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Home My WebLink AboutContract 52582-R2A2CSC No. 52582-R2A2 AMENDMENT No. 2 TO CITY SECRETARY CONTRACT No. 52582 R-2 WHEREAS, the City of Fort Worth (CITY) and Shield Engineering Group, PLLC, (CONSULTANT) made and entered into City Secretary Contract No. 52582, as renewed and amended, (the CONTRACT) which was authorized by M&C C-29150 on the 18 th day of June, 2019 in the amount of $1,100,000; and WHEREAS, the CONTRACT was renewed in the amount of $1,100,000 which was administratively authorized under Ordinance Number 24161-04-2020 and ratified by M&C 20-0530 (8/11/2020); and WHEREAS, the original agreement, as renewed, was amended to provide for additional funds in the amount of $1,300,000.00 for a revised contract amount of $2,400,000 authorized under Ordinance 24161-04-2020 and ratified by M&C 20-0530 (8/11/2020); and WHEREAS, the CONTRACT was renewed in the amount of $2,400,000 which was authorized by M&C 22-0160 (3/8/2022); and WHEREAS, the original agreement, as renewed, was amended to provide for additional funds in the amount of $2,000,000.00 for a revised contract amount of $7,900,000 authorized by M&C 22-0160 (3/8/2022); and WHEREAS, the CONTRACT involves engineering services for the following project: Staff Extension Services in Managing Transportation and Public Works Stormwater Capital Projects; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT's second renewal to revise the fee. NOW THEREFORE, CITY and CONSULTANT, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: Article I of the engineering services incorporated herein. City of Fort Worth CONTRACT specified Professional Services Agreement Amendment Template Revised: March 9, 2020 Page 1 of 4 1. is in 2. amended to proposal include the attached additional hereto and Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as previously renewed and amended herein. The cost to City for the additional services to be performed by Engineer totals $1,352,000 (See Attached Funding Breakdown Sheet) so that the total fee paid by the City for all work and services shall be an amount of $9,252,000. 3. All other provisions of the Contract, which are not amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth Jesica McEachern Assistant City Manager DATE: Jul8,2024 APPROVED AS TO FORM AND LEGALITY: Douglas Black (Jul 3, 202415:20 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth Professional Services Agreement Amendment Template Revised: March 9, 2020 Page2 of 4 Consultant Shield Engineering Group, PLLC :;;a,ie Alexand.?r (Jun 18, 202412:26 CDT) Jean Marie Alexander coo DATE: Jun 18, 2024 Form 1295 No. 2024-1155397 M&C: 24-0490--------Date: 6/11/2024 ATTEST: Jannette S. Goodall City Secretary City of Fort Worth Professional Services Agreement Amendment Template Revised: March 9, 2020 Page 3 of 4 FUNDING BREAKDOWN SHEET City Secretary No. 52582 Amendment No. R2-A2 Department Fund-Account-Center Amount TPW 52002 0200431 5330500 1,352,000.00 Total: 1,352,000.00 City of Fort Worth Professional Services Agreement Amendment Template Revised: March 9, 2020 Page 4 of 4 DATE: 6/11/2024 REFERENCE NO.: **M&C 24-0490 LOG NAME: 20SWM SHIELD 19 RENEW 2 AMEND 2 CODE: C TYPE: CONSENT PUBLIC HEARING: NO SUB7ECT: (ALL) Authorize Amendment No. 2, in the Amount of $1,352,000.00, to the Professional Services Agreement with Shield Engineering Group, PLLC, as Renewed, for Continuation of Stormwater Capital Project Management Services RECOMMENDATION: It is recommended that the City Council authorize Amendment No. 2, in the amount of $1,352,000.00, to the Professional Services Agreement with Shield Engineering Group, PLLC, as renewed (City Secretary Contract No. 52582), for the continuation of Stormwater Capital Project Management Services. DISCUSSION: Approval of this Mayor and Council Communication (M&C) will authorize Amendment No. 2 to the second renewal of City Secretary Contract No. (CSC) 52582, a Professional Services Agreement with Shield Engineering Group PLLC (Shield) in the amount of $1,352,000.00, for staff extension services for managing Stormwater Capital Projects. In May 2018, the Transportation and Public Works Department (TPW), Stormwater Management Division (SWMD), published a Request for Qualifications (RFQ) for various engineering consulting services. Seven consultants responded to the RFQ for the capital project management service area with Statements of Qualifications (SOQ). An evaluation team of three City staff subject matter experts from the SWMD scored the SOQ's based on team capability and experience and firm's past performance. The City's Business Equity team also evaluated and scored the SOQ's. Based on this scoring, Shield was selected as the most qualified consultant to perForm capital project management services (M&C G29150). Contract actions are shown in the table below: Date M&C Action Amount June 18 2019 C-29150 Ori inal CSC 52582 $1,100,000.00 August 11, 2020 20-0530 Renewal 1/Amendment 1 $2,400,000.00 March 8, 2022 22-0160 Renewal 2/Amendment 1 $4,400,000.00 his M&C Renewal 2/Amendment 2 $1,352,000.0 otal $9,252,000.0 Under this amendment, Shield will provide project management services for approximately 60 projects over approximately 6 months. Project management services will cover stormwater project development, design management, construction management, and project closeout. This amended amount is based upon the estimated number of projects for this timeframe, and the expected cost is in proportion to the project management costs experienced for this program. The contract will remain in effect until funds are expended or the work is completed. Due to the fluctuation of funding for capital improvements, the Stormwater Program uses consultant staff augmentation to assist with project delivery as opposed to having the number of full-time City staff adequate to manage the peak workload. The staff augmentation contract also provides flexibility for different levels of project managers such as Senior Professional Engineers, Professional Engineers, and Engineers in Training to perform project management, helping to manage costs. The Stormwater Utility fee increase approved by the City Council in October 2019 made revenue bond sales possible. The revenue bond issuances in 2020 and 2023 more than doubled the Stormwater capital delivery capacity compared to the strictly PayGo-funded program of the preceding years, requiring more project management resources.? Projects to be constructed and managed through this contract include hazardous roadway overtopping mitigation projects, storm drain pipe rehabilitation projects, flood mitigation improvements, and channel restoration improvements. Anticipated spending for these projects is reflected in the Fiscal Years 2024-2028 Stormwater Management Capital Improvement Program. Funding is budgeted in the Stormwater Capital Projects and Drainage Rev Bonds Series 2023 Funds for the purpose of funding the various projects for the Transportation & Public Works Department. DVIN Office - Shield Engineering Group, PLLC is in compliance with the City's Business Equity Ordinance by committing to 11\% Business Equity participation on this project. The City's Business Equity goal on this project is 11\%. This work is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current?capital budget, as previously appropriated, in the?Stormwater Capital Projects and Drainage Rev Bonds Series 2023 Funds for various projects to support the approval of the above recommendation and amendment to the contract.? Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO FundDepartmentAccountProjectProgramActivityBudget Reference # Amount ID ID Year (ChartField 2) FROM FundDepartmentAccountProjectProgramActivityBudget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: Jesica McEachern (5804) Ori4inatina Department Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 20SWM SHIELD 19 RENEW 2 AMEND 2 FID Tdble.XISX (CFW Internal) 20SWM SHIELD 19 RENEW 2 AMEND 2.dOCX (CFW Internal) 52582 Stormwater Capital Delivery Project Management Staff Augmentation (APCF) Revised Amendment#3 Final RL.pdf (CFW Internal) Form 1295 Certificate 101198189.pdf (CFW Internal) SAM search.dOCX (CFw �nternap SHIELD ENGINEERING GROUP May 30, 2024 Linda S. Young, PE, PMP Program Manager, TPW Capital Delivery City of Fort Worth 200 Texas Street Fort Worth, TX 76102 RE: City of Fort Worth Stormwater Capital Project Management — Renewal 2 Amendment 2 CSN 52582-R2A2 Dear Ms. Young, Shield Engineering Group, PLLC is pleased to submit the following services to amend the contract shown above per the attached Level of Effort Spreadsheet. The new contract will be amended in the amount of $1,352,000 for a revised contract amount of $9,252,000. Shield plans to provide Senior Project Managers, Project Managers, EIT 2, and EIT 1 services. Original contract $1,100,000 Renewal 1 $1,100,000 Amendment 1 $1,300,000 Renewal 2 $2,400,000 Amendment 2 $2,000,000 Amendment 3 $1,352,000 Revised contract $9,252,000 Please see the attached Level of Effort spreadsheet which includes the assumptions and estimations for the hourly efforts. Please feel free to contact me with any questions or comments. Sincerely, Jean-Marie Alexander, P.E. COO Shield Engineering Group, PLLC Attachments: Attachment B LOE for CPM amendment2 1600 West 7th Street, Suite 200, Fort Worth, TX 76102 � 817.810.0696 info@segpllc.com - www.SHIELDENGINEERINGGROUP.com TBPE FIRM #F-1 1039 - TBPLS FIRM #10193890 � d E d � � c R i � d d Z 'o s� a� �,o�r� � Y y � ti � Q d V o m� � �Z .. m a�i > R `o�rn_ � � c d � W p s0 u o= d �om y�0'QT J F �j U r 0 � 0 LL O T U °' E � o nE� � � t n« �� w � E '� _ 3 m o�mri- � , � � Y r � - N �i m N � - �i E�¢ -r a ii¢�ri Shield Renewal 2nd Renewal Amend 2 Final Audit Report 2024-06-18 Created: 2024-06-17 By: Sadie Ishmael (Sadie.lshmael@fortworthtexas.gov) Status: Signed Transaction ID: CBJCHBCAABAA9vVmSk5N-icfRmgrDHslwdfPUomRL333 "Shield_Renewal_2nd_Renewal_Amend_2" History Document created by Sadie Ishmael (Sadie.lshmael@fortworthtexas.gov) 2024-06-17 - 11:51:01 PM GMT- IP address: 204.10.90.100 �',� Document approved by Sadie Ishmael (Sadie.lshmael@fortworthtexas.gov) Approval Date: 2024-06-17 - 11:53:26 PM GMT - Time Source: server- IP address: 204.10.90.100 Document emailed to jeanmarie.alexander@shield-engineering.com for signature 2024-06-17 - 11:53:27 PM GMT Email viewed by jeanmarie.alexander@shield-engineering.com 2024-06-18 - 5:01:55 AM GMT- IP address: 104.28.110.102 �`�,� Signer jeanmarie.alexander@shield-engineering.com entered name at signing as Jean-Marie Alexander 2024-06-18 - 5:26:57 PM GMT- IP address: 172.59.197.250 -� � Document e-signed by Jean-Marie Alexander (jeanmarie.alexander@shield-engineering.com) Signature Date: 2024-06-18 - 5:26:59 PM GMT - Time Source: server- IP address: 172.59.197.250 Document emailed to tpw_sw_contracts@fortworthtexas.gov for approval 2024-06-18 - 5:27:02 PM GMT Email viewed by tpw_sw_contracts@fortworthtexas.gov 2024-06-18 - 6:41:16 PM GMT- IP address: 204.10.90.100 Document approval delegated to Sadie Ishmael (Sadie.lshmael@fortworthtexas.gov) by tpw_sw_contracts@fortworthtexas.g ov 2024-06-18 - 6:41:19 PM GMT- IP address: 204.10.90.100 �"�,� Document approved by Sadie Ishmael (Sadie.lshmael@fortworthtexas.gov) Approval Date: 2024-06-18 - 6:41:25 PM GMT - Time Source: server- IP address: 204.10.90.100 �`! Agreement completed. 2024-06-18 - 6:41:25 PM GMT ��R7' W�RTHS Powered by � Adobe Acrobat Sign F�RT�V�RTH� Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: CS52582 R2 AMENDMENT 2 M&C: 24-0490 CPN: VARIOUS Date: To: Name 1. Jean-Marie Alexander 2. � � � � � : � � Linda Young Lauern Prieur Doug Black Jesica McEachern Jannette Goodall Allison Tidwell TPW/Contracts CSO: 52582-R2 Department Contractor TPW/Approver/Agiloft TP W/Approver/Agiloft ACM CSO CSO TPW DOC#: Initials I Date Out J u n 18, 2024 J u l 3, 2024 J u l 8, 2024 J u l 8, 2024 J u l 8, 2024 CC: Program Manager, Sr. CPO, TPW BSPAP Recon Team, TPW Records Room, TPW Contracts DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and takc thc ncxt stcps. NEEDS TO BE NOTARIZED: ❑YES �No RUSH: ❑YES �No SAME DAY: ❑YES ❑No ROUTING TO CSO: �YES ❑No NEXT DAY: ❑YES ❑No Action Required: ❑ Attach Signature, Initial and Notary Tabs ❑ As Requested ❑ For Your Information � Signature/Routing and or Recording ❑ Comment ❑ File Return To: Please notify tpw sw contracts(c�fortworthtexas.�ov when complete. Call ext. 817 228 3283 or ext. 6254 with questions. Thank you!