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Home My WebLink AboutContract 57945-R2Contract Renewal Page 1 of 2 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION June 26, 2024 A&G Piping, Inc. Attn: Bobby Grimes Address: 3124 Wichita Ct Fort Worth, Texas 76140 Re: Contract Renewal Notice – 2nd Renewal Contract No. CSC No. 57945 Renewal Term: August 4, 2024 to August , 2025 Renewal Amount: $571,512.50 The above referenced Contract with the City of Fort Worth expires on August , 2024 (the “Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1st term in an amount up to $571,512.50which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Fernando Costa Title: Assistant City Manager APPROVAL RECOMMENDED: By: rff!t:f�9/3��\0�!1�r Name: Chris Harder Title: Water Director ATTEST: By: CA� Name: Jannette Goodall Title: City Secretary By: �.i...:e::...--=-�---=---=---'i.------..J--. Name: Bobby Grimes Title: President Contract Renewal CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Jul 3, 2024 15:14 CDT) Name: Doug Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0499 Date Approved: 06-28-2022 Form 1295 Certification No: 2022-895067 Page 2 of2 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/28/22 M&C FILE NUMBER: M&C 22-0499 LOG NAME: 13P ITB 22-0110 PLUMBING SERVICES SUBJECT (ALL) Authorize Non-Exclusive Purchase Agreements with A& G Piping Services, Inc., and Jackey Ray Dunn, Jr. d/b/a Romance Services, for Plumbing Services in an Annual Amount of Up to $879,250.00 and Authorize Four One-Year Renewals for the Same Annual Amount for the Water Department RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with A& G Piping Services, Inc., and Jackey Ray Dunn, Jr. d/b/a Romance Services, for plumbing services in an annual amount of up to $879,250.00 and authorize four one-year renewals for the same annual amount for the Water Department. DISCUSSION: The Water Department, approached the Purchasing division to procure an agreement for Plumbing Services. The Purchasing Division issued an Invitation to Bid (ITB) 22-0110. The bid detailed specifications describing the required services. The ITB was advertised in the Fort Worth Star-Te/egram on Wednesdays from April 13, 2022 through May 4, 2022, and three (3) responses were received. Staff evaluated the responses based on the best value to the City and compliance with a five (5) percent Business Equity Goal. A & G Piping, Inc, O'Grady Plumbing, and Jackey Ray Dunn, Jr. d/b/a Romance Services were the three responding bidders, however, O'Grady Plumbing was deemed non-responsive for failure to meet the Business Equity requirements. A team of three evaluators consisting of inembers from the Water and Transportation and Public Works Departments evaluated and scored A& G Services and Romance Services on the following criteria: A) Contractor's Qualifications, Experience, and References B) Availability of resources to provide services C) Contractor's approach to perform services. The scores were averaged as follows: FUNDING: The maximum annual amount allowed under this agreement will be $879,250.00, however, the actual amount used will be based on the need of the department and the available budget. Funding is budgeted in the Water Department's rollup within the Water & Sewer Fund. BUSINESS EQUITY - A& G Piping, Inc. and Jackey Ray Dunn, Jr. d/b/a Romance Services are in compliance with the City's Business Equity Ordinance by committing up to 5% Business Equity participation on this project. The City's Business Equity goal on this project is 5%. AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will end one year from that date. RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Water and Sewer Fund to support the approval of the above recommendation and award of the agreement. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office by: Reginald Zeno Originating Business Unit Head: Additional Information Contact: Dana Burgdoff Anthony Rousseau Chris Harder Cynthia Garcia Ashley Kadva 8517 8018 8338 5020 8525 2047 Funding will be split as follows: CERTIFICATE OF INTERESTED PARTIES FORM 1295 1ofS Camplete Nos. 1- 4 and 6 if there are interested parties. OFFIC� USE ONLY Complete Nos, �, 2, 3, 5, and 6 if there are no interested parties. CER7IFICATION QF FILING 1 Name af business entity filing form, and the city, state and country of the business entity's place Cer#ificate Namber: of business. A&G Piping, Inc 2Q22-895067 Fort Worth, TX United StateS Date Filed: 2 Name of governmental entity ar state agency that is a party to the contract far which the form is 06/06/2022 being filed. City of Fart Worth, Texas Date Acknowledged: g Pro�ide the identiiication number useri by the governmental entity or state agency tp track or identify the cantract, and provide a description of the services, goods, or other praperty to be pro�ided under the contrapt, IT'B 22-0110 f �7 f Cy ITE3 22-011ff Plumbing Services 1 '"1 � �' � � � � �v � ( °"" �j 4 Nature of interest Name of fnterested Party City, State, Country (place oi business) (check appllcableE Controlling Intermediary 5 Check only if there is N4 [nterested Pafty. ❑ X 6 UNSW012N DECLARATION My name is � �� ( �i, � „� , and my date of birth is F �"� �, —� ��ri My address is �i�1 f> ��i'1 � G� _ ,� . f�'` r[ IvA� �e !4 �� , G�, Vl 3 (street) (city) (state) {zip coda) (count ry) I declare under penalty of perjury that the foregoing is true and correct. Executed in _�_{`Z/� •'� _Counry, 5tate of Y , on ihe �day of �, 2p�, (month� (year) ��5-Cg7Z��--g 'gr re of authqrized agent oi contracting business entity (Declarent) Forms provided by Texas Etf�ics Cor�mission www.ethics.state.tx.us Varcinn \/7 1 1 Q1 h�',rrlr