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Home My WebLink AboutContract 57480-CO1DEVELOPER-AWARDED-PROJECT CHANGE ORDER PROJECT NAME: CONTRACT: CFA # CITY PROJECT # CITY SECRETARY CONTRACT # FID # FILE # INSPECTOR:Phone No: PROJECT MANAGER:Phone No: Developer Cost City Cost Developer Cost City Cost Developer Cost City Cost Developer Cost City Cost Developer Cost City Cost Developer Cost City Cost ORIGINAL CONTRACT $134,159.65 $66,071.40 $139,951.39 $40,132.02 $0.00 $0.00 $264,911.70 $15,733.60 $123,159.00 $0.00 $0.00 $0.00 250 EXTRAS TO DATE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 CREDITS TO DATE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0 CONTRACT TO DATE $134,159.65 $66,071.40 $139,951.39 $40,132.02 $0.00 $0.00 $264,911.70 $15,733.60 $123,159.00 $0.00 $0.00 $0.00 250 AMOUNT OF PROP. CHANGE ORDER $0.00 ($33,035.70)$0.00 ($20,066.01)$0.00 $0.00 $0.00 ($7,866.80)$0.00 $0.00 $0.00 $0.00 0 REVISED CONTRACT AMOUNT $134,159.65 $33,035.70 $139,951.39 $20,066.01 $0.00 $0.00 $264,911.70 $7,866.80 $123,159.00 $0.00 $0.00 $0.00 250 TOTAL REVISED CONTRACT AMOUNT PER UNIT REVISED COST SHARE Dev. Cost:City Cost: TOTAL REVISED CONTRACT SEWER $662,181.74 $723,150.25 $123,159.00 Khal Jaafari, P.E. 817-675-1574 817-392-7872 WATER James Ruiz DRAINAGE CONTRACT UNIT STREET LIGHTS CHANGE ORDER No: 1 Broadway Multifamily Water, Sanitary Sewer, Paving and Street Light Improvements 103752 57480 30114-0200431-103752-E07685 CFA22-0004 CITY PARTICIPATION: W-2807; X-27120 $60,968.51 $0.00 YES CONTRACT DAYS $272,778.50 $0.00 MISCPAVING $167,195.35 $160,017.40 Revised: 12-17-2018 Page 2 You are directed to make the following changes in the contract documents: UNIT I: WATER IMPROVEMENTS City Cost 1 241.1301 -1 EA $233.75 ($233.75) 2 241.1512 -1 EA $120.24 ($120.24) 3 3305.0109 -361 LF $1.12 ($404.32) 4 3311.0001 -0.2 TON $5,562.47 ($1,112.49) 5 3311.0261 -361 LF $46.54 ($16,800.94) 6 3312.0117 -4 EA $2,176.33 ($8,705.32) 7 3312.3003 -4 EA $1,414.66 ($5,658.64) ($33,035.70) City Cost 1 241.2012 -30 LF $20.00 ($600.00) 2 3301.0001 -208 LF $2.98 ($619.84) 3 3301.0002 -208 LF $1.95 ($405.60) 4 3301.0101 -1 EA $150.00 ($150.00) 5 3305.0109 -208 LF $1.12 ($232.96) 6 3305.0112 -1 EA $479.92 ($479.92) 7 3331.3201 -2 EA $195.77 ($391.54) 8 3331.4115 -152 LF $49.38 ($7,505.76) 9 3331.4116 -64 LF $91.11 ($5,831.04) 10 3339.1001 -1 EA $3,849.35 ($3,849.35) ($20,066.01) UNIT IV: PAVING IMPROVEMENTS City Cost 1 241.1100 -142 SY $6.93 ($984.06) 2 3201.0201 -142 SY $48.47 ($6,882.74) ($7,866.80) ($60,968.51) REASONS FOR CHANGE ORDER Remove 6" Sewer Line Pre-CCTV Inspection Post-CCTV Inspection PAY ITEM # TOTAL Salvage 1" Water Meter Remove 4" Water Valve 8" Sewer Pipe, CSS Backfill 4' Manhole 8" Gate Valve 8" Sewer Pipe UNIT II: SANITARY SEWER IMPROVEMENTS Concrete Collar TOTAL Connection to Existing 4"-12" Water Main 8" PVC Water Pipe Ductile Iron Water Fittings w/Restraint Trench Safety TOTALITEM DESCRIPTION CITY BID ITEM # UNIT PRICEQUANTITY UNIT A change order is required to align the executed bid proposal in the project manual with the executed CFA. The numbers reflected in the cost summary table, city participation section, and the bid tab in the CFA are correct. This change order is correcting an error in the bid tab that is in the executed project manual. This change order does not impact the total construction cost and the total construction cost is not changing. Manhole Vacuum Testing Trench Safety 6" Sewer Service Remove Asphatl Pvmt Asphalt Pvmt Repair Beyond Defined Width, Residential Asterisk (*) indicates New Unit or Pay Item GRAND TOTAL TOTAL Revised: 12-17-2018 Page 3 RECOMMENDED:APPROVED:APPROVED: Stantec Consulting Services Inc.Broadway Acquisition LP Rampart Multifamily, LLC By: By: By: Name: Paul Hames, PE Name: Brian Crowell Name: Doug Sorey Title: Project Manager Title: Manager Title: VP APPROVAL RECOMMENDED:APPROVAL RECOMMENDED:APPROVED AS TO FORM AND LEGALITY: CFW - Sponsoring Department CFW - Sponsoring Department CFW - Senior Assistant City Attorney By: By: N/A By: Name: Suby Varughese, PE Name: N/A Name: Richard A. McCracken Title: Engineer Manager - DSWS Title: N/A Title: Senior Assistant City Attorney RECOMMENDED:APPROVED:ATTEST: CFW - *Contract Compliance Manager CFW - Assistant City Manager CFW - City Secretary By: By: By: Name: Khal Jaafari, PE Name: Dana Burghdoff, AICP Name: Jannette S. Goodall Title: Professional Engineer Title: Assistant City Manager Title: City Secretary * Contract Compliance Manager (Project Manager): By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, include ensuring all performance and reporting requirements. M&C Number: N/A There are NO City Funds associated with this Contract M&C Date Approved: N/A There are City Funds associated with this Contract Revised: 12-17-2018 Page 4 Instructions for Processing Developer-Awarded-Project Change Orders (for City PM use only) II. Once the City PM has completed the review, the change order will be sent to the City Inspector to verify the quantities. The following individuals need to sign the CHANGE ORDER REQUEST: a.Consultant b.Contractor c.Developer d.City Project Manager *Note:Project Manager is required to check "There are No City funds associated with this project." under the Contract Compliance Manager field. e.Assistant City Attorney (ACA) f.Assistant City Manager (ACM) g.City Secretary Office (CSO) V-B. If the change order does impact the City participation the PM will: 1. Send CHANGE ORDER REQUEST to sponsoring department for review. If sponsoring department accepts the CHANGE ORDER REQUEST, the request will move on to the next step. If it is not accepted, the CHANGE ORDER REQUEST is sent back to the PM for corrections and the process starts over. 2. PM will verify if the CHANGE ORDER REQUEST is greater than or equal to $100K. a.If yes, then the PM must: i Coordinate with sponsoring department staff member to begin drafting M&C. ii Sponsoring dept. staff will prepare and route M&C. iii Sponsoring dept. staff shall notify the PM when the M&C is approved and return C.O. back to PM to move on to the next step. Note: If City Council denies the M&C, the change order will be returned back to the PM for revisions and the process starts over. b.If no, then the sponsoring department returns change order back to PM and moves on to the next step. 3. PM will start routing the change order via Adobe Esign. Follow the Adobe Esign instructions on setting up distribution list. The following individuals need to sign the CHANGE ORDER REQUEST: a.Consultant b.Contractor c.Developer d.City Project Manager *Note:Project Manager is required to check "There are City funds associated with this project." under the Contract Compliance Manager field. e.Sponsoring Dept.(S) f.Assistant City Attorney (ACA) g.Assistant City Manager (ACM) h.City Secretary Office (CSO) 4. Upon receiving CHANGE ORDER REQUEST completely signed by City staff, copies are to be distributed as follows*: b- Client Department--see (d) below TPW Fiscal Staff- Brandi Crane Water Dept - Dianna Parr (front desk) c- Construction Services (inspector) *If anyone else requires the executed CHANGE ORDER REQUEST for records photocopies should be provided. VI. Upon completion of the project, all change orders which have not been forwarded to the CSO through step III-B must be forwarded to the CFA office, which in turn will forward to the CSO along with CFA closure records. I. Consulting Engineer shall complete the electronic change order and submit to the City Project Manager (PM) for review. III. If the City Inspector determines there is a discrepancy with the quantities, the change order will be sent back to the City PM and the Consulting Engineer will be required to make the necessary changes. IV. City PM will convert the electronic change order to a pdf and prepare the change order package. If there are any previous change orders associated with the project, those executed change orders must be routed with the current change order being processed. V-A. If there is no City partcipation in the project or the change order does not impact the City participation, the PM will start routing the change order via Adobe Esign. Follow the Adobe Esign instructions on setting up distribution list. Instructions for Using the Developer-Awarded-Project Change Order Form (DO NOT PRINT THIS SHEET) The format of the form may not be altered. *Text in blue italics is for guidance and should be deleted and/or modified as necessary. II. Once the City PM has completed the review, the change order will be sent to the City Inspector to verify the quantities. *Pay items listed in the change order shall match the pay items and sequential numbers in the Bid Proposal Section of the Contract Documents. For any new pay items added that were not part of the original contract, please assign a new sequential number with an Asterisk. Use standard CFW pay item descriptions for the change order. III. If the City Inspector determines there is a discrepancy with the quantities, the change order will be sent back to the City PM and the Consulting Engineer will be required to make the necessary changes. I. Consulting Engineer shall complete the electronic change order and submit to the City Project Manager (PM) for review. (For projects that do not involve City Cost Participation, the consultant is required to place N/A for all City Signature blocks except for the Contract Compliance Manager. For projects that involve City Cost Participation, the consultant is required to provide a cost breakdown between developer and City improvements.)