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HomeMy WebLinkAboutContract 60494-A1Amendment No.1 to CSC No. 60494 Center for Transforming Lives (CDBG-CV) Page 1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 60494 This Amendment (“Amendment”) is entered into by and between the City of Fort Worth (“City”) and the Center for Transforming Lives (“Agency”), by and through their respective duly authorized agents. City and Agency may be referred to individually as “Party” and collectively as “Parties.” WHEREAS, City receives grant monies from the United States Department of Housing and Urban Development (“HUD”) through the Community Development Block Grant Program (“CDBG-CV”), Program No. B-19-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City’s Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment from City in order to adjust line items to increase salaries and decrease fringe benefits; WHEREAS, City believes that the requested amendments will help Agency meet the program’s goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT “B” – BUDGET attached to the Contract and is hereby amended and replaced in its entirety with EXHIBIT “B” – BUDGET, Revised 06/04/2024, attached hereto. II. This amendment is effective as of June 4, 2024 and Agency may request reimbursement for allowable costs, including pre-award costs, directly related to implementation of the Microenterprise Employment Program, as authorized by the CARES Act and CPD Notice FR- 6218-N01. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No.1 to CSC No. 60494 Center for Transforming Lives (CDBG-CV) Page 2 ACCEPTED AND AGREED: CENTER FOR TRANSFORMING LIVES CITY OF FORT WORTH By: By: Carol Klocek, Chief Executive Officer Fernando Costa, Assistant City Manager ATTEST: APPROVE AS TO FORM AND LEGALITY: By: By: Jannette Goodall, City Secretary Jessika Williams, Assistant City Attorney M&C: 23-0594 Date: June 27, 2023 1295 Certification No. 2023-1029118 RECOMMENDED: By: Kacey Bess Neighborhood Services Department Interim Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements Leticia Rodriguez Interim Contract Services Administrator Amendment No.1 to CSC No. 60494 Center for Transforming Lives (CDBG-CV) Page 3 EXHIBIT “B” – BUDGET, Revised 06/04/2024 Account Grant Budget Increase Decrease Total PROGRAM PERSONNEL Salaries 1001 $ 78,000.00 $ 3,734.51 $ 81,734.51 FICA 1002 $ 5,967.00 $ 334.70 $ 5,632.30 Life/Disability Insurance 1003 Health/Dental Insurance 1004 $ 7,800.00 $ 7,800.00 Unemployment-State 1005 $ 2,028.00 $ 1,681.58 $ 346.42 Worker's Compensation 1006 $ 702.00 $ 548.23 $ 153.77 Retirement 1007 $ 1,170.00 $ 1,170.00 Staff Training MISCELLANEOUS Contract Labor Food Supplies/Meals (City needs copy of contract before expenses can be reimbursed) 3001 Food Supplies 3002 Teaching Aids 3003 Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 FACILITY AND UTILITIES Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent (City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Repairs 4008 Custodial Services 4009 Utilities, Transportation, PP &E 4010 LEGAL, FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 Directors and Officers 5002 General Commercial Liability 5003 Bank fees Volunteer Volunteer Prof Fees 5004 DIRECT ASSISTANCE Audit/IT/Legal Volunteer Recruitment, Misc. 6001 $ 4,333.00 $ 4,333.00 BUDGET TOTAL $ 100,000.00 $ $ 3,734.51 $ 3,734.51 $ 100,000.00 FUNDING A: FUNDING B: FUNDING C: Amendment No.1 to CSC No. 60494 Center for Transforming Lives (CDBG-CV) Page 4 M&C Review SUBJECT: (ALL) Authorize a Change in Use and Adjust Existing Appropriations in the CARES Act Community Development Block Grant Funds in the Amount of $800,000.00 to Fund Particular Programs and Activities; Approve a Substantial Amendment to the City of Fort Worth's 2019-2020 Annual Action Plan for the Use of Federal Grant Funds in the Amount of $800,000.00 from the Coronavirus Aid, Relief, and Economic Security Act Community Development Block Grant Program; and Authorize Execution of Related Contracts RECOMMENDATION: It is recommended that City Council: 1. Authorize a change in use and adjust existing appropriations in the CARES Act Community Development Block Grant Funds in the amount of $800,000.00 to fund particular programs and activities; 2. Approve a Substantial Amendment to the City of Fort Worth's 2019-2020 Annual Action Plan for submission to the U.S. Department of Housing and Urban Development for the use of federal grant funds in the amount of $800,000.00 to be awarded through the CARES Act Community Development Block Grant program, including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the City Manager or his designee to execute contracts for eighteen-month terms with the nonprofit agencies listed in Table 1 below for CARES Act Community Development Block Grant funds, contingent upon receipt of funding and satisfactory completion of all regulatory requirements; and 4. Authorize the City Manager or his designee to extend contracts for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program, or to amend contracts if necessary to achieve program goals, provided any amendment is within the scope of the program and complies with City policies and all applicable laws and regulations governing the use of federal grant funds. DISCUSSION: In June 2020, the City of Fort Worth was awarded $4,360,291.00 in CARES Act CDBG-CV funds and in September 2020 was awarded $5,468,206.00 in CARES Act CDBG-CV3 funds to provide services to low and moderate-income residents to prevent, prepare, and respond to the impact of the Coronavirus Pandemic. The Fort Worth City Council subsequently awarded these funds to local Create New From s M&C : M&C Review nonprofit organizations providing a variety of urgently needed COVID-19-related services to eligible populations. Additional funding has been made available through unprogrammed funding previously allocated to organizations with unexpended balances and reallocated administrative funds totaling $800,000.00. It is recommended that these funds be awarded directly to agencies for the activities listed in Table 1 below addressing the following three priority activities: Elderly Services/Aging in Place Employment Related Services Food Insecurity On May 19,2020, City Council approved a Substantial Amendment to the City's 2019-20 Action Plan for U.S. Department of Housing and Urban Development (HUD) grant funds stating how CARES Act grant funds were to be used, and amended the Citizen Participation Plan to reduce public comment period for CARES Act funds from thirty days to five days as authorized by the CARES Act (M&C 20-0330). This 5-day public comment period was held from June 6, 2023 to June 13, 2023. Notice of this public comment period was published in the Fort Worth Star- Telegram, posted on the City's website and other ongoing communications activities of the Communications and Public Engagement Office. Any comments received are maintained by the Neighborhood Services Department in accordance with federal regulations. TABLE 1: CDBG-CV AGENCIES AGENCY PROGRAM FUNDING SOURCE AMOUNT Center for Transforming Lives Economic Mobility Program (Microenterprise) CDBG- CV $100,000.00 Tarrant Area Food Bank Grocery Delivery (SNAP Participants) CDBG- CV3 $60,000.00 Meals-On-Wheels, Inc. of Tarrant County Transportation Program CDBG- CV3 $350,000.00 The Presbyterian Night Shelter of Tarrant County, Inc. Journey Home Guides CDBG- CV3 $290,000.00 TOTAL CDBG-CV CONTRACTS These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that approval of these recommendations will have no material effect on City funds. TO Fund Department ID Account Project ID Program Budget Year Reference # Amount FROM Fund Department ID Account Project ID Program Budget Year Reference # Amount M&C Review Fernando Costa (6122) Originating Department Head: Additional Information Contact: Victor Turner (8187) Sharon Burkley (5785) Terrance Jones (7563) ATTACHMENTS CDBG-CV and CV3 Available Funds Table_060223.xlsx (CFW Internal) CDBG-CV and CV3 FID Table_060223.xlsx (CFW Internal) Form 1295 Certificate - CDBG-CV ME -signed.pdf (CFW Internal) Form 1295_2023 Meals On Wheels 1295 Transit CDBG-CV $350K.pdf (CFW Internal) PNS CDBG-CV Form 1295.pdf (CFW Internal) SOS Business Search_CDBG-CV_CDBG-CV3 060223.pdf (Public) TAFB CDBG-CV_Form 1295.pdf (CFW Internal) Routing and Transmittal Slip Neighborhood Services Department DOCUMENT TITLE: Contract Amendment No. 1 – Center for Transforming Lives (CDBG-CV) M&C 23-0594 CPN CSO # 60494-A1 DOC# _ DATE: TO: INITIALS DATE OUT 1. Carol Klocek – Chief Executive Officer 2. Leticia Rodriguez – Compliance Division 3. Kacey Bess – NSD Interim Director 4. Jessika Williams – Asst. City Attorney 5. Fernando Costa – Asst. City Manager 6. Ronald Gonzales – City Sec. 7. Jannette Goodall – City Sec. 8. Allison Tidwell – City Sec. DOCUMENTS FOR CITY MANAGER’S SIGNTURE: All documents received from any and all City Departments requesting City Manager’s signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: No RUSH: SAME DAY: NEXT DAY: No ROUTING TO CSO: Action Required: Tabs Signature/Routing and or Recording Return to: Please call Patrick Parker at ext. 5812 or email for pick up when completed. Thank you.