assignment of Contract may be made without the prior written
approval of Region 4 ESC. Contractor is required to notify Region 4 ESC when any material
change in operations is made (i.e. bankruptcy, change of ownership, merger, etc.).
8) Novation. If Contractor sells or transfers all assets or the entire portion of the assets used to
perform this Contract, a successor in interest must guarantee to perform all obligations under
this Contract. Region 4 ESC reserves the right to accept or reject any new party. A change of
name agreement will not change the contractual obligations of Contractor.
9) Contract Alterations. No alterations to the terms of this Contract shall be valid or binding unless
authorized and signed by Region 4 ESC.
10) Adding Authorized Distributors/Dealers. Contractor is prohibited from authorizing additional
distributors or dealers, other than those identified at the time of submitting their proposal, to
sell under the Contract without notification and prior written approval from Region 4 ESC.
Contractor must notify Region 4 ESC each time it wishes to add an authorized distributor or
dealer. Purchase orders and payment can only be made to the Contractor unless otherwise
approved by Region 4 ESC. Pricing provided to members by added distributors or dealers
must also be less than or equal to the Contractor’s pricing.
11) TERMINATION OF CONTRACT
a) Cancellation for Non-Performance or Contractor Deficiency. Region 4 ESC may terminate
the Contract if purchase volume is determined to be low volume in any 12-month period.
Region 4 ESC reserves the right to cancel the whole or any part of this Contract due to
failure by Contractor to carry out any obligation, term or condition of the contract. Region
4 ESC may issue a written deficiency notice to Contractor for acting or failing to act in any
of the following:
i. Providing material that does not meet the specifications of the Contract;
ii. Providing work or material was not awarded under the Contract;
iii. Failing to adequately perform the services set forth in the scope of work and
specifications;
CONTRACT
3 1
iv. Failing to complete required work or furnish required materials within a reasonable
amount of time;
v. Failing to make progress in performance of the Contract or giving Region 4 ESC
reason to believe Contractor will not or cannot perform the requirements of the
Contract; or
vi. Performing work or providing services under the Contract prior to receiving an
authorized purchase order.
Upon receipt of a written deficiency notice, Contractor shall have ten (10) days to provide
a satisfactory response to Region 4 ESC. Failure to adequately address all issues of
concern may result in Contract cancellation. Upon cancellation under this paragraph, all
goods, materials, work, documents, data and reports prepared by Contractor under the
Contract shall immediately become the property of Region 4 ESC.
b) Termination for Cause. If, for any reason, Contractor fails to fulfill its obligation in a timely
manner, or Contractor violates any of the covenants, agreements, or stipulations of this
Contract Region 4 ESC reserves the right to terminate the Contract immediately and
pursue all other applicable remedies afforded by law. Such termination shall be effective
by delivery of notice, to the Contractor, specifying the effective date of termination. In such
event, all documents, data, studies, surveys, drawings, maps, models and reports
prepared by Contractor will become the property of the Region 4 ESC. If such event does
occur, Contractor will be entitled to receive just and equitable compensation for the
satisfactory work completed on such documents.
c) Delivery/Service Failures. Failure to deliver goods or services within the time specified, or
within a reasonable time period as interpreted by the purchasing agent or failure to make
replacements or corrections of rejected articles/services when so requested shall
constitute grounds for the Contract to be terminated. In the event Region 4 ESC must
purchase in an open market, Contractor agrees to reimburse Region 4 ESC, within a
reasonable time period, for all expenses incurred.
i) Additional Delivery/Installation Charges: Contractor may enter into additional
negotiations with a purchasing agency for additional delivery or installation charges
based on onerous conditions. Additional delivery and/or installation charges may only
be charged if mutually agreed upon by the purchasing agency and Contractor and can
only be charged on a per individual project basis.
d) Force Majeure. If by reason of Force Majeure, either party hereto shall be rendered unable
wholly or in part to carry out its obligations under this Agreement then such party shall give
notice and full particulars of Force Majeure in writing to the other party within a reasonable
time after occurrence of the event or cause relied upon, and the obligation of the party
giving such notice, so far as it is affected by such Force Majeure, shall be suspended
during the continuance of the inability then claimed, except as hereinafter provided, but
for no longer period, and such party shall endeavor to remove or overcome such inability
with all reasonable dispatch.
The term Force Majeure as employed herein, shall mean acts of God, strikes, lockouts, or
other industrial disturbances, act of public enemy, orders of any kind of government of the
United States or the State of Texas or any civil or military authority; insurrections; riots;
epidemics; landslides; lighting; earthquake; fires; hurricanes; storms; floods; washouts;
droughts; arrests; restraint of government and people; civil disturbances; explosions,
breakage or accidents to machinery, pipelines or canals, or other causes not reasonably
within the control of the party claiming such inability. It is understood and agreed that the
settlement of strikes and lockouts shall be entirely within the discretion of the party having
the difficulty, and that the above requirement that any Force Majeure shall be remedied
with all reasonable dispatch shall not require the settlement of strikes and lockouts by
acceding to the demands of the opposing party or parties when such settlement is
unfavorable in the judgment of the party having the difficulty.
CONTRACT
4 1
e) Standard Cancellation. Region 4 ESC may cancel this Contract in whole or in part by
providing written notice. The cancellation will take effect 30 business days after the other
party receives the notice of cancellation. After the 30th business day all work will cease
following completion of final purchase order.
12) Licenses. Contractor shall maintain in current status allfederal, state and local licenses, bonds
and permits required for the operation of the business conducted by Contractor. Contractor
shall remain fully informed of and in compliance with all ordinances and regulations pertaining
to the lawful provision of services under the Contract. Region 4 ESC reserves the right to stop
work and/or cancel the Contract if Contractor’s license(s) expire, lapse, are suspended or
terminated.
13) Survival Clause. All applicable software license agreements, warranties or service
agreements that are entered into between Contractor and Region 4 ESC under the terms and
conditions of the Contract shall survive the expiration or termination of the Contract. All
Purchase Orders issued and accepted by Contractor shall survive expiration or termination of
the Contract.
14) Delivery. Conforming product shall be shipped within the timeframe mutually agreed to by the
Vendor and the Purchasing Agency 7 days of receipt of Purchase Order. If delivery is not or
cannot be made within this time period, the Contractor must receive authorization for the
delayed delivery. The order may be canceled if the estimated shipping time is not acceptable.
All deliveries shall be freight prepaid, F.O.B. Destination and shall be included in all pricing
offered unless otherwise clearly stated in writing.
15) Inspection & Acceptance. If defective or incorrect material is delivered, Region 4 ESC may
make the determination to return the material to the Contractor at no cost to Region 4 ESC.
The Contractor agrees to pay all shipping costs for the return shipment. Contractor shall be
responsible for arranging the return of the defective or incorrect material.
16) Payments. Payment shall be made after satisfactory performance, in accordance with all
provisions thereof, and upon receipt of a properly completed invoice.
17) Price Adjustments. Should it become necessary or proper during the term of this Contract to
make any change in design or any alterations that will increase price, Region 4 ESC must be
notified immediately. Price increases must be approved by Region 4 ESC and no payment for
additional materials or services, beyond the amount stipulated in the Contract shall be paid
without prior approval. All price increases must be supported by manufacturer documentation,
or a formal cost justification letter. Contractor must honor previous prices for thirty (30) days
after approval and written notification from Region 4 ESC. It is the Contractor’s responsibility
to keep all pricing up to date and on file with Region 4 ESC. All price changes must be provided
to Region 4 ESC, using the same format as was provided and accepted in the Contractor’s
proposal.
Price reductions may be offered at any time during Contract. Special, time-limited reductions
are permissible under the following conditions: 1) reduction is available to all users equally; 2)
reduction is for a specific period, normally not less than thirty (30) days; and 3) original price
is not exceeded after the time-limit. Contractor shall offer Region 4 ESC any published price
reduction during the Contract term.
18) Audit Rights. Contractor shall, at its sole expense, maintain appropriate due diligence of all
purchases made by Region 4 ESC and any entity that utilizes this Contract. Region 4 ESC
CONTRACT
5 1
reserves the right to audit the accounting for a period of three (3) years from the time such
purchases are made. This audit right shall survive termination of this Agreement for a period
of one (1) year from the effective date of termination. Region 4 ESC shall have the authority
to conduct random audits of Contractor’s pricing at Region 4 ESC's sole cost and expense.
Notwithstanding the foregoing, in the event that Region 4 ESC is made aware of any pricing
being offered that is materially inconsistent with the pricing under this agreement, Region 4
ESC shall have the ability to conduct an extensive audit of Contractor’s pricing at Contractor’s
sole cost and expense. Region 4 ESC may conduct the audit internally or may engage a third-
party auditing firm. In the event of an audit, the requested materials shall be provided in the
format and at the location designated by Region 4 ESC.
19) Discontinued Products. If a product or model is discontinued by the manufacturer, Contractor
may substitute a new product or model if the replacement product meets or exceeds the
specifications and performance of the discontinued model and if the discount is the same or
greater than the discontinued model.
20) New Products/Services. New products and/or services that meet the scope of work may be
added to the Contract. Pricing shall be equivalent to the percentage discount for other
products. Contractor may replace or add product lines if the line is replacing or supplementing
products, is equal or superior to the original products, is discounted similarly or greater than
the original discount, and if the products meet the requirements of the Contract. No products
and/or services may be added to avoid competitive procurement requirements. Region 4 ESC
may require additions to be submitted with documentation from Members demonstrating an
interest in, or a potential requirement for, the new product or service. Region 4 ESC may reject
any additions without cause.
21) Options. Optional equipment for products under Contract may be added to the Contract at the
time they become available under the following conditions: 1) the option is priced at a discount
similar to other options; 2) the option is an enhancement to the unit that improves performance
or reliability.
22) Warranty Conditions. All supplies, equipment and services shall include manufacturer's
minimum standard warranty and one (1) year labor warranty unless otherwise agreed to in
writing.
23) Site Cleanup. Contractor shall clean up and remove all debris and rubbish resulting from their
work as required or directed. Upon completion of the work, the premises shall be left in good
repair and an orderly, neat, clean, safe and unobstructed condition.
24) Site Preparation. Contractor shall not begin a project for which the site has not been prepared,
unless Contractor does the preparation work at no cost, or until Region 4 ESC includes the
cost of site preparation in a purchase order. Site preparation includes, but is not limited to:
moving furniture, installing wiring for networks or power, and similar pre-installation
requirements.
25) Registered Sex Offender Restrictions. For work to be performed at schools, Contractor agrees
no employee or employee of a subcontractor who has been adjudicated to be a registered
sex offender will perform work at any time when students are or are reasonably expected to
be present. Contractor agrees a violation of this condition shall be considered a material
breach and may result in the cancellation of the purchase order at Region 4 ESC’s discretion.
Contractor must identify any additional costs associated with compliance of this
CONTRACT
6 1
term. If no costs are specified, compliance with this term will be provided at no additional
charge.
26) Safety measures. Contractor shall take all reasonable precautions for the safety of employees
on the worksite and shall erect and properly maintain all necessary safeguards for protection
of workers and the public. Contractor shall post warning signs against all hazards created by
its operation and work in progress. Proper precautions shall be taken pursuant to state law
and standard practices to protect workers, general public and existing structures from injury
or damage.
27) Smoking. Persons working under the Contract shall adhere to local smoking policies. Smoking
will only be permitted in posted areas or off premises.
28) Stored materials. Upon prior written agreement between the Contractor and Region 4 ESC,
payment may be made for materials not incorporated in the work but delivered and suitably
stored at the site or some other location, for installation at a later date. An inventory of the
stored materials must be provided to Region 4 ESC prior to payment. Such materials must be
stored and protected in a secure location and be insured for their full value by the Contractor
party in control of the location against loss and damage unless otherwise agreed to by
Contractor and Region 4 ESC. Contractor The insuring party agrees to provide proof of
coverage and additionally insured upon request. Additionally, if stored offsite, the materials
must also be clearly identified as property of Region 4 ESC and be separated from other
materials. Region 4 ESC must be allowed reasonable opportunity to inspect and take inventory
of stored materials, on or offsite, as necessary. Until final acceptance delivery into Region 4
ESC control by Region 4 ESC, it shall be the Contractor's responsibility to protect all materials
and equipment. Contractor warrants and guarantees that title for all work, materials and
equipment shall pass to Region 4 ESC upon Region 4 ESC’s acceptance of non-defective,
undamaged, product at the time of delivery final acceptance.
29) Funding Out Clause. A Contract for the acquisition, including lease, of real or personal
property is a commitment of Region 4 ESC’s current revenue only. Region 4 ESC retains the
right to terminate the Contract at the expiration of each budget period during the term of the
Contract and is conditioned on a best effort attempt by Region 4 ESC to obtain appropriate
funds for payment of the contract.
30) Indemnity. Contractor shall protect, indemnify, and hold harmless both Region 4 ESC and its
administrators, employees and agents against all claims, damages, losses and expenses
arising out of or resulting from the actions of the Contractor, Contractor employees or
subcontractors in the preparation of the solicitation and the later execution of the Contract.
Any litigation involving either Region 4 ESC, its administrators and employees and agents will
be in Harris County, Texas.
31) Marketing. Contractor agrees to allow Region 4 ESC to use their name and logo within
website, marketing materials and advertisement. Any use of Region 4 ESC name and logo or
any form of publicity, inclusive of press releases, regarding this Contract by Contractor must
have prior approval from Region 4 ESC.
32) Certificates of Insurance. Certificates of insurance shall be delivered to the Region 4 ESC
prior to commencement of work. The Contractor shall give Region 4 ESC a minimum of ten
(10) days’ notice prior to any modifications or cancellation of policies. The Contractor shall
require all subcontractors performing any work to maintain coverage as specified.
CONTRACT
7 1
33) Legal Obligations. It is Contractor’s responsibility to be aware of and comply with all local, state,
and federal laws governing the sale of products/services and shall comply with all laws while
fulfilling the Contract. Applicable laws and regulation must be followed even if not specifically
identified herein.
34) Tariff Surcharges: Contractor has the option to charge a surcharge, as an additional line item,
if approved by the purchasing agency. All surcharges must be based on a percentage of total
order and must be approved by Region 4 prior to use.
OFFER AND CONTRACT SIGNATURE FORM
The undersigned hereby offers and, if awarded, agrees to furnish goods and/or services in strict
compliance with the terms, specifications and conditions at the prices proposed within response
unless noted in writing.
Company Name The HON Company LLC
Address 200 Oak Street
City/State/Zip Muscatine, IA 52761
Telephone No. �800) 466-8694
Email Address HNIGovContracts(c�hnicorp.com
Printed Name David Bizak
Title Vice President, Finance ,� .- �
Authorized signature ; i�� r`7,.�"
Accepted by Region 4 ESC:
Contract No.
Initial Contract Term
to
Region 4 ESC Authorized Board Member Date
rint Name
Region 4 ESC Authorized Board Member
Date
Print Name
Appendix B
TERMS & CONDITIONS ACCEPTANCE FORM
Signature on the Offer and Contract Signature form certifies complete acceptance of the terms
and conditions in this solicitation and draft Contract except as noted below with proposed
substitute language (additional pages may be attached, if necessary). The provisions of the
RFP cannot be modified without the express written approval of Region 4 ESC. If a proposal
is returned with modifications to the draft Contract provisions that are not expressly approved
in writing by Region 4 ESC, the Contract provisions contained in the RFP shall prevail.
Check one of the following responses:
Offeror takes no exceptions to the terms and conditions of the RFP and draft Contract.
(Note: If none are listed below, it is understood that no exceptions/deviations are taken.)
Offeror takes the following exceptions to the RFP and draft Contract. All exceptions must
be clearly explained, reference the corresponding term to which Offeror is taking exception
and clearly state any proposed modified language, proposed additional terms to the RFP
and draft Contract must be included:
(Note: Unacceptable exceptions may remove Offeror’s proposal from consideration for
award. Region 4 ESC shall be the sole judge on the acceptance of exceptions and
modifications and the decision shall be final.
If an offer is made with modifications to the contract provisions that are not expressly
approved in writing, the contract provisions contained in the RFP shall prevail.)
Section/Page Term, Condition, or
Specification
Exception/Proposed Modification Accepted
(For Region 4
ESC’s use)
Appendix A,
Section 14
Delivery, P.4
Conforming product shall be
shipped within 7 days of
receipt of Purchase Order. If
delivery is not or cannot be
made within this time period,
the Contractor must receive
authorization for the delayed
delivery. The order may be
canceled if the estimated
shipping time is not
acceptable. All deliveries shall
be freight prepaid, F.O.B.
Destination and shall be
included in all pricing offered
unless otherwise clearly
stated in writing.
Conforming product shall be shipped within
the timeframe mutually agreed to by the
Vendor and the Purchasing Agency 7 days of
receipt of Purchase Order. If delivery is not or
cannot be made within this time period, the
Contractor must receive authorization for the
delayed delivery. The order may be canceled if
the estimated shipping time is not acceptable.
All deliveries shall be freight prepaid, F.O.B.
Destination and shall be included in all pricing
offered unless otherwise clearly stated in
writing.
Appendix A,
Section 28
Stored Materials,
P.6
Upon prior written
agreement between the
Contractor and Region 4
ESC, payment may be
made for materials not
incorporated in the work but
delivered and suitably
stored at the site or some
other location, for
installation at a later date.
Upon prior written agreement between the
Contractor and Region 4 ESC, payment may
be made for materials not incorporated in the
work but delivered and suitably stored at the
site or some other location, for installation at a
later date. An inventory of the stored materials
must be provided to Region 4 ESC prior to
payment. Such materials must be stored and
protected in a secure location and be insured
for their full value by the Contractor party in
An inventory of the stored
materials must be provided
to Region 4 ESC prior to
payment. Such materials
must be stored and
protected in a secure
location and be insured for
their full value by the
Contractor against loss and
damage. Contractor agrees
to provide proof of coverage
and additionally
insured upon request.
Additionally, if stored offsite,
the materials must also be
clearly identified as property
of Region 4 ESC and be
separated from other
materials. Region 4 ESC
must be allowed reasonable
opportunity to inspect and
take inventory of stored
materials, on or offsite, as
necessary. Until final
acceptance by Region 4 ESC,
it shall be the Contractor's
responsibility to protect all
materials and equipment.
Contractor warrants and
guarantees that title for all
work, materials and
equipment shall pass to
Region 4 ESC upon final
acceptance.
control of the location against loss and
damage, unless otherwise agreed to by
Contractor and Region 4 ESC. Contractor The
insuring party agrees to provide proof of
coverage and additionally insured upon
request. Additionally, if stored offsite, the
materials must also be clearly identified as
property of Region 4 ESC and be separated
from other materials. Region 4 ESC must be
allowed reasonable opportunity to inspect and
take inventory of stored materials, on or offsite,
as necessary.
Until final acceptance delivery into Region 4
ESC control by Region 4 ESC, it shall be the
Contractor's responsibility to protect all
materials and equipment. Contractor warrants
and guarantees that title for all work, materials
and equipment shall pass to Region 4 ESC
upon Region 4 ESC’s acceptance of non-
defective, undamaged, product at time of
delivery final acceptance.
Exhibit A,
Section
2.2 Pricing
Commitment,
P.20
Supplier commits the not-to-
exceed pricing provided
under the Master Agreement
pricing is its lowest available
(net to buyer) to Public
Agencies nationwide and
further commits that if a
Participating Public Agency
is eligible for lower pricing
through a national, state,
regional or local or
cooperative contract, the
Supplier will match such
lower pricing to that
Participating Public Agency
under the Master Agreement.
Supplier commits the not-to-exceed pricing
provided under the Master Agreement pricing
is its lowest available (net to buyer) to Public
Agencies nationwide and further commits that
if a Participating Public Agency is eligible
for lower pricing through a national, state,
regional or local or cooperative contract, the
Supplier will match such lower pricing to that
Participating Public Agency under the Master
Agreement.
Supplier commits that price shall be equivalent
to other cooperative state and local contracts
held by the Supplier, buying the same product
mix, for the same geographical areas, under
the same terms and conditions.
Exhibit B,
Section
14
Administrative
Fee Payment,
P.28
Administrative Fee payments
are to be paid by Supplier to
OMNIA Partners, Public
Sector at the frequency and
on the due date stated in
Section 13, above, for
Supplier’s submission of
corresponding Contract Sales
Reports. Administrative Fee
payments are to be made via
Administrative Fee payments are to be paid by
Supplier to OMNIA Partners, Public Sector
within 30 days of calendar month end, at the
frequency and on the due date stated in
Section 13, above, for Supplier’s submission
of corresponding Contract Sales Reports.
Administrative Fee payments are to be made
via Automated Clearing House (ACH) to the
OMNIA Partners, Public Sector designated
financial institution identified in Exhibit D.
Automated Clearing House
(ACH) to the OMNIA
Partners, Public
Sector designated financial
institution identified in Exhibit
D. Failure to provide a
payment of the Administrative
Fee within the time and
manner specified herein shall
constitute a material breach
of this Agreement and if not
cured within thirty (30) days of
written notice to Supplier shall
be deemed a cause for
termination of the Master
Agreement, at Principal
Procurement Agency’s sole
discretion, and/or this
Agreement, at
OMNIA Partners, Public
Sector’ sole discretion. All
Administrative Fees not
paid when due shall bear
interest at a rate equal to the
lesser of one and one-half
percent (1 1/2%) per month or
the maximum rate permitted
by law until
paid in full.
Failure to provide a payment of the
Administrative Fee within the time and manner
specified herein shall constitute a material
breach of this Agreement and if not cured
within thirty (30) days of written notice to
Supplier shall be deemed a cause for
termination of the Master Agreement, at
Principal Procurement Agency’s sole
discretion, and/or this Agreement, at OMNIA
Partners, Public Sector’ sole discretion.
All Administrative Fees not paid when due
shall bear interest at a rate equal to the lesser
of one and one-half percent (1 1/2%) per
month or the maximum rate permitted by law
until paid in full.
Exhibit F,
Federal
Funds
Certifications,
Overview P.37
The following certifications
and provisions may be
required and apply when
Participating Agency expends
federal funds for any
purchase resulting from this
procurement process.
Pursuant to 2 C.F.R.
§200.326, all contracts,
including small purchases,
awarded by the Participating
Agency and the Participating
Agency’s subcontractors shall
contain the procurement
provisions of Appendix II to
Part 200, as applicable.
The following certifications and provisions may
be required and apply when Participating
Agency expends federal funds for any
purchase resulting from this procurement
process.
Pursuant to 2 C.F.R. § 200.326, all contracts,
including small purchases, awarded by the
Participating Agency and the Participating
Agency’s subcontractors shall contain the
procurement provisions of Appendix II to Part
200, as applicable, when federal funds are
utilized on a project. It is the responsibility of
the authorized Purchasing Agency to notify the
Vendor if federal funds will be utilized to
procure items under this contract and/or
purchase order prior to Vendor's
acceptance of the order.
Exhibit F,
Federal Funds
Certifications,
Certification of
Compliance with
Buy America
Provisions, P.40
To the extent purchases are
made with Federal Highway
Administration, Federal
Railroad Administration, or
Federal Transit Administration
funds, offeror certifies that its
products comply with all
applicable provisions of the
Buy America Act and agrees
to provide such certification or
applicable waiver with respect
to specific products to any
Participating Agency upon
request.
To the extent purchases are made with
Federal Highway Administration, Federal
Railroad Administration, or Federal Transit
Administration funds, offeror certifies that
when requested prior to offeror's acceptance
of an order, offeror will certify its individual
products comply to with all applicable
provisions of the Buy America Act and agrees
to provide such certification or applicable
waiver with respect to specific products to any
Participating Agency upon request. Purchases
made in accordance with the Buy America Act
must still follow the applicable procurement
rules calling for free and open competition.
Purchases made in
accordance with the Buy
America Act must still follow
the applicable procurement
rules calling for free and open
competition.
Exhibit F,
Federal Funds
Certifications,
Certification of
Applicability to
Subcontractors,
P.40
Offeror agrees that all
contracts it awards pursuant
to the Contract shall be bound
by the foregoing terms and
conditions.
Offeror agrees that all dealer subcontracts it
awards pursuant to the Contract shall be
bound by the foregoing terms and conditions.
Amendment 1,
Appendix C, Doc
#5 – Special
Conditions,
Federal
Requirements,
P.9
Federal Requirements
If products and services are
issued in response to an
emergency or disaster
recovery the items below,
located in this Special
Conditions section of the
Federal Funds Certifications,
are activated and required
when federal funding may be
utilized.
Federal Requirements
If products and services are issued in
response to an emergency or disaster
recovery the items below, located in this
Special Conditions section of the Federal
Funds Certifications, are activated and
required when federal funding may be is
utilized, and Contractor is notified prior to
order placement.
Amendment 1,
Appendix C, Doc
#5 – Special
Conditions, 2.
Equal
Employment
Opportunity Item
8, P.10
The contractor will include the
provisions of paragraphs (1)
through (8) in every
subcontract or purchase order
unless exempted by rules,
regulations, or orders of the
Secretary of Labor issued
pursuant to section 204 of
Executive Order 11246 of
September 24, 1965, so that
such provisions will be
binding upon each
subcontractor or vendor. The
contractor will take such
action with respect to any
subcontract or purchase order
as may be directed by the
Secretary of Labor as a
means of enforcing such
provisions including sanctions
for noncompliance: Provided,
however, that in the event the
contractor becomes involved
in, or is threatened with,
litigation with a subcontractor
or vendor as a result of such
direction, the contractor may
request the United States to
enter into such litigation to
protect the interests of the
United States.
The contractor will include the provisions of
paragraphs (1) through (8) in every dealer
subcontract or purchase order unless
exempted by rules, regulations, or orders of
the Secretary of Labor issued pursuant to
section 204 of Executive Order 11246 of
September 24, 1965, so that such provisions
will be binding upon each dealer subcontractor
or vendor. The contractor will take such action
with respect to any dealer subcontract or
purchase order as may be directed by the
Secretary of Labor as a means of enforcing
such provisions including sanctions for
noncompliance:Provided, however, that in the
event the contractor becomes involved in, or is
threatened with, litigation with a dealer
subcontractor or vendor as a result of such
direction, the contractor may request the
United States to enter into such litigation to
protect the interests of the United States.
Amendment 1,
Appendix C, Doc
#5 – Special
Conditions, 3.
“During the
performance of
The contractor will include the
portion of the sentence
immediately preceding
paragraph (1) and the
provisions of paragraphs (1)
through (7) in every
The contractor will include the portion of the
sentence immediately preceding paragraph (1)
and the provisions of paragraphs (1) through
(7) in every dealer subcontract or purchase
order unless exempted by rules, regulations,
or orders of the Secretary of Labor issued
this contract, the
contractor
agrees
as follows: Item
7,
P.12
subcontract or purchase order
unless exempted by rules,
regulations, or orders of the
Secretary of Labor issued
pursuant to section 204 of
Executive Order 11246 of
September 24, 1965, so that
such provisions will be
binding upon each
subcontractor or vendor. The
contractor will take such
action with respect to any
subcontract or purchase order
as the administering agency
may direct as a means of
enforcing such provisions,
including sanctions for
noncompliance: Provided,
however, That in the event a
contractor becomes involved
in, or is threatened with,
litigation with a subcontractor
or vendor as a result of such
direction by the administering
agency the contractor may
request the United States to
enter into such litigation to
protect the interests of the
United States.”
pursuant to section 204 of Executive Order
11246 of September 24, 1965, so that such
provisions will be binding upon each dealer
subcontractor or vendor. The contractor will
take such action with respect to any dealer
subcontract or purchase order as the
administering agency may direct as a means
of enforcing such provisions, including
sanctions for noncompliance: Provided,
however, That in the event a contractor
becomes involved in, or is threatened with,
litigation with a dealer subcontractor or vendor
as a result of such direction by the
administering agency the contractor may
request the United States to enter into such
litigation to protect the interests of the United
States.”
Amendment 1,
Appendix C, Doc
#5 – Special
Conditions,
Sign-
Off, P.23
Offeror agrees to comply with
all terms and conditions
outlined in the Special
Conditions section of this
solicitation, as applicable.
Offeror agrees to comply with all terms and
conditions outlined in the Special Conditions
section of this solicitation., as applicable.
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Tier Total Order at List Systems & Pedestals Vertical & Lateral Files, Storage Tables, Desking, Casegoods HON Branded Seating HON 5 Year Warranty Education
Sooth High-Back
Patient Chair
1 $0 - $25,000 64.70% 55.40% 53.30% 53.30% 55.30% 53.30% 51.30%
2 $25,001 - $75,000 65.70% 56.40% 55.00% 55.00% 56.40% 55.00% 52.30%
3 $75,001 - $150,000 67.90% 63.70% 59.60% 59.60% 58.50% 56.50% 54.50%
4 $150,000 & Above Negotiable Negotiable Negotiable Negotiable Negotiable Negotiable Negotiable
Product Series Product Series Product Series Product Series Product Series Product Series Product Series
Abode Systems 210 Vertical Files 10500 Series Laminate Desking Accommodate 400 Series SmartLink Soothe
Abound Systems 310 Vertical Files 10700 Series Laminate Desking Adjustable Task/Lab Stools Assemble
Accelerate Systems 510 Vertical Files 34000 Series Desking Boda Charge
Brigade Pedestals Brigade Laterals 38000 Series Desking Cambia (2150/2160) Circulate
Empower Brigade Shelf File & Overfiles 66000 Series (StationMaster) Ceres Client
Flagship Pedestals Brigade Steel Bookcase 94000 Series Laminate Desking ComforTask (5900)
Contemporary Laminate Occassional
Tables
Systems Accessories Brigade Storage Cabinets Arrange Endorse Coordinate Height Adjustable Bases
Contain Between Flock Corral
Flagship File Centers Build Tables Grove Crio
Flagship Laterals Concinnity GuestStacker (4030) Desktop Riser HBXRISER
Flagship Storage & Bookcases Flock High Density Olson Stacker (4040) Entire
FlameSafe Fire-Resistant Files Height Adjustable Ignition Exposure
Fuse Hospitality Ignition 2.0 HBTMS
H320 Vertical Files Huddle Invitation (2210) HVL102
Storage Accessories Laminate Occasional Tables Lota (2280) HVL103, HVL105, & HVL108
Mentor Desking Motivate HVL131
Metro Desking Nucleus HVL151
Motivate Pagoda (4070) HVL161
Preside Park Avenue HVL171
Desking & Table Accessories Perpetual HVL220
Utility Tables Pillow-Soft (2090/2190) HVL402
Valido Laminate Desking Purpose HVL521 & HVL525
Voi Laminate & Veneer Desking Quotient HVL601
Riley HVL653
Seating Accessories HVL712
Skip Instigate
Solutions Seating (4000) Manage
Solve Mobile Peds
Soothe Modular Lounge
Versant Network
Volt (5700/5710) Perch
Prominent
Scatter
Tilt
TopFlight
Torch
Validate
ValueTask
Verse
Wave
Workplace Tools - Wobble Board,
Footrest, Anti-Fatigue Mat, Chair
Mats & HVL995 Arms
Service Charge
Basic Installation*
Basic Installation/Reconfiguration will be a minimum of $60 per hour with a not to exceed maximum charge of $85 per
hour.
Standard Business Hours (8:00 am - 5:00 pm), Monday – Friday, dock door access and site free and clear for installation
Expanded Installation**
Expanded Installation/Reconfiguration will be a minimum of $100 per hour with a not to exceed maximum charge of $350
per hour.
Non-Standard Business Hours Monday – Friday, weekends and holidays. Expanded installation also includes, but is not
limited to, sites 60 miles over main dealer warehouse, prevailing wage, union labor and major metropolitan areas.
Minimum Installation Minimum of $200 per order may apply
Design Design Services will be a minimum of $85 per hour with a not to exceed maximum charge of $125 per hour.
Project Management Project Management will be a minimum of $80 per hour with a not to exceed maximum charge of $200 per hour.
Storage Not to Exceed $5/sq ft/month after 30 days
This page has been redacted per the Public
Information Act due to Proprietary information.
Price Lists
Per the RFP instructions, 2 jump drives have been included with our response containing the
following:
January 2020 HON Full Line Pricer
January 2020 HON Seating Pricer
The price lists will be used to apply the discounts provided in our proposed discount matrix.
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ORDER TO DELIVERY
Better Experience. Better Profits.
��
� 2, HON Standard Services
HON offers a wide array of services between order entry and delivery.
And the best part is that many of these services are standard for The HON
Company regardless of your order size. We do, however, recognize that
larger, more complex project orders require additional services like project
management and sequenced deliveries. Making smart decisions about
delivering smaller orders can provide better customer experience and order Type
increased profitability.
List Price
Online pricing validation and lead-time estimates through Compass quoting tool
Weekly Lead Time communication sent via email and posted on HON Ready
Electronic ordering experience or integration with major Dealer operating systems
All orders receive Best Date Available for materials and production capacity unless customer
request date is longer.
Customer pre work consultation if promised ship date would push beyond 4 weeks due to
capacity, materials, or product selection
If an order Is more than a full truckload the customer will be provided flexible delivery dates
within standard lead time for the full truckload portion. The Partial will still ship on lane day.
Less than Full Truckload Orders are planned to ship on lane day assigned to area of destination
If a lead time of more than 4 weeks is needed, Customer's request date is used to target
closest lane day for partial trucks
Specials and COM are available with pre approval and may include an extended lead time
Order status updates are available on HON Ready
HON offers additional Enhanced Services at time of order
HON utilizes bulk packs and palletizes product when possible to minimize damage and
wasted materials
HON reviews and provides options on requested order changes, on a case by case basis,
including the fees that will be incurred by the Dealer.
HON provides a Project Coordinator (PC) as a single point of contact for the entire project
Delivery coordination including target dating, delivery sequencing, planning for full and partial
truckloads is provided by assigned PC
PC coordinates punch list and project close out
HON pays freight when List Price minimum met
Appointment notification by HNI logistics as standard service with a 1 hour delivery window
HON provides delivery communication options including: Quick Scan, Advanced Ship
Notification, Packing List, Circle Sheet, and Bill Of Lading
Product is delivered by HNI contracted carriers. Carriers do not assist in unload as a
standard service
Product is organized by the address stop on the load and not seperated by Purchase Order
Full truck load and multi stop loads can be tracked enroute to their destination via
HON Ready portal
DASH Hotline is available 24/7 for in-transit support 800-334-8057 option 0
HON proactively resolves backorders and contacts dealers as soon as the backorder
is detected
HON files freight claims on behalf of customer in event of carrler loss or damage if notified
within 30 days of receipt. Bill of Lading needs to be notated by dealer as damaged
Industry leading warranty supported by serialized product and an easy to use
Quick Claim process
HON's warranty covers labor reimbursement for "unusual warranty" which includes claims of
more than 5 units on an order or when a second replacement is needed
HON offers an Urgent Punch List contract for expedited service at an upcharge for
additional product needed to complete an installation (Maximum order size $5,000 list)
NOte: Does not include small package shippable orders.
Does not include shipments to Alaska, Hawaii, Canada or overseas delivery.
.-�I�" PROJECT STANDARD I SMALL
)JECT i
),000+ Full Truckload Less than <$15,000 +
or More i i Full Truckload Dropship
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c HOII
Dealer Requirements ��
Applicable to all order types
;� �
Prior to Order Submission
• Process monthly catalog updates to design
specification software
• Monitor lead times when quoting via Lead Time
Exception Report
• Quote Enhanced Service needs with end user
• Provide accurate destination address and delivery
appointment contact information
—Via Account Record for Permanent Locations
—Via Purchase Order for Temporary Drop Ship Locations
• Ensure Destination Address accepts 53' trailer
• Utilize Compass to check product and pricing prior to
Order submission
At Order Submission
• Electronically ordered (via HON Ready Portal or EDI)
• 100% clean and executable for pricing, production,
service, and delivery
• Utilize HON Enhanced Services Catalog for any non
standard service requests
• Review Order Acknowledgment immediately
upon receipt
• Request minimal order changes during the order
fulfillment process
• Requests to move out order ship date requires approval
from HON and should be submitted as soon as possible
for review
• Contact HON prior to Last Shipment Revision Date
(LSRD) for any unexpected emergency needs
• Acknowledge that all order change requests after
receiving an Order Acknowledgment require HON
approval and additional charges may apply
• Within 24 hours, respond to Delivery Appointment
Notification after HON's first contact with Traffic Contact
• Acknowledge that HON will deliver without appointment
confirmation if no response is received during
appointment setting
• Monitor job site readiness prior to LSRD
Last Shipment Revision Date (LSRD)
• Requests to change delivery locations must be submitted
to HON Customer Support at least 8 business days prior to
the current acknowledgment date
• Requests to change "ship to" addresses will be reviewed
by HON on a case by case basis
• Restrictions apply to address changes that are not
within the same geographical location as the current
delivery address
• Any changes requested less than 8 business days from
the Order Acknowledgment date, or outside of the
geographical ship to location, charges may apply
At Delivery
• Provide manpower and equipment at time of delivery
appointment and unloads product without assistance in
alloted time
• Coordinates HON delivery appointment with end user or
facility location
• Coordinates acceptance of redistribution or LTL deliveries
when needed
• Notifies HON of any concealed damage claims within 30
days of shipment
• Provides serial number and provides labor to repair any
warranty claims
• Warehouse operation hours are Monday-Friday from 6:00
a.m. to 4:00 p.m. local time
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HOII Order-to-Delivery 3
� 2, Enhanced Services
Effective 4/1/19
We are excited to introduce Enhanced Services, the ability to order additional services right along with your HON and basyx by
HON products. We understand that some orders are unique and have special requirements that are not included in our standard
services and want to make that an easy process for you. As a result, we are offering two different types of enhanced services. The
orderable services will have a fixed fee per purchase order while the service requests are more unique and will require a quote
from Customer Support. The ultimate goal for HON's Enhanced Services is to make it easier for you to provide an exceptional
experience for your customers while increasing profitability.
�
Driver Tailgate Assist Request for carrier to bring product to tailgate of the trailer. Does not include delivery to facility.
Liftgate Request for liftgate when delivery dock is not available. HON does not provide a ramp rental option.
Does not include delivery to a facility.
Request to bring product into the facility either over the threshold or to a location on the same
Inside Delivery floor as the receiving dock. Service is only provided by LTL carriers. Does not include uncartoning,
disposal of packaging or assembly. Service is limited to orders of 250 cubes or less.
Request for personal protective equipment to meet requirements at delivery destination or into
Personal Protective Equipment <PPE) facility includes hard hat, safety glasses, and safety shoes. HON does not provide other
specialized equipment.
Union Driver Request for pre arranged proof of driver's union membership for access to facility. HON is not
obligated to notify customers of these requirements.
Driver with Proof of US Citizenship Request for pre arranged proof of driver's US citizenship for delivery to secured facility. HON is not
obligated to notify customers of these requirements.
Trailer Length Maximum Request that requires trailer length less than the standard length of 53' due to receiving location
restrictions. HON offers two trailer length options.
Request to deliver on specific day and time when the order is below full truckload. Charges include
SpeCifiC Delivery Day dnd/or Time loss of truck utilization.
Guaranteed Delivery Request for a contractually committed delivery date and time. This request usually relates to
projects with occupancy penalties. This request requires a dedicated truck delivery.
Special Permits Request for specific permits or fees for transportation on ferries, into certain cities, or to cross
certain bridges. HON is not obligated to identify permits required.
Carrier Insurance Certificate Required Request when receiving location requires insurance for delivery into facility.
at Delivery Site
Advance Security Clearance of Driver Request for pre arranged security clearance or military gate pass for delivery into secured
facilities. HON is not obligated to notify Customers of these requirements.
Request for HON to place product on pallet and shrink wrap. May be in addition to standard
Palletization packaging. Fees are driven by additional freight costs incurred due to low truck utilization plus
warehouse labor.
Expedited Transit Request for delivery faster than standard transit allows. Selected carriers can assign team drivers to
address need where feasible.
Proof of Delivery Request proof of delivery. This service is for individual needs and not offered for a large number of
shipments. No request is accepted 30 days after shipment.
Request to have HON coordinate the requisitioning of container with delivery to HON DC and
Ocean Container Coordination loading container by HON. This request is for HON to provide container coordination usually
provided by freight forwarder. This service does not obligate HON for any other service provided
by freight forwarders.
Note: Refer to Government Dealer Contract Summaries for services available and fees.
Please see ordering instructions on the HON Ready Portal under the Order Management tab.
4 HOII .�ar-to-velivery
Enhanced Services � 1
Effective 4/1/19
�
Order Type PREMIE pROJECT I STANDARD SMALL
PROJECT
Driver Tailgate Assist $50/Purchase Order
Liftgate $250/Purchase Order
Inside Delivery $250/Purchase Order
Personal Protective Equipment (PPE) $50/Purchase Order
Union Driver $400/Purchase Order
Driver with Proof of US Citizenship $50/Purchase Order
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Trailer Length Maximum Actual charges apply
Specific Delivery Day and/or Time Actual charges apply
Guaranteed Delivery Actual charges apply
with Specialized Carrier
Special Permits $50/ Purchase Order
plus permit fees
Carrier Insurance Certificate Required
at Delivery Site $50/Purchase Order
Advance Security Clearance of Driver Actual charges apply
Palletization Actual charges apply
$1,000 Minimum
Expedited Transit Actual charges apply
Proof of Delivery $20/Purchase Order
Ocean Container Coordination Actual cost
■
II Standard Service
uinate for forfulltruckload
st options portion of order.
�=ble for Request quote on
�uck. partial truckload.
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LTL
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HOII Order-to-Delivery 5
� Glossary
Acknowledgment (ACK) - The confirmation of a shipping order with
a scheduled shipment date from a HON specific distribution center
or sourcing location in the case of container shipments.
Advanced Shipment Notice (ASN) - Transmitted or available on
HON Ready Portal at time of shipment.
Auto-Split - When an extreme product constraint becomes evident,
HON may automatically split off the extended lead time product
after Customer communication has been completed. The original PO
determines freight policy.
Backorder - A portion of an order that is identified prior to or at
the time of shipment as unavailable to ship as planned. Backordered
items ship on the same SO number as original once available and
HON pays for the freight.
Concealed Damage - Damage to the contents of a carton that is not
apparent until the carton is opened. Claims must be made within 30
days of shipment.
Customer - Refers to resellers of HON products.
Deliver On Date - HON considers this a request to extend the lead
time and deliver to meet this request. This date request is honored
for full truckload orders.
Drop Ship - A destination other than the Customer's permanent
receiving location, also called temporary drop ship location. Shipment
may be partial or full truckload. They are coded as -001 locations.
Electronic Ordering - Includes use of the eOrdering application on
the HON Ready portal or EDI.
Freight Paid - HON offers programs that pay the standard freight
cost if order requirements are met.
HON Company Paid Freight - HON offers programs that pay the
standard freight cost if order requirements are met. Per programs
rules, some dealer locations are set as freight paid locations and are
set annually.
HNI Contracted Carriers - Over-the-road carriers that HNI has
contracted to handle one or more lanes. The awarded business is
based on historical volumes in that lane and carrier's ability to
manage volume level and performance. Multiple carriers may be
assigned to high volume lanes.
HNI Fleet - Trucks, trailers and drivers are dedicated to HNI deliveries
and do not handle other business. The drivers reside near HNI DCs
and handle truckload or multi-stop truckloads within a 300 mile
radius. They deliver HNI customer freight and pick up material
supplies to bring back to HNI plants.
HNI Logistics - Logistics group within HNI that manages execution.
Also includes HNI partner, Schneider Logistics Inc (SLI), who
manages truckload planning through delivery.
Invoice - HON invoices a SO at the time of shipment from the HON
distribution center.
Lane Day - An established shipping schedule between a HON "ship
from" location and a 2 digit zip code "ship to". "Ship to" locations will
have different lane days from each shipping location. Lane days are
used to aggregate orders for a geographic area to maximize a trailer.
Last Shipment Revision Date (LSRD) - The cutoff for any requests to
add or change services requested for delivery. Changes require HON
approval and charges may apply.
Lead Time - HON targets 4 weeks or less to ship from acknowledgment
of a clean order.
Less Than Truckload (LTL) - Carriers utilize a hub and spoke delivery.
Multiple shippers send various kinds of product to a hub location
where it is sorted and consolidated with other product for delivery.
There may be more than one hub involved on a delivery.
Master Data - Information stored on the account records at HON and
overrides information on PO at time of order acknowledgment.
Multi Stop Delivery - HON combines multiple shipping orders from
multiple customers to different destinations onto truckloads and
sequences the load into delivery stops.
Order Splitting by Customer - Customers may request a lead time
improvement. This may require the extended lead-time items to be
split to a different Shipping Order.
Order Splitting by HON - Purchase orders are split to multiple
Shipping Orders. Large orders are split to one Shipping Order per
truck delivery. HON may split orders for other limited cases for
product sourcing.
Out of Box Quality - A product defect identified at time of receipt or
installation and reported to HON within standard terms.
Permanent Location - A Customers standard receiving location.
Customer selects freight paid locations annually. "Ship to" destination
and delivery appointment contact is maintained on Master Data.
Purchase Order (PO) - Orders placed by Customers with HON.
Receiving Location Standards -"Ship to" site must have receiving
dock, able to accept 53' trailers and have manpower and equipment
available for unloading.
Redistribution - Two step delivery where HON delivers on full
truckload service to a terminal and a furniture focused carrier
completes the final leg of the delivery.
Ship After Date - HON considers this a request to extend the lead
time and ship after the request date. Any size order can make
this request.
"Ship from" Locations - Geographic regions are assigned to
primary shipping locations or Distribution Centers (DCs). Based on
certain rules, HON will ship from locations other than the primary
"ship from" locations.
"Ship with" - A Customer request to ship two SOs together on a
load. HON is not able to provide this service.
Shipping Order (SO) - The order HON plans to execute for production
and shipping. A PO may become one or multiple shipping orders
Sourcing - Shipping orders are shipped from the HON primary "ship
from" location for a customer or from secondary locations due to
specific business rules.
Truckload Delivery - Maximum trailer cubes range between 2,500
and 3,000 cubes or 53' feet. Truckload shipping orders to a single
location have more flexibility in delivery dates, times, and "ship to"
changes before LSRD.
Unassisted Delivery - HON offers delivery to the dock. Customer is
responsible for unloading the truck.
Warranty - A product defect identified during the life cycle of
the product.
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Terms & Conditions � �
Standard Service
These are the terms and conditions for The HON Company's
("HON") standard order-to-delivery (02D) services (the "02D
Standard Services"). Please note the 02D Standard Services are
also subject to the terms and conditions located on the HON Ready
Portal, including those applicable to orders, shipments, risk of loss,
and pricing. The terms and conditions in the Dealer Program Guide
are incorporated into these terms. As a general reminder, the title
and risk of loss with respect to all product shipment transfers to the
customer at the point of shipment, regardless of any freight charge.
1. For additional services and pricing, please see HON's Enhanced
Services document.
2. Order level (Premier, Project, Standard or Small) is based on
single purchase order entry with a single "ship to" location. Orders
may not be aggregated across more than one purchase order to
qualify for a different order level. Customers may aggregate orders
and submit a single purchase order delivering to one location to
qualify for order levels.
3. HON's 02D Standard Services apply to deliveries within the 48
contiguous United States.
4. HON may choose in its sole discretion to change any 02D
Standard Services without notice, including the services, features of
the services, and rates. Service availability and pricing confirmed at
the time of order placement.
5. For shipments requiring re-routing, changes or additional services
to complete delivery, or for shipments with incorrect "ship to"
information, HON reserves the right to charge the customer placing
the order a special delivery charge.
6. See the current Dealer Program Guide for HON-paid freight levels
and requirements. The list price in effect at the time of order entry
will be used to determine whether freight is HON-paid or Customer-
paid. HON reserves the right to select the transportation mode for
all shipments, whether freight is paid by HON or a Customer, unless
otherwise agreed in writing and signed by an authorized officer of
The HON Company. For shipments with Customer-paid freight, the
"ship to" location will be applied to determine the freight cost.
Enhanced Service
These are the terms and conditions for The HON Company's
("HON") enhanced order-to-delivery (02D) services (the "Enhanced
Services"). Please note the Enhanced Services are also subject to
the terms and conditions in HON's current Dealer Program Guide,
including those applicable to orders, shipments, risk of loss and
pricing. The terms and conditions in the Dealer Program Guide are
incorporated into these terms. As a general reminder, the title and
risk of loss with respect to all product shipment transfers to the
customer at the point of shipment, regardless of any freight charge
or services.
1. For an overview of HON's standard order-to-delivery services,
please see HON's Standard Services.
2. Enhanced Services and published fees apply to deliveries within
the 48 contiguous United States, subject to certain exclusions.
Alaska, Hawaii, Canada, and island deliveries are subject to additional
charges and lead times.
3. HON may choose in its sole discretion to change or discontinue
any Enhanced Service without notice, including the services, features
of the services, and rates. The availability and price of Enhanced
Services confirmed at the time of order placement.
4. Certain Enhanced Services may reduce the number of carriers
available to deliver the shipment and may result in a shipment delay.
5. Lead time commitment is a general estimate. Lead times for
specific products may vary and are confirmed at the time of
order entry.
6. HON is not responsible for the actions or omissions of the
transportation provider, including any damage or injuries caused by
the carrier or the carrier's employees, agents, or subcontractors.
7. HON reserves the right to choose the carrier and mode of
transportation for the Enhanced Services, unless otherwise agreed
in writing and signed by an authorized officer of The HON Company.
7. Lead time commitment is a general estimate. Lead times for
specific products may vary and are confirmed at the time of
order entry.
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200 Oak Street
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800.833.3964
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Requirements for National Cooperative Contract
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executive corporate sponsor and a separate national account manager within the RFP
response that will be responsible for the overall management of the Master
Agreement.
2.2 Pricing Commitment
Supplier commits the not-to-exceed pricing provided under the Master Agreement
pricing is its lowest available (net to buyer) to Public Agencies nationwide and further
commits that if a Participating Public Agency is eligible for lower pricing through a
national, state, regional or local or cooperative contract, the Supplier will match such
lower pricing to that Participating Public Agency under the Master Agreement.
2.3 Sales Commitment
Supplier commits to aggressively market the Master Agreement as its go to market
strategy in this defined sector and that its sales force will be trained, engaged and
committed to offering the Master Agreement to Public Agencies through OMNIA
Partners, Public Sector nationwide. Supplier commits that all Master Agreement sales
will be accurately and timely reported to OMNIA Partners, Public Sector in accordance
with the OMNIA Partners, Public Sector Administration Agreement. Supplier also
commits its sales force will be compensated, including sales incentives, for sales to
Public Agencies under the Master Agreement in a consistent or better manner
compared to sales to Public Agencies if the Supplier were not awarded the Master
Agreement.
3.0 SUPPLIER RESPONSE
Supplier must supply the following information in order for the Principal Procurement Agency
to determine Supplier’s qualifications to extend the resulting Master Agreement to
Participating Public Agencies through OMNIA Partners, Public Sector.
3.1 Company
A. Brief history and description of Supplier.
Guided by timeless values, a culture of membership, and a commitment to service,
The HON Company is a leading designer and manufacturer of workplace furniture
for the government, public sector, and non-profits. The HON Company began
when founder, C. Maxwell Stanley, foresaw a post-war housing boom at the end
of WWII. He had the idea to start a manufacturing company that would put
returning GI's to work. With the help of his brother-in-law; Clement T, Hanson
began making steel kitchen cabinets under the business called "Home-O-Nize".
Home-O-Nize incorporated in 1944.
Following a severe steel shortage after the war, the Home-O-Nize focus shifted
from the home market to the contract business. The company survived the steel
shortage by designing products that could be made from left over scrap metal.
Because the name Home-O-Nize no longer fit the company's business focus, we
began using the acronym H-O-N which later became HON.
We officially became HON Industries in the 1960's. After a few decades of steady
growth through profitable acquisitions, our shareholders approved a change from
HON Industries to HNI Corporation. Both HNI Corporation and The HON
Company are headquartered in Muscatine, Iowa. The HON Company also has
manufacturing facilities strategically located throughout the United States and
Requirements for National Cooperative Contract
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markets our products through a nationwide network of loyal distribution partners.
Today, HNI Corporation manages multiple office furniture brands- including HON,
the largest operating company under HNI. HON has a wide breadth of education
and workplace furniture including seating, storage, workstations, tables and
casegoods.
The 70-year success of HON and HNI has grown the corporation to over $2 billion
in annual sales and to become a leader in the office furniture industry.
The HON Company has been an awarded OMNIA Partners vendor through
Region 4 ESC since 2010.
B. Total number and location of sales persons employed by Supplier.
Our sales organization consists of over 100 experienced professionals empowered to
serve the needs of our customers. Our sales professionals are aligned to specific
regions within the United States; the information below outlines how our sales regions
are divided and an overview of sales member roles within our organization.
Sales member types:
Solutions Account Associates: 26
Business Development Managers/Associates: 63
Regional Market Managers: 7
Regional Vice Presidents: 4
Director of Public Sector Sales: 1
VP and GM, Sales and Service: 1
Solutions Account Associates - We invest in our sales leaders and continue to
build talented members through our Sales & Business Leadership Development
program. As a part of the Sales & Business Leadership Development Program,
Solutions Account Associates take part in a rigorous training program that
includes four key elements: an introduction to our products, an in-depth review of
our programs, concentration on personal development, and active training through
hands-on experience.
Business Development Associates/Managers - The HON Company has over
60 Business Development Members located throughout the United States. Our
Business Development Members are physically located within their sales region
to build a strong rapport with our customers and our nationwide network of OMNIA
Partner dealers. Business Development Members are the foundation of our
salesforce and are focused on driving sales and marketing efforts within their
Requirements for National Cooperative Contract
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assigned region. Some of their key sales activities include: meeting with
customers and dealers, providing pricing and program guidance, training our
dealers on products and pricing, staying up-to-date with local business trends, and
attending industry tradeshows.
Regional Market Managers – The Regional Market Manager is responsible for
managing sales members, the distribution strategy, and to drive aggressive,
profitable growth in a predetermined market or geographic area. The Regional
Market Manager directs and focuses the Business Development Members on
HON objectives within their specific roles while creating a cohesive market
strategy to grow HON revenue in the market. This role aligns sales efforts,
member development, and sales leadership efforts within the designed market.
Regional Vice Presidents - The HON Company has a total of 4 Regional Vice
Presidents located throughout the U.S. Regional Vice Presidents have overall
responsibility for providing strategic management and sales leadership to our
Regional Market Managers and Business Development Members to identify and
prioritize regional sales activities and ensure The HON Company has a thorough
understanding of the marketplace. Our Regional Vice Presidents also supervise
all programs, sales initiatives, and training with our dealer organization.
Director of Public Sector - The Director of Public Sector Sales is focused on
driving growth within the State and Local segment of our business. This individual
develops and implements a strategic sales approach for State, Local, and
Cooperative contracts; provides guidance to our sales organization as well as our
dealer partners; and builds strong relationships with OMNIA Partners cooperative
members and State and Local procurement officials.
Vice President and General Manager, Sales and Service - The VP and GM of
Sales and Service, directs all nationwide commercial contract business for The
HON Company. This person leads the HON team in developing and delivering
profitable sales and marketing strategies to dealer partners, wholesale suppliers,
and national supplies dealers located throughout the U.S. In addition, this person
collaborates with C-level executives of our largest customers - including Fortune
500 corporations - and oversees all channel development, sales, marketing,
product strategy, and profitability for The HON Company's largest division. As the
HON sales executive leader, he participates in top-to-top senior leadership
meetings with OMNIA Partners executives to align our organizational strategies
for mutual, profitable, growth.
C. Number and location of support centers (if applicable) and location of corporate
office.
Headquartered in Muscatine, Iowa, The HON Company has manufacturing
facilities strategically located throughout the United States and markets its
products through a nationwide network of loyal dealers and retailers.
HON Corporate Address:
The HON Company
200 Oak Street, Muscatine, IA 52761
The HON Company realizes that customers occasionally need to view furniture
as they determine the best overall solution for their requirements. To help with
this, HON maintains several market-based showrooms. These resource centers
showcase HON product in real-life applications and offer great visual
Requirements for National Cooperative Contract
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representations of the HON brand. In these dynamic spaces, customers and
dealers can view the best ways to create a space that is inspired and practical.
HON resource centers showcase HON’s newest offering and act as a complement
to our dealer showrooms. HON has resource centers located in the following
markets for use by customers:
Muscatine, IA
Chicago, IL
New York, NY
Washington, DC
D. Annual sales for the three previous fiscal years.
The HON Company is a wholly owned subsidiary of HNI Corporation; it is our
policy to not disclose financial information by brand. HNI Corporation is publicly
traded on the New York Stock Exchange under the symbol HNI (NYSE: HNI). HNI
Corporation has a financial rating of 5A 1 with Dun & Bradstreet, which is the best
available rating.
HNI Corporation had the following revenues for the past 3 years:
2016 $2,203,489,000
2017 $2,175,882,000
2018 $2,257,895,000
In fiscal 2018, the Corporation had net sales of $2.2 billion, of which $1.7 billion
or 76% was attributable to office furniture products. HNI federal government sales
represent approximately 4-5% of total HNI Office Furniture Segment. HNI State
and Local sales represent approximately 15% of total HNI Office Furniture
Segment.
E. Submit FEIN and Dunn & Bradstreet report.
Tax ID #42-1491474
D&B #14-781-4735
Please see D&B report provided at the end of this section.
F. Describe any green or environmental initiatives or policies.
The HON Company is a wholly owned subsidiary of the HNI Corporation. The HNI
Corporation is dedicated to ensuring all subsidiaries comply with environmental
regulations, using energy efficiently, and following practices necessary to protect
the environment.
Since the implementation of our Environment and Safety Management System
(ESMS) in 1992, local, state and federal environmental laws and regulations have
changed, and we continually update our policy to ensure these changes are part
of our manufacturing and distribution processes.
Our Commitments
HNI pursues positive change with a simple, clear purpose to make things better
every day. We’re always looking for a better way, which means we are in a
constant state of transformation. We are never satisfied with the status quo
because no matter how well we do, we believe we can always improve.
As we embark on sharing how we address key social responsibility issues and
provide future updates on our actions and progress, we introduce the following
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commitments:
By 2021, we will:
Reduce our energy consumption by 10 percent from our 2017 baseline
Establish a goal for science-based carbon emissions reduction
Establish a goal for use of renewable energy
Achieve zero landfill waste at two of our manufacturing operations
Institute a transparent process to evaluate the environmental and social
responsibility performance of 85 percent of our tier one suppliers
By 2025, we will:
Evaluate 100 percent of materials and chemical substances in products for
human and ecosystem impacts and attempt to minimize those impacts through
Design for the Environment.
Carbon Footprint
Across HNI, we have identified ways to reduce packaging. By bulk-packing
products of similar size and redesigning packaging for certain product lines, we’ve
increased the amount of product we ship per truck. These efforts allow us to
reduce the number of trucks needed to ship product which reduces fuel and overall
CO2 emissions.
We have been working to understand our products’ environmental impacts
through the use of Life Cycle Assessments (LCA) and the creation of
Environmental Product Declarations (EPDs). Once we’ve understood the impacts
of our products, we then focus our efforts on reducing the carbon emissions
associated with the development and production of our products.
HNI will be establishing a goal for science-based carbon emissions reduction
through the Science-based Target Initiative (SbTI). To achieve our carbon
reduction target, we are considering a variety of paths, including the following:
Setting up a program that allows a portion of our sales to fund the Arbor Day
Foundation’s efforts at reforestation. Planting trees is a way to restore
biodiversity and help the communities where the reforestation projects occur.
This may be accomplished through the addition of product model options,
where customers could select a product option that is priced higher, but the
minimal extra fee would go directly to the reforestation fund.
Purchase carbon offsets for our Scope 1 and Scope 2 emissions (those
directly associated with our manufacturing processes).
Pursue more renewable energy sources.
Work with our product development groups to choose materials with lower
embodied energies.
Work with our suppliers to reduce their emissions from manufacturing and
shipping.
Waste Reduction
Throughout our product development and manufacturing operations, we utilize a
number of “Reduce, Reuse, and Recycle” strategies, including:
Some of our product components may contain as much as 75 percent
recycled aluminum, 78 percent recycled steel, and 90 percent recycled
particle board.
We combine recycled wood with resin to create seating components, which
helps divert several thousand tons of lumber waste annually.
We use scrap hardwood as connection components in some lounge seating
products.
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We use a variety of recycled materials, including scrap steel, scrap
particleboard, or a composite mixture of recycled mill slag and recycled
plastic, to make storage counterweights.
HNI pursues positive change with a simple, clear purpose to make things better
every day. We’re always looking for a better way, which means we are in a
constant state of transformation. We are never satisfied with the status quo
because no matter how well we do, we believe we can always improve.
Sustainability and Environmental Certifications
HNI makes it a priority to design products and implement processes that reduce
our collective impact on the environment. We adhere to the Federal Trade
Commission's Guidelines for the Use of Environmental Marketing Claims and our
certifications support our environmental statements and our credibility.
Because we understand the importance of independent verification, we participate
in the following third-party certifications. Products with certifications are noted on
the included spreadsheet.
SCS Indoor Advantage™ Gold - A majority of HON’s products are certified
for indoor air quality through the SCS Indoor Advantage Gold program. The
low-VOC materials and adhesives we use in our products have helped us
achieve the highest level of certification for many of our Casegoods, Systems,
Storage, Tables and Seating product lines.
BIFMA LEVEL®2 and LEVEL® 3 – HON’s systems products have achieved
level 3 certification (the highest certification level), while a majority of our other
products are level 2 certified. Our Laminate Casegoods, Laminate and Metal
Storage and Tables products have achieved 3 points under LEVEL credit
7.5.1, which contributes to the LEED V4 MR BPDO Material Ingredients credit,
Option 1: Material Ingredient Reporting.
FSC®Certification – HON has an FSC Chain of Custody certificate to provide
FSC Certified wood products to our customers. FSC Certified products must
be ordered as a special for an upcharge.
Environmental Product Declarations - Environmental Product Declarations
help us understand the environmental impacts of our products. Identifying our
biggest impacts and understanding where they are generated will help us
reduce our products’ carbon footprints. Several EPDs are in process now for
select HON Systems and Laminate Storage products, which will be completed
in early 2020.
Rapid Continuous Improvement
Over the course of nearly 25 years, HNI has built a foundation of Rapid
Continuous Improvement (RCI) to support every member in our organization
making improvements in their area of the business. HNI takes pride in improving
the way we do business and removing waste from the entire value chain. New
ideas are encouraged every day to improve how we work. We have built a
certification program around our long-term vision of continuous improvement to
gauge our current capabilities and identify our gaps to further augment our
continuous improvement needs. This program engages every member in the
company to make change, improve their daily business, and enhance their
problem-solving skills.
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G. Describe any diversity programs or partners supplier does business with and how
Participating Agencies may use diverse partners through the Master Agreement.
Indicate how, if at all, pricing changes when using the diversity program.
HON supports diversified partners through our supplier and dealer networks.
Specifically, we search and identify potential suppliers and dealer partners that
obtain statuses such as Service-Disabled Small Business, Veteran-Owned Small
Business, Service-Disabled Veteran-Owned Small Business, Woman-Owned
Small Business and HUBZone status. We encourage diversified suppliers to
participate in our proposal processes and have a program that measures supplier
diversity as defined by the U.S. government. Our business model contains a
relatively large proportion of made-to-order business, so it is critical suppliers and
dealer partners are a good match for our business needs, as well as meeting the
standards of our end customers.
One of The HON Company's primary go-to-market sales strategies is to provide
HON product through a network of independent dealer partners. These authorized
dealer partners provide selling, installation, reconfiguration and design services to
end customers who purchase HON product. Approximately seventy-five percent
of HON’s authorized dealers have indicated to HON they hold a small business
certification; over thirty percent of these dealers also hold a combination of the
other diversity classifications noted above.
There are no additional costs associated with OMNIA Partners customers
accessing our dealer partner network to support diversity.
H. Describe any historically underutilized business certifications supplier holds and
the certifying agency. This may include business enterprises such as minority and
women owned, small or disadvantaged, disable veterans, etc.
As a large publicly traded company, The HON Company and its parent, HNI
Corporation, does not hold any historically underutilized business certifications.
However, The HON Company has numerous authorized dealers which are
minority and women business enterprises (M/WBE), small and/or disadvantaged
business enterprises, disabled veteran’s business enterprises, historically utilized
businesses (HUB) and other diversity recognized businesses, which can be
provided upon request.
I. Describe how supplier differentiates itself from its competitors.
The HON Company is a trusted leader and the most recognized name in the office
furniture industry. Our name is synonymous with quality, reliability and value. The
power of HON is built from trusted relationships, solutions, performance, and
culture. Through our Voice of the Customer process, we listen to our customers
and produce the workplace solutions they need to be successful. With one of the
industry’s leading product development cycles, we innovate quickly and build what
our customers want at a price they can afford, one of many ways in which HON
sets ourselves apart from our competitors.
An example of innovation fueled by our Voice of the Customer process is our
product line called Fuse™, which launched this year. Fuse™ was created to
address the ways in which our customers utilize filing and storage within the
changing work environment. Personal workspace footprints are shrinking, and
the physical needs of our customers are changing. Height-adjustability and
workspaces which support physical well-being are important trends in the office
Requirements for National Cooperative Contract
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furniture industry. To address these trends, HON looked to our customers to truly
understand their storage needs. What we found was most of the customers
surveyed utilize their workspace storage for items other than filing. Customers
are utilizing storage for snacks, purses, jackets, as an extension of their
worksurface, places to put piles of documents, a catch-all for office supplies, etc.
HON took these results and created a customizable storage solution that
incorporates the new ways in which storage is utilized.
Below is an image from the Voice of the Customer process for personal storage:
Below is an image from our recently launched Fuse™ product line:
Our company's financial structure provides us the foundation to be able to invest
and grow as the economy and industry fluctuate. The industry's largest furniture
sellers Staples, Office Depot, Essendant and S.P. Richards as well as our large
independent dealer group continually validate our position and look to us as their
furniture leader.
Those elements allow us to differentiate ourselves from our competitors through
our core brand pillars and with products that meet real-world needs, flawless
execution, dedicated member culture and commitment to our partners. Our
competitors are smaller in size and name brand recognition, develop less-than
full-line products, offer limited solutions and tend to have restricted distribution and
dealer networks. The HON Company is proud to distribute to 599 unique dealer
partners. We believe our history with OMNIA Partners supports our position as an
industry leader in furniture at the best total value.
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J. Describe any present or past litigation, bankruptcy or reorganization involving
supplier.
The HON Company is a wholly owned subsidiary of the HNI Corporation which is
a Fortune 1,000 company. The Corporation is involved in various kinds of disputes
and legal proceedings that have arisen in the ordinary course of its business,
including pending litigation, environmental remediation, taxes and other claims. It
is the Corporation's opinion, after consultation with legal counsel, that liabilities, if
any, resulting from these matters are not expected to have a material adverse
effect on the Corporation's financial condition, although such matters could have
a material effect on the Corporation's quarterly or annual operating results and
cash flows when resolved in a future period.
K. Felony Conviction Notice: Indicate if the supplier
a. is a publicly held corporation and this reporting requirement is not
applicable;
b. is not owned or operated by anyone who has been convicted of a felony;
or
c. is owned or operated by and individual(s) who has been convicted of a
felony and provide the names and convictions.
The HON Company is a wholly owned subsidiary of HNI Corporation. HNI
Corporation is publicly traded on the New York Stock Exchange (NYSE: HNI),
therefore, this reporting requirement is not applicable.
L. Describe any debarment or suspension actions taken against supplier
To the best of our knowledge, The HON Company has not had any debarment or
suspension actions taken against us.
3.2 Distribution, Logistics
A. Describe the full line of products and services offered by supplier.
Inspired by practicality and invested in understanding the needs of our customers,
The HON Company strives to establish meaningful connections resulting in
product solutions and customer support that exceed market demands. As a
leading designer and manufacturer of workplace furniture including chairs,
classroom, desks, storage, tables, and workstations, our commitment to serving
customers is rooted in reliable performance and a member culture that is
approachable, confident, smart, and ready to serve. Below is an overview of our
full line of products and services offered by HON and our dealer partners:
Office Chairs
The HON Company's compelling seating assortment boasts 20 unique product
collections tailored for different applications and customer needs - conference,
executive, guest, individual, intensive use, lobby, lounge, multi-shift, nesting,
public space, specialty, stacking, stools, student, task, teacher, team, training and
work chairs. This extensive selection ensures there is a solution to meet every
workplace seating need.
Collaborative Seating
The HON Company is committed to supporting and harnessing the collaborative
chaos that happens throughout the day. This includes the following styles of
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seating solutions: multi-purpose, guest, nesting, stacking, casual lounge,
collaborative work, power ready, on trend, stools, teaming and training. HON’s
ready to support collaboration no matter where the space.
Classroom
Our dedication to understanding 21st century learning environments established
The HON Company as an industry leader in the education market. By continuing
to listen to educators, we are able to respond with the solutions they need. We
have products to support both students’ and educators’ needs in the classroom.
Our furniture is able to support both collaborative learning and formal learning,
while fitting the needs of evolving technology. We’re sure our education solutions
will keep learners engaged today and for a long time to come.
Desks
More than a work surface, well-designed desks provide the functional and
aesthetic center of any working or classroom environment. HON offers more than
10 desk collections and can adapt to any work style or configuration – private or
open, individual or teaming. Product styles include traditional, executive, lobby,
lounge, managerial, collaborative, light-scale, student and teacher desks. Desk
collections also include coordinating storage solutions to create the perfect layout
for any space.
Storage
The right mix of shared and personal storage can keep any government, non-profit
or public sector customer better organized. HON offers 9 storage and filing
collections with durable solutions that integrate effortlessly with desks, benching,
height adjustable solutions and workstations, while meeting all of your active,
anticipated, and archival storage needs. Products include bookcases, fire-
resistant files, lateral files, pedestals, storage cabinets, towers and vertical files.
Tables
Every workplace requires the basic functionality of a table. The HON Company
goes beyond basic with 15 table collections that provide an array of sizes, shapes,
finishes, and technology integration options for any setting. Styles include
adjustable-height training, coffee, conference, end, lobby, lounge, occasional,
training, and utility.
Workstations
Panel-based office solutions maximize space in shared work environments. HON
offers 4 workstation collections that are easy to specify and install, provide flexible
configuration options, and integrate seamlessly with other HON products.
HON products are also backed by the industry-leading HON Full Lifetime
Warranty. In the unlikely event that any HON product or component covered by
the HON Full Lifetime Warranty should fail under normal workplace use as a result
of defective material or workmanship, HON will replace any product that can’t be
repaired with comparable product, or refund the purchase price. The complete
terms of the warranty are available at hon.com/warranty.
B. Describe how supplier proposes to distribute the products/service nationwide.
Include any states where products and services will not be offered under the
Master Agreement, including U.S. Territories and Outlying Areas.
The HON Company is committed to a U.S. operating model and has made
significant investments in U.S. state-of-the-art manufacturing and fulfillment
centers. HON remains focused on manufacturing most of our products in the
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USA, everything from individual components to complete furniture solutions. The
HON Company’s manufacturing facilities are strategically located throughout the
United States. Our production, national distribution and logistics network supports
hundreds of truckloads, seven days a week. We have experience coordinating
major projects as well as delivering a single piece of furniture.
The HON Company will utilize our manufacturing and distribution facilities to
produce quality products which will be delivered directly to OMNIA Partners
customers or through our authorized dealer partners. Utilizing our nationwide
network of authorized dealers, in addition to our own logistics capabilities, HON
can reach any OMNIA Partners customer in any area.
As HON’s lead, nationwide cooperative contract, there are no restrictions on the
areas which will be covered by the Agreement. Products and services under this
Agreement will be provided to all OMNIA Partners customers within the
Continental U.S. (48 Contiguous), including U.S. territories and outlying areas.
For shipments outside the Continental U.S., additional charges and alternate lead
times may apply.
C. Describe how Participating Agencies are ensure they will receive the Master
Agreement pricing; include all distribution channels such as direct ordering, retail
or in-store locations, through distributors, etc. Describe how Participating
Agencies verify and audit pricing to ensure its compliance with the Master
Agreement.
Ensuring Participating Agencies feel confident they are receiving accurate pricing
under our Master Agreement is important to HON. There are multiple ways in
which we approach pricing compliance, below is an overview of how Participating
Agencies can confirm they are receiving Master Agreement pricing:
Through our authorized OMNIA Partners dealer:
Our Business Development Managers work one-on-one with each of our
nationwide network of authorized OMNIA Partners dealers to ensure they are
properly trained on the products, pricing, and requirements of the OMNIA
Partners/Region 4 OMNIA Partners contract. HON has developed several tools
our dealers can utilize to ensure eligible OMNIA Partners users receive accurate
pricing, they include:
Compass - Compass is our online pricing tool made available to dealers.
Compass provides exact net pricing for eligible OMNIA Partners products,
based upon order size, discounts, and list prices approved on the OMNIA
Partners contract. Compass allows dealers the ability to create quick and
accurate price quotes for OMNIA Partners customers. The Compass tool
ensures our dealers can provide agencies with accurate contract pricing and
reduces the need for agencies to issue pricing modifications. Participating
Agencies can request a copy of the Compass quote through our authorized
dealer partner or can contact HON directly.
Contract Summary Document - Our contract summary document provides
our dealers with an overview of the OMNIA Partners pricing and terms and
conditions requirements, including: how to sign up eligible OMNIA Partners
customers, products approved under our OMNIA Partners contract, list pricer
in effect, pricing for approved services, product discounts, and ordering
instructions.
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Through our HON Government Customer Support Team:
Our Government Customer Support Representatives are trained on the
requirements of our Federal, State, Local, and Cooperative contract
programs and provide informed responses to both our end customers and
our nationwide network of OMNIA Partners dealers. Government Customer
Support members have been formally trained to answer product, warranty,
ordering, pricing, delivery, and other types of questions within an industry-
leading response time. HON’s Government Customer Support team is
available between the hours of 8:00 a.m. – 5:00 p.m. Monday through Friday
CST to answer phone and e-mail inquiries. Our general customer service line
is also available from 7:00 a.m. – 6:00 p.m. Monday through Friday CST.
Through our marketing materials:
OMNIA Partners Catalog - Our OMNIA Partners marketing catalog
showcases our approved products at OMNIA Partners net pricing. We offer
this catalog to our dealers and OMNIA Partners end customers as a printed
catalog or in an electronic format. End customers can also utilize this catalog
to confirm OMNIA Partners net pricing.
OMNIA Partners Dedicated Website – This website provides access to the
most current price list, discount matrix, and contract requirements to assist
Agencies in finding information quickly. For full details on the information
available to Agencies, we have provided the following link for evaluation of
our proposal response. https://www.hon.com/market/government/omnia-
partners
D. Identify all other companies that will be involved in processing, handling or
shipping the products/service to the end user.
As noted throughout this response, HON will be utilizing our nationwide network
of authorized dealer partners to provide quoting, ordering, delivery and services
to our mutual customers. Below is an overview of the ordering process through
our authorized dealer network:
In addition to deliveries made through our authorized dealers, the HON Company
can also ship products directly to authorized Participating Agencies. When
shipping direct to an end customer our current list of transportation carriers
includes:
DCM Transport, Inc. Nussbaum Transportation Ruan
1745 S Henderson St 19336 N 1425 East Rd 3200 Ruan Center
Galesburg, IL 61401 Hudson, IL 61748 666 Grand Ave.
Des Moines, IA 50309
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E. Provide the number, size and location of Supplier’s distribution facilities,
warehouses and retail network as applicable.
HON’s 7 distribution centers are located within the following cities/states:
Distribution
Region
Address Size
(in sq. ft.)
Main Distribution 3000 North Highway 61, Muscatine, IA 300,000
Central Region 200 Oak Street, Muscatine, IA 300,000
Eastern Region 101 Commerce Drive, Mechanicsburg, PA 399,826
Southern Region 907 West Avenue, Cedartown, GA 183,955
Southern Region 4975 Powder Springs Road, Powder Springs, GA 144,540
Texas Region 1036 Jacobsen Road, Garland, TX 211,396
Western Region 346 North John Glen Road, Salt Lake City, UT 185,796
Western Region 5351 Jurupa Street, Ontario, CA 179,544
3.3 Marketing and Sales
A. Provide a detailed ninety-day plan beginning from award date of the Master
Agreement describing the strategy to immediately implement the Master
Agreement as supplier’s primary go to market strategy for Public Agencies to
supplier’s teams nationwide, to include, but not limited to:
i. Executive leadership endorsement and sponsorship of the award as the
public sector go-to-market strategy within first 10 days
The HON Company is forward thinking in their approach to continue to
grow the historically led TCPN Contract through Region 4 ESC. We are
confident we have and will continue to support the OMNIA Partners
contract as our go-to nationwide cooperative agreement. Our executive
sales leadership team, including the VP and GM of Sales and Service and
Director of Public Sector, will continue to position this contract within our
internal sales teams and our authorized dealer partners as the primary tool
within our public sector strategy. The success of our leadership team to
drive this message forward is evidenced by our strong year over year sales
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growth under the Region 4 contract.
Below is an overview of our in-depth nationwide roll-out plan for our
authorized dealers and internal sales teams. Dependent upon these
awards, our plan at a minimum, is to:
Within two (2) days from the date of award:
o We will notify our leadership and Sales team about the details of the
contract award.
o We will create a marketing e-Communication that will be sent to all
authorized dealers under the new OMNIA Partners contract; this
marketing e-Communication will outline the effective date of the
contract, Compass information, and other important contract
information.
o Contract Summary documents will be created to outline the terms of
the new agreement for our authorized dealer partners; these
documents will be utilized as one element of a multi-faceted training
approach.
Within one (1) week from the date of award:
o We will begin updating the already established, dedicated, OMNIA
Partners webpage on hon.com.
o We will hold meetings with our HON Sales team to review the pricing,
product, and key requirements of the contract.
o We will hold meetings with our Government Customer Support team
to review the pricing, product, and key requirements of the contract.
Within one to two weeks from the date of award:
o Our Sales team will begin training our nationwide network of OMNIA
Partners dealers on the pricing, product, eligible participating
agencies and key requirements of the contract. In addition, they will
review the marketing materials and sales resources available
through HON and OMNIA Partners to support their sales efforts. The
HON Sales team will also begin working with our authorized dealer
partners to create individual market plans to drive sales growth in
their coverage areas. These plans will include but are not limited to:
Annual sales volume commitment under the OMNIA
Partners/Region 4 ESC contract
Identify target Participating Agencies for business development
planning
Commitments outlining specific market initiatives, including
open houses, showroom events, tradeshows, etc.
o We will support approved contract pricing and products within our
ordering systems.
o Compass, our online pricing tool for our OMNIA Partners dealers,
will be available for dealers to access the new contract pricing and
eligible products.
Our contract summary document which outlines contract
pricing, terms and conditions, products, etc. will be uploaded to
our internal site for Business Development Managers to
reference and distribute to our nationwide network of OMNIA
Partners dealers.
Within one month of award:
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o Our executive sales leaders will engage OMNIA Partners leadership
to schedule business review meetings.
o Our HON sales team members will connect with their respective
OMNIA Partners counterparts:
Regional Vice Presidents and Director of Public Sector will
meet and align with Group Vice Presidents in the OMNIA
Partners Organization: Doug Looney, Amy Smith and Michael
Schwalm
HON Regional Marketing Managers will execute initial top to
top discussions per Regional and Group Vice Presidents at
HON & OMNIA Partners with individual Regional Managers to
identify key targets for growth and vet initial lists down to finite
group of strategic opportunities
Once strategic plans are finalized, Regional Vice President,
Regional Market Managers and Director of Public Sector will
execute alongside Regional Managers to a set of key
customers.
Monthly funnel review at a local level in addition to Quarterly
overall review will take place to ensure proper growth where
opportunities present themselves.
Expected meetings with key customers to include:
Overview of Region 4 ESC
Explanation of benefits of cooperative purchasing
Benefits of OMNIA Partners over other cooperatives
Benefits of HON offering and our “Right to Win”
o Our Director of Public Sector sales will hold internal meetings with
the HON Regional Vice Presidents and Region Market Managers to
obtain a status of the authorized dealer partner training and
individual dealer market plans.
o Our Director of Public Sector sales will work with the OMNIA
Partners Strategic Development Partner(s): Sonda Sahley, Gregory
Bason and Ken Heckman to create a detailed plan for future
marketing and sales strategy opportunities.
Within three months of award:
o Our Director of Public Sector sales will participate in a quarterly
review with the OMNIA Partners Team to review sales results,
effectiveness of marketing and sales promotions, identify areas for
future targeted activities, etc. These meetings will occur from the
inception of the contract on a yearly basis.
o Where appropriate, HON will also engage OMNIA Partners sales
members to participate in key dealer trainings and presentations.
HON will continue to support our authorized dealer partners throughout
the term of our contract with on-going training, dealer specific sales
activities, performance reviews with our dealer principals and key dealer
sales representatives, presentations to end customers, etc. In addition,
HON will continue to produce and expand upon our OMNIA
Partners/Region 4 ESC catalog and marketing pieces. Our marketing
team will work directly with the OMNIA Partners team to schedule email
campaigns, quarterly promotions, etc.
ii. Training and education of Supplier’s national sales force with participation
from the Supplier’s executive leadership, along with the OMNIA Partners,
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Public Sector team within first 90 days
The HON Company has held the OMNIA Partners contract for almost 10
years. During that time, we have developed a strong training program to
educate our sales organization on selling the OMNIA Partners contract.
The HON Company will continue to utilize multiple training touch points to
educate our sales force on the Region 4 ESC agreement, key strategies,
benefits, pricing compliance, eligible Participating Agencies and effective
use of the available sales tools. These touch points include but are not
limited to our annual national sales meeting, quarterly marketing
communication guides, and monthly sales/marketing webinars. Within our
sales organization, we have a highly skilled field sales force that is well
versed on all our contracts. These Business Development Managers
(BDMs) will be responsible for growing sales under the OMNIA Partners
contract. Team members are trained to be the experts in contract benefits,
eligible products, and needs of OMNIA Partners members.
These individuals are based across the U.S. and in the markets they serve.
Additionally, we have a dedicated resource in Lindsey Schuelke, Director
of Public Sector Sales. Lindsey will serve as the primary HON contact for
all aspects of the OMNIA Partners contract by leading the development of
the training content in conjunction with our marketing and sales training
groups.
B. Provide a detailed ninety-day plan beginning from award date of the Master
Agreement describing the strategy to market the Master Agreement to current
Participating Public Agencies, existing Public Agency customers of Supplier, as
well as to prospective Public Agencies nationwide immediately upon award, to
include, but not limited to:
i. Creation and distribution of a co-branded press release to trade
publications
ii. Announcement, Master Agreement details and contact information
published on the Supplier’s website within first 90 days
iii. Design, publication and distribution of co-branded marketing materials
within first 90 days
iv. Commitment to attendance and participation with OMNIA Partners, Public
Sector at national (i.e. NIGP Annual Forum, NPI Conference, etc.),
regional (i.e. Regional NIGP Chapter Meetings, Regional Cooperative
Summits, etc.) and supplier-specific trade shows, conferences and
meetings throughout the term of the Master Agreement
v. Commitment to attend, exhibit and participate at the NIGP Annual Forum
in an area reserved by OMNIA Partners, Public Sector for partner
suppliers. Booth space will be purchased and staffed by Supplier. In
addition, Supplier commits to provide reasonable assistance to the overall
promotion and marketing efforts for the NIGP Annual Forum, as directed
by OMNIA Partners, Public Sector.
vi. Design and publication of national and regional advertising in trade
publications throughout the term of the Master Agreement
vii. Ongoing marketing and promotion of the Master Agreement throughout its
term (case studies, collateral pieces, presentations, promotions, etc.)
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viii. Dedicated OMNIA Partners, Public Sector internet web-based homepage
on Supplier’s website with:
OMNIA Partners, Public Sector standard logo;
Copy of original Request for Proposal;
Copy of Master Agreement and amendments between Principal
Procurement Agency and Supplier;
Summary of Products and pricing;
Marketing Materials
Electronic link to OMNIA Partners, Public Sector’s website
including the online registration page;
A dedicated toll-free number and email address for OMNIA
Partners, Public Sector
Within 30 days of the award, The HON Company will:
o Partner with OMNIA Partners to create and launch a co-branded
press release announcing the new contract award.
o Announce the award of the contract through any and all social
channels, as well as company website
o Design, publish, and distribute co-branded marketing materials
o Publish and maintain a dedicated OMNIA Partners internet-based
web page homepage on our website which may include: OMNIA
Partners standard logo, copy of original Request for Proposal,
copy of contract and amendments between Principal Procurement
Agency and HON, summary of products and pricing, marketing
materials, and an electronic link to OMNIA Partners’ website
including the online registration page, as well as a dedicated toll
free number and email address for OMNIA Partners questions and
concerns.
Within 60 days of the award, The HON Company will:
o Commit and schedule attendance and participation in national (i.e.
NIGP Annual Forum, NPI Conference, etc.), regional (i.e. Regional
NIGP Chapter Meetings, Regional Cooperative Summits, etc.) and
company-specific trade shows, conferences and meetings
throughout the term of the Master Agreement.
o Commit and schedule attendance with and exhibit at the NIGP
Annual Forum in an area reserved by OMNIA Partners for partner
suppliers. Booth space will be purchased and staffed by
Company. In addition, Company commits to provide reasonable
assistance to the overall promotion and marketing efforts for the
NIGP Annual Forum, as directed by OMNIA Partners.
o Design and publish advertising pieces in national and regional
trade publications
o Meet with each authorized dealer within the first 60 days of the
award date to establish a written sales execution plan that will
maximize potential sales efforts with the OMNIA Partners contract.
The business plan will include, but is not limited to: Annual sales
volume commitment for the OMNIA Partners contract,
Organization commitment outlining the number of sales
representatives the dealership will have accountable for their
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OMNIA Partners sales goal, identify target OMNIA Partners for
business development planning, commitments outlining specific
marketing initiatives that each dealership will commit to use in
order to engage OMNIA Partners, including: e-mail campaigns,
special events (open houses, showroom events, customer
appreciation events, etc.), OMNIA Partners catalog distribution
plans, and product presentations.
Within 90 days of the award, The HON Company will:
o Initiate and continue to publish, market, and promote material such
as case studies, collateral pieces, presentations and promotions
to all members
o Conduct on-going OMNIA Partners contract training with the
dealer sales force, this training will continue throughout the life of
the contract:
• Discuss authorized users of the contract, pricing and service
requirements, etc.
• Identify and schedule appointments with key OMNIA Partners
to inform them about HON's products and pricing on the
OMNIA Partners contract
• Understand how we can help them meet or exceed their
purchasing requirements
• Schedule OMNIA Partners joint marketing events with HON
Dealers and OMNIA Partners.
Encourage our HON dealers to join and participate in professional
associations and organizations that include OMNIA Partners and
volunteer to speak at various organizations that have an interest in
HON product, services and solutions.
C. Describe how Supplier will transition any existing Public Agency customers’
accounts to the Master Agreement available nationally through OMNIA Partners,
Public Sector. Include a list of current cooperative contracts (regional and
national) Supplier holds and describe how the Master Agreement will be
positioned among the other cooperative agreements.
The HON Company positions OMNIA Partners as our premier contract, offering
our government, public sector and non-profit customers the best contract solution
to help them meet the procurement goals of their respective agencies. We market
the OMNIA Partners contract to our existing government customers through
multiple avenues, to include in person meetings, telemarketing campaigns and
printed and electronic mailings. HON also works directly with the OMNIA Partners
sales team to train our existing and prospective customers on the benefits of the
OMNIA Partners/Region 4 ESC contract and how our awarded contract meets
their procurement needs.
The HON Company currently holds several cooperative contracts, such as
NASPO, OMNIA Partners, BuyBoard, COSTARS, and KCDA which offer varying
product, pricing and terms to Public Sector customers. OMNIA Partners/Region
4 ESC contract is the sole contract HON offers as a nationwide cooperative
contract solution. As our lead, nationwide cooperative contract, HON has
advantaged our OMNIA Partners contract through executive sponsorship,
marketing materials, nationwide training of both our internal sales team and our
dealer partner sales teams and by creating a compelling product offering at a
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competitive price point. HON is proud to offer our current government customers
the opportunity to purchase from the OMNIA Partners contract. In many states, it
is the only contract option available.
D. Acknowledge Supplier agrees to provide its logo(s) to OMNIA Partners, Public
Sector and agrees to provide permission for reproduction of such logo in
marketing communications and promotions. Acknowledge that use of OMNIA
Partners, Public Sector logo will require permission for reproduction, as well.
The HON Company gives permission to OMNIA Partners to use our logo and will
provide both our logo and brand guidelines as requested. In the event of using the
OMNIA Partners logo, we will seek permission for the reproduction as well.
E. Confirm Supplier will be proactive in direct sales of Supplier’s goods and services
to Public Agencies nationwide and the timely follow up to leads established by
OMNIA Partners, Public Sector. All sales materials are to use the OMNIA
Partners, Public Sector logo. At a minimum, the Supplier’s sales initiatives should
communicate:
i. Master Agreement was competitively solicited and publicly awarded by a
Principal Procurement Agency
ii. Best government pricing
iii. No cost to participate
iv. Non-exclusive
As evidenced by our strong sales growth, HON is actively pursuing ways
to sell our products and services to Participating Agencies as well as
continue to promote membership to eligible agencies to join the
cooperative. We value the relationships our sales teams have created with
the OMNIA Partners sales members and the success of our teams to grow
the contract. As partners, HON will continue to be diligent in our
responsiveness to Public Agencies and will ensure timely follow up to
leads established by OMNIA Partners, Public Sector.
Along with providing our logo to support marketing communications and
promotions, HON also has a dedicated Channel Marketing Manager who
works directly with OMNIA Partner’s marketing leadership to develop
communications and promotions which reflect the key selling points of the
contract. These communications include language mutually agreed upon
by both organizations which appropriately highlight many of the items
noted above.
Your dedicated HON marketing resource, Michelle Mathis, serves as a
direct contact for marketing leadership to contact and strategically plan
promotions and initiatives that benefit the OMNIA Partners contract.
Michelle can be reached by phone at (563) 299-0919 or email at
mathismi@honcompany.com. Over the past 12 months, the relationship
between OMNIA Partners and HON's Marketing team has led to
successful projects such as e-Communications, flyers, and coordinated
tradeshow activities.
F. Confirm Supplier will train its national sales force on the Master Agreement. At a
minimum, sales training should include:
i. Key features of Master Agreement
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ii. Working knowledge of the solicitation process
iii. Awareness of the range of Public Agencies that can utilize the Master
Agreement through OMNIA Partners, Public Sector
iv. Knowledge of benefits of the use of cooperative contracts
The HON Company has held the OMNIA Partners contract for almost ten
years. During that time, we have developed a strong training program to
educate our sales organization on selling the OMNIA Partners contract.
The HON Company will continue to utilize multiple training touch points to
educate our sales force on the key features of the agreement, the
solicitation process, eligible agencies, key strategies, benefits of
cooperative contracts and effective use of the available sales tools. Where
appropriate, HON will continue to utilize the tools provided by the OMNIA
Partners organization to further educate our sales organization.
National sales force touch points include but are not limited to our annual
national sales meeting, quarterly marketing communication guides, and
monthly sales/marketing webinars. Within our sales organization, we have
a highly skilled field sales force that is well versed on all our contracts.
These Business Development Managers (BDMs) will be responsible for
growing sales under the OMNIA Partners contract. Team members are
trained to be the experts in contract benefits, eligible products, and needs
of OMNIA Partners. These individuals are based across the U.S. and in
the markets they serve. Lindsey Schuelke, Director of Public Sector Sales,
she will serve as the primary HON contact for all aspects of the OMNIA
Partners contract. Lindsey will lead the development of the training content
in conjunction with our marketing and sales training groups.
G. Provide the name, title, email and phone number for the person(s), who will be
responsible for:
i. Executive Support
Ric Andersen - Vice President and General Manager, Sales and Service
Email: andersenr@honcompany.com
Phone: (563) 506-4554
As a Vice President and General Manager, Sales and Service, Ric directs
all nationwide commercial contract business for The HON Company, an
Operating company within the HNI Corporation. As the world's largest mid-
market commercial office furniture manufacturer, The HON Company
designs, manufactures and distributes quality, practical products with an
inspired design, while providing channel partners with unparalleled sales
and marketing support. He leads this team in developing and delivering
profitable sales and marketing strategies to Independent, wholesale, and
national supplies dealers located throughout the U.S. In addition, he
participates in top-to-top senior leadership meetings at the HON and
OMNIA Partners level to ensure cooperative relationships. He collaborates
with C-level executives of the largest dealer partners - including Fortune
500 corporations - and oversees all channel development, sales,
marketing, product strategy, and P&L for The HON Company's largest
division. Ric has held executive sales leadership roles within The HON
Company's parent and sister companies; led national, international, and
multinational teams in B2B and B2C environments. He holds a degree in
Advanced Executive Education from the University of Chicago's School of
Business and the Thunderbird School of Global Management; MBA and
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BA from the University of Iowa. Ric is also a veteran of the U.S. Army.
ii. Marketing
Michelle Mathis – Marketing Specialist
Email: mathismi@honcompany.com
Phone: (563) 299-0919
Michelle Mathis graduated from Iowa State University with a Bachelor of
Science in Marketing. Michelle’s current role is Marketing Specialist,
Vertical Markets. Specifically, to OMNIA Partners, Michelle is responsible
to work with OMNIA Partner’s internal members marketing team to develop
and execute on marketing campaigns which but are not limited to the
following: emails, flyers, brochures, animations and co-branded collateral.
Michelle works to ensure HON and OMNIA Partner’s sales team have the
necessary resources to successfully sell the contract and of its benefits.
iii. Sales
Lindsey Schuelke – Director of Public Sector Sales
Email: schuelkel@honcompany.com
Phone: (563) 299-8915
Lindsey Schuelke graduated from St. Ambrose University with a degree in
Public Relations and Marketing Communications. Lindsey started with The
HON Company in the Customer Support department over seven years ago
where she learned the ground roots of the organization. From there, she
has been in many Project Management and Sales roles. As the Director of
Public Sector Sales, she is responsible for managing the contract portfolio
of HON held contracts. Upon award of the contract, Lindsey works cross
functionally with various departments in the organization to ensure the
contract sees sales growth. A few of the teams involved in contract support
that Lindsey will work with to ensure appropriate resources are provided
are: Training, Marketing, Internal and External Sales, Contract Compliance
and Dealer Partner relationships. OMNIA Partners, Public Sector
relationship is a critical part of her portfolio.
iv. Sales Support
Nicholas Austin – Government Solutions Specialist
Email: HONGSACS@honcompany.com
Phone: (800) 466-8694
Nicholas helps identify win-win solutions to customer concerns, administer
government contract terms, coordinate warranty requests, provide
technical assistance of products, facilitate order changes, advise on terms
and conditions, serve as subject matter expert for the team, and supply
tracking and delivery information.
In addition to Nicholas, the Government Customer Service Team consists
of the following teams:
Government Solutions Team Managers - Oversee government and
order entry teams, assure high level of e-mail/call quality to ensure
positive customer experience, execute philosophy of being easy to
do business with (ETDBW), identify and implement strategic
initiatives department-wide, assist in providing solutions to escalated
concerns, and maintain government knowledge and relations.
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Government Solutions Specialists - Identify win-win solutions to
customer concerns, administer government contract terms,
coordinate warranty requests, provide technical assistance of
products, facilitate order changes, advise on terms and conditions,
serve as Subject Matter Experts for department, and supply tracking
and delivery information.
Government Project Coordinators - Manage government project
orders by facilitating truckloads, delivery, and shipment methods,
serves as one point of contact throughout entire ordering process
from Order Entry through Punch list, support specialty government
processes to ensure successful project completion.
Government Order Entry Members - Enter government orders,
administer government contract terms, maintain supportive
government documentation, promote accurate pricing, clean orders,
and in the event an incomplete order they are responsible for
managing bad lines by working with the Agencies or Dealer to
resolve.
v. Financial Reporting
Jeff Cunningham – Financial Analyst
Email: Cunninghamj@hnicorp.com
Phone: (563) 272-4405
Jeff Cunningham has been a member of The HON Company, a leading
office furniture manufacturer, for eight years and is responsible for
company wide sales reporting and systems management. Prior to his
current role, Jeff has held the position of Risk Analyst at HNI Corporation.
vi. Accounts Payable
Jennifer Curry – Accountant, Accounts Payable
Email: generalledger@hnicorp.com
Phone: (866) 514-5882 Option 1
Jennifer and the Accounts payable team will be responsible for the admin
fee reporting and payment.
vii. Contracts
Melissa Lincoln – Public Sector Contract Manager
Email: contractmanager@honcompany.com
Phone: (563) 506-9541
Melissa Lincoln has been a member of HNI for nine years serving in several
roles focused on customer and sales support, contract management and
finance. As Contract Manager, Melissa will oversee the compliance and
administrative requirements of the OMNIA Partners contract. Prior to this
role, Melissa has held various positions including Financial Analyst,
Proposal Coordinator, and Contract & Sales Administrator.
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H. Describe in detail how Supplier’s national sales force is structured, including
contact information for the highest-level executive in charge of the sales team.
Our sales organization consists of over 100 experienced professionals
empowered to serve the needs of our customers. As noted in Section 3.1.B, our
sales professionals are aligned to specific regions within the United States. The
Organizational Chart below illustrates how our sales regions are structured along
with the contact information for Ric Andersen, our Vice President & General
Manager, Sales & Service.
I. Explain in detail how the sales teams will work with the OMNIA Partners, Public
Sector team to implement, grow and service the national program.
At HON, your success is our success. We are committed to the role that OMNIA
Partners plays in our market share strategies. We have worked closely with
OMNIA Partners Public Sector team to understand and leverage the strengths of
our two organizations. HON will continue to partner with the OMNIA Partners
Public Sector team throughout all levels of the organization, examples of
successful collaboration include:
Strategy meetings with the Strategic Development Partners to create
nationwide sales initiatives for a targeted Participating Agency segment; these
initiatives will be supported by our mutual sales and marketing teams.
o Areas of Opportunities for growth to evaluate will include:
1.) States: where a furniture contract isn’t present: including-but-not
limited to California, Illinois, Michigan, Missouri, Nebraska,
Virginia, Washington, North and South Dakota and Colorado.
2.) K-12 Segment: The HON Company is currently launching new,
innovative, practical solutions for the classroom space for existing
and new customers looking to modernize and bring their districts
to the 21st Century Learning styles. The HON Company has
invested in a tool that identifies all school districts that have active
bond money to execute these efforts. We will highlight the benefits
of using a cooperative contract such as OMNIA Partners to hit
price points for strict budgets.
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3.) Cities & Counties: As part of an overall broadened strategy with
Public Sector, we will start to create and execute a vision to
engage with key cities and counties that OMNIA Partners will be
the forefront leader on. We will highlight cooperative purchasing
and the benefits of buying on OMNIA Partners.
Our Marketing teams will continue to collaborate on development of effective
materials which will enhance customers understanding of the contract and
share our mutual value proposition. These materials will be targeted to the
types of customers listed above.
Our Sales teams will continue to have a multi-faceted approach to sales by
leveraging our nationwide network of dealers and directly targeting eligible
Participating Agencies. The lines of communication between our sales
organization have been strong throughout our long history and will continue
to be a vital part of our mutual success.
We will continue to utilize the OMNIA Partners training department and
OMNIA Partners sales members to support the roll-out of our new contract
award and to provide on-going education to our authorized dealer partners,
field sales members and eligible participating agencies.
We intend to use our nationwide network of OMNIA Partners authorized dealer
partners well as our nationwide team of Sales Representatives to aggressively
market the OMNIA Partners contract. Our Sales team, dedicated Government
Customer Support team, Marketing team and our Dealer partners will be readily
available to work with the OMNIA Public Sector organization to continue strong
adoption of the contract and mutual sales growth.
J. Explain in detail how Supplier will manage the overall national program throughout
the term of the Master Agreement, including ongoing coordination of marketing
and sales efforts, timely new Participating Public Agency account set-up, timely
contract administration, etc.
The Region 4 contract is supported throughout our organization; our sales,
marketing, customer support, merchandising and contract teams are key
departments focused on the success of our contract. Our internal contract team
ensures the compliance and support of our contract, they work directly with
OMNIA and Region 4 to ensure our contract reflects the most up-to-date pricing,
products and services offered by HON. Our contract team has created standard
processes and workflows within our organization to allow for product, pricing,
dealer updates, etc. to be submitted timely and per the requirements of the
contract. Updates to our contract are announced via a marketing email
communication to our sales and dealer network.
Our Marketing, Sales and Merchandising functions work closely together to create
coordinated plans for customer specific sales efforts, promotions, targeted
marketing pieces, etc. As we develop monthly, quarterly and yearly plans for
sales growth, these departments review all aspects to ensure proper roll-out and
support for our dealers, internal sales teams, OMNIA sales members and eligible
participating agencies.
We train our dealers on the many features and benefits of the OMNIA Partners
contract and how best to promote the contract with OMNIA Partners. Along with
training our dealers, we also provide them with the resources and tools to be
Requirements for National Cooperative Contract
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successful. One of the main marketing resources we provide our dealers is the
HON OMNIA Partners catalog. This catalog highlights the benefits of the OMNIA
Partners contract, showcases the breadth of products we offer, provides
inspirational images along with OMNIA Partners net pricing. We understand how
important it is to have an online presence, so we maintain a page on hon.com that
is dedicated to our OMNIA Partners and outlines where they can find contract
information and an OMNIA Partners dealer closest to them. The image below
reflects the many authorized dealer partners approved on HON’s Region 4
contract.
The HON Company is proud to offer the OMNIA Partners contract as our leading
nationwide public sector Cooperative Purchasing Program. Since HON was
awarded the OMNIA Partners contract in April 2010, formerly TCPN, and we have
seen double digit growth every year. In 2014, OMNIA Partners became HON’s
only nationwide public sector cooperative contract that is offered in all 50 states.
K. State the amount of Supplier’s Public Agency sales for the previous fiscal year.
Provide a list of Supplier’s top 10 Public Agency customers, the total purchases
for each for the previous fiscal year along with a key contact for each.
The HON Company is a wholly owned subsidiary of HNI Corporation and is our
policy not to disclose financial information by brand. HNI Corporation is publicly
traded on the New York Stock Exchange (NYSE: HNI) under the symbol HNI. HNI
Corporation has a financial rating of 5A1 with Dun & Bradstreet, which is the best
available rating.
HNI Corporation had the following revenues for the past 3 years:
2016 $2,203,489,000
2017 $2,175,882,000
2018 $2,257,895,000
In fiscal 2018, the Corporation had net sales of $2.2 billion, of which $1.7 billion
or 76 percent was attributable to office furniture products. HNI federal government
sales represent approximately 4-5% of total HNI Office Furniture Segment. HNI
state and local sales represent approximately 15% of total HNI Office Furniture
Segment.
HON is willing to provide details regarding our top 10 Public Agency customers
upon request.
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L. Describe Supplier’s information systems capabilities and limitations regarding
order management through receipt of payment, including description of multiple
platforms that may be used for any of these functions.
The HON Company continues to invest in systems which allow us to provide world
class capabilities to our dealers and our customers. In 2018 we invested millions
of dollars to ensure we were the industry leader for digital capabilities and
underwent an eight-year intensive preparation cycle to adapt these principles with
Oracle. Through Oracle, we can connect our systems directly with all major dealer
operating systems, allowing a seamless order flow.
Eligible customers can submit their orders directly to HON, or our preferred
method is through our authorized dealers. Dealers will review customers’ orders
to ensure accurate pricing and product information is reflected prior to order.
Dealers can place an order directly through our HON Ready Portal, via email or
EDI. Our HON Ready portal is available to our dealers 24 hours a day, 7 days a
week. The HON Company has a fully integrated order entry platform which allows
HON to receive and enter purchase orders directly from the participating entity.
The order execution process is automatic and allows us to acknowledge the order
for a ship date with integrated technology in the first 24 hours of receipt. A Delivery
Appointment Notification will be sent via email for the authorized dealer or
customer to confirm delivery details with HON’s Traffic Contact. Once the order is
acknowledged, dealers or customers can access the HON Ready Portal for real
time order status updates.
Invoices are created and released at the time of order shipment. Agencies and
Dealers both have the capability to monitor and pay invoices within HON’s Oracle
system. The agency or dealer being invoiced will be able to review and print
invoices, monitor due dates, process ACH payments, and dispute amounts all in
one simple and functional online platform. In addition, a dedicated Credit Analyst
is available to assist with any issues or questions the agency or authorized dealer
may have about Oracle or invoices.
M. Provide the Contract Sales (as defined in Section 10 of the OMNIA Partners,
Public Sector Administration Agreement) that Supplier will guarantee each year
under the Master Agreement for the initial three years of the Master Agreement
(“Guaranteed Contract Sales”).
$ .00 in year one
$ .00 in year two
$ .00 in year three
To the extent Supplier guarantees minimum Contract Sales, the administration fee
shall be calculated based on the greater of the actual Contract Sales and the
Guaranteed Contract Sales.
Through our partnership, HON has been able to aggressively grow sales under the
OMNIA Partners/Region 4 ESC contract consistently year-over-year; it is our intention
to continue to build upon our success with the new award as HON’s lead nationwide
public sector contract. At this time, The HON Company has chosen to not provide a
minimum guarantee for each year and will be responsible for the administration fees
based on the actual Contract Sales.
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N. Even though it is anticipated many Public Agencies will be able to utilize the Master
Agreement without further formal solicitation, there may be circumstances where
Public Agencies will issue their own solicitations. The following options are
available when responding to a solicitation for Products covered under the Master
Agreement.
a. Respond with Master Agreement pricing (Contract Sales reported to
OMNIA Partners, Public Sector).
b. If competitive conditions require pricing lower than the standard
Master Agreement not-to-exceed pricing, Supplier may respond with
lower pricing through the Master Agreement. If Supplier is awarded
the contract, the sales are reported as Contract Sales to OMNIA
Partners, Public Sector under the Master Agreement.
c. Respond with pricing higher than Master Agreement only in the
unlikely event that the Public Agency refuses to utilize Master
Agreement (Contract Sales are not reported to OMNIA Partners,
Public Sector).
d. If alternative or multiple proposals are permitted, respond with
pricing higher than Master Agreement, and include Master
Agreement as the alternate or additional proposal.
Detail Supplier’s strategies under these options when responding to a solicitation.
HON will work with the agencies as they issue their own solicitations. Should an
agency not require the sale be under the OMNIA/Region 4 ESC Master Agreement,
HON will use commercially reasonable efforts to have price parity among this Master
Agreement and the agency’s solicitations provided the product mix, competitive
conditions, terms and conditions and geographical scope are the same as further
outlined in this response. Throughout this proposal, HON has designated OMNIA
Partners/Region 4 ESC as our primary go to market contract. As such, HON is
implementing a strategic sales plan to drive market growth which positions OMNIA
Partners/Region 4 ESC most competitively.
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EXHIBIT B
ADMINISTRATION AGREEMENT, EXAMPLE
ADMINISTRATION AGREEMENT
THIS ADMINISTRATION AGREEMENT (this “Agreement”) is made this day of
20 , between National Intergovernmental Purchasing Alliance Company, a Delaware
corporation d/b/a OMNIA Partners, Public Sector (“OMNIA Partners, Public Sector”), and
(“Supplier”).
RECITALS
WHEREAS, the (the “Principal Procurement Agency”) has entered
into a Master Agreement effective , Agreement No , by and between
the Principal Procurement Agency and Supplier, (as may be amended from time to time in
accordance with the terms thereof, the “Master Agreement”), as attached hereto as Exhibit A and
incorporated herein by reference as though fully set forth herein, for the purchase of
(the “Product”);
WHEREAS, said Master Agreement provides that any or all public agencies, including state
and local governmental entities, public and private primary, secondary and higher education
entities, non-profit entities, and agencies for the public benefit (collectively, “Public Agencies”),
that register (either via registration on the OMNIA Partners, Public Sector website or execution of
a Master Intergovernmental Cooperative Purchasing Agreement, attached hereto as Exhibit B)
(each, hereinafter referred to as a “Participating Public Agency”) may purchase Product at prices
stated in the Master Agreement;
WHEREAS, Participating Public Agencies may access the Master Agreement which is
offered through OMNIA Partners, Public Sector to Public Agencies;
WHEREAS, OMNIA Partners, Public Sector serves as the contract administrator of the
Master Agreement on behalf of Principal Procurement Agency;
WHEREAS, Principal Procurement Agency desires OMNIA Partners, Public Sector to
proceed with administration of the Master Agreement; and
WHEREAS, OMNIA Partners, Public Sector and Supplier desire to enter into this Agreement
to make available the Master Agreement to Participating Public Agencies and to set forth certain
terms and conditions governing the relationship between OMNIA Partners, Public Sector and
Supplier.
NOW, THEREFORE, in consideration of the payments to be made hereunder and the mutual
covenants contained in this Agreement, OMNIA Partners, Public Sector and Supplier hereby
agree as follows:
DEFINITIONS
1. Capitalized terms used in this Agreement and not otherwise defined herein shall have
the meanings given to them in the Master Agreement.
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TERMS AND CONDITIONS
2. The Master Agreement and the terms and conditions contained therein shall apply to
this Agreement except as expressly changed or modified by this Agreement. Supplier
acknowledges and agrees that the covenants and agreements of Supplier set forth in the
solicitation and Supplier’s response thereto resulting in the Master Agreement are incorporated
herein and are an integral part hereof.
3. OMNIA Partners, Public Sector shall be afforded all of the rights, privileges and
indemnifications afforded to Principal Procurement Agency by or from Supplier under the Master
Agreement, and such rights, privileges and indemnifications shall accrue and apply with equal
effect to OMNIA Partners, Public Sector, its agents, employees, directors, and representatives
under this Agreement including, but not limited to, Supplier’s obligation to obtain appropriate
insurance.
4. OMNIA Partners, Public Sector shall perform all of its duties, responsibilities and obligations
as contract administrator of the Master Agreement on behalf of Principal Procurement Agency as set forth
herein, and Supplier hereby acknowledges and agrees that all duties, responsibilities and obligations will be
undertaken by OMNIA Partners, Public Sector solely in its capacity as the contract administrator under the
Master Agreement.
5. With respect to any purchases by Principal Procurement Agency or any Participating
Public Agency pursuant to the Master Agreement, OMNIA Partners, Public Sector shall not be:
(i) construed as a dealer, re-marketer, representative, partner or agent of any type of the Supplier,
Principal Procurement Agency or any Participating Public Agency; (ii) obligated, liable or
responsible for any order for Product made by Principal Procurement Agency or any Participating
Public Agency or any employee thereof under the Master Agreement or for any payment required
to be made with respect to such order for Product; and (iii) obligated, liable or responsible for any
failure by Principal Procurement Agency or any Participating Public Agency to comply with
procedures or requirements of applicable law or the Master Agreement or to obtain the due
authorization and approval necessary to purchase under the Master Agreement. OMNIA Partners,
Public Sector makes no representation or guaranty with respect to any minimum purchases by
Principal Procurement Agency or any Participating Public Agency or any employee thereof under
this Agreement or the Master Agreement.
6. OMNIA Partners, Public Sector shall not be responsible for Supplier’s performance
under the Master Agreement, and Supplier shall hold OMNIA Partners, Public Sector harmless
from any liability that may arise from the acts or omissions of Supplier in connection with the
Master Agreement.
7. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, OMNIA
PARTNERS, PUBLIC SECTOR EXPRESSLY DISCLAIMS ALL EXPRESS OR IMPLIED
REPRESENTATIONS AND WARRANTIES REGARDING OMNIA PARTNERS, PUBLIC
SECTOR’S PERFORMANCE AS A CONTRACT ADMINISTRATOR OF THE MASTER
AGREEMENT. OMNIA PARTNERS, PUBLIC SECTOR SHALL NOT BE LIABLE IN ANY WAY
FOR ANY SPECIAL, INCIDENTAL, INDIRECT, CONSEQUENTIAL, EXEMPLARY, PUNITIVE,
OR RELIANCE DAMAGES, EVEN IF OMNIA PARTNERS, PUBLIC SECTOR IS ADVISED OF
THE POSSIBILITY OF SUCH DAMAGES.
TERM OF AGREEMENT; TERMINATION
8. This Agreement shall be in effect so long as the Master Agreement remains in effect,
provided, however, that the provisions of Sections 3 – 8 and 12 – 23, hereof and the
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indemnifications afforded by the Supplier to OMNIA Partners, Public Sector in the Master
Agreement, to the extent such provisions survive any expiration or termination of the Master
Agreement, shall survive the expiration or termination of this Agreement.
9. Supplier’s failure to maintain its covenants and commitments contained in this
Agreement or any action of the Supplier which gives rise to a right by Principal Procurement
Agency to terminate the Master Agreement shall constitute a material breach of this Agreement.
If such breach is not cured within thirty (30) days of written notice to Supplier, in addition to any
and all remedies available at law or equity, OMNIA Partners, Public Sector shall have the right to
terminate this Agreement, at OMNIA Partners, Public Sector’s sole discretion. Notwithstanding
anything contained herein to the contrary, this Agreement shall terminate on the date of the
termination or expiration of the Master Agreement.
NATIONAL PROMOTION
10. OMNIA Partners, Public Sector and Supplier shall publicize and promote the
availability of the Master Agreement’s products and services to Public Agencies and such
agencies’ employees. Supplier shall require each Public Agency to register its participation in the
OMNIA Partners, Public Sector program by either registering on the OMNIA Partners, Public
Sector website (www.omniapartners.com/publicsector), or executing a Master Intergovernmental
Cooperative Purchasing Agreement prior to processing the Participating Public Agency’s first
sales order. Upon request, Supplier shall make available to interested Public Agencies a copy of
the Master Agreement and such price lists or quotes as may be necessary for such Public
Agencies to evaluate potential purchases.
11. Supplier shall provide such marketing and administrative support as set forth in the
solicitation resulting in the Master Agreement, including assisting in development of marketing
materials as reasonably requested by Principal Procurement Agency and OMNIA Partners, Public
Sector. Supplier shall be responsible for obtaining permission or license of use and payment of
any license fees for all content and images Supplier provides to OMNIA Partners, Public Sector
or posts on the OMNIA Partners, Public Sector website. Supplier shall indemnify, defend and hold
harmless OMNIA Partners, Public Sector for use of all such content and images including
copyright infringement claims. Supplier and OMNIA Partners, Public Sector each hereby grant to
the other party a limited, revocable, non-transferable, non-sublicensable right to use such party’s
logo (each, the “Logo”) solely for use in marketing the Master Agreement. Each party shall provide
the other party with the standard terms of use of such party’s Logo, and such party shall comply
with such terms in all material respects. Both parties shall obtain approval from the other party
prior to use of such party’s Logo. Notwithstanding the foregoing, the parties understand and agree
that except as provided herein neither party shall have any right, title or interest in the other party’s
Logo. Upon termination of this Agreement, each party shall immediately cease use of the other
party’s Logo.
ADMINISTRATIVE FEE, REPORTING & PAYMENT
12. An “Administrative Fee” shall be defined and due to OMNIA Partners, Public Sector from
Supplier in the amount of three percent (3%) (“Administrative Fee Percentage”) multiplied by the total
purchase amount paid to Supplier, less refunds, credits on returns, rebates and discounts, for the sale of products
and/or services to Principal Procurement Agency and Participating Public Agencies pursuant to the Master
Agreement (as amended from time to time and including any renewal thereof) (“Contract Sales”). From time
to time the parties may mutually agree in writing to a lower Administrative Fee Percentage for a specifically
identified Participating Public Agency’s Contract Sales.
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13. Supplier shall provide OMNIA Partners, Public Sector with an electronic accounting report
monthly, in the format prescribed by OMNIA Partners, Public Sector, summarizing all Contract Sales for each
calendar month. The Contract Sales reporting format is provided as Exhibit C (“Contract Sales Report”),
attached hereto and incorporated herein by reference. Contract Sales Reports for each calendar month shall be
provided by Supplier to OMNIA Partners, Public Sector by the 10 day of the following month. Failure to
provide a Contract Sales Report within the time and manner specified herein shall constitute a material breach
of this Agreement and if not cured within thirty (30) days of written notice to Supplier shall be deemed a cause
for termination of the Master Agreement, at Principal Procurement Agency’s sole discretion, and/or this
Agreement, at OMNIA Partners, Public Sector’s sole discretion.
14. Administrative Fee payments are to be paid by Supplier to OMNIA Partners, Public Sector at
the frequency and on the due date stated in Section 13, above, within 30 days of calendar month end, for
Supplier’s submission of corresponding Contract Sales Reports. Administrative Fee payments are to be made
via Automated Clearing House (ACH) to the OMNIA Partners, Public Sector designated financial institution
identified in Exhibit D. Failure to provide a payment of the Administrative Fee within the time and manner
specified herein shall constitute a material breach of this Agreement and if not cured within thirty (30) days of
written notice to Supplier shall be deemed a cause for termination of the Master Agreement, at Principal
Procurement Agency’s sole discretion, and/or this Agreement, at OMNIA Partners, Public Sector’s sole
discretion. All Administrative Fees not paid when due shall bear interest at a rate equal to the lesser of one and
one-half percent (1 1/2%) per month or the maximum rate permitted by law until paid in full.
15. Supplier shall maintain an accounting of all purchases made by Participating Public Agencies
under the Master Agreement. OMNIA Partners, Public Sector, or its designee, in OMNIA Partners, Public
Sector’s sole discretion, reserves the right to compare Participating Public Agency records with Contract Sales
Reports submitted by Supplier for a period of four (4) years from the date OMNIA Partners, Public Sector
receives such report. In addition, OMNIA Partners, Public Sector may engage a third party to conduct an
independent audit of Supplier’s monthly reports. In the event of such an audit, Supplier shall provide all
materials reasonably requested relating to such audit by OMNIA Partners, Public Sector at the location
designated by OMNIA Partners, Public Sector. In the event an underreporting of Contract Sales and a resulting
underpayment of Administrative Fees is revealed, OMNIA Partners, Public Sector will notify the Supplier in
writing. Supplier will have thirty (30) days from the date of such notice to resolve the discrepancy to OMNIA
Partners, Public Sector’s reasonable satisfaction, including payment of any Administrative Fees due and owing,
together with interest thereon in accordance with Section 13, and reimbursement of OMNIA Partners, Public
Sector’s costs and expenses related to such audit.
GENERAL PROVISIONS
16. This Agreement, the Master Agreement and the exhibits referenced herein supersede
any and all other agreements, either oral or in writing, between the parties hereto with respect to
the subject matter hereto and no other agreement, statement, or promise relating to the subject
matter of this Agreement which is not contained or incorporated herein shall be valid or binding.
In the event of any conflict between the provisions of this Agreement and the Master Agreement,
as between OMNIA Partners, Public Sector and Supplier, the provisions of this Agreement shall
prevail.
17. If any action at law or in equity is brought to enforce or interpret the provisions of this
Agreement or to recover any Administrative Fee and accrued interest, the prevailing party shall
be entitled to reasonable attorney’s fees and costs in addition to any other relief to which it may
be entitled.
18. This Agreement and OMNIA Partners, Public Sector’s rights and obligations
hereunder may be assigned at OMNIA Partners, Public Sector’s sole discretion to an affiliate of
OMNIA Partners, Public Sector, any purchaser of any or all or substantially all of the assets of
Requirements for National Cooperative Contract
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OMNIA Partners, Public Sector, or the successor entity as a result of a merger, reorganization,
consolidation, conversion or change of control, whether by operation of law or otherwise. Supplier
may not assign its obligations hereunder without the prior written consent of OMNIA Partners,
Public Sector.
19. All written communications given hereunder shall be delivered by first-class mail, postage
prepaid, or overnight delivery on receipt to the addresses as set forth below.
A. OMNIA Partners, Public Sector:
OMNIA Partners, Public Sector
Attn: President
840 Crescent Centre Drive
Suite 600
Franklin, TN 37067
B. Supplier:
20. If any provision of this Agreement shall be deemed to be, or shall in fact be,
illegal,inoperative orunenforceable, thesame shall not affect any other provision or provisions herein
contained or render the same invalid, inoperative or unenforceable to any extent whatever, and this
Agreement will be construed by limiting or invalidating such provision to the minimum extent
necessary to make such provision valid, legal and enforceable.
21. This Agreement may not be amended, changed, modified, or altered without
the prior written consent of the parties hereto, and no provision of this Agreement may be discharged
or waived, except by a writing signed by the parties. A waiver of any particular provision will not be
deemed a waiver of any other provision, nor will a waiver given on one occasion be deemed to apply
to any other occasion.
22. This Agreement shall inure to the benefit of and shall be binding upon OMNIA
Partners, Public Sector, the Supplier and any respective successor and assign thereto; subject,
however, to the limitations contained herein.
23. This Agreement will be construed under and governed by the laws of the State of
Delaware, excluding its conflicts of law provisions and any action arising out of or related to this
Agreement shall be commenced solely and exclusively in the state or federal courts in Williamson
County Tennessee.
24. This Agreement may be executed in counterparts, each of which is an original but all
of which, together, shall constitute but one and the same instrument. The exchange of copies of
this Agreement and of signature pages by facsimile, or by .pdf or similar electronic
transmission, will constitute effective execution and delivery of this Agreement as to the
parties and may be used in lieu of the original Agreement for all purposes. Signatures of the
parties transmitted by facsimile, or by .pdf or similar electronic transmission, will be deemed
to be their original signatures for any purpose whatsoever.
THE HON COMPANY LLC
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Signature
David Bizak
Name
Vice President, Finance
Title
December 5, 2019
Date
NATIONAL
INTERGOVERNMENTAL
PURCHASING ALLIANCE
COMPANY, A DELAWARE
CORPORATION DB/A OMNIA
PARTNERS, PUBLIC SECTOR
Signature
Sarah Vavra
Name
Sr. Vice Presideni, Public Sector
Contracting
Title
Date
Requirements for National Cooperative Contract
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EXHIBIT F
FEDERAL FUNDS CERTIFICATIONS
FEDERAL CERTIFICATIONS
ADDENDUM FOR AGREEMENT FUNDED BY U.S. FEDERAL GRANT
TO WHOM IT MAY CONCERN:
Participating Agencies may elect to use federal funds to purchase under the Master Agreement. This form should be
completed and returned.
DEFINITIONS
Contract means a legal instrument by which a non—Federal entity purchases property or services needed to carry out the project
or program under a Fetleral award. The term as used in this part does not include a legal instrument, even if the non—Federal
entity considers it a contract, when the substance of the transaction meets the definition of a Federal award or subaward
Contractor means an entity that receives a contract as defined in Contract.
Cooperative agreement means a legal instrument of financial assistance between a Federal awarding agency or pass-through
entity and a non—Federal entity that, consistent with 31 U.S.C. 6302-6305:
(a) Is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal
awarding agency or pass-through entity to the non—Federal entity to carry out a public purpose authorized by a law of the
United States (see 31 U.S.C. 6101(3)); and not to acquire property or services for the Federal government or pass-through
entity's direct benefit or use;
(b) Is distinguished from a grant in that it provides for substantial involvement between the Federal awarding agency or
pass-through entity and the non—Federal entity in carrying out the activity contemplated by the Federal award.
(c) The term does not include:
(1) A cooperative research and development agreement as defined in 15 U.S.C. 3710a; or
(2) An agreement that provides only:
(i) Direct United States Government cash assistance to an individual;
(ii) A subsidy;
(iii) A loan;
(iv) A loan guarantee; or
(v) Insurance.
Federal awarding agency means the Federal agency that provides a Federal award directly to a non—Federal entity
Federal award has the meaning, depending on the context, in either paragraph (a) or (b) of this section:
(a)(1) The Federal financial assistance that a non—Federal entity receives directly from a Federal awarding agency or
indirectly from a pass-through entity, as described in § 200.101 Applicability; or
(2) The cost-reimbursement contract under the Federal Acquisition Regulations that a non—Federal entity receives
directly from a Federal awarding agency or indirectly from a pass-through entity, as described in §
200.101 Applicability.
(b) The instrument setting forth the terms and conditions. The instrument is the grant agreement, cooperative agreement,
other agreement for assistance covered in paragraph (b) of § 200.40 Federal financial assistance, or the cost-
reimbursement contract awarded under the Federal Acquisition Regulations.
(c) Federal award does not include other contracts that a Federal agency uses to buy goods or services from a contractor
or a contract to operate Federal government owned, contractor operated facilities (GOCOs).
(d) See also definitions of Federal financial assistance, grant agreement, and cooperative agreement.
Non—Federal entity means a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization
that carries out a Federal award as a recipient or subrecipient.
Nonprofit organization means any corporation, trust, association, cooperative, or other organization, not including IHEs, that:
(a) Is operated primarily for scientific, educational, service, charitable, or similar purposes in the public interest;
(b) Is not organized primarily for profit; and
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(c) Uses net proceeds to maintain, improve, or expand the operations of the organization.
Obligations means, when used in connection with a non—Federal entity's utilization of funds under a Federal award, orders
placed for property antl services, contracts and subawards made, and similar transactions during a given period that require
payment by the non—Federal entity during the same or a future period.
Pass-through entity means a non—Federal entity that provides a subaward to a subrecipient to carry out part of a Federal
program.
Recipient means a non—Fetleral entity that receives a Federal award directly from a Federal awartling agency to carry out an
activity under a Federal program. The term recipient does not include subrecipients.
Simplified acquisition threshold means the dollar amount below which a non—Federal entity may purchase property or services
using small purchase methods. Non—Federal entities adopt small purchase procedures in order to expedite the purchase of items
costing less than the simplified acquisition threshold. The simplified acquisition threshold is set by the Federal Acquisition
Regulation at 48 CFR Subpart 2.1 (Definitions) and in accordance with 41 U.S.C. 1908. As of the publication of this part, the
simplified acquisition threshold is $150,000, but this threshold is periodically adjusted for inflation. (Also see definition of § 200.67
Micro-purchase.)
Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of a Federal
award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a
beneficiary of a Fetleral program. A subaward may be provided through any form of legal agreement, including an agreement that
the pass-through entity considers a contract.
Subrecipient means a non—Federal entity that receives a subaward from a pass-through entity to carry out part of a Federal
program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other
Federal awards directly from a Federal awarding agency.
Termination means the entling of a Federal award, in whole or in part at any time prior to the planned end of period of
performance.
The following certifications and provisions may be required and apply when Participating Agency expends federal funds for any
purchase resulting from this procurement process. Pursuant to 2 C.F.R. § 200.326, all contracts, including small purchases,
awarded by the Participating Agency and the Participating Agency's subcontractors shall contain the procurement provisions of
Appendix II to Part 200, as applicable, when federal funds are utilized on a project. It is the responsibility of the authorized
Participating Agency to notify the Vendor if federal funds will be utilized to procure items under this contract and/or purchase order
prior to Vendor's acceptance of the order.
APPENDIX II TO 2 CFR PART 200
(A) Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council
(Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances
where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Pursuant to Federal Rule (A) above, when a Participating Agency expends federal funds, the Participating Agency reserves all
rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract
by either party.
Does offeror agree? YES lY� Initials of Authorized Representative ofofferor
(B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be
effected and the basis for settlement. (All contracts in excess of $10,000)
Pursuant to Federal Rule (B) above, when a Participating Agency expends federal funds, the Participating Agency reserves the
right to immediately terminate any agreement in excess of $10,000 resulting from this procurement process in the event of a
breach or default of the agreement by Offeror as detailed in the terms of the contract.
Does offeror agree? YES ��'"�' Initials of Authorized Representative ofofferor
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the
definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 must include the equal opportunity clause
provided under 41 CFR 60•1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30
Requirements for National Cooperative Contract
Page 37 of 55
CFR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive
Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR part 60, "Office of
Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor."
Pursuant to Federal Rule (C) above, when a Participating Agency expends federal funds on any federally assisted construction
contract, the equal opportunity clause is incorporated by reference herein.
Does offeror agree to abitle by theabove? YES ��� Initials of Authorized Representative ofofferor
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime
construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance
with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29
CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics
at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition,
contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the
current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a
contract or subcontract must be conditioned upon the acceptance of the wage determination. The non
- Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must
also include a provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as supplemented by
Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or
subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or
repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal
entity must report all suspected or reported violations to the Federal awarding agency.
Pursuant to Federal Rule (D) above, when a Participating Agency expends federal funds during the term of an award for all
contracts and subgrants for construction or repair, offeror will be in compliance with all applicable Davis-Bacon Act provisions.
Does offeroragree? YES ����� Initials ofAuthorized Representative ofofferor
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701•3708). Where applicable, all contracts awarded by the
non-Federal entity in excess of $100,000 that involve the employment of inechanics or laborers must include a provision
for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5).
Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer
on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided
that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked
in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or
articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
Pursuant to Federal Rule (E) above, when a Participating Agency expends federal funds, offeror certifies that offeror will be in
compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for
all contracts by Participating Agency resulting from this procurement process.
Does offeror agree? YES ��`�tY Initials of Authorized Representative ofofferor
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of "funding
agreement" under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small
business firm or nonprofit organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must
comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small
Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations
issued by the awarding agency.
Pursuant to Federal Rule (F) above, when federal funtls are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror agrees to comply
with all applicable requirements as referenced in Federal Rule (F) above.
Does offeror agree? YES ���' �'� Initials of Authorized Representative ofofferor
Requirements for National Cooperative Contract
Page 38 of 55
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-
Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air
Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations
must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA)
Pursuant to Federal Rule (G) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency member resulting from this procurement process, the offeror agrees
to comply with all applicable requirements as referenced in Federal Rule (G) above.
Does offeroragree? YES �;��'�x�- Initials of Authorized Representative ofofferor
(H) Debarment and Suspension (Executive Orders 12549 and 12689}—A contract award (see 2 CFR 180.220) must not be
made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance
with the Executive Office of the President Office of Management and Budget (OMB) guidelines at 2 CFR 180 that
implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235),
"Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise
excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive
Order 12549.
Pursuant to Federal Rule (H) above, when federal funds are expended by Participating Agency, the offeror certifies that during
the term of an award for all contracts by Participating Agency resulting from this procurement process, the offeror certifies that
neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation by any fetleral department or agency. If at any time during the term of an award the offeror or its principals
becomes tlebarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any
federal department or agency, the offeror will notify the Participating Agency.
Does offeror agree? YES �/1�) Initials of Authorized Representative ofofferor
(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000
must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee
of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C.1352. Each tier must also
disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such
disclosures are forwarded from tier to tier up to the non•Federal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by Participating Agency, the offeror certifies that during the
term and after the awarded term of an award for all contracts by Participating Agency resulting from this procurement process,
the offeror certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31
U.S.C. 1352). The undersigned further certifies that:
(1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or
an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the
making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of a Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee
of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accortlance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub-
awards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.
Does offeror agree? YES �� ��''�� Initials of Authorized Representative ofofferor
RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS
When federal funds are expended by Participating Agency for any contract resulting from this procurement process, offeror
certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. The offeror further certifies that
Requirements for National Cooperative Contract
Page 39 of 55
offeror will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit
final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
Does offeror agree? YES��� Initials of Authorized Representative ofofferor
CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT
When Participating Agency expends federal funds for any contract resulting from this procurement process, offeror certifies that
it will comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy
conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
Does offeror agree? YES �,�� Initials of Authorized Representative ofofferor
CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS
To the extent purchases are made with Federal Highway Administration, Federal Railroad Administration, or Federal Transit
Administration funds, offeror certifies that when requested prior to offeror's acceptance of an order, offeror will certify
individual i�s products comply to v�N-i all applicable provisions of the Buy America Act and agrees to provide such
certification or applicable waiver with respect to specific products to any Participating Agency upon request. Purchases
made in accordance with the Buy America Act must still follow the applicable procurement rules calling for free and open
competition.
Does offeror agree? YES v� Initials of Authorized Representative ofofferor
CERTIFICATION OF ACCESS TO RECORDS — 2 C.F.R. § 200.336
Offeror agrees that the Inspector General of the Agency or any of their duly authorized representatives shall have access to any
tlocuments, papers, or other records of offeror that are pertinent to offeror's discharge of its obligations untler the Contract for the
purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to
offeror's personnel for the purpose of interview and discussion relating to such documents.
Does offeror agree? YES �J�' Initials of Authorized Representative ofofferor
CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS
Offeror agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms antl conditions.
Does offeror agree? YES �,,,� �- Initials of Authorized Representative ofofferor
Offeror agrees to comply with all federal, state, and local laws, rules, regulations and ordinances, as applicable. It is
further acknowledged that offeror certifies compliance with all provisions, laws, acts, regulations, etc. as
specifically noted above.
Offeror's Name:
The HON Company LLC
Address, City, State, and Zip Cotle:
200 Oak Street Muscatine IA 52761
Phone Number: (800) 466-8694 Fax Number: (800) 833-3902
Printed Name and Title of Authorized
Representative: David Bizak-Vice President, Finance
Email Address:
HNIGovContracts@hnicorp.com ` `�
Signature of Authorized Representative: ,.�=r---f�— �'� �� Date: December 5 2019
Requirements for National Cooperative Contract
Page 40 of 55
EXHIBIT G
NEw JERSEY BUSINESS COMPLIANCE
NEW JERSEY BUSINESS COMPLIANCE
Suppliers intending to do business in the State of New Jersey must comply with policies and
procedures required under New Jersey statues. All offerors submitting proposals must
complete the following forms specific to the State of New Jersey. Completed forms should be
submitted with the offeror's response to the RFP. Failure to complete the New Jersey packet
will impact OMNIA Partners, Public Sector's ability to promote the Master Agreement in the
State of New Jersey.
DOC #1 Ownership Disclosure Form
DOC #2 Non-Collusion Affidavit
DOC #3 Affirmative Action Affidavit
DOC #4 Political Contribution Disclosure Form
DOC #5 Stockholder Disclosure Certification
DOC #6 Certification of Non-Involvement in Prohibited Activities in Iran
DOC #7 New Jersey Business Registration Certificate
New Jersey suppliers are required to comply with the following New Jersey statutes when
applicable:
• all anti-discrimination laws, including those contained in N.J.S.A. 10:2-1 throughN.J.S.A.
10:2-14, N.J.S.A. 10:5-1, and N.J.S.A. 10:5-31 through 10:5-38;
• Prevailing Wage Act, N.J.S.A. 34:11-56.26, for all contracts within the contemplation of the
Act;
• Public Works Contractor Registration Act, N.J.S.A. 34:11-56.26; and
• Bid and Performance Security, as required by the applicable municipal or state statutes.
Requirements for National Cooperative Contract
Page 41 of 55
DOC #1
OWNERSHIP DISCLOSURE FORM
(N.J.S. 52:25-24.2)
Pursuant to the requirements of P.L. 1999, Chapter 440 effective April 17, 2000 (Local Public
Contracts Law), the offeror shall complete the form attached to these specifications listing the
persons owning 10 percent (10%) or more of the firm presenting the proposal.
Company Name: The HON Companv LLC
Street: 200 Oak Street
City, State, Zip Code: Muscatine, IA 52761
Complete as anpronriate:
I , certify that I am the sole owner of
, that there are no partners and the business is not
rncorporated, and the provisions of N.J.S. 52:25-24.2 do not apply.
OR:
I , a partner
in , do hereby certify fhat the following is a list of all individual
partners who own a 10% or greater interest therein. I further certify that if one (1) or more of the
partners is rtself a corporation or partnershrp, there is a/so set forth the names and addresses of
the stockholders holding 10% or more of that corporation's stock or the individual partners
owning 10% or greater interest in that partnership.
OR:
I David Bizak , an authorized representative of
The HON Comqany LLC , a(rmited liability company (LLC) ser�ne�a�ia�, do hereby certify that
the following is a list of the names and addresses of all members �eslcaae/de�s in the LLC
serfle�a�ie� who own 10% or more of its memberships interests c�^^�- ^f �^„ ^��cc I further
certify fhaf if one (1) or more of such members s#ee� is itself a corporation or
partnership, that there is also set forth the names and addresses of fhe stockholders holding
10% or more of the corporafion's stock or the individual partners owning a 10% or greater
interest in that partnership.
(Note: If there are no partners or stockholders owning 10% or more interest, indicate none.)
Name Address Interest
HNI Holdings Inc 600 East 2"d Street Muscatine IA 52761—Owns 100% of inembership interests of The HON Company LLC
HNI Corporation 600 East 2"d Street Muscatine IA 52761-Owns 100% of stock of HNI Holdinqs Inc.
I further certify that the statements an�' information contained herein, are complete and correct to
the best of my knowledge and �elief.�'
,
12/5/2019 ;�--Z=- � r�` � David Bizak - Vice President, Finance
Date Authorized Signature and Title
Requirements for National Cooperative Contract
Page 42 of 55
DOC #2
NON-COLLUSION AFFIDAVIT
Company Name: The HON Companv LLC
Street: 200 Oak Street
City, State, Zip Code: Muscatine, IA 52761
State of lowa
County of Muscatine
l, David Bizak of the Muscatine
Name
Crty
in the County of Muscatine , State of lowa
of full age, being duly sworn according to law on my oath depose and say that:
1 am the Vice President. Finance of the firm of The HON Company LLC
Title Company Name
the Offeror making the Proposa! for the goods, services or public work specified under the
attached proposal, and that I executed the said proposal with ful! authority to do so; that said
Offeror has not directly or indirectly entered into any agreement, parficipated in any collusion, or
otherwise taken any action in restraint of free, competitive bidding in connection with the above
proposal, and that all statements contained in said proposal and in this affidavit are true and
correct, and made with full knowledge that relies upon the truth of the statements contained in
said proposal and in the statements contained in this affidavit in awarding the contract for the said
goods, services or public work.
I further warrant that no person or selling agency has been employed or retained to solicit or
secure such contract upon an agreement or understanding for a commission, percentage,
brokerage or contingenf fee, except bona fide employees or bona fide established commercia! or
sellrng agencies maintained by ,.
The HON Company LLC
Company Name
Subscribed and sworn before me
this�day of ,(�2� o�� S�� , 20�
� ��-��:i SC ���� �JZ�'�LC_P -�K
Notary Public of �o(�':�
, 20� 1
My commission expires �c�''��`d1 c�
DOC #3
�
; �_.�✓� �� VP Finance
�-
Authorized Signature & Title
R �p.lA( s �RISZINE D MpCpRh{iC4C
D rr��e
� : My Commission Expires
�owA March 20, 2021
SEAL
Requirements for National Cooperative Contract
Page 43 of 45
AFFIRMATIVE ACTION AFFIDAVIT
(P.L. 1975, C.127)
Company Name: The HON Company LLC
Street: 200 Oak Street
City, State, Zip Code: Muscatine. IA 52761
Proaosal Certification:
Indicate below company's compliance with New Jersey Affirmative Action regulations. Company's
proposal will be accepted even if company is not in compliance at this time. No contract and/or
purchase order may be issued, however, until all Affirmative Action requirements are met.
Reauired Affirmative Action Evidence:
Procurement, Professional & Service Contracts (Exhibit A)
Vendors must submit with qroposal:
1. A photo copy of their Federal Letter of Affirmative Action Plan Approval
OR
2. A photo copy of their Certificate of Emplovee Information Report
OR
3. A complete Affirmative Action Emplovee Information Report (AA302)
Public Work - Over $50.000 Total Proiect Cost:
A. No approved Federal or New Jersey Affirmative Action Plan. Wewill complete Report Form
AA201-A upon receipt from the
B. Approved Federal or New Jersey Plan - certificate enclosed
1 further certify that the statements and informatron contarned herein, are complete and correct to
the best of my knowledge and belief. `� /�'
12/5/2019
�' , �
Date Au horized Signature and Title
David Bizak - Vice Presitlent, Finance
Requirements for National Cooperative Contract
Page 44 of 55
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DOC #3, continued
P.L. 1995, c. 127 (N.J.A.C. 17:27)
MANDATORY AFFIRMATIVE ACTION LANGUAGE
PROCUREMENT. PROFESSIONAL AND SERVICE
CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant
for employment because of age, race, creed, color, national origin, ancestry, marital status, sex, affectional
or sexual orientation. The contractor will take affirmative action to ensure that such applicants are recruited
and employed, and that employees are treated during employment, without regard to their age, race, creed,
color, national origin, ancestry, marital status, sex, affectional or sexual orientation. Such action shall
include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or
recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship. The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer
setting forth provisions of this non-discrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisement for employees
placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to age, race, creed, color, national origin, ancestry, marital status, sex,
affectional or sexual orientation.
The contractor or subcontractor, where applicable, will send to each labor union or representative of
workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to
be provided by the agency contracting officer advising the labor union or workers' representative of the
contractor's commitments under this act and shall post copies of the notice in conspicuous places available
to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by
the Treasurer pursuant to P.L. 1975, c. 127, as amended and supplemented from time to time and the
Americans with Disabilities Act.
The contractor or subcontractor agrees to attempt in good faith to employ minority and female workers trade
consistent with the applicable county employment goal prescribed by N.J.A.C. 17:27-5.2 promulgated by
the Treasurer pursuant to P.L. 1975, C.127, as amended and supplemented from time to time or in
accordance with a binding determination of the applicable county employment goals determined by the
Affirmative Action Office pursuant to N.J.A.C. 17:27-5.2 promulgated by the Treasurer pursuant to P.L.
1975, C.127, as amended and supplemented from time to time.
The contractor or subcontractor agrees to inform in writing appropriate recruitment agencies in the area,
including employment agencies, placement bureaus, colleges, universities, labor unions, that it does not
discriminate on the basis of age, creed, color, national origin, ancestry, marital status, sex, affectional or
sexual orientation, and that it will discontinue the use of any recruitment agency which engages in direct or
indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of it testing procedures, if necessary, to assure that
all personnel testing conforms with the principles of job-related testing, as established by the statutes and
court decisions of the state of New Jersey and as established by applicable Federal law and applicable
Federal court decisions.
The contractor or subcontractor agrees to review all procedures relating to transfer, upgrading,
downgrading and lay-ofF to ensure that all such actions are taken without regard to age, creed, color,
national origin, ancestry, marital status, sex, affectional or sexual orientation, and conform with the
applicable employment goals, consistent with the statutes and court decisions of the State of New Jersey,
and applicable Federal law and applicable Federal court decisions.
The contractor and its subcontractors shall furnish such reports or other documents to the Affirmative Action
Office as may be requested by the office from time to time in order to carry out the purposes of these
Requirements for National Cooperative Contract
Page 45 of 55
regulations, and public agencies shall furnish such information as may be requested by the Affirmative
Action Office for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative
Code (NJAC 17:27).
r �
�% ,��
-� ,,:
, - - �1 --'�,,
Signature of Procurement Agent
David Bizak — Vice President, Finance
Requirements for National Cooperative Contract
Page 46 of 55
DOC #4
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Public Agency Instructions
This page provides guidance to public agencies entering into contracts with business entities that are required to file
Political Contribution Disclosure forms with the agency. It is not intended to be provided to contractors. What follows
are instructions on the use of form local units can provide to contractors that are required to disclose political contributions
pursuant to N.J.S.A. ]9:44A-20.26 (P.L. 2005, c. 271, s2). Additional information on the process is available in Loca]
Finance Notice 2006-1 (htt��/'www nj�trov-dca%divisions/dl�s/resources/lfns 2006.html). Please refer back to these
instructions for the appropriate links, as the Local Finance Notices include links that are no longeroperational.
1. The disclosure is required for all contracts in excess of $17,500 that are not awarded pursuant to a"fair and open"
process (N.J.S.A. 19:44A-20.7).
2. Due to the potential length of some contractor submissions, the public agency should consider allowing data to be
submitted in electronic form (i.e., spreadsheet, pdf file, etc.). Submissions must be kept with the contract documents
or in an appropriate computer file and be available for public access. The form is worded to accept this alternate
submission. The text should be amended if electronic submission will not be allowed.
3. The submission must be received from the contractor and on file at least 10 days prior to award of the contract.
Resolutions of award should reflect that the disclosure has been received and is on file.
4. The contractor must disclose contributions made to candidate and party committees covering a wide range of public
agencies, including all public agencies that have elected officials in the county of the public agency, state legislative
positions, and various state entities. The Division of Loca] Government Services recommends that contractors be
provided a list of the affected agencies. This will assist contractors in determining the campaign and political
committees of the officials and candidates affected by the disclosure.
a. The Division has prepared model disclosure forms for each county. They can be downloaded from the "County
PCD Forms" link on the Pay-to-Play web site at http�//www nj__gov/dca/divisions/dl�s/pro�rams��cl html#12.
They wil] be updated from time-to-time as necessary.
b. A public agency using these forms should edit them to properly reflect the correct legislative district(s). As
the forms are county-based, they list all legislative districts in each county. Districts that do not represent the
public agency should be removed from the lists.
c. Some contractors may find it easier to provide a single list that covers all contributions, regardless of the county.
These submissions are appropriate and should be accepted.
d. The form may be used "as-is", subject to edits as described herein.
e. The "Contractor Instructions" sheet is intended to be provided with the form. It is recommended that the
Instructions and the form be printed on the same piece of paper. The form notes that the Instructions are printed
on the back of the form; where that is not the case, the text should be edited accordingly.
f. The form is a Word document and can be edited to meet loca] needs, and posted for download on web sites, used
as an e-mail attachment, or provided as a printed document.
It is recommended that the contractor also complete a"Stockholder Disclosure Certification." This will assist the
]ocal unit in its obligation to ensure that contractor did not malce any prohibited contributions to the committees listed
on the Business Entity Disclosure Certification in the 12 months prior to the contract (See Local Finance Notice
2006-7 for additional information on this obligation at
http�//www nj�ov/dca/divisionsidlas/resources/lfns 2006.hhnl). A sample Certification form is part of this package
and the instruction to complete it is included in the Contractor Instructions. NOTE: This section is not applicable to
Boards of Education.
Requirements for National Cooperative Contract
Page 47 of 55
DOC #4, continued
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Contractor Instructions
Business entities (contractors) receiving contracts from a public agency that are NOT awarded pursuant to a"fair and
open" process (defined at N.J.S.A. 19:44A-20.7) are subject to the provisions of P.L. 2005, c. 271, s.2 (N.J.S.A. 19:44A-
20.26). This law provides that 10 days prior to the award of such a contract, the contractar shall disclose contributions to:
• any State, county, or municipal committee of a political pariy
• any legislative leadership committee"
• any continuing political committee (a.k.a., political action committee)
• any candidate committee of a candidate for, or holder of, an elective office:
0 of the public entity awarding the contract
0 of that county in which that public entity is located
0 of another public entity within that county
0 or of a legislative district in which that public entity is ]ocated or, when the public entity is a county, of
any legislative district which includes all or part of the county
The disclosure must list reportable contributions to any of the committees that exceed $300 per election
cycle that were made during the 12 months prior to award of the contract. See N.J.S.A. 19:44A-8 and
19:44A-16 for more details on reportable contributions.
N.J.S.A. 19:44A-20.26 itemizes the parties from whom contributions must be disclosed when a business
entity is not a natural person. This includes the following:
• individuals with an "interest" ownership or control of more than ] 0% of the profits or assets of a business entity
or 10% of the stock in the case of a business entity that is a corporation for profit
• all principals, partners, officers, or directors of the business entity or their spouses
• any subsidiaries directly or indirectly controlled by the business entity
• IRS Code Section 527 New Jersey based organizations, directly or indirectly controlled by the business entity
and filing as conrinuing political committees, (PACs).
When the business entity is a natural person, "a contribution by that person's spouse or child, residing
therewith, shall be deemed to be a contribution by the business entity." [N.J.S.A. 19:44A-20.26(b)] The
contributor must be listed on the disclosure.
Any business entity that fails to comply with the disclosure provisions shall be subject to a fine imposed by
ELEC in an amount to be determined by the Commission which may be based upon the amount that the
business entity failed to report.
The enclosed list of agencies is provided to assist the contractor in identifying those public agencies whose
elected official and/or candidate campaign committees are affected by the disclosure requirement. It is the
contractor's responsibility to identify the specific committees to which contributions may have been made
and need to be disclosed. The disclosed information may exceed the minimum requirement.
The enclosed form, a content-consistent facsimile, or an electronic data file containing the required details
(along with a signed cover sheet) may be used as the contractor's submission and is disclosable to the
public under the Open Public Records Act.
The contractor must also complete the attached Stockholder Disclosure Certification. This will assist the
agency in meeting its obligations under the law. NOTE: This section does not apply to Board of
Education contracts.
Requirements for National Cooperative Contract
Page 48 of 55
' N.J.S.A. 19:44A-3(s): "The term "legislative leadership committee" means a committee established,
authorized to be established, or designated by the President of the Senate, the Minority Leader of the
Senate, the Speaker of the General Assembly or the Minority Leader of the General Assembly pursuant to
section 16 of P.L.1993, c.65 (C.19:44A-10.1) for the purpose of receiving contributions and making
expenditures."
Requirements for National Cooperative Contract
Page 49 of 55
DOC #4, continued
C. 271 POLITICAL CONTRIBUTION DISCLOSURE FORM
Required Pursuant to N.J.S.A. 19:44A-20.26
This form or its permitted facsimile must be submitted to the local unit
no later than 10 days prior to the award of the contract.
Part I — �/endor Information
Vendor Name: The HON Company LLC
Address: 200 Oak Street
City: Muscatine City: Muscatine
The undersigned being authorized to certify, hereby certifies that the submission provided herein
represents compliance with the provisions of N.J.S.A. 19:44A-20.26 and as represented by the
Instructions accompanying this form.
�
r
n
t� �� '"� David Bizak Vice President, Finance
Signature Printed Name Title
Part II — Contribution Disclosure
Disclosure requirement: Pursuant to N.J.S.A. 19:44A-20.26 this disclosure must include all
reportable political contributions (more than $300 per election cycle) over the 12 months prior to
submission to the committees of the government entities listed on the form provided by the local
unit.
❑ Check here if disclosure is provided in electronic form
Contributor Name Recipient Name Date Dollar Amount
N/A $
❑ Check here if the information is continued on subsequent page(s)
Requirements for National Cooperative Contract
Page 50 of 55
DOC #4, continued
List of Agencies with Elected Officials Required for Political Contribution Disclosure
N.J. .A. 19:44A-20.26
County Name:
State: Governor, and Legislative Leadership Committees
Legislative District #s:
State Senator and two members of the General Assembly per district.
County:
Freeholders County Clerk Sheriff
{County Executive} Surrogate
Municipalities (Mayor and members of governing body, regardless of title):
, USERS SHOULD CREATE THEIR OWN FORM, OR DOWNLOAD FROM �
i THE PAY TO PLAY SECTION OF THE DLGS WEBSITE A COUNTY- ,
� BASED, CUSTOMIZABLE FORM. I
Requirements for National Cooperative Contract
Page 51 of 55
DOC #5
STOCKHOLDER DISCLOSURE CERTIFICATION
Name of Business:
0 I certify that the list below contains the names and home addresses of all stockholders
holding 10% or more of the issued and outstanding stock of the undersigned.
OR
0 I certify that no one stockholder owns 10% or more of the issued and outstanding stock of
the undersigned.
Check the box that represents the type of business organization:
OPartnership OCorporation OSole Proprietorship
0 Limited Partnership 0 Limited Liability Corporation
0 Subchapter S Corporation
� Limited Liability Partnership
Sign and notarize the form below, and, if necessary, complete the stockholder list below.
Stockholders:
Name: HNI Holdings Inc. Name:
Home Address: 600 East Second Street Home Address:
Muscatine, IA 52761
(100% ownership interest)
Name: State Farm Insurance Companies Name:
Home Address: One State Farm Plaza Home Address:
Bloomington, IL 61710
100% ownershi interest
Name: Name:
Home Address: Home Address:
Subscribed and sworn before me this � day of ��„�"—
2�
l
`�� i
(Notary Public) �,�LLt�.����Q /� lCC-�! 7J!'Yuf.-�
My Commission expires: �yiCc-� ��,r=��� 1
r. t.a�
..^ < s�
• �,�°.`'�
�`: `' ;;:� �-
rJ��A
ant)
VP, Finance—The HON Companv LLC
(Print name & title of affiant)
(Corporate Seal)
C�iWST1NE D MC�RMIqC
772228
P+�y Commission Expires
March 20. 2021
:. �
Requirements for National Cooperative Contract
Page 52 of 55
DOC #6
Certification of Non-Involvement in Prohibited Activities in Iran
Pursuant to N.J.S.A. 52:32-58, Offerors must certify that neither the OfFeror, nor any of its
parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32 — 56(e) (3)), is listed on the
Department of the Treasury's List of Persons or Entities Engaging in Prohibited Investment
Activities in Iran and that neither is involved in any of the investment activities set forth in
N.J.S.A. 52:32 — 56(fl.
Offerors wishing to do business in New Jersey through this contract must fill out the Certification
of Non-Involvement in Prohibited Activities in Iran here:
http://www.state.ni.us/humanservices/dfd/info/standard/fdc/disclosure investmentact.pdf.
Offerors should submit the above form completed with their proposal.
Requirements for National Cooperative Contract
Page 53 of 55
STATE OF NEW JERSEY -- DIVISION OF PURCHASE AND PROPERTY
DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN
Quote Number: 19-18
e�aderioffe�or: The HON Companv LLC
Region 4 Education Service Center ESC�
ER IFICATION
BIDDERS M �ST �MP T�EPART 1 BY CHECKING EITHER BOX,
` �i �, , � � , � ,�, � ��� ` . �"d �� ` ° ri ���_
Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a
contract must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any of its parents,
subsidiaries, or affiliates, is identified on the Department of Treasury's Chapter 25 list as a person or entity engaging in investment activities
in Iran_ The Chapter 25 list is found on the Oivision's website at htt�:llwww state nj_usltr_easury�urchaselpdf/Chapter25Lfst�df. Bidders
must review this list prior to completing the below certification. Failure to complete the certification will render a bidder's proposal
non-responsive. If the Director finds a person or entity to be in violation of law, s/he shall take action as may be appropriate and provided
by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in
default and seeking debarment or suspension of the party
�� � , � y. .� `.
I certify, pursuant to Public Law 2012, c. 25, that neither the bidder listed above nor any of the bidder's parents,
❑subsidiaries, or a�liates is listed on the N.J. Department of the Treasury's list of entities determined to be engaged in prohibited
✓ activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List"). I further certify that I am the person listed above, or I am an officer
or representative of the entity listed above and am authorized to make this certification on its behalf. I will skip Part 2 and sign and
complete the Certification below.
?: �
❑I am unable to certify as above because the bidder andlor one or more of its parents, subsidiaries, or affiliates is listed on
the DepartmenYs Chapter 25 list. I will provide a detailed, accurate and precise description of the activities in Part 2 below
and sign and complete the Certification below. FailiirP tn�rnvide sur.h will.xesult_.in_the_�r_�o.saLb.eing renriPrPri as nnn-
res�onsiva and appropriate penalties, fines andlor sanctions will be assessed as provided by law.
PAf3I2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN
You must provide a detailed, accurate and precise description of the activities of the bidding personlentity, or one of its parents,
subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below.
EACH BOX WILL PROMPT YOU TO PROVIDE INFORMATION RELATIVE TO THE ABOVE QUESTIONS. PLEASE PROVIDE
THOROUGH ANSWERS TO EACH QUESTION. IF YOU NEED TO MAKE ADDITIONAL ENTRIES, CLICK THE "ADD AN ADDITIONAL
ACTIVITIES ENTRY" BUTTON.
Name
Description of Activities
Duration of Engagement
Bidder/Offeror Contact Name
Relationship to Bidder/Offeror
Anticipated Cessation Date
Contact Phone Number
ADD AN ADDITIONAL ACTlVITIES ENTRY
:ertification: I, being duly sworn upon my oath, here6y represent and state that the foregoing information and any attachments thereto to the best o1
ny knowledge are true and complete. I attest that 1 am authorized to execute this certification on behalf of the above-referenced person or entity. I
icknowledge that the State of New Jersey is relying o� the information contained herein and thereby acknowledge that I am under a continuing
�bligation from the date of this certification through the completion of any contracts with the State to notify the State in writing of any changes to the
�nswers of informatio� contained herein, I acknowfedge that I am aware that it is a criminal offense to make a false statement or misrepresentation in
his certification, and if I do so, 1 recogni2e that I am subject to criminal prosecution under the law and that it wil� also constitute a material breach o1
ny agreement(s) with the State of New Jersey and that the State at its option may declare any contrect(s) result�'ng from this certification void and
menforceable. � ,
Full Name (Print): DaVld BlZak Signature: �-. �.(���-�,-'
T'tie: Vice President, Finance oate: 12I5/2019
DPP Standard Forms Packet 11/2013
DOC #7
NEW JERSEY BUSINESS REGISTRATION CERTIFICATE
(N.J.S.A. 52:32-44)
Offerors wishing to do business in New Jersey must submit their State Division of Revenue
issued Business Registration Certificate with their proposal here. Failure to do so will disqualify
the Offeror from offering products or services in New Jersey through any resulting contract.
http://www. state. ni. us/treasury/revenue/forms/ni req. pdf
Requirements for National Cooperative Contract
Page 54 of 55
� CERT�1
Taxpayer ldentific�tion# 427-491-4741�00
Dear Business Representaiive:
A�f 0�113
Congratulationsf You are nowr registered with the New Jersey DiVision af Revenue_
Use the Taxpayer ldenfification Number listed above on all correspondence with the Divisions
of Re�enue and iaxatic�n, as well as with the Department of Labor (ii the business is subjeet
to �nempiayment withhoidings). Your tax returns and payments will be fled under this number,
and you wiil be able to access information about your acenunt by referencing it.
Addiiianally, piease note that State law requires ail contractor� �nd subcantractnrs with Public
a�en�ies ta provi�e proof of their registration with the Division af Reve�ue. The law alsa amended
5ecti�n 92 of t.he Casino Control Act, which deals vuith the casino service indusiry.
We have attached a Prooi of Registration Certificate for y�ur use. io comply with the iaw, if y�u are
currentfy under canfraet or entering into a contract with a State ag�ncy, you must pro�ide a copy
vf fhe cettiiicate to the eontracting agency.
If you have any questions or require rnore informatiorr, feel free 1a c�ll our �2egislration Hotfine �t
(609)292-929Z.
I wish you cv�tinued suGcess in y�ur business endeavors.
�ineerely,
. �r.�2
James J, Frus�ione
Directar
N�w Jarsey Division of Revenue
' � � 'r'r,'e�:��: ;.vr�.rav�.�:a�i,�:.''•;r:�,. .,� �_ � ►.'ii" : s �--�. :r �.;.::�::� _::i.:�:.:i��.:4_`,:�..::.:�:.� . . _ . . .
� -,.Aj Y STATE OF NEW JERSEY ,.�`�:�• :::: . -• ..:...,
� ��
B13SINES$ IZ€i`aES"iRATI(3N CERTIFICATE '. DEPARTMENT OF 1'RE45URY
pIVI�iQN OF 32EVENUE
:� e , PO E30SC 25P
� l ' _ . - . T.,. „ , • . TR�hTON, N .� a86�6•C252
`'�`' . . , . a—a.+•�,•iriiF7.•A°:i_-•'c'.ti�•.�'i•.. i�
T�kXPAY�i� hJAME: TRAnE IVAME:
TF�� MON CDMPANY LLC
ADDRESS: SE�UENCE NUMBER:
4a8 E 2ND ST 0853328
MU�GA7�N� 4A 527'�1-4313
EFF�CTIVE �ATE: ISSUANCE {]AYE:
a�117f00
Ft�
O�f031! �
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�ireclor
New Jersey piviaian af Revenue
Et must he.ConSpiCuoustv dlSplayed at above address
� _.� � _ ._
RFP Page 12
IV. EVALUATION PROCESS AND CRITERIA
1. A committee will review and evaluate all responses and make a recommendation for award of
Contract(s). The recommendation for Contract awards will be based on the predetermined
criteria factors outlined in this section, where each factor is assigned a point value based on its
importance. In evaluating the responses, the following predetermined criteria is considered:
a) Products/Pricing (40 Points)
b) Performance Capability (30 Points)
c) Qualification and Experience (20 Points)
d) Value Add (10 Points)
2. Offeror’s proposal should, at a minimum, include the following for Region 4 ESC’s evaluation:
a) Products/Services/Pricing
i. Offerors shall provide pricing based on a discount from a manufacturer’s price list or
catalog, or fixed price, or a combination of both with indefinite quantities. Prices listed
will be used to establish the extent of a manufacturer’s product lines, services,
warranties, etc. that are available from Offeror and the pricing per item. Multiple
percentage discounts are acceptable if, where different percentage discounts apply,
those different percentages are specified. Additional pricing and/or discounts may
be included. Products and services proposed are to be priced separately with all
ineligible items identified. Offerors may elect to limit their proposals to any category
or categories.
HON is pleased to provide our detailed pricing proposal in Tab 2, Products/Pricing,
as requested. We are offering discounts by product category utilizing a tiered
discount structure based on list order size.
ii. Include an electronic copy of the catalog from which discount, or fixed price, is
calculated. Electronic price lists must contain the following: (if applicable)
Manufacturer part #
Offeror’s Part # (if different from manufacturer part #)
Description
Manufacturers Suggested List Price and Net Price
Net price to Region 4 ESC (including freight)
Media submitted for price list must include the Offerors’ company name, name of
the solicitation, and date on a Flash Drive (i.e. Pin or Jump Drives).
Please find the January 2020 HON Full Line Price List and January 2020 HON
Seating Price List on the flash drive included with our response.
iii. Is pricing available for all products and services?
Our proposed pricing includes all Full Lifetime Warranty products offered by HON.
In addition, our proposal includes a comprehensive listing of all services offered by
our OMNIA Partners authorized dealers.
RFP Page 13
i. Please provide pricing for services based on a range, from minimum price
per hour to maximum price per hour, with a not to exceed on the maximum
price per hour charge.
HON is pleased to provide our detailed pricing proposal in Tab 2, Products/Pricing,
as requested. We are proposing a comprehensive list of services offered by our
authorized dealers. Services which are priced at an hourly rate include a range from
minimum per hour to a not-to-exceed maximum charge per hour.
iv. Describe any shipping charges.
All shipments for the Continental U.S. (48 Contiguous) will be FOB Origin, freight
paid by HON to a single ship-to location per order. HON will determine best method
of shipment and delivery timeframes. Destination address must be able to accept a
53-ft. trailer and must have a loading dock. Charges for non-standard services
(Enhanced Services) and order change fees (Order Change Fee) for services
requested outside of standard freight costs apply. Please see Order to Delivery
brochure for full details on Standard Services, Enhanced Services and Order
Change Fees. For shipments outside the Continental U.S., HON will pay for freight
charges to the nearest port of embarkation; shipping fees from the port of
embarkation to the final destination will be negotiated by the authorized dealer and
the end customer.
i. Describe delivery charges along with definitions for:
1. Dock Delivery
Order is shipped directly by HON to a single ship-to location. Items
are delivered to the tailgate of the trailer. Purchaser is responsible
for the equipment and manpower to off-load the shipment and does
not include delivery into facility. Dock delivery is included in our
offered discounts; no additional fees shall apply.
2. Inside Delivery
Product is brought from the truck into the facility either over the
threshold or to a location on the same floor as the receiving dock.
Service is only provided by LTL carriers or our authorized dealers.
Does not include uncartoning, disposal of packaging or assembly.
Some limitations may apply based upon the size of the order; please
contact HON or the authorized dealer prior to shipment. Additional
charges for inside delivery apply.
3. Deliver and Install
On orders requesting delivery and installation, (open, set in place,
ready to use) HON’s authorized dealer, shall be responsible for
receipt, inspection and assembly of items delivered in the area
designated by the Participating Agency as well as prompt removal
of all debris which is a result of delivery. Additional charges for
installation apply.
RFP Page 14
v. Provide pricing for warranties on all products and services.
HON products are backed by the industry-leading HON Full Lifetime Warranty. In
the unlikely event that any HON product or component covered by the HON Full
Lifetime Warranty should fail under normal workplace use as a result of defective
material or workmanship, HON will replace any product that can’t be repaired with
comparable product, or refund the purchase price. The complete terms of the
warranty are available at hon.com/warranty and printed versions are included in Tab
2, Products & Pricing section of our proposal.
vi. Describe any return and restocking fees.
HON’s dealer network works closely with customers to ensure product needs are
clearly identified and that the product selections meet these needs. Therefore, the
need to return is minimal. In the event a return is being considered, the dealer will
assist the customer in this process.
Most HON products are made-to-order, so restocking is not usually viable. Returns
for made-to-order products, if approved, that are not a result of damage, order entry
error, etc., may be subject to a return fee of up to 45% of the invoiced amount plus
the cost of return freight. Upon receipt of necessary information regarding the return,
HON will issue a return authorization to the customer outlining items to be returned
and where the items should be shipped. All returns must be made within 30 days
after the return authorization is issued. Merchandise must be returned in the original
shipping cartons with proper inner packing and is subject to inspection before
acceptance. Once the item has been accepted, a credit is issued immediately to the
customer.
HON products are backed by the industry-leading HON Full Lifetime Warranty. In
the unlikely event that any HON product or component covered by the HON Full
Lifetime Warranty should fail under normal workplace use as a result of defective
material or workmanship, HON will replace any product that can’t be repaired with
comparable product, or refund the purchase price. The complete terms of the
warranty are available at hon.com/warranty and printed versions are included in Tab
2, Products & Pricing section of our proposal.
vii. Describe any additional discounts or rebates available. Additional discounts or
rebates may be offered for large quantity orders, single ship to location, growth,
annual spend, guaranteed quantity, etc.
Not all needs are the same, from a single project to outfitting multiple buildings of
office furniture, HON is willing to work with our customers to create a tailored product
and pricing solution. Below are examples of some of the additional ways HON can
support our customer’s procurement requirements, these incentives are negotiated
on a per opportunity basis:
Additional pricing incentives for sole source agreements, committed
volume, product standardization and custom pricing
Negotiable pricing based on individual product list volume; additional
discounts may range from 1% to over 4%.
RFP Page 15
viii. Describe how customers verify they are receiving Contract pricing.
Ensuring Participating Agencies feel confident they are receiving accurate pricing
under our Master Agreement is important to HON. There are multiple ways in which
we approach pricing compliance, below is an overview of how Participating Agencies
can confirm they are receiving Master Agreement pricing:
Through our authorized dealer partners:
Our Business Development Managers work one-on-one with each of our nationwide
network of authorized dealers to ensure they are properly trained on the products,
pricing, and requirements of the Region 4 OMNIA Partners contract. HON has
developed several tools our dealers can utilize to ensure eligible OMNIA Partners
customers receive accurate pricing, they include:
Compass - Compass is our online pricing tool made available to authorized
dealers. Compass provides exact net pricing for eligible OMNIA Partners
products, based upon order size, discounts, and list prices approved on the
OMNIA Partners contract. Compass allows dealers the ability to create quick
and accurate price quotes for OMNIA Partners customers. The Compass tool
ensures our dealers can provide agencies with accurate contract pricing and
reduces the need for agencies to issue pricing modifications. Participating
Agencies can request a copy of the Compass quote through our authorized
dealer partner or can contact HON directly.
Contract Summary Document - Our contract summary document provides our
dealers with an overview of the OMNIA Partners pricing and terms and
conditions requirements, including: how to sign up eligible OMNIA Partners
customers, products approved under our OMNIA Partners contract, list pricer in
effect, pricing for approved services, product discounts, and ordering
instructions.
Through our HON Government Customer Support Team:
Our Government Customer Support Representatives are trained on the
requirements of our Federal, State, Local, and Cooperative contract programs
and provide informed responses to both our end customers and our nationwide
network of OMNIA Partners dealers. Government Customer Support members
have been formally trained to answer product, warranty, ordering, pricing,
delivery, and other types of questions within an industry-leading response time.
HON’s Government Customer Support team is available between the hours of
8:00 a.m. – 5:00 p.m. Monday through Friday CST to answer phone and e-mail
inquiries. Our general customer service line is also available from 7:00 a.m. –
6:00 p.m. Monday through Friday CST.
Through our marketing materials:
OMNIA Partners Catalog - Our OMNIA Partners marketing catalog showcases
our approved products at OMNIA Partners net pricing. We offer this catalog to
our dealers and OMNIA end customers as a printed catalog or in an electronic
format. End customers can also utilize this catalog to confirm OMNIA Partners
net pricing.
RFP Page 16
OMNIA Partners Dedicated Website – This website provides access to the
most current price list, discount matrix, and contract requirements to assist
Agencies in finding information quickly. For full details on the information
available to Agencies, we have provided the following link for evaluation of our
proposal response. https://www.hon.com/market/government/omnia-partners.
ix. Describe payment methods offered.
Payments can be made to The HON Company via Check, Credit Card, EFT, ACH,
or Wire Transfer. Details for each payment option are outlined below.
Payments by check for The HON Company should be sent to:
The HON Company
PO Box 404422
Atlanta, GA 30384-4422
Payments via EFT/ACH should be directed to the following bank information:
Depository Financial Institution: Bank of America
Routing Number: 111000012
Account Number: 37562-76567
Account Name: The HON Company
Payments by Wire Transfer should be sent with the following bank information:
Routing Number: 026009593
Account Number: 37562-76567
Account Name: The HON Company
For payments by Credit Card, please contact our HON Government Customer
Support Team at 800-466-8694. We accept all major credit cards except for
Discover. At this time, we do not have any surcharge fees associated with credit
card payments. If changes in economic factors should cause the need for an
additional fee, we will request that approval from Region 4 ESC prior to
implementation.
x. Propose the frequency of updates to the Offeror’s pricing structure. Describe any
proposed indices to guide price adjustments. If offering a catalog contract with
discounts by category, while changes in individual pricing may change, the
category discounts should not change over the term of the Contract.
Pricing adjustments are generally requested on an annual basis. Certain economic
factors could warrant the need for a more frequent request. HON will provide the
necessary information needed to support the request for a price adjustment.
Category discounts will remain unchanged over the term of the Contract.
xi. Describe how future product introductions will be priced and align with Contract
pricing proposed.
Our product development efforts create end-user solutions that are relevant,
differentiated and focused on quality, aesthetics, style, sustainable design, and
reducing manufacturing costs. We also continuously improve and enhance existing
products through ergonomic research, improved manufacturing processes,
alternative materials, and engineering support and training in each of our operating
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units. Product enhancements or additions to existing product series will be
discounted within the category discounts provided in our discount matrix. Should
a new product be introduced that is not part of an existing category, our
Compliance Team will work with the OMNIA Partners/Region 4 ESC contract
manager to ensure the new product meets the pricing requirements presented in
our initial proposal response.
xii. Provide any additional information relevant to this section.
Not to Exceed Pricing. Region 4 ESC requests pricing be submitted as not to exceed pricing.
Unlike fixed pricing, the Contractor can adjust submitted pricing lower if needed but, cannot
exceed original pricing submitted. Contractor must allow for lower pricing to be available for
similar product and service purchases. Cost plus pricing as a primary pricing structure is not
acceptable.
The HON Company has proposed pricing which meets these requirements.
b) Performance Capability
i. Include a detailed response to Appendix D, Exhibit A, OMNIA Partners Response
for National Cooperative Contract. Responses should highlight experience,
demonstrate a strong national presence, describe how Offeror will educate its
national sales force about the Contract, describe how products and services will be
distributed nationwide, include a plan for marketing the products and services
nationwide, and describe how volume will be tracked and reported to OMNIA
Partners.
Please see Tab 3 for our full response to Appendix D, Exhibit A, OMNIA Partners
Response for National Cooperative Contract.
ii. The successful Offeror will be required to sign Appendix D, Exhibit B, OMNIA
Partners Administration Agreement prior to Contract award. Offerors should have
any reviews required to sign the document prior to submitting a response. Offeror’s
response should include any proposed exceptions to OMNIA Partners
Administration Agreement on Appendix B, Terms and Conditions Acceptance
Form.
Please see Tab 3 for our redlines within Appendix D, Exhibit B, OMNIA Partners
Administration Agreements as well as Appendix B, Terms and Conditions
Acceptance Form.
iii. Include completed Appendix D, Exhibits F. Federal Funds Certifications and G.
New Jersey Business Compliance.
Please see Tab 3 for completed and signed Appendix D, Exhibits F Federal Funds
Certifications and G. New Jersey Business Compliance.
RFP Page 18
iv. Describe how Offeror responds to emergency orders.
At HON, we take pride in being HON Ready in everything we do, especially in the
case of an emergency. We make our best effort to meet the requested dates of our
customers within our standard lead times for the products being rush ordered.
There is a non-discountable 3.5% list up-charge if a date earlier than our standard
lead times is required. If the emergency or rush delivery is a result of a dealer error
or The HON Companys error such as shortage, damage, etc., The HON Company
will make every effort to expedite the product at no cost to the OMNIA Partner
member.
When you work with HON, you work with specialists in all areas, including customer
support, order management, and production scheduling. These individuals form a
tightly integrated team to ensure everything possible is done so that you receive your
complete order on time. The HON team will leverage our multiple production
facilities across the United States and extensive distribution network to provide the
best possible outcome for each emergency order.
v. What is Offerors average Fill Rate?
The HON Company is on target in 2019 to meet or exceed our 2018 fill rate. The
HON Company is dedicated to complete and on-time delivery by offering the most
reliable delivery experience in the industry.
vi. What is Offerors average on time delivery rate? Describe Offerors history of
meeting the shipping and delivery timelines.
The HON Company is dedicated to complete and on-time delivery by offering the
most reliable delivery experience in the industry. The HON Company has a strong
history of meeting shipping and delivery timelines. Over the past fiscal year, we have
successfully met over 96% of scheduled customer delivery dates. This calculation is
measured to the minute with no grace period.
vii. Describe Offerors return and restocking policy.
HONs dealer network works closely with customers to ensure product needs are
clearly identified and that the product selections meet these needs. Therefore, the
need to return is minimal. In the event a return is being considered, the dealer will
assist the customer in this process.
Most HON products are made-to-order so restocking is not usually viable. Returns
for made-to-order products, if approved, that are not a result of damage, order entry
error, etc., may be subject to a return fee of up to 45% of the invoiced amount plus
the cost of return freight. Upon receipt of necessary information regarding the return,
HON will issue a return authorization to the customer outlining items to be returned
and where the items should be shipped. All returns must be made within 30 days
after the return authorization is issued. Merchandise must be returned in the original
shipping cartons with proper inner packing and is subject to inspection before
acceptance. Once the item has been accepted, a credit is issued immediately to the
customer.
HON products are backed by the industry-leading HON Full Lifetime Warranty. In
the unlikely event that any HON product or component covered by the HON Full
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Lifetime Warranty should fail under normal workplace use as a result of defective
material or workmanship, HON will replace any product that cant be repaired with
comparable product, or refund the purchase price. The complete terms of the
warranty are available at hon.com/warranty and printed versions are included at the
end of this section of our proposal.
viii. Describe Offerors ability to meet service and warranty needs.
In the event of a warranty issue, the process begins with the local Dealer and HON
Customer Service using the Quick Claim Tool available on the HON Ready Portal.
The dealer will enter the required information into the Quick Claim Tool which
creates a work order for the warranty issue at hand. Once this work order is
approved, HON Customer Service will work with the manufacturing and other
necessary teams to quickly find a resolution to the issue. After reviewing the
information, a decision will be made to resolve the issue by sending replacement
parts or full replacement of the product. HON Customer Service will notify the dealer
of the resolution plan and any additional information (including order numbers) will
be provided to the dealer.
ix. Describe Offerors customer service/problem resolution process. Include hours of
operation, number of services, etc.
The HON Company understands that our government, public sector, and non-profit
customers often have their own unique set of needs. To better serve these
customers, we have a dedicated Government Customer Support team.
Our dedicated Government Customer Support team is located at HON
headquarters in Muscatine, Iowa. The hours of operation are 8 a.m. 5 p.m. CST,
Monday-Friday. The team is available at (800) 466-8694 or e-mail
HONGSATeam@honcompany.com. Our general customer service line is also
available from 7 a.m. 6 p.m. Monday through Friday CST. In addition, access to
key information is also accessible 24/7 online at hon.com or the HON Ready Portal
for our trade partners to be able to assist our customers after hours.
If there is an urgent issue or an emergency outside of business hours, a HON
Business Development Manager or an authorized OMNIA Partner dealer is available
to address your needs.
In the event that you are unsatisfied with the performance of a product, a HON
member, or a member of the Authorized dealers staff, we ask that you promptly
report your concern to the HON Government Customer Support Team. This
dedicated team of Customer Support members are responsive and empowered,
resolving most issues on the first call.
The next level of contact is Lindsey Schuelke, Director of Public Sales, or Mike
Ghelfi, Region Vice President. Our Vice President & General Manager for Sales &
Service is Ric Andersen. If you have a concern Lindsey, Mike or Ric would be
pleased to ensure the issue is resolved to your satisfaction. Final decision-making
authority rests with our president, Brandon Bullock.
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Contact Information:
Lindsey Schuelke, Director of Public Sector Sales
Direct Line: (563) 272-8915
Email: schuelkel@honcompany.com
Mike Ghelfi, Region Vice President, West
Direct Line: (925) 989-6503
Email: ghelfi@honcompany.com
Ric Andersen, Vice President and General Manager, Sales and Service
Phone: (563) 506-4554
Email: andersenr@honcompany.com
In addition to above, The HON Company has dedicated numerous resources to
OMNIA Partners to manage your contract efficiently and effectively. Some of these
resources include 4 Regional Vice Presidents, 63 Business Development
Managers/Associates, 26 Sales Account Associates, 3 Solutions Account
Managers, 5 Government Customer Support Representatives, 1 Government
Customer Support Manager, 1 Dedicated Marketing Team Member and Authorized
Dealers nationwide.
x. Describe Offeror’s invoicing process. Include payment terms and acceptable
methods of payments. Offerors shall describe any associated fees pertaining to
credit cards/p-cards.
The HON Company continues to invest in systems which allow us to provide world
class capabilities to our dealers and our customers. In 2018 we invested millions of
dollars to ensure we were the industry leader for digital capabilities and underwent
an eight-year intensive preparation cycle to adapt these principles with Oracle.
Through Oracle, we can connect our systems directly with all major dealer operating
systems, allowing a seamless order flow.
Eligible customers can submit their orders directly to HON, or our preferred method
is through our authorized dealers. Dealers will review customers’ orders to ensure
accurate pricing and product information is reflected prior to order. Dealers can place
an order directly through our HON Ready Portal, via email or EDI. Our HON Ready
portal is available to our dealers 24 hours a day, 7 days a week. The HON Company
has a fully integrated order entry platform which allows HON to receive and enter
purchase orders directly from the participating entity.
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The order execution process is automatic and allows us to acknowledge the order
for a ship date with integrated technology in the first 24 hours of receipt. A Delivery
Appointment Notification will be sent via email for the authorized dealer or customer
to confirm delivery details with HON’s Traffic Contact. Once the order is
acknowledged, dealers or customers can access the HON Ready Portal for real time
order status updates.
Invoices are created and released at the time of order shipment with payment terms
of net 30 days. Agencies and Dealers both have the capability to monitor and pay
invoices within HON’s Oracle system. The agency or dealer being invoiced will be
able to review and print invoices, monitor due dates, process ACH payments, and
dispute amounts all in one simple and functional online platform. In addition, a
dedicated Credit Analyst is available to assist with any issues or questions the
agency or authorized dealer may have about Oracle or invoices.
Payments can be made to The HON Company via Check, Credit Card, EFT, ACH,
or Wire Transfer. Details for each payment option are outlined below.
Payments by check for The HON Company should be sent to:
The HON Company
PO Box 404422
Atlanta, GA 30384-4422
Payments via EFT/ACH should be directed to the following bank information:
Depository Financial Institution: Bank of America
Routing Number: 111000012
Account Number: 37562-76567
Account Name: The HON Company
Payments by Wire Transfer should be sent with the following bank information:
Routing Number: 026009593
Account Number: 37562-76567
Account Name: The HON Company
For payments by Credit Card, please contact our HON Government Customer
Support Team at 800-466-8694. We accept all major credit cards except for
Discover. At this time, we do not have any surcharge fees associated with credit
card payments. If changes in economic factors should cause the need for an
additional fee, we will request that approval from Region 4 ESC prior to
implementation.
xi. Describe Offeror’s contract implementation/customer transition plan.
Within 30 days of the award, The HON Company will:
o Partner with OMNIA Partners to create and launch a co-branded press
release announcing the new contract award.
o Announce the award of the contract through any and all social channels, as
well as company website
o Design, publish, and distribute co-branded marketing materials
o Publish and maintain a dedicated OMNIA Partners internet-based web page
homepage on our website which may include: OMNIA Partners standard logo,
copy of original Request for Proposal, copy of contract and amendments
between Principal Procurement Agency and HON, summary of products and
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pricing, marketing materials, and an electronic link to OMNIA Partners’
website including the online registration page, as well as a dedicated toll free
number and email address for OMNIA Partners questions and concerns.
Within 60 days of the award, The HON Company will:
o Commit and schedule attendance and participation in national (i.e. NIGP
Annual Forum, NPI Conference, etc.), regional (i.e. Regional NIGP Chapter
Meetings, Regional Cooperative Summits, etc.) and company-specific trade
shows, conferences and meetings throughout the term of the Master
Agreement.
o Commit and schedule attendance with and exhibit at the NIGP Annual Forum
in an area reserved by OMNIA Partners for partner suppliers. Booth space
will be purchased and staffed by Company. In addition, Company commits to
provide reasonable assistance to the overall promotion and marketing efforts
for the NIGP Annual Forum, as directed by OMNIA Partners.
o Design and publish advertising pieces in national and regional trade
publications
o Meet with each authorized dealer within the first 60 days of the award date to
establish a written sales execution plan that will maximize potential sales
efforts with the OMNIA Partners contract. The business plan will include, but
is not limited to: Annual sales volume commitment for the OMNIA Partners
contract, Organization commitment outlining the number of sales
representatives the dealership will have accountable for their OMNIA Partners
sales goal, identify target OMNIA Partners for business development
planning, commitments outlining specific marketing initiatives that each
dealership will commit to use in order to engage OMNIA Partners, including:
e-mail campaigns, special events (open houses, showroom events, customer
appreciation events, etc.), OMNIA Partners catalog distribution plans, and
product presentations.
Within 90 days of the award, The HON Company will:
o Initiate and continue to publish, market, and promote material such as case
studies, collateral pieces, presentations and promotions to all members
o Conduct on-going OMNIA Partners contract training with the dealer sales
force, this training will continue throughout the life of the contract:
• Discuss authorized users of the contract, pricing and service
requirements, etc.
• Identify and schedule appointments with key OMNIA Partners to inform
them about HON's products and pricing on the OMNIA Partners contract
• Understand how we can help them meet or exceed their purchasing
requirements
• Schedule OMNIA Partners joint marketing events with HON Dealers and
OMNIA Partners.
Encourage our HON dealers to join and participate in professional associations and
organizations that include OMNIA Partners and volunteer to speak at various
organizations that have an interest in HON product, services and solutions.
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xii. Describe the financial condition of Offeror.
The HON Company is a wholly owned subsidiary of HNI Corporation and is our
policy not to disclose financial information by brand. HNI Corporation is publicly
traded on the New York Stock Exchange (NYSE: HNI) under the symbol HNI. HNI
Corporation has a financial rating of 5A1 with Dun & Bradstreet, which is the best
available rating.
HNI Corporation had the following revenues for the past 3 years:
2016 $2,203,489,000
2017 $2,175,882,000
2018 $2,257,895,000
In fiscal 2018, the Corporation had net sales of $2.2 billion, of which $1.7 billion or
seventy-six percent was attributable to office furniture products.
xiii. Provide a website link in order to review website ease of use, availability, and
capabilities related to ordering, returns and reporting. Describe the website’s
capabilities and functionality.
https://www.hon.com/market/government/omnia-partners
This website provides access to the most current price list, discount matrix, and
contract requirements to assist agencies in finding information quickly and is
accessible without a login or password. To better serve our OMNIA Partner
customers, we've also created a printed and digital catalog that highlights products
that work for our government, public sector and non-profit customers. The online
catalog is available in a flip-book technology that allows users to search for
keywords, crop any pages or images, save as a PDF or e-mail specific sections to
a colleague or customer.
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For more complex furniture needs and questions, our public facing website facilitates
direct access to our local dealer partners, who can then work with the buyer on a
customized office solution. At hon.com, agencies can access information regarding
HON products, obtain inspirational ideas to outfit a space, utilize our Chair Chooser
to design a customized office chair based upon HON’s assortment and available
options, find information about our warranty and learn about our organization. In
addition, at hon.com customers can contact us directly for questions related to
ordering, returns or other product/service related questions.
The HON Company creates best-in-class leading marketing materials including our
full-line catalog that showcases our extensive line of furniture solutions. Along with
a printed version, there is also a digital catalog available at hon.com that provides
an easy-to-use format for users to view the catalog online.
xiv. Describe the Offeror’s safety record.
Safety is a member responsibility from day one. Upon hiring, each new member
must complete safety training and then continue to achieve certification annually.
Before starting operations at new, modified, or existing workplaces, we apply our
Safe Workplace Design process and assessment to eliminate and safeguard against
risks and hazards. In tandem, our Job Safety Analysis process assesses all the task
requirements of a job.
When an incident or near miss does happen, we investigate immediately to identify
the cause and assign responsibility for corrective action. Through our Safety Appeal
Process, members provide feedback and report concerns, including the option to
report anonymously via our Safety Kiosks. Within five minutes of receiving a report,
we contact members (who provide their names) to start corrective action. We have
significantly decreased the severity of incidents with a “report small, report early”
mindset.
xv. Provide any additional information relevant to this section.
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c) Qualification and Experience
i. Provide a brief history of the Offeror, including year it was established and
corporate office location.
Guided by timeless values, a culture of membership, and a commitment to service,
The HON Company is a leading designer and manufacturer of workplace furniture
for the government, public sector, and non-profits. The HON Company began when
founder, C. Maxwell Stanley, foresaw a post-war housing boom at the end of WWII.
He had the idea to start a manufacturing company that would put returning GI's to
work. With the help of his brother-in-law; Clement T, Hanson began making steel
kitchen cabinets under the business called "Home-O-Nize". Home-O-Nize
incorporated in 1944.
Following a severe steel shortage after the war, the Home-O-Nize focus shifted from
the home market to the contract business. The company survived the steel shortage
by designing products that could be made from left over scrap metal. Because the
name Home-O-Nize no longer fit the company's business focus, we began using the
acronym H-O-N which later became HON.
We officially became HON Industries in the 1960's. After a few decades of steady
growth through profitable acquisitions, our shareholders approved a change from
HON Industries to HNI Corporation. Both HNI Corporation and The HON Company
are headquartered in Muscatine, Iowa. The HON Company also has manufacturing
facilities strategically located throughout the United States and markets our products
through a nationwide network of loyal distribution partners.
Today, HNI Corporation manages multiple office furniture brands- including HON,
the largest operating company under HNI. HON has a wide breadth of education
and workplace furniture including seating, storage, workstations, tables and
casegoods.
The 70-year success of HON and HNI has grown the corporation to over $2 billion
in annual sales and to become a leader in the office furniture industry.
HON Company has been an awarded vendor through the OMNIA Partner Contract
and lead agency Region 4 ESC since 2010.
ii. Describe Offeror’s reputation in the marketplace.
The HON Company is a trusted leader and the most recognized name in the office
furniture industry. Our name is synonymous with quality, reliability and value. The
power of HON is built from trusted relationships, solutions, performance and culture.
Trusted Relationships | Commitment to our Partners
Our partners tell us we are approachable and responsive - that is our report card.
We’ve earned not only the respect of our partners, customers, suppliers, and
community but also the recognition of several business and industry publications,
numerous design publications, manufacturing and distribution awards.
Trusted Solutions | Inspired Practicality
We build and distribute the broadest product line in office furniture. At the same time,
we enjoy functional and effective. We think practicality is exciting when it’s done well.
We’re inspired by what works and our products reflect a keen understanding of the
RFP Page 26
workplace. This is why product innovations for The HON Company are strongly
focused on responding to the needs of our customers. With this in mind, we created
a program to ensure our products were responding directly to those needs. We call
it Voice of the Customer. Voice of the Customer is an approach centered on turning
to those who use our furniture for their everyday needs and listening to them. The
process includes interviewing end customers and designers to understand how they
are using our furniture, what their needs are and how we can better meet them. With
this information, HON has been able to create products that truly have the end
customer in mind.
Trusted Performance | Proven Capabilities
At HON, we understand that having great products isn’t enough. That’s why we hold
our service capabilities to such a high standard. We have a team in place to listen
and understand our government end users’ specifications and create the very best
solution for them to be successful in their procurement processes. This team is
empowered to serve and understands the value of great customer service.
Our manufacturing production, distribution, and logistics network provides the
products people want, delivered when they want them. We strive for flawless
execution and have the capacity to support hundreds of truckloads daily, seven days
a week, shipped nationally and internationally. We have experience in coordinating
all types of projects from major projects as well as delivering a single piece of
furniture.
Trusted Culture | Innovation
For more than half a century, our core values of honesty, integrity, fairness and
respect have been foundational to our enduring relationships. Our culture of
continuous improvement drives us to reinvent all aspects of our business. Every
HON member (employee) takes personal ownership in their contribution because
they are all member-owners of the company. The HON Company has a strong
commitment to continuous improvement and innovation.
When our founders launched the new company in 1944, they devised an innovative
product line out of material that others may have considered scrap. Their philosophy
was formalized in 1992 when we introduced Rapid Continuous Improvement (RCI),
which empowers members to adopt more efficient processes and to eliminate waste.
RCI has contributed to HON’s ability to increase productivity, improve product quality
and enhance workplace safety.
iii. Describe Offeror’s reputation of products and services in the marketplace.
Inspired by practicality and invested in understanding the needs of our customers,
The HON Company strives to establish meaningful connections resulting in product
solutions and customer support that exceed market demands. As a leading designer
and manufacturer of workplace furniture including chairs, classroom, desks, storage,
tables, and workstations, our commitment to serving customers is rooted in reliable
performance and a member culture that is approachable, confident, smart, and
ready to serve. Below is an overview of our full line of products and services offered
by HON and our dealer partners:
Office Chairs
The HON Company's compelling seating assortment boasts 20 unique product
collections tailored for different applications and customer needs - conference,
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executive, guest, individual, intensive use, lobby, lounge, multi-shift, nesting, public
space, specialty, stacking, stools, student, task, teacher, team, training and work
chairs. This extensive selection ensures there is a solution to meet every workplace
seating need.
Collaborative Seating
The HON Company is committed to supporting and harnessing the collaborative
chaos that happens throughout the day. This includes the following styles of seating
solutions: multi-purpose, guest, nesting, stacking, casual lounge, collaborative
work, power ready, on trend, stools, teaming and training. HON’s ready to support
collaboration no matter where the space.
Classroom
Our dedication to understanding 21st century learning environments established
The HON Company as an industry leader in the education market. By continuing to
listen to educators, we are able to respond with the solutions they need. We have
products to support both students’ and educators’ needs in the classroom. Our
furniture is able to support both collaborative learning and formal learning while
fitting the needs of evolving technology.
Desks
More than a work surface, well-designed desks provide the functional and aesthetic
center of any working or classroom environment. HON offers more than 10 desk
collections and can adapt to any work style or configuration – private or open,
individual or teaming. Product styles include traditional, executive, lobby, lounge,
managerial, collaborative, light-scale, student and teacher desks. Desk collections
also include coordinating storage solutions to create the perfect layout for any space.
Storage
The right mix of shared and personal storage can keep any government, non-profit
or public sector customer better organized. HON offers 9 storage and filing
collections with durable solutions that integrate effortlessly with desks, benching,
height adjustable solutions and workstations, while meeting all of your active,
anticipated, and archival storage needs. Products include bookcases, fire-resistant
files, lateral files, pedestals, storage cabinets, towers and vertical files.
Tables
Every workplace requires the basic functionality of a table. The HON Company goes
beyond basic with 15 table collections that provide an array of sizes, shapes,
finishes, and technology integration options for any setting. Styles include
adjustable-height training, coffee, conference, end, lobby, lounge, occasional,
training, and utility.
Workstations
Panel-based office solutions maximize space in shared work environments. HON
offers 4 workstation collections that are easy to specify and install, provide flexible
configuration options, and integrate seamlessly with other HON products.
HON products are also backed by the industry-leading HON Full Lifetime Warranty.
In the unlikely event that any HON product or component covered by the HON Full
Lifetime Warranty should fail under normal workplace use as a result of defective
material or workmanship, HON will replace any product that can’t be repaired with
comparable product, or refund the purchase price. The complete terms of the
warranty are available at hon.com/warranty.
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iv. Describe the experience and qualification of key employees.
Executive Support
Ric Andersen - Vice President and General Manager, Sales and Service
Email: andersenr@honcompany.com
Phone: (563) 506-4554
As a Vice President and General Manager, Sales and Service, Ric directs all
nationwide commercial contract business for The HON Company, an Operating
company within the HNI Corporation. As the world's largest mid-market commercial
office furniture manufacturer, The HON Company designs, manufactures and
distributes quality, practical products with an inspired design, while providing
channel partners with unparalleled sales and marketing support. He leads this team
in developing and delivering profitable sales and marketing strategies to
independent, wholesale, and national supplies dealers located throughout the U.S.
In addition, he participates in top-to-top senior leadership meetings at the HON and
OMNIA Partners level to ensure cooperative relationships. He collaborates with C-
level executives of the largest dealer partners - including Fortune 500 corporations -
and oversees all channel development, sales, marketing, product strategy, and P&L
for The HON Company. Ric has held executive sales leadership roles within The
HON Company's parent and sister companies; led national, international, and
multinational teams in B2B and B2C environments. He holds a degree in Advanced
Executive Education from the University of Chicago's School of Business and the
Thunderbird School of Global Management; MBA and BA from the University of
Iowa. Ric is also a veteran of the U.S. Army.
Marketing
Michelle Mathis – Marketing Specialist
Email: mathismi@honcompany.com
Phone: (563) 299-0919
Michelle Mathis graduated from Iowa State University with a Bachelor of Science in
Marketing. Michelle’s current role is Marketing Specialist, Vertical Markets.
Specifically, to OMNIA Partners, Michelle is responsible to work with internal
members OMNIA Partner’s marketing team to develop and execute on marketing
campaigns which but are not limited to the following: emails, flyers, brochures,
animations and co-branded collateral. Michelle works to ensure HON and OMNIA
Partner’s sales team have the necessary resources to successfully sell the contract
and its benefits.
Sales
Lindsey Schuelke – Director of Public Sector Sales
Email: schuelkel@honcompany.com
Phone: (563) 299-8915
Lindsey Schuelke graduated from St. Ambrose University with a degree in Public
Relations and Marketing Communications. Lindsey started with The HON Company
in the Customer Support department over seven years ago where she learned the
ground roots of the organization. From there, she has been in many Project
Management and Sales roles. As the Director of Public Sector Sales, she is
responsible for managing the contract portfolio of HON held contracts. Upon award
of the contract, Lindsey works cross functionally with various departments in the
organization to ensure the contract sees sales growth. A few of the teams involved
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in contract support that Lindsey will work with to ensure appropriate resources are
provided are: Training, Marketing, Internal and External Sales, Contract Compliance
and Dealer Partner relationships. OMNIA Partners, Public Sector relationship is a
critical part of her portfolio.
Sales Support
Nicholas Austin – Government Solutions Specialist
Email: HONGSACS@honcompany.com
Phone: (800) 466-8694
Nicholas helps identify win-win solutions to customer concerns, administer
government contract terms, coordinate warranty requests, provide technical
assistance of products, facilitate order changes, advise on terms and conditions,
serve as subject matter expert for the team, and supply tracking and delivery
information.
In addition to Nicholas, the Government Customer Service Team consists of the
following teams:
Government Solutions Team Managers - Oversee government and order
entry teams, assure high level of e-mail/call quality to ensure positive customer
experience, execute philosophy of being easy to do business with (ETDBW),
identify and implement strategic initiatives department-wide, assist in providing
solutions to escalated concerns, and maintain government knowledge and
relations.
Government Solutions Specialists - Identify win-win solutions to customer
concerns, administer government contract terms, coordinate warranty requests,
provide technical assistance of products, facilitate order changes, advise on
terms and conditions, serve as Subject Matter Experts for department, and
supply tracking and delivery information.
Government Project Coordinators - Manage government project orders by
facilitating truckloads, delivery, and shipment methods, serves as one point of
contact throughout entire ordering process from Order Entry through Punch list,
support specialty government processes to ensure successful project
completion.
Government Order Entry Members - Enter government orders, administer
government contract terms, maintain supportive government documentation,
promote accurate pricing, clean orders, and in the event an incomplete order
they are responsible for managing bad lines by working with the Agencies or
Dealer to resolve.
Financial Reporting
Jeff Cunningham – Financial Analyst
Email: Cunninghamj@hnicorp.com
Phone: (563) 272-4405
Jeff Cunningham has been a member of The HON Company, a leading office
furniture manufacturer, for eight years and is responsible for company wide sales
reporting and systems management. Prior to his current role, Jeff has held the
position of Risk Analyst at HNI Corporation.
RFP Page 30
Accounts Payable
Jennifer Curry – Accountant, Accounts Payable
Email: generalledger@hnicorp.com
Phone: (866) 514-5882 Option 1
Jennifer and the Accounts payable team will be responsible for the admin fee
reporting and payment.
Contracts
Melissa Lincoln – Public Sector Contract Manager
Email: contractmanager@honcompany.com
Phone: (563) 506-9541
Melissa Lincoln has been a member of HNI for nine years serving in several roles
focused on customer and sales support, contract management and finance. As
Contract Manager, Melissa will oversee the compliance and administrative
requirements of the OMNIA Partners contract. Prior to this role, Melissa has held
various positions including Financial Analyst, Proposal Coordinator, and Contract &
Sales Administrator.
v. Describe Offeror’s experience working with the government sector.
The HON Company is a leading designer and manufacturer of workplace and
classroom furniture for the government, public sector and non-profits. Since 1982,
HON has been a leading federal contractor of office furniture.
We have an experienced and dedicated cross-functional Government team that
includes sales, service, marketing, finance, technology, and contract management.
We are member owners and are empowered to serve, which means our government
customers receive professional, dedicated and expert service that is customized to
meet their needs.
Our dedicated Government Customer Support team has a solid foundation of
government order knowledge and is available to both our Government end
customers and dealers.
Customer Support Project Coordinators are assigned to larger orders to assist our
dealer partners throughout the life of a project. Our nationwide network of dealers
works directly with The HON Company and our end customers to manage an order
from time of quote until delivery, inspection and acceptance.
Our commitment and our dealers’ commitment do not end when a project has
delivered. We are available throughout the life of the product to assist in the
unlikely event replacement parts are needed or warranty issues arise.
vi. Describe past litigation, bankruptcy, reorganization, state investigations of entity or
current officers and directors.
The HON Company is a wholly owned subsidiary of the HNI Corporation which is a
fortune 1,000 company. The Corporation is involved in various kinds of disputes and
legal proceedings that have arisen in the ordinary course of its business, including
pending litigation, environmental remediation, taxes and other claims. It is the
Corporation's opinion, after consultation with legal counsel, that liabilities, if any,
RFP Page 31
resulting from these matters are not expected to have a material adverse effect on
the Corporation's financial condition, although such matters could have a material
effect on the Corporation's quarterly or annual operating results and cash flows when
resolved in a future period.
vii. Provide a minimum of 10 customer references relating to the products and services
within this RFP. Include entity name, contact name and title, contact phone and
email, city, state, years serviced, description of services and annual volume.
Cuesta Community College | San Luis Obispo, CA
Sarah Maloney, Bond Manager | (805) 305-4556
Multi-year relationship with multiple projects
We have a long-standing relationship with Cuesta College since 2005. We have
worked on several projects that include all types of furniture: Systems, Tables,
Storage, Freestanding Furniture and Seating. In conjunction with the local
dealer, we have provided on time delivery, project manager and installation dates
meeting customer expectations. Conservatively speaking, the four colleges
connected to Cuesta have spent in excess of $7M (net) on HON furniture through
various projects. Currently, there have been no issues or problems to resolve.
University of California | Irvine, CA
Anita Mathias | Senior Buyer | (949) 824-7018 | E: amathia1@uci.edu
School Facilities Room 301 and 302
Project planning began in February 2019 with order placement in March 2019.
Project scope was over $110,000 and encompassed the redesign of the area
with new workstations and additional areas for collaboration. Products used on
the project included: Voi Desking, Accelerate Workstations, Ignition Seating and
Flock Seating. This project was delivered and installed with no issues.
Health Equity | Draper, UT
Philip Dunn | Facilities Manager | (801) 979-2960
Corporate Headquarters
Health Equity has been working with The HON Company for their furniture needs
for their Headquarter location in Draper, Utah since 2015 when they had 550
employees in Utah alone. Over the past four years, The HON Company has
helped Health Equity scale to an additional 430 employees in Utah bringing their
total to 980 employees. Their HQ expansion was 50,000 square feet and in the
past two years, they have acquired and hired for another 25,000 square feet.
The HON Company provides office furniture for all major categories including
systems, desking, seating, storage and tables. HealthEquity services more than
1.5 million health savings accounts for 70 health plan partners and employees
at approximately 27,000 companies across the United States.
County of York | County of York Pennsylvania
Scott Cassel | Facilities Manager | (717) 771-4388 | E: scassel@yorkccd.org
Multiple County and City Projects
The HON Company has been a standard for the County of York for the past 18
years servicing nine of their county buildings for all furniture needs. County of
York services 440,000 people and is known for their big city amenities, with small
town charm. The HON Company has provided workstations, freestanding
RFP Page 32
furniture, seating, tables and storage. York County history runs deep, since 1794,
and has played a large part in American heritage. York is one of the fastest
growing counties in Pennsylvania.
Davis School District | Salt Lake City, UT
Joan Tuttle | (801) 402-7805 | E: jtuttle@dsdmail.net
Eight Schools in Davis County School District
Davis School District in Salt Lake City, Utah had a bond passed in 2015 to build
or renovate eight schools in Davis County. The HON Company has provided
furniture to many of these bond projects but most notable, Farmington High
School in 2018 resulting in $2.5 million award providing students with furniture
that meets the needs of 21st century learning. Davis School District has 59
elementary schools, 17 junior high schools and 8 high schools.
Soledad Unified School District | Soledad, Cal 93960
Tim Vanoli | Superintendent | (831) 678-3987 | E: tvanoli@soledad.k12.ca.us
Main Street Middle School | 441 Main Street
HON’s local authorized dealer, Palace furnished the entire school from the
ground up and completed the project on time on OMNIA Partners, Public Sector
Region 4 Contract. Palace has been servicing this customer for over 15 years.
The Main Street Middle School project was the largest HON project completed
at this school district. As a result of the successful completion of this project,
HON is the new standard for all future schools in this district.
Nelson County Board of Education | Bardstown, KY
Wes Bradley | Superintendent | (502) 349-7000 ext. 2326
E: wes.bradley@nelson.kyschools.us
Nelson County Board of Education has been purchasing HON products for over
20 years with an annual sales volume of approximately $172,450. HON has
provided furniture, design, and installation services for Nelson County High
School, County Board Office, New Haven School, Foster Heights Elementary
School, The Academy, & Thomas Nelson High School.
Reese Career Tech Center | Missouri City, TX
Kelly R. Kelly, CTSBO | (832) 221-2196 | E: kelly.kelly@fortbendisd.com
Fort Bend Independent School District | 2323 Texas Parkway
Our local authorized dealer, Carroll’s Office Furniture has provided HON furniture
to the district for over 4 years with sales volume of $250,000.
School District of Springfield R-12 | Springfield, MO
Michelle Bentley | Purchasing Specialist | (417) 523-0071
E: mbentley@spsmail.org
From late 2018 through early 2019, HON and its local authorized dealer partner
completed the updating of 5 High School training rooms for a total sales volume
of $399,717.00. In addition to these completed projects, HON has been selected
as the ongoing standards package for Springfield Public Schools (SPS) with
standardized pricing through a Blanket Purchasing Agreement (BPA) that uses
the OMNIA Partners contract as the pricing framework.
RFP Page 33
Services provided by HON and our local authorized dealer partner include:
product solutioning and consultation for every project that extends beyond SPS
standards package, space measurement and planning, specification within Giza
and now CET software, management of shipments and coordination on delivery
and receipt into dealer warehouse unless shipment is full truck, provide key
product updates and continual evaluation for better, newer, potentially lower cost
alternatives available on BPA. We conduct quarterly meetings (average) with
purchasing and/or relevant managers of bond money following April bond vote,
and rapid punch response via Dealer Partner and HON Customer support team.
Prince Edwards Social Services | Farmville, Virginia
Wade Bartlett | County Administrator | (434) 547-8837
E:wbartlett@co.prince-edward.va.us
Prince Edwards Social Services has enjoyed HON products over the last 20
years with approximately $197,000 annual sales volume. In addition, to the
quality products, they are happy with HON’s lead times and are currently in the
process of specifying all HON in their new courthouse in 2020.
viii. Provide any additional information relevant to this section.
We are pleased to say that many of these end customers utilize an OMNIA Partners
Region IV contract to purchase HON products. We’re also excited to share our vast
diversity of customers in the commercial space, healthcare and multiple public
agencies including: K-12, cities, counties and higher education
RFP Page 34
d) Value Add
i. Provide any additional information related to products and services Offeror
proposes to enhance and add value to the Contract.
HON Integrated Design Solutions
The HON Company’s Integrated Design Solutions team is a group of expert design
professionals who assist our dealers in creating design packages to help offer our
customers the best overall solution.
Plan & Specify
The IDS team assists our dealers in creating professional design packages
including furniture plans using CET Designer, 3-4 line drawings and a complete
bill of materials/parts lists. These provide our customers a complete overview
of their furniture projects.
Audit
Auditing services are also available through our IDS team to help provide you
with the peace of mind, knowing that your drawings and parts lists are complete
and accurate. A HON Interior Designer will verify quantities, product
compatibility and structural integrity.
Value Engineering
To help our customers optimize their furniture layouts with cost saving product
suggestions, our IDS teams provide value engineering options and suggestions.
Rendering
To help our customer’s visualize their furniture including fabrics and finishes,
the IDS team will provide realistic renderings. These help customers see what
their furniture installation will look like, even before it’s ordered.
Tailored Solutions
The Tailor Solutions team at HON is available to assist our OMNIA Partners
members if the product solution they are looking for include structural and
dimensional modifications to existing standard product and requests for
discontinued HON product. Some of these modifications include:
Special Laminates
Special laminates include requests for laminates not available as part of HON’s
standard offering
RFP Page 35
Dual Fabric Applications
Use a dual fabric applications request when the product is to be produced with
more than two fabrics (e.g., fabric on the seat is different than the fabric on the
back for a chair).
Special Paints
If the product solution a OMNIA Partners member is looking for includes using
a competitor’s paint color, the Tailored Solutions team would be able to assist
with trying to accommodate this request.
OMNIA Partners Dedicated Webpage
To help provide OMNIA Partners members with easy access to ordering and
contracting information, a dedicated OMNIA Partners webpage on hon.com was
created. This dedicated page includes terms of the contract, information on how to
place an order with HON, and easy access to all our HON OMNIA Partners dealers.
Visit www.hon.com/market/government/omnia-partners to check out all of these
tools.
HON Chair Chooser Tool
The HON Chair Chooser tool makes it even easier to select the right HON seating
solution for you. Based off a few simple questions, the tool will help identify the
best HON solution that fits your needs. The tool is available on hon.com and can be
accessed through multiple channels such as web browsers, tablets, Smartphone’s,
iPad’s and iPhones. The Chair Chooser tool also gives users the ability to download
an informative PDF, email their selection, or share their chair on social media. Use
the Chair Chooser as a selection tool or as a guide for yourself. The possibilities are
endless.
3. Competitive Range: It may be necessary to establish a competitive range. Factors from the
predetermined criteria will be used to make this determination. Responses not in the
competitive range will not receive further award consideration. Region 4 ESC may
determine establishing a competitive range is not necessary.
4. Past Performance: An Offeror’s past performance and actions are relevant in determining
whether or not the Offeror is likely to provide quality goods and services; the administrative
aspects of performance; the Offeror’s history of reasonable and cooperative behavior and
commitment to customer satisfaction; and generally, the Offeror’s businesslike concern for
the interests of the customer may be taken into consideration when evaluating proposals,
although not specifically mentioned in the RFP.
5. Additional Investigations: Region 4 ESC reserves the right to make such additional
investigations as it deems necessary to establish the capability of any Offeror.
`) DNBi Risk Management
�►
Printed By:Mark Miller
Date Printed:July 3l , 2019
Disclaimer:
The software and information ("Services") accessed herein were developed exclusively at private expense, and are proprietary to
Dun & Bradstreet, Inc., and its afFiliates and subsidiaries (collectively, "D&B "), and may include copyrighted works, trade
secrets, or other materials created by D&B at great effort and expense.
If Che Customer accessing the Services is part of the executive, legislative or judicial branches of the U.S. Federal Government,
the Services contained herein are a Commercial Item as that term is defined in FAR 2101, and are comprised of Technical Data,
Computer Software and Computer Software Documentation as tbose terms are defined in FAR 52.227-14(a) and DFAR
252.227-13.
Customer's rights to use the Services are as described in the government contract signed between D&B and the Government
Under no circumstances will the Customer accessing the Services have greater rights in the Services provided hereunder than
"Limited Rights" as that term is defined in FAR 52.227-14 (ALT II) and DFAR 252.227-7013(fj and "Restricted Rights" as that
term is defined in FAR 52.227-14 (ALT III) and DFAR 252.227-7014(�, respectively.
LIVF, REPORT Currency: Shown in USD unless otherwise indicated �
HON COMPANY LLC, THE
Trade Vames: (SUBSIDIARY OF HNI CORPORATION, MUSCATINE, IA),HON
COMPAVY
D-U-N-S 14-781-4735
Number:
Company: THE HON COMPANY LLC
D&B Address
Address: 200 OAK ST
M[TSCATTNE, IA, US - 52761
Location HEADQUARTERS (SUBSIDIARY)
Type:
Phone: 800-833-3964
Fax:
Web: www.hon.com
Company Summary
SCORE BAR
PAYDEXOO
�
Commercial Credit Score Percentile
77
84
Added to Portfolio: O 1/03/2017
Endorsement: MillerMark@honcompany.com
Last View Date: 07/31/2019
Paying 5 days past due
Low lo Moderate Risk of severe
payment delinquency.
�
Financial Stress Score National
Percentile
D&B Viability Rating
Bankruptcy Found
D&B Rating
D&B VIABILITY RATING SUMMARY
Viability Score
Viability Score : 3
Low Risk:l ; High Risk:9
Data Depth Indicator
Data Depth Indicator : B
Predicrive:A ; Descriptive:G
DETAILED TRADE RISK INSIGHTTM
�
1R indicates 10 or mare Employees,
Credit appraisal of 3 is fair
Portfolio Comparison
Portfolio Comparison : 4
Low Risk:l ; High Risk:9
Company Profile:
�
3 months from May-19 to Jul-19
Days Beyond Ter�ns Past 3 months: 3 Days
Days Beyond Terms Past 3 months : 3
Low Risk:O ; High Risk:120+
Dollar-weighted average of 24 payment experiences reported from 15 companies.
D&B COMPANY OVERVIEW
This is a headquarters (subsidiary) location
Branch(es) or Division(s) exist Chief Executive
Y JERRY DITTMER, PRES
F.mployees
4000 (450 Hcrc)
Financing
SECURED
NAICS
3372ll
History Status
CLEAR
SIC
2521
56 Moderate Risk of severe financial
stress.
� View More Details
N
1R3
Age (Year Started)
20 years (1999)
Mailing Address
PO BOX 1109
Muscatine ,IA
52761
Line of business
Mfg wood office furniture
2
PAYDF.X �� TRF,ND CHART
FIRSTRAIN COMPANY NEWS
NeoCon 2019: See how HON?s Fuse collection meets
personal storage needs for today?s workplace Hi�L�nk
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G��ni� in�.
DAPC welcomes new project manager for April
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The HON Company's Empower0 Expansion Fuels
Varied Work Sryles PR N�W�W��e Feb 6, zoi9
Googlc Tnc.
PUBLIC FILINGS
The following data includes both open and closed filings
found in D&B's database on this company.
Record Type Number of Most Recent
Records Filing Date
Bankruptcies 0 ---
Judgments 0 ---
Liens 0 ---
Suits 2 03/12/2018
UCCs 24 02/28/20] 8
The public record items contained herein may have been
paid, terminated, vacated or released prior to today's date.
CORPORATE LINKAGE
This is a Headquarters
(Subsidiary) location
HON COMPANY LLC,
THE
Muscatine, IA
D-U-N-SOO NUMBER:
14-781-4735
Parent Company
HNI CORPORATION
IA
D-U-N-SOO NUMBER:
00-526-9709
3
Predictive Scores
D&B VIABILITY RATING SUMMARY
The D&B Viabiliry Rating uses D&B's proprietary analytics to compare the most predictive business risk indicators and deliver
a highly reliable assessment of the probability that a company will go out of business, become dormant/inactive, or iile for
bankruptcy/insolvency within the next 12 months. The D&B Viability Rating is made up of 4 components:
Viability Score
Compared to All US Businesses within the D&B
Database:
Portfolio Comparison
Compared to All US Businesses within the same
MODEL SEGMENT:
� Level of Risk: Low Risk
� Businesses ranked 3 have a probability of becoming no
longer viable: 3 %
� Percentage of businesses ranked 3: 15 %
� Across all US businesses, the average probability of
becoming no longer viable: 14 %
Data Depth Indicator
Data Depth Indicator:
� Rich Firmographics
Extensive Commercial Trading Activiry
Basic Financial Attributes
Grcatcr data dcpth can increase the precision of the D&B
Viability Rating assessment.
To help improve the current data depth of this company,
you can ask D&B to make a personalized request to this
company on your behalf to obtain its latest financial
information. To make the request, click the link below.
Note, the company must be saved to a folder before the
request can be made.
Request Financial Statements
Reference the FINANCIALS tab for this company to
monitor the status of your request.
• Model Segment : Fstablished Trade Payments
• Level of Risk: Low Risk
• Businesses ranked 4 within this model segment have a
probability of becoming no longer viable: 4%
• Percentage of businesses ranked 4 with this model
segment: 11 %
• Within this model segment, the average probability of
becoming no longer viable: 5%
Company Profile:
Company Profile Details:
• Financial Data:
• Trade Payments:
• Company Size:
• Years in Business:
�
Subsidiary
This information may not be reproduced in whole or in part by any means of reproduction.
Disclaimer:
4
The software and information ("Services") accessed herein were developed exclusively at private expense, and are proprietary
to Dun & Bradstreet, Inc., and its affiliates and subsidiaries (collecrively, "D&B"), and may include copyrighted works, trade
secrets, or other materials created by D&B at great effort and expense.
If the Customer accessing the Services is part of the executive, legislative or judicial branches of the U.S. Federal
Government, the Services contained herein are a Commercial Item as that term is defined in FAR 2.101, and are comprised of
Technical Data, Computer Software and Computer Software Documentation as those terms are defined in FAR 52.227-14(a)
and DFAR 252.227-13.
Customcr's rights to use the Services are as described in the government contract signed betwecn D&B and the Government
Under no circumstances will the Customer accessing the Services have greater rights in the Services provided hereunder than
"Limited Rights" as that term is defined in FAR 52.227-14 (ALT II) and DFAR 252.227-7013(� and "Restricted ,Rights" as
that term is defined in FAR 52.227-14 (ALT III) and DFAR 252.227-7014(�, respectively.
C�JDun & Bradstreet, Inc. 2005-2U19. All �ights reserved
�) DNBi Risk Management
u�
Printed By:Mark Miller
Date Printed:July 31, 2019
Disclaimer:
The software and information ("Services") accessed herein were developed exclusively at private expense, and are proprietary to
Dun & Bradstreet, Inc., and its affiliates and subsidiaries (collectively, "D&B "), and may include copyrighted works, trade secrets,
or other matcrials created by D&B at great effort and expense.
If the Customer accessing the Seivices is part of the execurive, legislative or judicial branches of the U.S. Federal Government, the
Services contained herein are a Commercial Item as that term is defined in FAR 2.101, and are comprised of Technical Data,
Computer Software and Computer Software Documentation as those terms are defined in FAR 52.227-14(a) and DFAR 252.227-
13.
Customer's rights to use the Services are as described in the government contract signed between D&B and the Government
Under no circumstances will the Customer accessing the Services have greater rights in the Services provided hereunder than
°Limited Rights" as that term is defined in FAR 52.227-14 (ALT II) and DFAR 252.227-7013(� and "Restricted Rights" as that
term is deflned in FAR 52.227-14 (ALT lI� and DFAR 252.227-7014(�, respectively.
�CCUUNT
HNI CORPORATION
Nn vade names for this company.
D-U-N-S 00-526-9709
Number:
Company: HNI CORPORATION
Account 80666
Number
D&B Address
Address: 600 E 2ND ST
MUSCATINE, IA, US -
52761
Location HEADQUARTERS
Type:
Phone: 563-272-7400
Fax:
Web: www.honi.com
Company Summary
ACCOUNT REVIEW REASONS
Currency: Shown in USD unless otherwise indicated �
Account Address Assigned to:
Address: FURNiTURE & FIXTURES-
ALLSTEEL PROD , 414 E
3RD STREET
MUSCATINE , IA , 52761
US
Phone:
Fax:
CREDIT
DEPARTMENT
Last Review Date: OS/23/2016_„��.,, u�,,:�
Endorsement: Mi1lerMark@honcom
pany.com
This 6usinrss is in your fulders:
• All Companies
Exclude from Portfolio Risk
Manager:
�
Status:
No Action Recommended
There is no active decisions currenfly.
View Previous 10 Credit Term
SCORE BAR
PAYDEXOO
Commercial Credit Score Percentile
Financial Stress Score National
Percentile
D&B Viability Rating
Bankruptcy Found
D&B Rating
LATEST AGING
(OS/23/2016)
na+oa cnwn �.,����o� ne <�<wm
To[al ou[s[anding : U
DETAILED TRADE RISK INSIGHTTM
�
76
Paying 6 days past due
g6 Low Risk of severe payment
delinquency.
65 Moderate Risk of severe iinancial
stress.
� View More Details
N
SA3
SA indicates 50 million and over,
Credit appraisal of 3 is fair
3 months from May-19 to Jul-19
Days Keyond Terms Past 3 months: 3 Days
Days Beyond Terms Past 3 months : 3
Low Risk:O ; High Risk:120+
Dollar-weighied average of 89 payment experiences reported from 35 companies.
2
PAYDEX It TREND CHART
D&B VIABILITY RATING SUMMARY
Viability Score
Viability Score : 1
Low Risk:l ; High Risk:9
Data Depth Indicator
Data Depth Indicator : A
Predicrive:A ; Descriptive:G
CURRENT CREDIT TERMS
Previous Credit Limit(LJSD) Not Available
Actual Payment Terms Not Set
Actual Early Payment Not Set
Discount
Actual Term Status Not Set
Total Outstanding Not Set
Credit Limit Remaining
Credit Limit Utilization Unable to Calculate
Credit Limit
Utilization
COMPANY OVERVIEW
This is a headquarters location
Portfolio Comparison
Portfolio Comparison : 5
Low Risk:l ; High Risk:9
Company Profile:
�
Financial Trade
Data Payments
Available Available
(3+Trade)
Cmnpany Ycars in
Size Business
Large Established
3
Branch(es) or Division(s) exist
Y
Employees
9600 (65 Here)
Mailing Address
PO BOX 1109
Muscatine ,IA
52761
Chief Executive Age (Year Started)
7EFFREY D LORENGER, PRES-CEO 75 ycars (1944)
History Status Net Worth
CLEAR 563259000
Financing
SECURED
Revenue Stock Symbol
2257895000 HNI
Line of business
Wood office, desks, chairs furniture;
partitions for floor attachment room
heaters (stoves, wood, & coal burning); NAICS
and hardware 337211
STOCK PERFORMANCE
HNI 34.89 0.19 T �o.sz�>
Previous Close
34.71
Daily High:
35
52-Week High
44.8
P/E:
17.3532
EPS:
2.01
Volume:
64,782.00
Daily Low:
34.59
52-Week Low:
32.8
Market Cap:
1,495,468,734
Div/Yield:
3.50
FIRSTRAIN COMPANY NEWS
HNI Corporation elects Dhanusha Sivajee to its Board
of Directors i�sp��m �u� z9, zo�9
c�,<,vi� in�.
Arcus Capital Partners LLC Acquires New Shares in
HNI Corp (NYSE:HIVI) T��h K��W R��s �u� z�, zo�9
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Financial Condition
FAIR
SIC
2521,2541
4
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HNI Corparation: Presents Q2 2019 HNI Corporation
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Googlc inc.
HNI Corp Q2 adjusted earnings Miss Estimates RTTrreW�
Jul 24, 2019
Gouelc Inc.
HNI (HN� Scheduled to Posl Earnings on Wednesday
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ALlsteel furniture hit with third gender wage
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R0S0ATCI1 t0 �HOICl� Tech Know Bits Jul 12, 2019
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$552.15 Million in Sales Expected for HNI Corp
�NYSE':HNI� T}115 QUaT"[CT MR Modern Readers Jul 11, 2019
Goovlc inc.
ADNET ADVERTISING - Ad from 2019-07-10 Tne
Muscatinc Journal Jul 10, 2019
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HNI Corporation Second Quarter Fisca12019 Results
Confcrcncc Call sustn�ss w��� ���� 9. 2oi9
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�INI Corp (NYSE:HNI) Expected to Post Earnings of
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Great West Life Assurance Co. Can Acquires 1,456
Shares of HIVI Corp (NYSE:HN� r�n xn�W st�s Jui 6, zoi9
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ADNET ADVERTISING - Ad from 2019-07-OS Quaa-
City Timcs Jul 5, 2019
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HNI (NYSE:HNI) Upgraded by Zacks Investment
R0S0aT'CIl i0 FiO1C1 MR Ylodcrn Rcadcrs Jun 27, 2019
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Connor Clark & Lunn Investment Management Ltd.
Trims Position in HNI Corp (NYSE:HNI) T��h KnoW s<<5
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Metropolitan Life Insurance Co NY Sells 479 Shares of
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HNI Corp (NYSE:HN� Expcctcd to Post Earnings of
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NeoCon 2019: See how HON?s Fuse collection meets
personal storage needs for today?s warkplace r�tt��k
Group I,LC Jun 7, 2019
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Google Inc.
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HM Corporation Inereases Quarterly Dividend Bus�ness
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$552.15 Million in Sales Expected for HNI Corp (HNI)
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PUBLIC FILINGS
The following data includes both open and closed filings
found in D&B's database on this company.
Record Type Number of Most Recent
Records Filing Date
Bankruptcies 0 ---
Judgments 0 ---
Liens 0 ---
Suits 4 11 /09/2017
UCCs 81 09/24/2018
Thc public record items contained hercin may have been
paid, terminated, vacated or released prior to today's date.
Predictive Scores
D&B VIABILITY RATING SUMMARY
The D&B Viability Rating uses D&B's proprietary analytics to compare the most predictive business risk indicators and deliver a
highly reliable assessment of the probabiliry that a company will go out of business, become dormant/inactive, or file for
bankruptcy/insolvency within the next 12 months. The D&B Viability Rating is made up of 4 components:
Viability Score
Compared to All US Businesses within the D&B
Database:
Portfolio Comparison
Compared to All US Businesses within the same
MODEL SEGMENT:
• Level of Risk: Low Risk
• Businesses ranked 1 have a probability of becoming no
longer viable: 0.2 %
• Percentage of businesses ranked 1: 0.3 %
• Across all US businesses, the average probability of
becoming no longer viable: 14 %
Data Depth Indicator
Data Depth Indicator:
• Model Segment : Available Financial Data
• Level of Risk: Moderate Risk
• Businesses ranked 5 within this model segment have a
probability of becoming no longer viable: 0.5 %
• Percentage of businesses ranked 5 with this model
segment: 11 %
• Within this model segment, the average probability of
becoming no longer viable: 0.6 %
Company Pro�le:
Company Profile Details:
7
r Rich Firmographics
. Extensive Commercial Trading Activiry
r Comprehensive Financial Attributes
Greater data depth can increase the precision of the D&B
Viability Rating assessment.
To help improve the current data depth of this company,
you can ask D&B to make a personalized request to this
company on your behalf to obtain its latest financial
information. To make the request, click the link below.
Note, the company must be saved to a folder before the
request can be made.
Request Financial Statements
Reference the FINANCIALS tab for this company to
monitor the status of your request.
• Financial Data: Available
• Trade Payments: Available: 3+Trade
• Company Size: Large: Employees:50+ or Sales:
$500K+
• Years in Business: Established: 5+
�
Financial Trade Company Years in
Data Payments Size Business
Available Available: Large Established
3+Trade
This information may not be reproduced in whole or in part by any means of reproduction.
Disclaimer:
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�Dun & Brodsveet, Ina 2005-2019. A1L rights resecved
8
0
HON FULL LIFETIME WARRANTY
YOUR HON FULL LIFETIME WARRANTY
Every time you purchase a HON product, you're making an investment in your future. We're proud
to play a part in that future, and you can trust us to do our best for as long as you need us. The HON
Full Lifetime Warranty is our assurance to you that the HON desks, workstations, seating, tables, or
storage you purchase will be free from defective material or workmanship for the life of the product.
In the unlikely event that any HON product or component covered by the HON Full Lifetime
Warranty should fail under normal workplace use as a result of defective material or workmanship.
HON shall repair or replace with comparable product (at HON's discretion), free of charge.
WHAT'S COVERED BY THE HON FULL LIFETIME WARRANTY?
Your HON Full Lifetime Warranty applies to product manufactured after January 1, 2011. All HON
product lines, materials, and components are covered by the HON Full Lifetime Warranty except for
the items described below.
The specific product lines, materials, and components listed below are covered under HON's Full
12-Year, Full 10-Year, and Full 5-Year Warranties (from date of purchase).
HON'S FULL 12-YEAR WARRANTY
• Electrical components (LED task lights, lamps and ballasts are not covered)
• Seating ilira°-stretch
• Seating controls
• Pneumatic cylinders
• Wood seating
• Accessories
• Laminate surfaces
• Veneer Surfaces
HON'S FULL 10-YEAR WARRANTY
• Soothe Patient Recliner Mechanism
• Signal seating upholstery fabric
HON'S FULL 5-YEAR WARRANTY
• All LED task lights
• Panel and seating textiles
• Electric Height Adjustable Table Bases (Including
• Directional Desktop Sit-to-Stand Risers
• Soothe Patient Recliner Central Lock Mechanism
• Soothe Patient Recliner Pivoting Arm
Memory Control)
These warranties apply to HON products sold within the United States of America, U.S. Territories,
and Canada, as well as U.S. Military and Federal Agency purchases (regardless of location).
IS ANYTHING NOT COVERED?
There are a few exclusions to the HON Full Lifetime Warranty and to the 12, 10 and 5-year
warranties. These exclusions are:
• All basyx by HON� products (these products are covered under a separate basyx by HON
warranty).
• Color-fastness or matching of colors, woodgrains, or textures occurring in wood, leather, or
other materials that naturally exhibit inherent color variations.
• Customer's own materials (COM) selected by and used at the request of the user.
• Modifications or attachments to the product that are not approved by The HON Company and
product failures resulting from such modifications or attachments.
• Product normal wear and tear, which are to be expected over the course of ownership.
• Products that were not installed, used or maintained in accordance with product instructions
and warnings.
• Products used for rental purposes.
• Damage caused by cleaning chemicals.
• Dye transfers caused by external contaminants (including clothing and accessory dyes such
as those used on denim jeans) may migrate to lighter colors. This phenomenon is increased by
humidity and temperature and is irreversible.
WARRANTY REQUESTS OR QUESTIONS?
Your HON Dealer is our mutual partner in supporting your warranty requests. To obtain service
under this warranty, please contact your HON dealer. If you are not sure who your dealer is, please
call HON Customer Support at 800.833.3964.
THAT'S YOUR HON FULL LIFETIME WARRANTY AS AN OWNER OF HON PRODUCT, THE
WARRANTY EXPLAINED HERE IS YOUR SOLE AND EXCLUSIVE REMEDY. THERE ARE SOME
EXCEPTIONS IF YOU PURCHASED THE PRODUCT FOR HOME OR PERSONAL USE WHICH
ARE EXPLAINED BELOW. TO THE EXTENT ALLOWED BY LAW, THE HON COMPANY MAKES
NO OTHER WARRANTY, EITHER EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE HON COMPANY WILL NOT
BE LIABLE FOR ANY CONSEQUENTIAL OR INCIDENTAL DAMAGES.
A WORD ABOUT PURCHASES FOR HOME OR PERSONAL USE
Please note, this section only applies if you purchased your HON product for your home or for your
own personal or family use. HON's warranties give you specific legal rights and you may have other
rights, which vary from state to state. As a consumer purchaser, the complete exclusion of implied
warranties noted in the above paragraph does not apply to you, however, to the extent allowed
by applicable state law, the implied warranties are limited to the applicable term of the warranty.
Some states do not allow the exclusion or limitation of incidental or consequential damages, so the
above exclusion or limitation may not apply to you.
o HON LIMITED 5-YEAR WARRANTY
YOUR HON LIMITED 5-YEAR WARRANTY
The HON Company promises to repair or replace HON products or components covered under this warranty that
are found to be defective in material or workmanship within five (5) years from the date of original purchase so
long as you, the original purchaser, still owns it. This is your sole and exclusive remedy. This warranty is subject to
the provisions below. It applies to products listed on page 2 manufactured after January 1, 2018.
LIMITATIONS:
• Upholstery on chairs is warranted for two years from date of purchase.
• Damage caused by the carrier in-transit is handled under separate terms.
EXCLUSIONS:
This warranty does not apply and no other warranty applies to:
• Normal wear and tear, which are to be expected over the course of ownership.
• Modifications or attachments to the product that are not approved by The HON Company.
• Products that were not installed, used, or maintained in accordance with product instructions and warnings.
• Products used for rental purposes.
SEATING USAGE:
Normal commercial use for seating is identified as the equivalent of a single shift, forty- (40) hour workweek.
To the extent that a seating product is used in a manner exceeding this, the applicable warranty period will be
reduced in a pro-rata manner.
A WORD ABOUT COLOR VARIATIONS, FABRICS AND FINISHES:
The HON Company does not warrant the color-fastness or matching of colors, grains, or textures of covering
materials.
CUSTOMER'S OWN MATERIAL (COM)
Not available on HON products covered under the HON 5-year warranty.
TO THE EXTENT ALLOWED BY LAW, THE HON COMPANY MAKES NO OTHER WARRANTY, EITHER EXPRESS OR
IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. THE
HON COMPANY WILL NOT BE LIABLE FOR ANY CONSEQUENTIAL OR INCIDENTAL DAMAGES.
NOTICE TO PURCHASERS FOR HOME OR PERSONAL USE:
Federal law does not permit the exclusion of certain implied warranties for consumer products. Therefore, if
you are purchasing this product for home or personal use, the exclusion of implied warranties noted in the
above paragraph does not apply to you. Some states do not allow the exclusion or limitation of incidental or
consequential damages, so the above limitation or exclusion may not apply to you. This warranty gives you
specific legal rights, and you may also have other rights which vary from state to state.
This warranty applies only to products sold within the United States of America and the Commonwealth of Canada.
TO OBTAIN SERVICE UNDER THIS WARRANTY:
Your HON Dealer is our mutual partner in supporting your warranty requests. By following the procedures
outlined below, you can be assured of the best level of service. Please note: Consent of The HON Company must
be obtained before any warranty work is performed. To obtain consent, please take the following steps:
1. Contact the Dealer from whom the product was purchased within 30 days of discovery of the defect. Be
prepared to affirm that you are the original purchaser of the product and to provide the serial number(s) from
the product in question.
2. Your Dealer will gather all pertinent information regarding the claim, inspect the product, and contact a HON
Company customer service representative. (Please allow a reasonable amount of time for inspection and
revi ew. )
3. If The HON Company affirms that the product in question is eligible under the conditions of the warranty as
stated above, the customer service representative or another representative of the Company will determine
whether to provide replacement parts, authorize repairs, or replace the product.
0
PRODUCT LIST:
H432
H434
H482
H484
HBL2101
HBL2101BF
HBL2102
HBL2103
H B L2111
HBL2111BF
HBL2115
HBL2121
HBL2123
HBL2145
HBL2146
HBL2155
HBL2162
HBL2163
HBL2164
HBL2171
HBL2180
HBL2183
HBL2194
H B L2211
HBL2213
HBL42CU
HBL72BFMODG
HBL72HDG
HBLC48D
HBLC72R
HBLH3160
HBLH3170
HBLMT48A
HBLMT48B
HBLMT48R
HBLMT048A
HBLMT0486
HBLMT048R
HBLPBRIDGE
HBLPCLASSIC
HBLPCONTEMP
HBLPWC
HBMP2B
HBMP2F
HBMPT4824P
HBMPT4824X
HBMPT48MOD
HBMPT6024P
HBMPT6024X
HBMPT60MOD
HBMPT7224P
HBMPT7224X
HBMPT72MOD
HBTMS
HBV-P4224
HBV-P4230
HBV-P4236
HBV-P4242
HBV-P4248
HBV-P4260
HBV-P4272
HON LIMITED 5-YEAR WARRANTY
HBV-P6024
HBV-P6030
HBV-P6036
HBV-P6042
HBV-P6048
HBV-P6060
HBV-P6072
HBV-P7224
HBV-P7230
HBV-P7236
HBV-P7242
HBV-P7248
HBV-P7260
HBV-PBS
HBV-PW Bl
HBV-QC180
HBV-QC90
HBV-TBASE
HBV-VSH24
HBV-VSH30
HBV-VSH36
HBV-VSH42
HBV-VSH48
HBV-VSH60
HBXRISER
HC184236
HC187236
H M L8851
H M L8852
H M L8858
HMNGI5PED
HMNG30FCD
HMNG30FC0
HMNG30STDM
HMNG36FCD
HMNG360VRD
HMNG36STDM
HMNG48WKSL
HMNG600VRD
HMNG60WKS
HMNG60WKSL
HMNG72WKS
HMNGDLEG
HMNGOHLEG
H V L103
HVL105
H V L108
H V L131
HVL151
HVL161
HVL171
HVL205
HVL206
HVL210
H V L215
HVL220
HVL302
HVL303
HVL402
HVL443
HVL508
H V L511
H V L515
HVL518
H V L521
HVL525
H V L528
H V L531
HVL532
HVL534
HVL538
H V L541
HVL551
HVL581
HVL582
HVL585
H V L601
HVL604
HVL605
HVL606
HVL616
H V L641
HVL643
H V L653
HVL685
H V L691
HVL693
HVL701
HVL702
HVL705
H V L712
HVL721
HVL844
H V L852
HVL853
HVL862
HVL864
H V L871
H V L872
H V L873
HVL887
HVL888
H V L981
HVL982
H V L991
HVL995
HVLPERCH
HBLDCH7296A1
HBLDCH7296ES
HBLDCH7296N
HBLDCH V272A1
HBLDCH V272ES
HBLDCHL7272N
HBLLPP6678A1
HBLLPP6678E5
HBLLPP6678N
HBLLPP8484A1
HBLLPP8484ES
HBLLPP8484N
HBLMTB12A1
HBLMT612ES
HBLMTBI2N
HBLMTB16A1
HBLMT616ES
HBLMTBI6N
HBLMTB8A1
HBLMT68ES
HBLMTB8N
H V L891
HVL892
HVL893
HVL894
HVL895
HBLMTR12A1
HBLMTRI2ES
HBLMTRI2N
HBLMTR16A1
HBLMTRI6ES
HBLMTRI6N
HBLMTR8A1
HBLMTR8ES
HBLMTR8N
HBLP3060A1
HBLP3060ES
HBLP3060N
HBLPP3066A1
HBLPP3066E5
HBLPP3066N
HBLUPP7210A1
HBLUPP7210ES
HBLUPP7210N
HBLUPPH72114E5
HBLUPPH72114A1
HBLUPPH72114N
HMLDP6024W
HMLDP6024C
HMLDPF07660W
HMLDPF07660C
HMLDF6060W
HMLDF6060C
HMLDPF7260W
HMLDPF7260C
HMLDPF07260W
HMLDPF07260C
HMLDPF076602W
HMLDPF076602C
HMLDPF06082W
HMLDPF06082C
HMLD60W
HMLD60C
HMLDF60W
HMLDF60C
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References
Cuesta Community College | San Luis Obispo, CA
Sarah Maloney, Bond Manager | (805) 305-4556
Multi-year relationship with multiple projects
We have a long-standing relationship with Cuesta College since 2005. We have worked on
several projects that include all types of furniture: Systems, Tables, Storage, Freestanding
Furniture and Seating. In conjunction with the local dealer, we have provided on time delivery,
project manager and installation dates meeting customer expectations. Conservatively
speaking, the four colleges connected to Cuesta have spent in excess of $7M (net) on HON
furniture through various projects. Currently, there have been no issues or problems to
resolve.
University of California | Irvine, CA
Anita Mathias | Senior Buyer | (949) 824-7018 | E: amathia1@uci.edu
School Facilities Room 301 and 302
Project planning began in February 2019 with order placement in March 2019. Project scope
was over $110,000 and encompassed the redesign of the area with new workstations and
additional areas for collaboration. Products used on the project included: Voi Desking,
Accelerate Workstations, Ignition Seating and Flock Seating. This project was delivered and
installed with no issues.
Health Equity | Draper, UT
Philip Dunn | Facilities Manager | (801) 979-2960
Corporate Headquarters
Health Equity has been working with The HON Company for their furniture needs for their
Headquarter location in Draper, Utah since 2015 when they had 550 employees in Utah alone.
Over the past four years, The HON Company has helped Health Equity scale to an additional
430 employees in Utah bringing their total to 980 employees. Their HQ expansion was 50,000
square feet and in the past two years, they have acquired and hired for another 25,000 square
feet. The HON Company provides office furniture for all major categories including systems,
desking, seating, storage and tables. HealthEquity services more than 1.5 million health
savings accounts for 70 health plan partners and employees at approximately 27,000
companies across the United States.
County of York | County of York Pennsylvania
Scott Cassel | Facilities Manager | (717) 771-4388 | E: scassel@yorkccd.org
Multiple County and City Projects
The HON Company has been a standard for the County of York for the past 18 years servicing
nine of their county buildings for all furniture needs. County of York services 440,000 people
and is known for their big city amenities, with small town charm. The HON Company has
provided workstations, freestanding furniture, seating, tables and storage. York County history
runs deep, since 1794, and has played a large part in American heritage. York is one of the
fastest growing counties in Pennsylvania.
Davis School District | Salt Lake City, UT
Joan Tuttle | (801) 402-7805 | E: jtuttle@dsdmail.net
Eight Schools in Davis County School District
Davis School District in Salt Lake City, Utah had a bond passed in 2015 to build or renovate
eight schools in Davis County. The HON Company has provided furniture to many of these
bond projects but most notable, Farmington High School in 2018 resulting in $2.5 million
award providing students with furniture that meets the needs of 21st century learning. Davis
School District has 59 elementary schools, 17 junior high schools and 8 high schools.
Soledad Unified School District | Soledad, Cal 93960
Tim Vanoli | Superintendent | (831) 678-3987 | E: tvanoli@soledad.k12.ca.us
Main Street Middle School | 441 Main Street
HON’s local authorized dealer, Palace furnished the entire school from the ground up and
completed the project on time on OMNIA Partners, Public Sector Region 4 Contract. Palace
has been servicing this customer for over 15 years. The Main Street Middle School project
was the largest HON project completed at this school district. As a result of the successful
completion of this project, HON is the new standard for all future schools in this district.
Nelson County Board of Education | Bardstown, KY
Wes Bradley | Superintendent | (502) 349-7000 ext. 2326
E: wes.bradley@nelson.kyschools.us
Nelson County Board of Education has been purchasing HON products for over 20 years with
an annual sales volume of approximately $172,450. HON has provided furniture, design, and
installation services for Nelson County High School, County Board Office, New Haven School,
Foster Heights Elementary School, The Academy, & Thomas Nelson High School.
Reese Career Tech Center | Missouri City, TX
Kelly R. Kelly, CTSBO | (832) 221-2196 | E: kelly.kelly@fortbendisd.com
Fort Bend Independent School District | 2323 Texas Parkway
Our local authorized dealer, Carroll’s Office Furniture has provided HON furniture to the district
for over 4 years with sales volume of $250,000.
School District of Springfield R-12 | Springfield, MO
Michelle Bentley | Purchasing Specialist | (417) 523-0071
E: mbentley@spsmail.org
From late 2018 through early 2019, HON and its local authorized dealer partner completed
the updating of 5 High School training rooms for a total sales volume of $399,717.00. In
addition to these completed projects, HON has been selected as the ongoing standards
package for Springfield Public Schools (SPS) with standardized pricing through a Blanket
Purchasing Agreement (BPA) that uses the OMNIA Partners contract as the pricing
framework.
Services provided by HON and our local authorized dealer partner include: product solutioning
and consultation for every project that extends beyond SPS standards package, space
measurement and planning, specification within Giza and now CET software, management of
shipments and coordination on delivery and receipt into dealer warehouse unless shipment is
full truck, provide key product updates and continual evaluation for better, newer, potentially
lower cost alternatives available on BPA. We conduct quarterly meetings (average) with
purchasing and/or relevant managers of bond money following April bond vote, and rapid
punch response via Dealer Partner and HON Customer support team.
Prince Edwards Social Services | Farmville, Virginia
Wade Bartlett | County Administrator | (434) 547-8837
E:wbartlett@co.prince-edward.va.us
Prince Edwards Social Services has enjoyed HON products over the last 20 years with
approximately $197,000 annual sales volume. In addition, to the quality products, they are
happy with HON’s lead times and are currently in the process of specifying all HON in their
new courthouse in 2020.
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Value-Add Services
HON Integrated Design Solutions
The HON Company’s Integrated Design Solutions team is a group of expert design professionals
who assist our dealers in creating design packages to help offer our customers the best overall
solution.
Plan & Specify
The IDS team assists our dealers in creating professional design packages including
furniture plans using CET Designer, 3-4 line drawings and a complete bill of materials/parts
lists. These provide our customers a complete overview of their furniture projects.
Audit
Auditing services are also available through our IDS team to help provide you with the peace
of mind, knowing that your drawings and parts lists are complete and accurate. A HON
Interior Designer will verify quantities, product compatibility and structural integrity.
Value Engineering
To help our customers optimize their furniture layouts with cost saving product suggestions,
our IDS teams provide value engineering options and suggestions.
Rendering
To help our customer’s visualize their furniture including fabrics and finishes, the IDS team
will provide realistic renderings. These help customers see what their furniture installation
will look like, even before it’s ordered.
Tailored Solutions
The Tailor Solutions team at HON is available to assist our OMNIA Partners members if the
product solution they are looking for include structural and dimensional modifications to existing
standard product and requests for discontinued HON product. Some of these modifications
include:
Special Laminates
Special laminates include requests for laminates not available as part of HON’s standard
offering
Dual Fabric Applications
Use a dual fabric applications request when the product is to be produced with more than
two fabrics (e.g., fabric on the seat is different than the fabric on the back for a chair).
Special Paints
If the product solution a OMNIA Partners member is looking for includes using a competitor’s
paint color, the Tailored Solutions team would be able to assist with trying to accommodate
this request.
OMNIA Partners Dedicated Webpage
To help provide OMNIA Partners members with easy access to ordering and contracting
information, a dedicated OMNIA Partners webpage on hon.com was created. This dedicated
page includes terms of the contract, information on how to place an order with HON, and easy
access to all our HON OMNIA Partners dealers.
Visit www.hon.com/market/government/omnia-partners to check out all of these tools.
HON Chair Chooser Tool
The HON Chair Chooser tool makes it even easier to select the right HON seating solution for
you. Based off a few simple questions, the tool will help identify the best HON solution that fits
your needs. The tool is available on hon.com and can be accessed through multiple channels
such as web browsers, tablets, Smartphone’s, iPad’s and iPhones. The Chair Chooser tool also
gives users the ability to download an informative PDF, email their selection, or share their chair
on social media. Use the Chair Chooser as a selection tool or as a guide for yourself. The
possibilities are endless.
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Appendix C, Doc #1
ACKNOWLEDGMENT AND ACCEPTANCE
OF REGION 4 ESC's OPEN RECORDS POLICY
OPEN RECORDS POLICY
All proposals, information and documents submitted are subject to the Public Information Act
requirements governed by the State of Texas once a Contract(s) is executed. If an Offeror
believes its response, or parts of its response, may be exempted from disclosure, the Offeror must
specify page-by-page and line-by-line the parts of the response, which it believes, are exempt
and include detailed reasons to substantiate the exemption. Price is not confidential and will not
be withheld. Any unmarked information will be considered public information and released, if
requested under the Public Information Act.
The determination of whether information is confidential and not subject to disclosure is the duty
of the Office of Attorney General (OAG). Region 4 ESC must provide the OAG sufficient
information to render an opinion and therefore, vague and general claims to confidentiality by the
Offeror are not acceptable. Region 4 ESC must comply with the opinions of the OAG. Region 4
ESC assumes no responsibility for asserting legal arguments on behalf of any Offeror. Offeror is
advised to consult with their legal counsel concerning disclosure issues resulting from this
procurement process and to take precautions to safeguard trade secrets and other proprietary
information.
Signature below certifies complete accepfance of Region 4 ESC's Open Records Policy,
except as noted below (additional pages may be attached, if necessary).
Check one of the following responses to the Acknowledgment and Acceptance of Region 4
ESC's Open Records Policy below:
❑ We acknowledge Region 4 ESC's Open Records Policy and declare that no information
submitted with this proposal, or any part of our proposal, is exempt from disclosure under
the Public Information Act.
�We declare the following information to be a trade secret or proprietary and exempt from
disclosure under the Public Information Act.
(Note: Offeror must specify page-by-page and line-by-line the parts of the response, which it
believes, are exempt. !n addition, Offeror must include defailed reasons to substantiate the
exemption(s). Price is not confident and will not be withheld. All informatron belreved to be a trade
secret or proprietary must be listed. lt is further understood that failure to identify such information,
rn strict accordance with the instructions, will result in that information being considered public
rnformation and released, if requested under the Public lnformation Act.)
December 5, 2019
Date
--�
';��: - � ; ...
Authorized Signa ure 8, Title
David Bizak — Vice President, Finance
CONFIDENTIAL
Proprietary/Confidential Information
Public Information Act
Page 3 of Tab 2, Products Pricing, Lines 1-43 of our proposal response includes proprietary
information on how HON is changing our go-to-market strategy as it relates to our lead public
sector contract; this strategy includes but is not limited to anticipated sales volumes, dealer
incentives including not yet announced compensation packages, pricing strategies, etc. These
strategies remain strictly company confidential and have not yet been announced to the
marketplace; if this information was provided publicly it would cause significant harm and an
undue competitive disadvantage in the marketplace. We are requesting to keep this information
as confidential.
Appendix C, Doc #2
ANTITRUST CERTIFICATION STATEMENTS
(Tex. Government Code § 2155.005)
Attorney General Form
I affirm under penalty of perjury of the laws of the State of Texas that:
1. I am duly authorized to execute this Contract on my own behalf or on behalf of the company,
corporation, firm, partnership or individual (Company) listed below;
2. In connection with this proposal, neither I nor any representative of the Company has violated
any provision of the Texas Free Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter
15;
3. In connection with this proposal, neither I nor any representative of the Company has violated
any federal antitrust law; and
4. Neither I nor any representative of the Company has directly or indirectly communicated any
of the contents of this proposal to a competitor of the Company or any other company,
corporation, firm, partnership or individual engaged in the same line of business as the
Company.
Company
The HON Comqany LLC
Contact '
�1 �, u ���,�
Signature
Melissa Lincoln
Printed Name
Address
Contract Manaqer
Position with Company
200 Oak Street r
Official '�
�
Authorizing
Muscatine, IA 52761 Proposal --f ��' Y`�
Sidnature 4 �
David Bizak
Printed Name
Phone
(800) 466-8694
Vice President Finance
Position with Company
Fax (800) 833-3902
Appendix C, DOC # 3
Implementation of House Bill 1295
Certificate of Interested Parties (Form 1295):
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that a governmental entity or state agency may not enter
into certain contracts with a business entity unless the business entity submits a disclosure of
interested parties to the governmental entity or state agency at the time the business entity
submits the signed contract to the governmental entity or state agency. The law applies only
to a contract of a governmental entity or state agency that either (1) requires an action or vote
by the governing body of the entity or agency before the contract may be signed or (2) has a
value of at least $1 million. The disclosure requirement applies to a contract entered into on or
after January 1, 2016.
The Texas Ethics Commission was required to adopt rules necessary to implement that law,
prescribe the disclosure of interested parties form, and post a copy of the form on the
commission's website. The commission adopted the Certificate of Interested Parties form
(Form 1295) on October 5, 2015. The commission also adopted new rules (Chapter 46) on
November 30, 2015, to implement the law. The commission does not have any additional
authority to enforce or interpret House Bill 1295.
Filing Process:
Staring on January 1, 2016, the commission made available on its website a new filing
application that must be used to file Form 1295. A business entity must use the application to
enter the required information on Form 1295 and print a copy of the completed form, which will
include a certification of filing that will contain a unique certification number. An authorized
agent of the business entity must sign the printed copy of the form. The completed Form 1295
with the certification of filing must be filed with the governmental body or state agency with
which the business entity is entering into the contract.
The governmental entity or state agency must notify the commission, using the commission's
filing application, of the receipt of the filed Form 1295 with the certification of filing not later
than the 30th day after the date the contract binds all parties to the contract. This process is
known as acknowledging the certificate. The commission will post the acknowledged Form
1295 to its website within seven business days after receiving notice from the governmental
entity or state agency. The posted acknowledged form does not contain the declaration of
signature information provided by the business.
A certificate will stay in the pending state until it is acknowledged by the governmental agency.
Only acknowledged certificates are posted to the commission's website.
Electronic Filing Application:
https://www.ethics.state.tx.us/whatsnew/elf info form1295.htm
Frequently Asked Questions:
https://www.ethics.state.tx.us/resources/FAQs/FAQ Form1295.php
Changes to Form 1295: https://www.ethics.state.tx.us/data/filinainfo/1295Chanctes.pdf
CERTIFICATE OF INTERESTED PARTIES FORnn 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2019-564255
The HON Company LLC
Muscatine, IA United States Date Filed:
2 Name of governmental entiry or state agency that is a party to the contract for which the form is 11/22/2019
being filed.
Region 4 Education Service Center Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
OMNIA RFP 19-18
Office Furniture
Nature of interest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
HNI Corporation Muscatine, IA United States X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is _David Bizak and my date of birth is �( 2( ��- ��
My address is _20o Oak Street , _Musca[ine , _IA_, _52761_ _lowa_.(state)
(street) (city) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Mnscatine County, State of _lowa , on the _22_day of _November, 2019
(month) (year)
�
Signature of authorized ent of contracting business entiry
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.3a6aaf7d
Appendix C, DOC # 4
Texas Government Code 2270 Verification Form
House Bill 89 (85R Legislative Session), which adds Chapter 2270 to the Texas Government
Code, provides that a governmental entity may not enter into a contract with a company without
verification that the contracting vendor does not and will not boycott Israel during the term of the
contract.
Furthermore, Senate Bill 252 (85R Legislative Session), which amends Chapter 2252 of the
Texas Government Code to add Subchapter F, prohibits contracting with a company engaged in
business with Iran, Sudan or a foreign terrorist organization identified on a list prepared by the
Texas Comptroller.
I, David Bizak-Vice President, Finance , as an authorized representative of
The HON Company LLC , a contractor engaged by
Insert Name of Company
Reqion 4 Education Service Center, 7145 West Tidwell Road, Houston, TX 77092, verify by this
writing that the above-named company affirms that it (1) does not boycott Israel; and (2) will not
boycott Israel during the term of this contract, or any contract with the above-named Texas
governmental entity in the future.
Also, our company is not listed on and we do not do business with companies that are on the
Texas Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations found
at https://comptroller.texas.qov/purchasinq/docs/foreiqn-terrorist.pdf.
I further affirm that if our company's position on this issue is reversed and this affirmation is no
longer valid, that the above-named Texas governmental entity will be notified in writing within one
(1) business day and we understand that our company's failure to affirm and comply with the
requirements of Texas Government Code 2270 et seq. shall be grounds for immediate contract
termination without penalty to the above-named Texas governmental entity.
I swear and affirm that the above is true and correct.
� .
L—y�`j� �°� ' 12/5/2019
Signature of Named Authorized Company Representative Date
Appendix C, DOC # 5
SPECIAL CONDITIONS
Awarded Offerors may need to respond to events and losses where products and services are
needed for the immediate and initial response to emergency situations such as, but not limited
to, water damage, fire damage, vandalism cleanup, biohazard cleanup, sewage
decontamination, deodorization, and/or wind damage during a disaster or emergency situation.
By submitting a proposal, the Offeror is accepted these Special Conditions required by the
Federal Emergency Management Agency (FEMA).
Conflicts of Interest
No employee, officer, or agent may participate in the selection, award, or administration of a
contract supported by a FEMA award if he or she has a real or apparent conflict of interest.
Such a conflict would arise when the employee, officer, or agent, any member of his or her
immediate family, his or her partner, or an organization which employs or is about to employ
any of these parties, has a financial or other interest in or a tangible personal benefit from a
firm considered for award. 2 C.F.R. § 200.318(c)(1); See also Standard Form 424D, ¶ 7;
Standard Form 424B, ¶ 3.
i. FEMA considers a"financial interest" to be the potential for gain or loss to the employee,
officer, or agent, any member of his or her immediate family, his or her partner, or an
organization which employs or is about to employ any of these parties as a result of the
particular procurement. The prohibited financial interest may arise from ownership of certain
financial instruments or investments such as stock, bonds, or real estate, or from a salary,
indebtedness, job offer, or similar interest that might be affected by the particular procurement.
ii. FEMA considers an "apparent" conflict of interest to exist where an actual conflict does not
exist, but where a reasonable person with knowledge of the relevant facts would question the
impartiality of the employee, officer, or agent participating in the procurement. c. Gifts. The
officers, employees, and agents of Region 4 ESC nor the Participating Public Agency ("NFE")
must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors
or parties to subcontracts. However, NFE's may set standards for situations in which the
financial interest is de minimus, not substantial, or the gift is an unsolicited item of nominal
value. 2 C.F.R. § 200.318(c)(1). d. Violations. The NFE's written standards of conduct must
provide for disciplinary actions to be applied for violations of such standards by officers,
employees, or agents of the NFE. 2 C.F.R. § 200.318(c)(1). For example, the penalty for a
NFE's employee may be dismissal, and the penalty for a contractor might be the termination
of the contract.
Contractor Integrity
A contractor must have a satisfactory record of integrity and business ethics. Contractors that
are debarred or suspended as described in Chapter III, ¶ 6.d must be rejected and cannot
receive contract awards at any level.
Public Policv
A contractor must comply with the public policies of the Federal Government and state, local
government, or tribal government. This includes, among other things, past and current
compliance with the:
a. Equal opportunity and nondiscrimination laws
b. Five affirmative steps described at 2 C.F.R. § 200.321(b) for all subcontracting under
contracts supported by FEMA financial assistance; and FEMA Procurement Guidance June
21, 2016 Page IV- 7
c. Applicable prevailing wage laws, regulations, and executive orders
Affirmative Steps
For any subcontracting opportunities, Contractor must take the following Affirmative steps:
1. Placing qualified small and minority businesses and women's business enterprises on
solicitation lists;
2. Assuring that small and minority businesses, and women's business enterprises are
solicited whenever they are potential sources;
3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to
permit maximum participation by small and minority businesses, and women's business
enterprises;
4. Establishing delivery schedules, where the requirement permits, which encourage
participation by small and minority businesses, and women's business enterprises; and
5. Using the services and assistance, as appropriate, of such organizations as the Small
Business Administration and the Minority Business De�elopment Agency of the Department
of Commerce;
Bid Guarantee
For proposals that are to include construction/reconstruction/renovation and related
services, bids must be accompanied by Certified or Cashier's Check or an approved Bid
Bond in the amount of not less than five percent (5°/o) of the total bid. Surety shall provide a
copy of the Power of Attorney authorizing the Executing Agent the authority to execute the
bid bond documents and bind the Surety to the bid bond conditions. The bid bond shall have
a corporate Surety that is licensed to conduct business in the state of the lead agency and
authorized to underwrite bonds in the amount of the bid bond.
Prevailin� Wa�quirements
When applicable, the awarded Contractor(s) and any and all subcontractor(s) agree to comply
with all laws regarding prevailing wage rates including the Davis-Bacon Act, applicable to this
solicitation and/or Participating Public Agencies. The Participating Public Agency shall notify
the Contractor of the applicable pricing/prevailing wage rates and must apply any local wage
rates requested. The Contractor and any subcontractor(s) shall comply with the prevailing
wage rates set by the Participating Public Agency.
Alternative Pricin� for Federal Fundin�
When applicable, such as when products and services are used in response to an emergency
or disaster recovery situation in which federal funding may be used, pricing may not include
cost plus a percentage of cost or pricing based on time and materials. If time and materials is
necessary in an applicable federal funding situation, a ceiling price that the contract exceeds
at its own risk will be needed. In addition, Offeror is subject to and must comply with all federal
requirements applicable to the funding including, but not limited, the to the 2 C.F.R. § 200.326
and 2 C.F.R. Part 200, Appendix II, Required Contract Clauses.
Federal Requirements
If products and services are issued in response to an emergency or disaster recovery the items
below, located in this Special Conditions section of the Federal Funds Certifications, are
activated and required when federal funding may be utilized.
2 C.F.R. � 200.326 and 2 C.F.R. Part 200, Appendix II, Required Contract Clauses
1. Termination for Convenience:
The right to terminate this Contract for the convenience of Region 4 ESC is retained by Region 4
ESC. In the event of a termination for convenience by Region 4 ESC, Region 4 ESC shall, at least
ten (10) calendar days in advance, deliver written notice of the termination for convenience to
Contractor. Upon Contractor's receipt of such written notice, Contractor immediately shall cease
the performance of the Work and shall take reasonable and appropriate action to secure and
protect the Work then in place. Contractor shall then be paid by Region 4 ESC, in accordance
with the terms and provisions of the Contract Documents, an amount not to exceed the actual
labor costs incurred, the actual cost of all materials installed and the actual cost of all materials
stored at the project site or away from the project site, as approved in writing by Region 4 ESC
but not yet paid for and which cannot be returned, and actual, reasonable and documented
demobilization costs, if any, paid by Contractor and approved by Region 4 ESC in connection with
the Scope of Work in place which is completed as of the date of termination by Region 4 ESC and
that is in conformance with the Contract Documents, less all amounts previously paid for the Work.
No amount ever shall be owed or paid to Contractor for lost or anticipated profits on any part of
the Scope of Work not performed or for consequential damages of any kind.
2. Equal Emplovment Opportunity:
Region 4 ESC highly encourages Contractors to implement Affirmative Action practices in their
employment programs. This means Contractor should not discriminate against any employee or
applicant for employment because of race, color, religion, sex, pregnancy, sexual orientation,
political belief or affiliation, age, disability or genetic information.
During the performance of this contract, the contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The
contractor will take affirmative action to ensure that applicants are employed, and that employees
are treated during employment, without regard to their race, color, religion, sex, sexual orientation,
gender identity, or national origin. Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the contracting officer setting forth the
provisions of this nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf
of the contractor, state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation, gender identity, or nationalorigin.
(3) The contractor will not discharge or in any other manner discriminate against any employee
or applicant for employment because such employee or applicant has inquired about, discussed,
or disclosed the compensation of the employee or applicant or another employee or applicant.
This provision shall not apply to instances in which an employee who has access to the
compensation information of other employees or applicants as a part of such employee's essential
job functions discloses the compensation of such other employees or applicants to individuals
who do not otherwise have access to such information, unless such disclosure is in response to
a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action,
including an investigation conducted by the employer, or is consistent with the contractor's legal
duty to furnish information.
(4) The contractor will send to each labor union or representative of workers with which it has a
collective bargaining agreement or other contract or understanding, a notice to be provided by the
agency contracting officer, advising the labor union or workers' representative of the contractor's
commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post
copies of the notice in conspicuous places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of September 24,
1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(6) The contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or
pursuant thereto, and will permit access to his books, records, and accounts by the contracting
agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such
rules, regulations, and orders.
(7) In the event of the contractor's non-compliance with the nondiscrimination clauses of this
contract or with any of such rules, regulations, or orders, this contract may be canceled,
terminated or suspended in whole or in part and the contractor may be declared ineligible for
further Government contracts in accordance with procedures authorized in Executive Order
11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked
as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of
the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the provisions of paragraphs (1) through (8) in every subcontract
or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor
issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such
provisions will be binding upon each subcontractor or vendor. The contractor will take such action
with respect to any subcontract or purchase order as may be directed by the Secretary of Labor
as a means of enforcing such provisions including sanctions for noncompliance:
Provided, however, that in the event the contractor becomes involved in, or is threatened with,
litigation with a subcontractor or vendor as a result of such direction, the
contractor may request the United States to enter into such litigation to protect the interests of the
United States.
3. "DurinQ the performance of this contract, the contractor aqrees as follows:
(1) The contractorwill not discriminate against anyemployee or applicant
for employment because of race, color, religion, sex, or national origin.
The contractor will take affirmative action to ensure that applicants are
employed, and that employees are treated during employment without
regard to their race, color, religion, sex, or national origin. Such action
shall include, but not be limited to the following: Employment, upgrading,
demotion, or transfer; recruitment or recruitment advertising; layofF or
termination; rates of pay or other forms of compensation; and selection
for training, including apprenticeship. The contractor agrees to post in
conspicuous places, available to employees and applicants for
employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
(2) The contractor will, in all solicitations or advertisements for
employees placed by or on behalf ofthe contractor, state that all qualified
applicants will receive considerations for employment without regard to
race, color, religion, sex, or nationalorigin.
(3) The contractor will send to each labor union or representative of
workers with which he has a collective bargaining agreement or other
contract or understanding, a notice to be provided advising the said labor
union or workers' representatives of the contractor's commitments under
this section, and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
(4) The contractor will comply with all provisions of Executive Order
11246 of September 24, 1965, and of the rules, regulations, and relevant
orders of the Secretary of Labor.
(5) The contractor will furnish all information and reports required by
Executive Order 11246 of September 24, 1965, and by rules,
regulations, and orders of the Secretary of Labor, or pursuant thereto,
and will permit access to his books, records, and accounts by the
administering agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations, and
orders.
(6) In the event of the contractor's noncompliance with the
nondiscrimination clauses of this contract or with any of the said rules,
regulations, or orders, this contract may be canceled, terminated, or
suspended in whole or in part and the contractor may be declared
ineligible for further Government contracts or federally assisted
construction contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other
sanctions as may be imposed and remedies invoked as provided in
Executive Order 11246 of September 24, 1965, or by rule, regulation,
or order of the Secretary of Labor, or as otherwise provided bylaw.
(7) The contractor will include the portion of the sentence immediately
preceding paragraph (1) and the provisions of paragraphs (1) through
(7) in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to
section 204 of Executive Order 11246 of September 24, 1965, so that
such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or
purchase order as the administering agency may direct as a means of
enforcing such provisions, including sanctions for noncompliance:
Provided, however, That in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or vendor as a result
of such direction by the administering agency the contractor may request
the United States to enter into such litigation to protect the interests of the
United States."
4. Davis Bacon Act and Coaeland Anti-KickbackAct.
Applicability of Davis-Bacon Act. The Davis-Bacon Act only applies to the
emergency Management Preparedness Grant Program, Homeland Security
Grant Program, Nonprofit Security Grant Program, Tribal Homeland Security
Grant Program, Port Security Grant Program, and Transit Security Grant
Program. It does not aaalv to other FEMA arant and cooperative
aareement nroarams. includina the Public Assistance Proaram.
b. All prime construction contracts in excess of $2,000 awarded by non-Federal
entities must include a provision for compliance with the Davis-Bacon Act (40
U.S.C. §§ 3141-3144 and 3146-3148) as supplemented by Department of
Labor regulations at 29 C.F.R. Part 5(Labor Standards Provisions Applicable
to Contracts Covering Federally Financed and Assisted Construction)). See 2
C.F.R. Part 200, Appendix II, ¶ D.
c. In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified
in a wage determination made by the Secretary of Labor. In addition,
contractors must be required to pay wages not less than once aweek.
d. The non-Federal entity must place a copy of the current prevailing wage
determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-Federal entity must report all
suspected or reported violations to the Federal awarding agency.
e. In contracts subject to the Davis-Bacon Act, the contracts must also include a
provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. §
3145), as supplemented by Department of Labor regulations at 29 C.F.R. Part
3(Contractors and Subcontractors on Public Building or Public Work Financed
in Whole or in Part by Loans or Grants from the United States). The Copeland
Anti- Kickback Act provides that each contractor or subrecipient must be
prohibited from inducing, by any means, any person employed in the
construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-Federal entity
must report all suspected or reported violations to FEMA.
The regulation at 29 C.F.R. § 5.5(a) does provide the required contract clause
that applies to compliance with both the Davis-Bacon and Copeland Acts.
However, as discussed in the previous subsection, the Davis-Bacon Act does not
apply to Public Assistance recipients and subrecipients. In situations where the
Davis-Bacon Act does not aaalv. neither does the Coaeland "Anti-Kickback
Act." However, for purposes of qrant proqrams where both clauses do apply,
FEMA requires the followinq contract clause:
"Compliance with the Copeland "Anti-Kickback" Act.
(1) Contractor. The contractor shall comply with 18 U.S.C. § 874,
40U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be
applicable, which are incorporated by reference into this contract.
(2) Subcontracts. The contractor or subcontractor shall insert in any
subcontracts the clause above and such other clauses as the FEMA may
by appropriate instructions require, and also a clause requiring the
subcontractors to include these clauses in any lower tier subcontracts.
The prime contractor shall be responsible for the compliance by any
subcontractor or lowertier subcontractorwith all ofthese contract clauses
(3) Breach. A breach of the contract clauses above may be grounds
for termination of the contract, and for debarment as a contractor and
subcontractor as provided in 29 C.F.R. §5.12."
5. Contract Work Hours and SafetyStandards Act.
a. Applicabilitv: This requirement applies to all FEMA grant and cooperative
agreement programs.
b. Where applicable (see 40 U.S.C. § 3701), all contracts awarded by the non-
Federal entity in excess of $100,000 that involve the employment of inechanics or
laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704,
as supplemented by Department of Labor regulations at 29 C.F.R. Part 5. See 2
C.F.R. Part 200, Appendix II, ¶ E.
c. Under 40 U.S.C. § 3702, each contractor must be required to compute the wages
of every mechanic and laborer on the basis of a standard work week of 40 hours.
Work in excess of the standard work week is permissible provided that the worker
is compensated at a rate of not less than one and a half times the basic rate of
pay for all hours worked in excess of 40 hours in the workweek.
d. The requirements of 40 U.S.C. § 3704 are applicable to construction work and
provide that no laborer or mechanic must be required to work insurroundings
or under working conditions which are unsanitary, hazardous or dangerous.
These requirements do not apply to the purchases of supplies or materials or
articles ordinarily available on the open market, or contracts for transportation
or transmission of intelligence.
e. The regulation at 29 C.F.R. § 5.5(b) provides the required contract clause
concerning compliance with the Contract Work Hours and Safety Standards
Act:
"Compliance with the Contract Work Hours and Safetv Standards Act.
(1) Overtime requirements. No contractor or subcontractor contracting
for any part of the contract work which may require or involve the
employment of laborers or mechanics shall require or permit any such
laborer or mechanic in any workweek in which he or she is employed
on such work to work in excess of forty hours in such workweek unless
such laborer or mechanic receives compensation at a rate not less than
one and one-half times the basic rate of pay for all hours worked in
excess offorty hours in suchworkweek.
(2) Violation; liabilitv for unpaid waqes; liquidated damaqes. In the
event of any violation of the clause set forth in paragraph (1) of this
section the contractor and any subcontractor responsible therefor shall
be liable for the unpaid wages. In addition, such contractor and
subcontractor shall be liable to the United States (in the case of work
done under contract for the District of Columbia or a territory, to such
District or to such territory), for liquidated damages. Such liquidated
damages shall be computed with respect to each individual laborer or
mechanic, including watchmen and guards, employed in violation of the
clause set forth in paragraph (1) of this section, in the sum of $10 for
each calendar day on which such individual was required or permitted
to work in excess of the standard workweek of forty hours without
payment of the overtime wages required by the clause set forth in
paragraph (1) of this section.
(3) Withholdinq for unpaid waqes and liquidated damaqes. The (write
in the name of the Federal agency or the loan or grant recipient) shall
upon its own action or upon written request of an authorized
representative of the Department of Labor withhold or cause to be
withheld, from any moneys payable on account of work performed by
the contractor or subcontractor under any such contract or any other
Federal contract with the same prime contractor, or any other federally-
assisted contract subject to the Contract Work Hours and Safety
Standards Act, which is held by the same prime contractor, such sums
as may be determined to be necessary to satisfy any liabilities of such
contractor or subcontractor for unpaid wages and liquidated damages as
provided in the clause set forth in paragraph (2) of this section.
(4) Subcontracts. The contractor or subcontractor shall insert in
any subcontracts the clauses set forth in paragraph (1) through (4) of
this section and also a clause requiring the subcontractors to include
these clauses in any lower tier subcontracts. The prime contractor
shall be responsible for compliance by any subcontractor or lower tier
subcontractor with the clauses set forth in paragraphs (1) through (4)
of this section."
6. Riqhts to I nventions Made Under a Contract or Aqreement.
a. StafFord Act Disaster Grants. This requirement does not annlv to the Public
Assistance, Hazard Mitigation Grant Program, Fire Management Assistance
Grant Program, Crisis Counseling Assistance and Training Grant Program,
Disaster Case Management Grant Program, and Federal Assistance to
Individuals and Households — Other Needs Assistance Grant Program, as
FEMA awards under these programs do not meet the definition of "funding agreement."
b. If the FEMA award meets the definition of "funding agreement" under 37 C.F.R.
§ 401.2(a) and the non-Federal entity wishes to enter into a contract with a small business firm
or nonprofit organization regarding the substitution of parties, assignment or performance of
experimental, developmental, or research work under that "funding agreement," the non-
Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions
Made by Nonprofit Organizations and Small Business Firms Under Government Grants,
Contracts and Cooperative Agreements), and any implementing regulations issued by FEMA.
See 2 C.F.R. Part 200, Appendix II, ¶ F.
c. The regulation at 37 C.F.R. § 401.2(a) currently defines "funding agreement" as
any contract, grant, or cooperative agreement entered into between any
Federal agency, other than the Tennessee Valley Authority, and any contractor
for the performance of experimental, developmental, or research work funded
in whole or in part by the Federal government. This term also includes any
assignment, substitution of parties, or subcontract of any type entered into for
the performance of experimental, developmental, or research work under a
funding agreement as defined in the first sentence of this paragraph.
Clean Air Act and the Federal Water Pollution Control Act. Contracts of amounts in excess
of $150,000 must contain a provision that requires the contractor to agree to comply with
all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42
U.S.C.§§ 7401-7671q) and the Federal Water Pollution Control Act as amended (33
U.S.C. §§ 1251-1387). Violations must be reported to FEMA and the Regional Office of
the Environmental Protection Agency. See 2 C.F.R. Part 200, Appendix II, ¶ G.
a. The followinq provides a sample contract clause concerninq compliance
for contracts of amounts in excess of$150,000:
"Clean Air Act
(1) The contractor agrees to comply with all applicable standards,
orders or regulations issued pursuant to the Clean Air Act, as amended,
42 U.S.C.§ 7401 et seq.
(2) The contractor agrees to report each violation to the (name of
the state agency or local or Indian tribal government) and understands
and agrees that the (name of the state agency or local or Indian tribal
government) will, in turn, report each violation as required to assure
notification to the (name of recipient), Federal Emergency
Management Agency, and the appropriate Environmental Protection
Agency Regional Office.
(3) The contractor agrees to include these requirements in each
subcontract exceeding $150,000 financed in whole or in part with
Federal assistance provided by FEMA.
Federal Water Pollution Control Act
(1) The contractor agrees to comply with all applicable standards,
orders or regulations issued pursuant to the Federal Water Pollution
Control Act, as amended, 33 U.S.C. 1251 etseq.
(2) The contractor agrees to report each violation to the (name of the
state agency or local or Indian tribal government) and understands and
agrees that the (name of the state agency or local or Indian tribal
government) will, in turn, report each violation as required to assure
notification to the (name of recipient), Federal Emergency Management
Agency, and the appropriate Environmental Protection Agency Regional
Office.
(3) The contractor agrees to include these requirements in each
subcontract exceeding $150,000 financed in whole or in partwith Federal
assistance provided by FEMA."
8. Debarment and Suspension.
a. Applicabilitv: This requirement applies to all FEMA grant and cooperative
agreement programs.
b. Non-federal entities and contractors are subject to the debarment and
suspension regulations implementing Executive Order 12549, Debarment and
Suspension (1986) and Executive Order 12689, Debarment and Suspension
(1989) at 2 C.F.R. Part 180 and the Department of Homeland Security's
regulations at 2 C.F.R. Part 3000 (Non procurement Debarment and
Suspension).
c. These regulations restrict awards, subawards, and contracts with certain parties
that are debarred, suspended, or otherwise excluded from or ineligible for
participation in Federal assistance programs and activities. See 2 C.F.R. Part
200, Appendix II, ¶ H; and Procurement Guidance for Recipients and
Subrecipients Under 2 C.F.R. Part 200 (Uniform Rules): Supplement to fhe
Public Assistance Procurement DisasterAssistance Team (PDAT) Field Manua!
Chapter IV, ¶ 6.d, and Appendix C, ¶ 2[hereinafter PDAT Supplement]. A
contract award must not be made to parties listed in the SAM Exclusions. SAM
Exclusions is the list maintained by the General Services Administration that
contains the names of parties debarred, suspended, or otherwise excluded by
agencies, as well as parties declared ineligible under statutory or regulatory
authority other than Executive Order 12549. SAM exclusions can be accessed
at www.sam.qov. See 2 C.F.R. § 180.530; PDAT Supplement, Chapter IV, ¶ 6.d
and Appendix C, ¶ 2.
d. In general, an "excluded" party cannot receive a Federal grant award or a
contract within the meaning of a"covered transaction," to include subawards
and subcontracts. This includes parties that receive Federal funding indirectly,
such as contractors to recipients and subrecipients. The key to the exclusion is
whether there is a"covered transaction," which is any non-procurement
transaction (unless excepted) at either a"primary" or "secondary" tier. Although
"covered transactions" do not include contracts awarded by the Federal
Government for purposes of the non-procurement common rule and DHS's
implementing regulations, it does include some contracts awarded by recipients
and subrecipient.
e. Specifically, a covered transaction includes the following contracts for goods
or services:
(1) The contract is awarded by a recipient or subrecipient in the amount
of at least $25,000.
(2) The contract requires the approval of FEMA, regardless of amount.
(3) The contract is for federally required audit services.
(4) A subcontract is also a covered transaction if it is awarded by the
contractor of a recipient or subrecipient and requires either theapproval
of FEMA or is in excess of $25,000.
d. The followinq provides a debarment and suspension clause. It incorporates
an optional method of verifvinq that contractors are not excluded or
disaualified:
"Suspension and Debarment
(1) This contract is a covered transaction for purposes of 2 C.F.R. pt.
180 and 2 C.F.R. pt. 3000. As such the contractor is required to verify
that none ofthe contractor, its principals (defined at 2 C.F.R. § 180.995),
or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2
C.F.R.§ 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
(2) The contractor must comply with 2 C.F.R. pt. 180, subpart C and 2
C.F.R. pt. 3000, subpart C and must include a requirement to comply with
these regulations in any lower tier covered transaction it enters into.
(3) This certification is a material representation offact relied upon by
(insert name of subrecipient). If it is later determined that the contractor
did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000,
subpart C, in addition to remedies available to (name of state agency
serving as recipient and name of subrecipient), the Federal
Government may pursue available remedies, including but not limited
to suspension and/or debarment.
(4) The bidder or proposer agrees to comply with the requirements of 2
C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C while this offer
is valid and throughout the period of any contract that may arise from this
offer. The bidder or proposer further agrees to inciude a provision requiring
such compliance in its lower tier covered transactions."
9. Byrd Anti-Lobbyinq Amendment.
a. Applicabilitv: This requirement applies to all FEMA grant and cooperative
agreement programs.
b. Contractors that apply or bid for an award of $100,000 or more must file the
required certification. See 2 C.F.R. Part 200, Appendix II, ¶ I; 44 C.F.R. Part 18;
PDAT Supplement, Chapter IV, 6.c; Appendix C, ¶4.
c. Each tier certifies to the tier above that it will not and has not used Federal
appropriated funds to pay any person or organization for influencing or attempting
to influence an officer or employee of any agency, a member of Congress, officer
or employee of Congress, or an employee of a member of Congress in connection
with obtaining any Federal contract, grant or any other award covered by 31
U.S.C. § 1352. Each tier must also disclose any lobbying with non-Federal funds
that takes place in connection with obtaining any Federal award. Such disclosures
are forwarded from tier to tier up to the non-Federal award. See PDAT
Supplement, Chapter IV, ¶ 6.c and Appendix C, ¶ 4.
d. The followinq provides a Bvrd Anti-Lobbvinq contract clause:
"Bvrd Anti-Lobbvinq Amendment, 31 U.S.C. � 1352 (as amended)
Contractors who apply or bid for an award of $100,000 or more shall file the required certification.
Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, officer or employee of Congress, or an employee of a
member of Congress in connection with obtaining any Federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds
that takes place in connection with obtaining any Federal award. Such disclosures are forwarded
from tier to tier up to the recipient."
APPENDIX A. 44 C.F.R. PART 18 — CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be
submitted with each bid or offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of an agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
3. The undersigned shall require that the language of this certification be included
in the award documents for all subawards at all tiers (including subcontracts,
subgrants, and contracts under grants, loans, and cooperative agreements) and
that all subrecipients shall certifyand disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making
or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying
Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each suchfailure.
The Contractor, The HON CompanV LLC , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor
understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this
certification and disclosur� ifany.
_ � �"
J � � � .-, �
Signature of Contractor's Authorized Official
David Bizak-Vice President, Finance
Name and Title of Contractor's Authorized Official
December 5, 2019
Date"
10. Procurement of Recovered Materials.
a. Applicability: This requirement applies to all FEMA grant and cooperative
agreement programs.
b. A non-Federal entity that is a state agency or agency of a political subdivision of
a state and its contractors must comply with Section 6002 of the Solid Waste
Disposal Act, Pub. L. No. 89-272 (1965) (codified as amended by the Resource
Conservation and Recovery Act at 42 U.S.C. § 6962). See 2 C.F.R. Part 200,
Appendix II, ¶ J; 2 C.F.R. § 200.322; PDAT Supplement, Chapter V, ¶7.
c. The requirements of Section 6002 include procuring only items designated in
guidelines of the EPA at 40 C.F.R. Part 247 that contain the highest percentage
of recovered materials practicable, consistent with maintaining a satisfactory
level of competition, where the purchase price of the item exceeds $10,000 or
the value of the quantity acquired by the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that
maximizes energy and resource recovery; and establishing an affirmative
procurement program for procurement of recovered materials identified in the
EPA guidelines.
d. The followina provides the clause that a state aaencv or aqency of a political
subdivision of a state and its contractors can include in contracts meetinq
the above contract thresholds:
"(1) In the perFormance of this contract, the Contractor shall make maximum use of products
containing recovered materials that are EPA- designated items unless the product cannot be
acquired—
(i) Competitively within a timeframe providing forcompliance
with the contract performanceschedule;
(ii) Meeting contract performance requirements;or
(iii) At a reasonable price.
(2) Information about this requirement, along with the list of EPA- designate items, is
available at EPA's Comprehensive Procurement Guidelines web site,
https://www.epa.qov/smm/comprehensive- procurement-quideline-cpq-proqram."
11. Additional FEMA Requirements.
a. The Uniform Rules authorize FEMA to require additional provisions for non-
Federal entity contracts. FEMA, pursuant to this authority, requires or
recommends thefollowing:
b. Chanqes.
To be eligible for FEMA assistance under the non-Federal entity's FEMA grant or cooperative
agreement, the cost of the change, modification, change order, or constructive change must be
allowable, allocable, within the scope of its grant or cooperative agreement, and reasonable for
the completion of project scope. FEMA recommends, therefore, that a non-Federal entity
include a changes clause in its contract that describes how, if at all, changes can be made by
either party to alter the method, price, or schedule of the work without breaching the contract.
The language of the clause may differ depending on the nature of the contract and the end-item
procured.
c. Access to Records.
All non-Federal entities must place into their contracts a provision that all contractors and their
successors, transferees, assignees, and subcontractors acknowledge and
agree to comply with applicable provisions governing Department and FEMA access to records,
accounts, documents, information, facilities, and staff. See DHS Standard Terms and
Conditions, v 3.0, ¶ XXVI (2013).
d. The followina provides a contract clause reqardinq access to records:
"Access to Records. The followinq access to records requirements apply to this contract:
(1) The contractor agrees to provide (insert name of state agency or
local or Indian tribal government), (insert name of recipient), the FEMA
Administrator, the Comptroller General of the United States, or anyof
their authorized representatives access to any books, documents,
papers, and records of the Contractor which are directly pertinent to
this contract for the purposes of making audits, examinations,
excerpts, and transcriptions.
(2) The Contractor agrees to permit any of the foregoing parties to
reproduce by any means whatsoever or to copy excerpts and
transcriptions as reasonably needed.
(3) The contractor agrees to provide the FEMA Administrator or
his authorized representatives access to construction or other
work sites pertaining to the work being completed under the
contract."
12. DHS Seal, Loqo, and Flaqs.
a. All non-Federal entities must place in their contracts a provision that a contractor
shall not use the DHS seal(s), logos, crests, or reproductions of flags or
likenesses of DHS agency officials without specific FEMA pre-approval. See
DHS Standard Terms and Conditions, v 3.0, ¶ XXV (2013).
b. The followinq provides a contract clause reqardinq DHS Seal, Loao, and
Flags: "The contractor shall not use the DHS seal(s), logos, crests, or
reproductions of flags or likenesses of DHS agency officials without specific
FEMA pre- approval."
13. Compliance with Federal Law, Requlations, and Executive Orders.
a. All non-Federal entities must place into their contracts an acknowledgement
that FEMA financial assistance will be used to fund the contract along with the
requirement that the contractor will comply with all applicable federal law,
regulations, executive orders, and FEMA policies, procedures, and directives.
b. The followinq provides a contract clause repardinp Compliance with Federal
Law, Regulations, and Executive Orders: "This is an acknowledgement that
FEMA financial assistance will be used to fund the contract only. The
contractor will comply will all applicable federal law, regulations, executive
orders, FEMA policies, procedures, and directives."
14. No Obliqation bv FederalGovernment.
a. The non-Federal entity must include a provision in its contract that states that
the Federal Government is not a party to the contract and is not subject to any
obligations or liabilities to the non-Federal entity, contractor, or any other party
pertaining to any matter resulting from thecontract.
b. The followinq provides a contract clause reqarding no obliqation bv the Federal
Government: "The Federal Government is not a party to this contract and is not
subject to any obligations or liabilities to the non-Federal entity, contractor, or any
other party pertaining to any matter resulting from the contract."
15. Proqram Fraud and False or Fraudulent Statements or Related Acts.
a. The non-Federal entity must include a provision in its contract that the
contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies
for False Claims and Statements) applies to its actions pertaining to the
contract.
b. The followinq provides a contract clause reqardinq Fraud and False or
Fraudulent or Related Acts: "The contractor acknowledges that 31 U.S.C.
Chap. 38 (Administrative Remedies for False Claims and Statements) applies
to the contractor's actions pertaining to thiscontract."
Additional contract clauses per 2 C.F.R. � 200.325
For applicable construction/reconstruction/renovation and related services: A payment and
performance bond are both required for 100 percent of the contract price. A"performance bond"
is one executed in connection with a contract to secure fulfillment of all the contractor's
obliqations under such contract A"pavment bond" is one executed in connection with a contract
to assure payment as required by law of all persons supplyinq labor and material in the
execution of the work provided in the contract.
Offeror agrees to comply with all terms and conditions outlined in the Special Conditions
section of this solicitation. if applicable.
Offeror's Name:
The HON Company LLC
Address, City, State, and Zip Code:
200 Oak Street Muscatine IA 52761
Phone Number: (800) 466-8694 Fax Number: (800) 833-3902
Printetl Name antl Title of Authorized
Representative: David Bizak-Vice President, Finance
Email Address:
,
Signature of Authorized Representative: �—��t "'��"� Date: December 5 2019
RECEIPT OF ADDENDUM NO. 1
ACKNOWLEDGEMENT
Offeror shall acknowledge this addendum by signing below and include in their proposal
response.
Company Name The HON Company LLC
Contact Person David Bizak — ice President Finance
7
Signature �" •��'
Date December 5, 2019
Crystal Wallace
Region 4 Education Service Center Business Operations Specialist
06/25/24