HomeMy WebLinkAboutContract 59471-R1CSC No. 59471-Rl
Easy Ice, LLC
Attn: Travis Reiken
925 W Washington Street
Marquette, Michigan 49855
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
June 7, 2024
Re: Contract Renewal Notice
Fort Worth City Secretary Contract No. 59471 ("Contract")
First Renewal Term (May 16, 2024-May 15, 2025)
The current term of the above-referenced Contract with the City of Fort Worth (as
amended) expires on May 15, 2024 (the "Expiration Date"). Pursuant to the terms of the Contract,
the Contract may be renewed for up to three (3) one-year renewal terms. This letter will
memorialize the collective desire of the parties to renew the Contract for its First Renewal Term,
which will begin immediately after the Expiration Date and continue for one year thereafter. All
other terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter to the address set forth below acknowledging receipt of the Contract
Renewal Notice.
Please log into PeopleSoft Purchasing to ensure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
First Renewal of CSC No. 59471
Sincerely,
Kyle McClure, Assistant Director
817-392-5856
Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in multiples.
City:
By:
Name: Jesica McEachem
Title: Assistant City Manager
Jul8,2024
Date:
Vendor:
By:
Name: Travis Reiken
Title: National Accounts Development
Executive
Email: treiken@easyice.com
Date: Jul2,2024
FOR CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By: j»e{t
Name: Dave Lewis
Title: Deputy Director
Park & Recreation Department
Approved as to Form and Legality:
Trev0ualls
Trey Qua'Us(Jun 17, 202410:00 CDT) By:
Name: Trey Qualls
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0595
Form 1295: 2023-1030441
First Renewal of CSC No. 59471
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
-ku1 J.L �
By: Kyle M�lure (Jun 14, 202410:15 CDT)
Name: Kyle McClure
Title: Assistant Director
Park & Recreation Department
City Secretary:
By:
Name: Jannette S. Goodall
Title: City Secretary
Page 2 of 2
OocuSign Envefope I�: B7A5423S-4�C2-4485-AB�5-520CEA852A81
THE STATE OF TEXAS § SOLICITATION # 519-L30011
§ ORD[NANC� #�G7��-���
COUNTY OF HARRIS § CONTRACT# 46fl0017063
AGREEMENT FOR L�ASE OF ICE MACHINES AND COMBINATION ICE
MACHINESIWATER DISPENS�RS
ARTtCLE 1. PAR7IES
TH15 AGREEMENT FOR LEASE OF ICE MACHIN�S AND C�MBINATIQN [CE
MACHINESIWAT�R �ISPENS�RS (this "Agreement") [s made on the date countersigned by the
City Contraller between fhe CiTY OF HOUSTON, TEXAS (the "City"}, a home-rule city of the
State of Texas principally situated ir� Harris Cvur�iy and EASY fCE, LLC ("Contractor"), a LirrEited
Liability Campany doing b�siness in Texas.
1.�1 ADDRESS:
1.01.1 The initial addresses of th� Parties, which one Party may change by giving written
notice to the other Party, are as follows:
C�
Director or Designee
Houston Public Works
City of Houston
P, O. Bax 1562
Houston, iexas 77251
Contractor
Easy Ice, L�C
925 W. Washington St., Suit� 100
Marquette, MI 49855
Attention: Travis Rieken
Phone: {813) 595-3994
The Parties agree as follows:
1.�2 TABLE OF CONTENTS
1.02,1 TFtis Agreemer�t consists of the foflowing sections:
[R�MAINDER OF THiS PAGE lNT�NTIONALLY LEFT BLANK]
Legal Dept. Rev. R8-17-2421
�ncu5ign EnveEope ID: B7A54239-4FC2-4485-ABE5-520CEAB52A81
TABLE OF CONTENTS
Pa�,c e,�No-
AR7ICLE1. PARTIES ................................................................................................................1
1.01 ADDRESS ...........................................................................................................1
1.02 TABLE OF CONTENTS ......................................................................................'[
1.03 PARiS INCORPORAI"E� ...................................................................................3
'f.04 CONTROLLING PARTS ......................................................................................3
1.05 ��FINI�'I�NS .....................................................................................................4
1.Q6 S{GNATURES .....................................................................................................5
ART[CLE 2. DUTIES OF CONTRACTOR ...................................................................................6
2.01 SCOPE OF SERVIC�S ....................................................................................... 6
2.02 COORDlNATE PER�ORMANC� ........................................................................6
2.03 TIME EXTENSIONS ............................................................................................6
2.04 REPORTS ...........................................................................................................6
2.05 PAYMENT O� SUBCONTRACTORS .................................................................6
2.U6 RELEASE ...........................................................................................................7
2.07 INDEMNIFICATION ............................................................................................7
2.08 SUBCONTRACTOR'S INO�MNITY ....................................................................8
2.09 IND�MNIFICATION PROCEDURES .................................................................. 8
2.10 1NSURANCE ....................................................................................................... 9
2.1'[ WARRANTlES ..................................................................................................10
2.12 CONFIDENTIAL[TY ..........................................................................................11
2.'I3 LJSE OF WORK PRODUCTS ............................................................................11
2.14 LICENSE AND PERMITS ..................................................................................11
2.15 C�MPLIANCE WITH L.AWS ..............................................................................12
2.16 COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY ORD{NANCE . 12
2.17 MWBE COMF'LIANCE .......................................................................................12
2,18 DRUG ABUSE D�TECT[ON AND DETERR�NCE ...........................................13
2.19 CONF'LICTS OF INTEREST ..............................................................................13
2.20 PAY OR PLAY ..................................................................................................14
2.21 CONTRACTOR'S PERFORMANCE .................................................................'[4
2.22 ADDITIONS AN� DEL�TIONS .........................................................................14
2.23 CHANG�.S ........................................................................................................15
2.24 ENVIRONMENTAL LAWS ................................................................................16
2.25 COMP�IANCE WITH CERiA1N STAT� LAW R�QUIREMENTS ...................... 16
2.26 ZERO TC}LERANCE POLICY FOR HUMAN TRAFFICKING AND RE�.ATED
ACTIVITIES .......................................................................................................17
2.27 PRESERVATION OF CONTRAC7ING INFORMATION ....................................17
ARTICLE3. DUTIES OF CITY ..................................................................................................18
3.01 PAYMENT TERMS ...........................................................................................18
3.�2 TAXES ..............................................................................................................18
3.03 METHOD OF PAYM�NT ...................................................................................18
3.04 LIMIi �F APPROPRIATION .............................................................................19
3.05 ACCESS TO SlTE .............................................................................................19
3.06 ACC�SS TO DAiA ...........................................................................................20
Lega[ Rept. �tev. 08-17-2021
2
DocuSign Envelope 1�: B7A54239-4�C2-4485-ABE5-520CEA852A81
ARTICL� 4. 7ERM AND TERMINATION ...................................:..............................................2Q
4.Q1 AGR�EMENT T�RM ........................................................................................20
4.02 NOTIC� TD PROCEED .................................................................................... 20
4.03 R�N�WAL.S ...................................................................................................... 20
4.04 TERMINATION �'OR CONV�NIENCE BY CITY ................................................20
4.05 TERMINAT[ON �OR CAUSE BY CITY ............................................................. 21
4.Q6 TERMINAT[ON FOR CAUSE BY CONTRACTOR ............................................ 22
4.07 REMOVAL OF CONTRAC�OR OWN�� �QUIPMENT AND MAi�RIALS.......22
ARTICLE 5. MISCELLANEOUS ...............................................................................................22
5.D1 IND�PEND�NT CON�RACTOR .......................................................................22
5.02 FORC� MAJEURE ............................................................................................22
5.03 S�VERABILITY .................................................................................................23
5.04 ENTIRE AGRE.EMENT ......................................................................................23
5.05 WRITT�N AM�NDMENT ..................................................................................23
5.06 GOVERNING LAW AND V�NUE ...................................................................... 23
5.07 NOTIC�S .......................................................................................................... 24
5.08 CAPTIC3NS ........................................................................................................24
5.09 NON-WAIVER ...................................................................................................24
5.10 INSPEC710NS AND AUDITS ............................................................................24
5.11 �N�ORCEMENT ...............................................................................................24
5.12 AMBIGUiTI�S ...................................................................................................25
5.13 SURVIVAL ........................................................................................................ 25
5.14 PUBLICITY ........................................................................................................25
5.15 PARTIES IN INiEREST ....................................................................................25
5.1� SUCC�SSORS AND ASS[GNS ........................................................................25
5.17 BUSINESS STRUCTURE AND ASSlGNMENTS .............................................. 25
5.18 REM�DI�S CUMULATIVE ................................................................................25
5.19 CONTRACTOR DEBT .......................................................................................26
EXHIBITS
"A" �EFINITIONS
"B" SCOPE OF SERV[C�S
"B-1" �IST OF ICE MACHINES AND COMBINATI�N ICE MACHINESIWATER
DISPENSERS
"B-2 �QL![PMENT LIST
"C" DRUG POLICY COMP�.IANCE AGREEM�NT
"D" CERTIFiCATION OF ND SAFETY IMPACT POSIiIONS
"E" DRUG POLICY COMPL.IANCE �ECLARATION
"F" F'EES AND C05TS
1.03 PARTS �NCORPORATED
1.03.1 The abo��-described sectior�s and exhibits are incorporat�d into this Agreement.
1.D4 CONTROLLING PARTS
1.04.1 li a conflic# between the sections ar exhibits aris�s, the sec#ions control ouer the
exhibits.
Legal �ept. Rev, 08-17-2021
3
C]ocuSign Envelope lD: B7A54239-4FC2-9485-AHE5-520C�AB52A81
1,05 DEFINITIONS
1.05.1 Certain terms used in this Agre�rnent are de�ined in Exhibit "A".
Lega1 �ept. Rev. 08-17-2021
DocuSign Envelape ID: B7A54239-4FC2-4485-AB�5-520C�AB52A81
1.Q6 SIGNATURES
1 A6.1 �"he Pa€ties have executed this Agreement in multipl� co�ies, each of wF�ich is an original.
Each person signing this Agreerr�ent represents ancf warra�ts that he or she 3s duly
authorized and has legal capacity to execute and deliver this Agreernent. Each Party
represents and warrants to the other that the execution and delivery of this Agreernent and
the perfar�ance of such Party`s obligatians hereunder have been duly auihorized and t�at
the Agreement is a valid and legal agreement binding an such Party and enforceable in
accordar�ce with its terms. The Parties hereby agree that each Party may sign and deliver
this Agreement e{ectronically or by electronic m�ans and that an electronic transmittal of a
signature, including but not limited to, a seanned signature �age, will be as good, binding,
and effective as an original signature.
ATT�STIS�AL (if a corporation):
WITNESS {if not a corporatiort):
CONTRACTOR:
EASY IC�, LLC
Cpucus39ned by:
��i� ��. --
�8�����avesh Pa�e{
Titl�: Cnntrall�r
ATi�STISEAL:
s�'� ' ��
City 5ecretary
' APPROVED:
DocuSlgnud hy;
�
P��;�iouston Public Works
APPROVED:
0o slgnedby:
� �
_ '_-
P�'���t���rernent Officer
UocuSigned dy:
By :��4A.ln, (�"t.4t.VtG�Sl,In,
Na F°��'9��ricksen
Title: Chief Financial Officer
Federal �fax ID Number: 83-2872645
CITY OF HOf�SiON, TEXAS
'gned by:
i��
Mayar � ��
��. �' �.p �2
D
� a
City Co�trofier
COUNT�RSIG€VATURE DAT�:
�- � - �- `�`
7his Agreem�nt has been reviewed as to form 6y the unciersigned and has b�en found to meet
established Legal Department criteria. The Legal f]epartrr�ent has not re�iewed the content of these
doc€�ments.
APPROVED AS TO FORM:
- �� �.��.�
Lega Assistant
Date: �i�1 i'L�0�0 t'� L[X7 1
'� / �'.''dJ' 1=:',,/ � �.��i!�.'t..-"�'�^
';4ss€stant City �Corne�r ��
�.D. Fife No. 1
Legal Depf. Rev. 08-97-2021
OocuSign �nvelape il�: B7A54238-4FC2-q485-ABE5-520CEAB52A81
ARTICLE 2. oUTtES OF CDNTRACT�R
2.01 SCOPE OF SERVICES
2.01.1 In consideration of the payrr��r�ts specifisd in this Agreement, Contractar shall
provide all sup�rvision, labar, tools, equipment, p�rmits, parts, expendable items,
rnaterial, and supplies necessary to perform fhe ser�ices described in �xhibit "�".
2.02 COORD[NATE PERFORMANCE
2.02.1 Gontractor shall coardinate its perfarmance with tha Director and other p�rsar�s
that the Director designates. Cnntractor shall promptly inform the Director and
ofiher person(s) of all significant events relating to the performance of this
Agreement.
2.03 TiME EXi�N510NS
2.03.'� If Con�ractor requests an ext�nsion of time to complete its performance, then the
Director, in consulta#ion with the CPO, rrray, in his or her sole discretion, extend
the time so long as the extension does not �xceed 90 days. The extension must
be in writing but does not require amendment of this Agreement. Con#ractor is not
entitied to damages for delay(s) regarc{f�ss of the cause of the delay(s).
2.03.2 If i�e Director requesfis an extension of time to complete Contractor`s per�ormance,
th�n the CPD may, upan consulfation with the Director involved, extend the time
so long as the ext�nsion does not �xceed 90 calendar days. T�e extension must
be in writing but daes not requir� arriendment of this Agreement. Contractor is not
entitled to darnages for delay{s) regardless of the cause of the delay(s}.
2.04. R�1'ORTS
2.Q4.1 Contractor shall submif afl repor#s artd progress updates required by the Director
or CPO.
2.05 PAYMENT OF SUBCONTRACTORS
2.05.1 In accordance with the Texas Prompt Payment Act, Contractar shall make timely
payments to all persons and entities supplying la�or, materials, or equipment by,
through, pr under Contractor in the performance of t}�is Agreement.
2.05.21N ACCORDANCE WITH THE TEXAS PROMPT PAYMENT ACT,
CONTRACTOR SHALL MAKE TIMELY 1'AYMENTS TO ALL PERSONS AND
�NTITI�S THAT CONTRACT�R HAS HIR�O TO SUPPLY LABOR,
MATERiALS, OR EQUIPMENT �OR THE PER�ORMANCE O� THiS
AGREEMENT. CONTRACTQR SHALL �EFEN� AND INDEMNIFY THE CITY
�'ROM ANY CLAlMS OR L�ABILITY AR�SING OUT OF CONTRACTOR`S
FAtLURE TO MAKE THESE PAYMENTS REGARDLESS OF WHETHER THE
FAIL.URE TO PAY IS CAUSED BY, OR CONiRIBUTED TO, IN WHOL.� �R IN
PART, TM� NEG�.IGENC� (WHETHER SOLE, JOINT OR CONCURRENT), OR
GROSS NEGLIGENCE, (WHETNER SOLE, J�INT OR CONCURR�NTj,
Legal Dept. Rev. 08-17-202'f
CiocuSign Envelope Id: B7A54239-4FC2-4486-ABE5-520CEA852A81
STRICT LIABILITY, INTEN7lONAl. ACTS, OR OTHER CONDUC7 OR
L�ABIL.ITY OF THE CITY, i7S AGENTS, �MPLOY�ES, O�FICERS, AND LEGAL
REPRESENTATiVES.
2.05.3 Failure of Contractar to pay its employees as required hy law shall constitute a
defau[t under this Agr�emer�t, for which Contractnr and its surety sha11 be liable on
Contractor's perFormanee bond if Contractor fails to cure the default as provid�d
€�nder this Agreernent.
2A6 REL�ASE
2,06.1 CONTRACTOR AGREES TO AND SHA�.L RELEAS� TH� Ci7Y, ITS AG�NTS,
EMPLOYEES, OFFICERS, AND LEGAL REPRES�NTATIVES
(COLLEC7IVE�Y THE "CITY") FR�M ALL LIABILiTY �OR 1NJURY, DEATH,
DAMAGE, OR I.OSS 70 PERSONS OR PROPERTY SUSTAINEO IN
CONNECTION WITH OR INCIDENTAL TO PERFORMANC� UNDER TH15
AGREEMENT, EVEN IF THE INJURY, DEATH, DAMAGE, OR LOSS �S
CAUSED BY THE CITY'S SOL� OR CONCURRENT NEGI.IGENCE ANDIOR
THE CITY'S STRiCT PRODUCTS LIABILITY OR STRlCT STATUTORY
LIABILITY, CONTRACT(7R H�REBY COVENANTS AN� AGREES NOT 70
SUE TH� CITY FOR ANY CLAIMS, D�MANDS, OR CAUSES OF ACTION
DIRECTLY OR INDIRECTLY RELATED TO ITS REL�ASE UNDER 7HIS
SECTION. FOR TH� AVOIDANCE �F DOUBT, THIS COVENANT NOT TO SUE
DOES NOT APPLY TC1 CLAIMS FOR BREACH OF TH15 AGREEMENT.
2.07 INDEMNIFICAT�ON
2.07.1 CONTRACTOR AGREES TO AND SHALL DEFENO, INDEMNIFY, AND HOL�
THE CITY, ITS AGENTS, �MPLOYEES, OFFICERS, AND L.EGA�
REPRESENTATIVES (C�L�.�CTIVELY, THE "C1TY") HARMLESS �OR ALl.
CLAIMS, CAUS�S OF ACTiON, LIABILITIES, �INES, AND EXP�NS�S
(INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES, COURT COSTS,
AND AL.L. OTHER DE�'ENSE COSTS AN� IN7ERE5Tj FOR INJURY, DEA7H,
DAMAGE, OR L.OSS TO PERSONS OR PROPERTY SUSTAIN�D IN
CONNECTION WlTH OR INCID�NTAL TO P�RFORMANC� UND�R TH1S
AGRE�MENT INCLUDING, WiTHOUT LIMITATI�N, THOSE CAUSED BY:
2.07.'!.1 CONTRACTOR'S ANDIOR !TS AGENTS', EMPLOYEES',
OFFfCERS', DIREC70RS', CONTRACTORS', OR
SUBCON7RACTORS' [COL.�.�CTtVELY 1N NUMBERED
SUBPARAGRAPHS 2.(37.1.1 THROUGH 2.07.1.3, "CONTRACTOR"j
ACTUAL OR ALLEGED NEGi.lG�NCE OR INTEN710NAL. ACTS OR
OMiSSIONS;
2.07.1.2 THE CITY'S AN� CONTRACTOR'S ACTUAL �R ALLEGED
CONCURRENT NEG�.IGENCE, VIIHETHER CONTRACTOR IS
IMMUNE FROM !.lABI�l7Y OR NOT; AND
2.07.�1.3 THE CI7Y'S AND CONTRACTOR'S ACTUA�. �R ALLEGED STRIC7
PRODUCTS L,iAB1LITY OR STRICT STATUTORY LIABILi7Y,
Legal C�ept. Rev. OB-'�7-2fl21
DacuSiqn Envelape l�: B7A54238-4�C2-4486-ABE5-52{3CEAB52A8t
WHETHER CONTRACTOR IS �MMUN� FROM LIABIL.ITY OR NOT.
2.07.2 CONTRACTOR SHALL �EFEND, INOEMNiFY, AND HOL� THE CITY
HARMLESS DURING THE T�RM OF THIS AGREEMENT AND FOR FOUR
YEARS AFTER THE AGREEMENT TERMINATES. CONTRACTOR'S
INDEMNI�'ICAT�ON IS �iMITED TO $500,tfa0 PER OCCURRENCE.
CONTRACTOR SHAl.L NOT INDEMNIFY TH� CITY FOR THE CiTY'S SOLE
NEGLIGENCE,
2.08 SUBCONTRACTOR'S INDEMNlTY
2.08.1 CONTRACTOR SHALL REQUIRE ALL OF ITS SUBCONTRACTORS {AND
THElR SUBCON7RACT�RS) TO RELEASE AND IN�EMNIFY THE C1TY T�
THE SAME EXT�NT AND IN SUBSTANTIA�.LY TH� SAME FORM AS ITS
RELEASE AND INDEMNITY TO 7HE C1TY,
2.09 IfV�EMNIFICATI�N PROCEDURES
2.09.1 Notice of Claims. If the City or Contractar recei�es notice of any elaim or
circumstances which cau{d gi�e rise to an indemnified loss, the receiving Party
shall give written notice to the other Party within 30 days. The notice must inciud�
the following:
2.09. �.1 a descrip#ion of the indemnification e�ent in reasonab[e detail;
2.09.1.2 the basis on which indemnification rnay be due; and
2.09.1.3 the anticipa#ed arr�aunt of the indemnified ioss.
This notice does nat estop or pre�ent #he City from 6a#er asser�ing a di�ferent basis
for inderrmification or a different amounf af ind�mnified loss than that indicated in
the initial natice. If the City does not provide this notice within the 30�day period,
i� daes no� wai�e any right to indernnification except to �he extent that Contractor
is prejudiced, sufFers loss, or incurs exp�nse because of the deiay.
2,Q9.2 ��fense of Claims
2.09.2.1 Assum tion of Defense. Cantractor may assume the ciefense of the
claim at its own expense +rvith counsel chaser� by it #hat is reasonably
satisfactory to the City Attorney. Contractor shall then co�trol the
d�fense and any negotiations to settle the claim, subj�ct to #he Ci�y
Attorney's consent or agreement to the settlement, which consent or
agreement shall no# unreasonably be withheld. Within 10 days after
receiving written notice af the indemnificatian requ�s#, Contractar must
advise tl�e City as to whether or not it will defend the ciaim. !f Contractor
does not assume tf�e def�nse, the City shall assume and controE the
defense, and ail defense expense� constitute an indemnification loss.
2.09.2.2 Contint�ed Participation. If Cor�tractor elects to deFend the claim, the City
may retain separate counsel ta participate in (b�t r�ot contral) the defens�
Lega! Dept. Rev. 08-17-2021
DocuSign �nvelope II]: B7A54239-4FC2-4485-A6E5-520CEAB52A81
and to par�icipate in (but n4t control) any settiement negatiations.
Z,1 Q INSURANCE
2.10.1 Risks and Limits of Liabili�y. Contraetor shall maintain the follo+nring
insurance co�erages in the fallowing arnounts:
COVERAG� LIMIT �F LIABILITY
Workers' Compansation Statutory for Work�rs' Campensation
• Bodify Injury by Accident $500,000 (each accident)
Employer's Liability • Bodily Injury by Disease $500,000 (policy limit)
. Bodil fn�ur b Disease $50�,00� each em lo ee
Cornm�rcial General
Liability: Bodily and Bodiiy fnj�ry and Property Damage, Combined Lirriits
Persona{ [njury; Products of $�,000,000 each Occurrence, and $2,00�,000
and Completed aggregafe
O erations Covera e
Autornobile Liability �1,040,000 cambined sirtgle limit for: {i) Any Auto; or
ii All Owned, Hired, and Non-Owned Autos
Professianal Liability {if $1,000,000 per occurrence; $2,000,0{30 aggregate
a licab�e
Excess Liabiliky Coverage, $1,OOQ,�00
or �lmbre!{a Coveraga, for
Cammercial Genera!
Liability and Automobile
�.iabilit
Aggregate Limits ar� per 12-month policy period unless otherwise indicated.
2.10.2 Insurance Co�erage. At a!I times during the term ofi this Agreement and
any extensions or renewals, Contractor shalf pro�ide and maintain
insurance co��rage that meets the Agreement requirements. F'rior to
beginning performance under th� Agreement, at any time upon the
Director's request, or each time co�erage is renewed or updated,
Cant�'actor shall furnish to the Director current certificates of insurance,
endorsem�nts, al{ policies, or other policy documen�s evidencing adequafe
co�erage, as necessary. Contractar shall be respvr�sible for and pay: (i)
afE premiu�s; and (ii) any claims or lass�s to the extent of any deductibl�
amounts. Contractor waives any claim it may have for premiums or
d�ductibles agair�st the City, its offic�rs, agents, or employees. Contrac�or
shall also requir� all subcantractars or consultants whose subcontracts
exceed $'�00,000 to pro�ic�e proof of insurance coverage m��ting all
requirements stated above except amount. The amount rr3ust be
commensurate wi�h the amount of the subcontract, �ut no less than
$50�,000 per claim.
2.10,3 �orm o� insurance. The form af th� insurance shal{ be appraved by �he
Dir�ctor and the City Attorney; such approval (or iac{c thereofl shall never:
(i) excuse non-compliance with the terms of �his Section; or (ii) waive or
Legal Dept. Rev. OS-17-2021
f]ocuSign Envelope IQ: S7A54239-A�C2-4485-ABE5-520CEAB52A81
estop the City from asserting its �ights ta terminate this Agreement, The
policy issuer shall: (i) have a Certificate of Authority to transact insurance
�€�siness in Texas; or (ii) be an eligible non-admitted insurer in the 5ta#e af
Texas and ha�e a Best's rating of at least Ba-, and a,Best's Financia! Size
Category of CEass VI or better, according to the mos# current Best's Key
Ratinq Guide.
2.1 �.A Required Coverage. The City shall be an Additional Insured under this
Agreement, and all palicies, except Professionaf Lia�ility and Worker's
Compensation, shall explicitly name the City as an Additional Insured. The
City shali �njoy the same co�erage as the Named insured without r�gard
to ofh�r Agreement pro�isions. Contractor waiv�s any claim or right af
subrogation to recover against the City, its officers, agents, or employees,
and each of Contractor's insuranc� policies except prafessional liability
must contain co�erage waiuing such claim. Each policy, excep# Workers'
Compensation and Profiessional Liability, must alsa contain ar�
endorsement that the policy is primary to any ofiher insurance a�ailabie to
the Add{tional Insured with respect ta claims arising under this Agreernent.
If professional liability co�erage is written on a"clairns made" basis,
Contractor shall also provicfe proo# of re�ewal each year fior two years afiter
s€�bstantial completion of the Project, or in �he alternati�e: e�idenc� of
extended reporting period co�erage for a period of #wo years after
substar�tial completian, or a project fiability poiicy for tf�e Project co�ered
by this Agreement with a d�ration af two years after subs�antial completion.
All certificates of insurance submitted by Contractor shall be accompanied
by endorsements far: {i) Additional Insured coverage in favor af the City for
Commerciai Gen�ral Liability and Au�omobile Liability policies; and {ii)
Wai�ers of Subrogation in favor of the City for Comm�rcial General
Liability, Automobile �.iabifity and Workers' CompensationlErnployers'
Liai�iiity polici�s. The Director will cor�sider a[I other forrr�s on a case-E�y-
case basis.
2.10.5 Notice. CONTRACTOR SNALL GIVE 30 �AYS' ADVANCE WRtTTEN
NOTfCE TO THE D[RECTOR 1F ANY OF IT5 INSURANCE POLICIES
ARE CANC�LED OR NON�RENEWED. Within the 30-day period,
Contractor shall provide other suitable poficies in order to maintain the
required coverage. If Contractor does not comply with this requirement,
the Director, a� his or her sole discretion, rnay immediately suspend
Contractor frpm any further perFormance ur�der this Agreement and begin
procedures to terrninate for default.
2.10.6 Other lnsurance. If requested by the Director, Cantractor shall furnish
adequate evidence of Socia! Security and lJnemploym�nt Compensation
Insuranc�, ta the extent applieable to Contractor's operations u�d�r this
Agreemeni.
2.1 � WARRANTIES
2.11.1 Contractor warrants that it shall perform afl work in a good and warkmaniik�
manner, meeting the standards of quality pre�aiiing in Harris County, Texas for
L�gal Dept. Rev. OS-17-2�21
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wark of this kind. Contractor shall perform all work using trained and skilled
persons having substantia! experienc� performing the work requir�d under tt�is
Agrcement.
2,91.2 With respect to any par�s and goods it f�rnishes, Contractor warrants:
2.11.2.1 fhat all items are free of defects in title, design, maferial, and
workmanship;
2.'f 1,2,2 that each ifem rrieets or exceeds the manufactur�r's specifications and
requirements fiar the equipment, structure, or other improvemeni in
which the item is installed;
2.11.2.3 that each replacement item is new, in accordance with original
equipment manufaefurer's specifications, and of a quality at leas� as
good as the quali�y of the item which it r�places (when the replaced
item was r�ew}; and
2.11.2.4 that no item ar its use infringes any patent, copyright, or propri�tary
right.
2.1Z CONFIDENTIALITY
2.12.1 Contractor, its agents, employees, contrac#ors, and subeontractors shall hold ail
City informatior�, data, and documents (collecti�ely, the °lnformafion") that #hey
receiv�, or to which th�y have access, in strictest confidence. Contractor, its
ag�nts, employe�s, contractors, and subcontractors shall not disclos�,
disseminate, or use the {nformation unless the Director authorizes it in wrifing.
Contractor shall obtain writt�n agreements from its agents, employees,
contracfars, and subcontractors which bind th�m to the terms in #his Section.
2.13. USE OF W�RK PRODUCTS
2.'{3.1 The City may use all Documents that Contractor prepares or obtains under this
Agreement. In addifiion, Contractor shall provide the Director with supporting
schedufes, flow charts or other anaiysis necessary to understand the reported
findings and recnmmendations. G�neral[y, this information is atfached as exhibits
ta the final repor�; however, if requ�sted by the Director, Contractor shall provid�
this information from its work paper files.
2.132 Contractar warrants that it owns the copyright to the Docum�nts.
2.13.3 Contractar shall deli�er th� original Dacuments to the Director on request. Within
fi�e working days after this Agreement terminaies, Contrac�or shall d�li�er to #he
Director the original Dacuments, and aii other files and ma�erials Contractor
produces or gathers during its �erFormance under this Agreement.
2.94 LICENSES AND PERMITS
2.14.1 Contractor shall obtain, maintain, and pay for all licenses, p�rrr�its, and certifiea#es
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including all professional licenses required by any statute, ordinance, rule, flr
regulation for the perForrr�ance under this Agreement. Contractar shall immediately
r�otify the Director of any suspension, revocation, or other detrimenta! action
against its license.
2.15 COMP�.IANCE WITH LAWS
2.15.1 Contractor shall comply with al{ applicable state and federal laws and r�gulations
and #he City Charter and Code af Ordi�ances in its perFormance under this
Agreement.
2.16 COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUMTY ORDINANCE
2.16.1 Contractor shall comply with City's Equal Employment Opportunity Ordinance as
set ou� in in Section 15-�7 of fhe Code of Ordinances.
2.'i 7 MWBE COMPLIANCE
2.17.1 Contractor shall comply with the City's Minarity and Women Business Enterprise
{"MWBE") programs as set out in Chapter 15, Artiele V of the City ofi Houston Code
of Ordinanc�s. Contractor shall make good faith efforts to award subcontracts or
su�ply agr�ements ir� at least � of fhe �alue of th{s Agreement ta MWBEs.
Contraetor acknowledges that it has rerriewed the requirements for good faith
effor�s on file with the City's Office of Business Oppo�uni#ies ("OBO") and wilf
comply with them.
2.17.2 Contractor shall ensure �f�at al{ subcontracts with MWBE subcontractors and
suppliers contain the following terms:
[Name of MWB� su�contractor] shalf nof delegate or subcontract more than 5U�/o
of the work under this subcontract to any other subcontractor or supplier withouf
the express written co�sent of the City of Houston's Office of Business Opportunity
Director {the "Direc#or").
(Name of MWBE sut�contraetorj shal] p�rmit representati�es ofthe City of Houston,
at al� reasonable fimes, to perform: (i) audits of the books and records of the
st�bcantractor; and (ii) inspectians of all places where wark is to be undertaken in
connection WI��1 �IiiS subcon#ract. Subcontractor shail keep 5UCI1 bOal(5 and
records a�ailable for such p�rpose for at least 4 years after #he end of its
p�rforrr�ance und�r this subcontract. Nothing in this pravision shall affect the time
for bringing a cause of action nor the app�icable statute of limitations.
Wi#hin five B€�siness Days of execution of this subcar�trac#, Contractor ar�cf
Subcontractor shal! designate in wriiing to the Director an agent for receiving any
notice required or permitted to be given pursuant to Chapter 15 of the Houston City
Cod� of Ordinances, along with the street anc[ mai9ing address and phone number
of suci� agent.
Ar�y controversy betwee� the Parties involving the construction or application of
any of the terms, covenants, or conditions of this subcontract may be submitted �a
Legal Qept. Rev. 08-17-2021
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DacuSign �nvelope I�: B7A54238-4�C2-9485-ABE5-520GEAB52A89
the Direc#or. The Dir�ctar may �rescribe procedures to provide dispute resolution
by neutrals in accordance wit�t the requirements of Chapter 15 of the Hauston City
Coda of Ordinances.
2,18. �RUG ABUSE �ET�CTION AND D�7ERRENCE
2.'[8.1 It is the policy of the City to achieve a drug-free workforc� and workpiac�. The
manufacture, distribution, dispensation, possession, sale, or use of illegal drugs or
alcohol by cor�tractars while ort City Premises is prahibited. Cantractor shail
comply with all the requirements and procedures set forth in the Mayor's Drug
Abuse Detection and Deterrence Procedures for Contractars, �xecuti�e Order No.
1-31 (the "�xecutive Order"), which is incorporated into this Agreement and is on
file in the City Secr�tary's �ffice.
2.18.2 Before the City signs tF�is Agreerr�ent, Contractor shall file with the Cantract
Complia�ce Officer for Drug i�sting {"CCO�i'"):
2.18.2.'� a copy of its drug-free workplace poEicy;
2.18.2.2 the Drug Policy Compliance Agreement substantially in the form set
forkh in Exhihit "C", together with a written designation of all safefy
impact positions; and
2.18.2.3 if applicable (e.g., no safety impact positions), the Certification of No
Saf�ty Impact Pasitions, substantially in the form set forth in Exhibit "D".
2.18.3 If Contractor files a written d�signatian af safety impact pasitions with its Drug
Policy Compliance Agr�err�ent, it aiso shall file e�ery 6 months d€�ring the
perFormance of this Agreement or on compfetion of this Agreement if perFormance
is less than 6 months, a Dr�g Policy Compliance Declaration in a form substantially
similar to Exhi�it "�". Contractor shall submit th� Drug Poiicy Compliance
Declaration to the CCODT within 30 days of #he ex�iration ofi each 6-month period
of perFormance and witf�in 30 days of cor�pietian of this Agreement. i"�e first 6-
month perioc� begins to run on the date the C�ty issues its Notice to Proceed pr, if
no Notice to Proceed is issued, on the first day Contractor begins work under ihis
Agreement.
2.18.4 Contractor also shall file updated designatio�s of safety impact positior�s with the
CCO�7 if additionai saf�ty impac# pasitions are added fo Contrac�or's employee
work forc�.
2.18.5 Contractor shall require that its subcontractors camply with the �xecuti�e Order,
and Contractor shal[ secure and maintain the required docurnents for City
inspection.
2.19 CONFLICTS OF IN7ERE5T
2.19.1 If an actual or po�ential conflict arises between the City's inferes#s anci the interests
of ather cli�nt(s) Cor�tractor represents, Contractor shall immediate{y notify the
Director ir� writing. ff the Director consents �o Contractor's continued
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r�presentation of the other clients, h� or she shalf natify Cor�tractor in writing. lf
the Director da�s not issue written consent within 3 business days after receipt of
Contrac#or`s notice, Cantractor shall immediately terminafe its representation of
the other ciient whose interests are or may be in canflict with fhose of the City.
2.2p. PAY OR PL.AY
2.2�.1 The requirements and terms of the City of Houston Pay or Play program, as set
out in �xecuti�e Order 1-7, as re�ised fram time �o time, are incorpora�ed into this
Agr��ment for a!1 purposes. Contractor has reviewed Executive Order No. 1-7, as
revised, and shall comply with its #erms and canditions.
2.21. CON7RACTOR'S PERFORMANCE
2.21.1 Contractor shail make citizen safiisfaction a priority in providing services under fhis
Agreement. Contractor sf�all train its employees to be customer s�rvice-oriented
ar�d to pasitively and pnlitely in#eract with ciiizens when pe�forming contract
services. Cantraetor's empfoyees shall �e clean, courteous, efficient, and neat in
appearance and committed to o�fering �he highest quality of service fo the public.
{f, in th� Director's opinian, Contractor is not interacting in a positi�e and polite
mar�ner with citizens, h� or she shall direct Contractor to tak� all remedial steps to
confiorm to �hese standards
2.22. AD�iTIONS AND DEL�710NS
2.22.1 Additional Products and Seruices. Subject to the allacation ofi funds, the CPO may
add similar ec�uipment, 5U�3j]{i�'S, services, or locations, within th� scope of this
Agreement, to the list of equiprrlent, supplies, services, or locations to be
perfarmed or pro�ided by gj�ing written notification to Contractor. For purpascs of
this Section, the "Effecti�e Date" means the date specified in the notification from
the CPO. As of the Effecti�e Date, each item added �s subj�ct to �his Agre�ment,
as if it had originally be�n a part, but the char�e for each it�m starts to accrue only
on th� Effecti�e Date. in the event the additional equi�ment, supplies, ser�ices, or
focatians are not identical to the items{s} already under this Agre�ment, #he
cfi�arges therefor will #hen be Contractor's normal and customary charges or rates
for the equi�ment, supplies, services, or locations classified in the Fees and Costs
(Exhibit "F"}.
2.22.2 Exclusion of Products and Services. If a deiiverable or se�vice tha� is subject to
this Agreement is deletec{, lost, stoler�, destroyed, damaged, sold, replaced, or
otherwise disposed of, th� CPO may exclude it from the operation 0'� ��115
Agreement by r�a�ifying Contractor in writing. The n�tice takes effect ir�mediately
an its receipt by Confractor. More than one notice may b� given. Wher� a notice
is r�ceived, Contractor shall delete th� charge for th� excluded deliv�rable or
s�r�ice from ihe sum(s} atherwise due under this Agreement.
222.3 The total charges for additions and deletions to this Agreement must ne�er exceed
25% of the original con�ract amount unless:
2.22.3.1 The additions are exempt from the competiti�e bic{ding pr proposal
�.egal Dept. Reu. 08-17-2021
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t�ocuSign �nvelope ID: �7A54239-4FC2-4485-A��5-520CEA852A81
requirements set for�h in Tex. Local Gout. Cod� Chapter 252; or
2.22.3.2 The City acquires the adc�ifEons from Contractor through a competitive
bid or competiti�e praposal.
2.23. CHANGES
2.23.1 At any time during #he Agreernent Term, the CPO may issue a Change Order to
increase ar d�crease the scope of services or change plans and specifications as
he or sh� may find necessary to accomplish the general purpases of this
Agreement. Cor�trac#ar shall furnish the services or deliv�rables in the Change
Qrder in accordance with the requirements of this Agreement plus any special
provisions, specifications, or specia� instruc�ions issued to execute the extra work.
2.23.2 The CPO will issue the Change Ord�;r in substantiaNy the fo{Eowing form:
—........
CHANGE ORDER
TO: [Name of Contractar]
FROM: City of Housfon, Texas {the "City")
DATE: [Date af Notice]
SUBJECT: Change Order under the Agreement between the City and [Name
of Coniractar] countersigned by the City Controller on [�ate of
cour�tersignature of #he Agreem�nt]
Suhject to all terms ar�d conditions of the Agreemen�, the City requests that
Contractar provide the fol�owing:
[Here describe the additions to or changes to ihe equi}�ment or services and the
Change Ordar Charges appEicable to �ach.]
Signed:
of
2.23.3 The CPO rnay issue mare than one Ghange Order, subject to the fallowing
limitations:
2,23.3.1 The City Council expressly a�thorizes the CPO to apprave a Change
Orders up to $�O,OOa. A Change Order of more than $50,000 over the
approved contraet amount must be approved by the City Counc3l.
2.23.3.2 If a Change Order d�scribes items that Contractor is otherwise required
ta pro�ide €�nder this Agreemen�, the City is nat o�ligated to pay any
add�tional money to Contractor.
2.23.3.3 The total of all Change Orders issued under this section may not
increase the original contract amount by more than 25%.
2.23.4 Whenever Contractor receiwes a Change Order, Contractor shall furnis� ali
material, equipment, and personnel necessary to p�rforrn the work described in
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the Change Order. Contractor shall complete the work withir� the time prescribed.
If no time for completion is prescribed, Contractor shal! compEete the work withir� a
reasonable time. {� the work describ�d in any Change Order causes an
una�oidable delay in any other work Contractor is required to perform under this
Agreement, Contractor may request a time exter�sion for the completion of the
work. ihe CPO's decision regarding a time extension is final.
2.23.5 A product or service pro�ided und�r a Change Order is subject to inspec#ion,
acceptar�ce, or rejection in the sarr�e manner as the work described in the �riginal
Agreement and is subject to the terms and conditions of the Original Agreement
as if it had originally been a part of the Agreement.
223.fi Change Orders are su�ject to the Allocated Funds pro�isians of this Agreement.
2.24 ENVIROIVMENTAL LAWS
2.2�4.1 Contractor shall comply with all ruies, regulations, statutes, and orders of the
�r�viranrr�entaf Protection Agency, the Texas Commissian on En�ironmentai
Quality, and any other governmental agency wi�h the autharity to pramulgate
environmental rules and regula#ions (the "Enviranmental Laws"). Contractor shalf
prornptly reimburse the City for any fines ar p�nalties le�ied against the Ciiy
because of Cnntraetor's failure to corr�ply with Environmen#al Laws.
2.24.2 Contractor shall no# possess, use, generate, r�lease, discharge, stare, dispose of,
or transport any Hazardnus Materials on, under, in, abo�e, to, or from the site
except in strict compliance �svith the Environmentaf �.aws. "Hazardous Materials"
means any substances, materials, or wastes that are or become regulated as
hazardous or toxic substances under any applicable federal, state, or local laws,
regulations, ordinances, or orders. Contractor shall not depasit oil, gasoline,
greas�, lubrican#s, or any ignitable or hazardous {iquids, materials, or substances
in the City's storm sewer sys�err� or sanitary sewer system ar eisevvhere on Cifiy
Property in vio[ation of t�e �nvironmental L.aws.
2.25 COMPLIANCE WITH CERTAIN STATE LAW REQUIREMENTS
2.25.1 An�r-Boycott of lsrael. Con�ractor cerkifies that Contractor is r�ot currer�tly engaged
in, and agrees for the duration of this Agreement not to engage in, the boycott of
Israel as defined by Sectian 808.OQ1 of the Texas Government Code.
2.25.2 Anfi-Boycott of Energy Companies. Contractor certifies tha# Contractor is not
currently engaged in, and agrees for the duratior� of this Agreement not ta engag�
in, the boycotf af energy companies as de#ined by Section 805.001 of the Texas
Go�ernment Cod�.
2.25.3 Anti-Baycoif of Firearm Entifres or Firearm Trad� Assocrations. Contractar certifiies
that Contractor does no# ha�e a practice, policy, guidance, or directive that
discriminates agains# a fir�arm entity or firearm trade association, or will not
cliscrirninate agains# a fir�arm en�ity or fir�arm trade association for the duration af
this Agreement, as d�fined by Section 2274.001 of the iexas Go�ernment Code.
2.25.4 C�rtrfication ofNa Business with Fareign Terrorisf Organizations. For purpases of
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Section 2252.152 of the Texas Ga�ernment Code, Contractor certifies that, a# the
time of this Agreement neither Contractor nor any wholly owned subsidiary,
majority-owned subsidiary, parent company or affiliate of Cor�tractor, is a compar�y
list�d by the Texas Cnmptroller of Public Aceounts under Sections 2252.153 nr
2270.0201 ofithe Texas Go�ernmenf Code as a company known to have cantracts
wiih or provide supplies to a foreign terr�rist organization.
2.25 ZERO TOLERANC� POL�CY FOR HUMAN TRAFF�CKING AND RELATED
ACTIVITIES
2.26.1 The requirements and terms of the City of Houston's Zero Tolerance Policy for
Human TraTficking and Related Activities, as set forth in Executi�e Order '[-5�, as
revised from time to time, are incorporafed info this Agreement for alf purposes.
Contractor has reviewed Executive Order 1-56, as revised, and shall comply with
its terms and condifions as they are set aut at the time of the Countersignafure
Da#e. Contractor sha[I notify the CPO, City Attorney, and the Director of any
information regarding passibls violation by Contractor or its subcontraetors
pro�iding services or goods under �his Agr��ment within 7 days of Contractor
becoming aware of or having a reasonabl� belief tha� such violations may have
occurred, ha�e occurred, or are reasonably likely to occur.
2.27 PR�SERVATI�N OF CONTRACTING INFORMATION
2.27.1 The requirem�nts of Subchap#er J, Chap�er 552, Texas Go�ernment Code, may
ap�ly to this Agreement and the Contractor agrees that this Agreement can be
terminated if the Cor�fractar knowingly or intentionally fails to comply with a
requirement of that subcl�apter. If the requirem�nts of Subchapter J, Chapter 552,
Texas Government Code, apply to this Agreerr�ent, then for the duration of this
Agr�ement (including ih� initial term, any r�newal terms, and any extensions),
Contractor shall preserve all Can#racting Information, as defined by Section
552.003 of the Texas Go�ernment Coc�e, related to this Agreement as pro�ided by
the records retention requirements appl�cable to the City pursuant ta federal or
state law or r�gula�ion, ci�y ordinance or city policy, which recard r�t�ntian
requirements include but are not limited to those set forth in Chapters 201 anci 205
of the Texas Local Government Cade and Texas Adminis#rati�e Cade Title 13,
Chap#er 7. Within #i�e business days after recei�ing a request �rom the Direcfor,
C�ntractor shall provide any Contraeting fnforrnafiion related ta this Agreement fhat
is in th� custody or possession of Contractor. Upan the expiration or termination
of this Agreement, Confractor shafl, at the Dir�ctor's elec#ion, either (a} provide, at
no cost ta the City, af1 Contracfing {nforrriation related #o this Agreement that is in
the custody ar possession af C�ntractor, or (b) preserv� the Contracting
Information related #o this Agreement as prouided by the records retention
requirements applicable to the C[#y pursuant to federal or state law or regulation,
city ordinance or City poliey.
2.27.2 If Contractor faiEs ta cornp{y with any one or more of th� requirements nf this Seciion,
Pres�rvation of Cantractinq__I_nfo�matior�, or Subchapter J, Chapter 552, Texas
Gavernmer�t Code, then, in accordance with and pursuant to the processes and
procedures set forth in Sections 552.373 and 552.374 of the Texas Go�ernment
Code, the Director shall provide notic� to the Contractor and may terminate this
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Agreement. To eifect final termination, the �irecfior mus� notify Contractor in
writing with a co�y af �he natice to the CPO. Aft�r receiving #he notice, Contractor
shall, unless fhe nofiice direcfs Q��1�1"WIS�, immediately dfscnntinu� all services
�nder this Agreement, and promptly cancel all orders or subcontracts chargeal�le
ta this Agr�ement.
ART�CLE 3. DUTIES OF CiTY
3.01 PAYMEN7 TERMS
3.01.1 Subject ta all terrns and conditions of this Agreemer�t, the City agrees to pay for
the services describ�d in Exhibit "B" that are rendered by Con#racfor based upon
monthly invoic�s showing the n�mber of indi�idual tasks and r�lated ser�ices
performed at the rates set farth in Exhibit "�". The fees must only be paid from
A6lacated Funds as provided belaw.
3.01.2 Earl Pa rner�f Discount. The City of Houston's standard payrnent term is to pay
30 days after receipt af invoic� or receipt of goods or services, whiche�er is lat�r,
according to the requirements of the Texas Prompt Payment Act {Tex. Gov't Code,
Ch. 2251). Howe�er, the City will pay in less than 30 days in return fnr an �arly
payment discaunt from Contractor as follows:
Payment Time -� 0 Days; 2% �iscount
Payment Tim� - 20 Days: 1% �iscount
3.01.3 If tl�e City fails fo make a payment according to #he early payment scheduie above,
but does rnake the payment within th� time specified by the Prompt Payment Act,
the City shafl not recei�e the discount, but shall pay no other penalty. When the
payrr�ent date fails on a Saturday, Sunday, or official holiday when City offices are
closed and City business is not expec�ed to be canducted, payment may be rnade
on the following Business Day.
3.�2 TAXES
3.02.1 The City is exempt from paymen� af Federal Excise and Transpo�tation Tax and
�exas �imited Sales and Use Tax. Contractor's invoices #o the City must not
contain assessrnents of any of these taxes. The Directnr wiil furnish the Ci�y's
exernption certificate and federal tax identification number to Con�rac#or if
requested.
3.03 METH�� OF PAYMENT
3.03,1 The City shall pay on #he basis of manthly invoices submitted by Contractar and
approved by the �ir�ctor showing the servic�s perFormed and the attendant fee.
The City shalf rr�ake payment to Contractor within 3� days of the receipt and
approval by the City af such invaices. If the City disputes any item in an invoice
Cor�fractor submits for any reason, including lack of suppo�ting docurnentation, th�
Director shall temporarily del�te the dispu#ed item and pay the remainder of the
Legai Dept. Rev. OS-97-2021
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invaice. 7he Director shall promptly no�ify Contractor of the dispute and request
remedia[ act[on. After any dispute is sett{ed, Contractar shall include the disputed
amounfi or� a subsequent regulariy scheduied invoice or an a special in�oice for
#he disputed item only.
l 3.04 i.�MIT O� APPROPRIAT�ON
3.Q4.1 The City's duty to pay money to Contractor under this Agreemen# is limited in its
entirety by the provisions af this Section.
3.04.2 In order #o comply with Article II, 5ectians 19 and 19a of the City's Cha�#er and
A�icls XI, Section 5 of the iexas Const�tution, the City has appropriated and
allocated the sum of ,�178,241.52 to pay money due under this Agr�ement during
#�e City's current fiscal year (the "Original Allacation"}. Th� executi�e and
iegislafiive officers of th� City, in their discretion, may allocate supplemental funds
{each a"5upplsmental Allocation" and collectively, the "Supplementai Allocations")
for this Agreement, but they are not obiigated to do so. Therefore, the Parties have
agreed ta the following procedures and remedies:
3.04.2.1 The City has not ailocated supplemental funds or made a Suppl�mental
A{location for this Agr�ement unless the City has issued to Contrac#or a
Service Release Order, or similar form appraved by the Ci#y Controller,
containing #he language set out below. When necessary, the
Supplementai Allocation shall be approved by motio� ar ordinance of City
Cour�cif.
NOTICE OF SUPPLEMENTAL AI.LOCATION OF FUN�S
By the signature belaw, ihe City Cantroller certifies that,
upon the request af the Directar, the suppE�menta! sum set
out below has been allocated for the p€�rposes of the
Agreemer�t out of funds apprapriated far this �urpose by
the City Counci! of the City of Houston. T�is 5upplementa!
Allocation has b�en charged #o such appropriation.
$
3.04.2.2 The Original Allacatior� plus alf Suppiemental A!]ocations are the
"Allocated Funds." T�e City shall neuer b� obligated to pay any money
under this Agreement in excess of fhe Allocated Funds. Contractor must
assur� itsel##hat sufficient ailacations have been made io pay for services
it provicies. if A1located Funds are exhausted, Contractor's only remedy
is suspension or termination of its performar�ce under this Agreement,
and it has no ather remedy in larry or in equify against the City and no right
to damages of any kind.
3.05 ACCESS TO 51TE
3.05.1 Contractor may er�ter and leave the premises at all reasonable times without
charge. Contraetor and its employees may use the common areas a�d roadways
of the pr�mises where it is to perform the s�rvices together with all faeilities,
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DocuSign Envelope ID: B7A54239-4FC2-4485-ABE5-52QCEA�52A81
equipment, impro�errtents, and services provided in connec#ion with the premises
far commor� use. This exciudes parking for Contractor's personn�l. Contractnr
shall repair any damage caus�d by it or i�s employees as a resu{t af its use of th�
common areas.
3.06 ACCESS TO DATA
3.06.'� The City shall, �� the extent permitted by law, allow Contractor #o access and make
copi�s afi documents in the possession or contro! of the City or a�ailable to it that
are reasonably necessary for Cantractor to pe�Form und�r this Agreerr�ent.
3.��.2 7he City does r�ot, however, repres�nt that all existing conditions are fully
documented, nor is #he City ob{igated to d��elap new documentation for
Contractor's use.
3.d6.3 For any raw data created, asserribled, used, maintained, collected, or stored by
Con�ractor for or or� behalf of th� City, Con#ractor shall provide th� City ei�her the
raw data itself or the abiiity to extract the raw data in a format mutually agreed
upon by ba�h Parties at no additional cost to the City.
ARTICL� 4. TERM AND TERMINATION
4.01. AGREEMENT TERM
4.01.1 This Agreement is effecti�e on the Coun�ersignature Date and shall remain in
effect for #hree (3) years, unless sooner terminat�d under �his Agreement (#he
"In[tial T�rm").
4.02 NOTICE TO PROCEED
4.02.1 Contractor shall begin performance under this Agreement on the date specifi�d in
a Notice to Proceed fram the CPO or Director.
4.03. RENEWALS
4.03.`{ Upon expiration af the Initial ierm, and sn long as the City makes sufficient
supplemental allocations, this Agreement will be au#omatically renevved for �wo (2)
successive 1-year terms on the same terms and conditinns. If the Director
chooses not to renew this Agreement, he or she shall nn#ify Contractar and the
CPO ofi r�on-renewai af least 30 days befar� the expiration of the then-current term.
4.04. TERMINATION FOR CONVENfENCE BY C1TY
4.04.1 ihe Director may terminate this Agr�emen# at any time by giving 30 days' written
notice to Contractor, wi#h a copy of #he notice to the CPO. Th� City's right to
terminate this Agreement fdr eonvenience is c�arrlufati�e of ail rights and remedies,
which exist now or ir� the fut€�re.
4.04.2 On receir�ing the notice, Contractor shall, unless the notice directs otherwise,
imm�diateEy discontinue all seruices under this Agreement ar�d canceE al! existing
Legal Depf. ftev. 08-17-2029
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�acuSign Envelope I�: 87A54239-4FC2-4485-ABE5-520CEA852A81
orders and subcontracts that are chargeable fo this Agreement. As sonn as
practicable after receiving tf�e t�rmination r�otice, Contractor shall s�bmit an
invoice showing in detail the services perForm�d under #his Agreemer�t up to the
termination date. �he City shail the� �ay the fees to Contrac#or for senrices
actually performed, buf not already paid for, in the same manner as prescribec{ �n
this Agreemenfi un[ess the fees exceed #he ailocated funds remaining under �f�is
Agreement.
4.04.3 TERMINATfON OF THIS AGRE�MEN7 AND RECEIP�' OF PAYM�NT FOR
S�RVICES RENDERED ARE CONTRACTOR'S ONLY REMEDIES FOR TH�
CITY'S 7�RMINATfON FOR C�NVENIENC�, WNICH DOES NOT CONS�fITU7'E
A ���'AULT OR BR�ACH OF THIS AGREEMENi'. CONTRACT�R WAIVES
ANY CLAIM (OTHER THAN 1TS CLAIM FOR PAYMENT AS SPECIFl�� IN TH15
SECi'!ON}, I�f MAY HAVE NOW OR IN TH� FUTURE F�R FiNANCIAI� L05SES
OR OTHER DAMAGES RE5UL71NG FROM THE CITY'S TERMINATION FOR
CONVENIENCE.
4.05. TERMINATION FOR CAUSE BY CITY
4.05.1 lf Can#ractor defauits under this Agr��meni, #he Dir�ctor may terr�inate this
Agreemeni after pro�irling Contrac#or written notice anc{ an opportunity to cure the
defa€�It as pro�icfed below. The City's right to terrninate this Agreement for
Contractor's defaulf is c�mulative of ail rights and r�medies �hat exist now ar in the
futur�. Defau6t by Cantrac�or accurs if:
4.D5.1.1 Contractor fails ta perForm any of its material duties under this
Agreemer�t;
4.05.1.2 Contractor becomes insolvent;
4.05.�.3 all or a substantial part of Contrac#or's ass�ts are assigned for the
benefit of its crediiors; or
4.05.1.�4 a receiver or trustee is appointed for Contractor.
4.05.2 If a de#ault occurs and the Director determines that the City wishes to terminate
th� Agreement, then �he Director must deliver a written notice to Contractor
desc�-ibing the default and #�te proposed termination date, with a copy of the notice
to the CPO. The date must be at least 3� days after Contrac�or recei�es notice.
The �irector, at his or h�r sole opfian, rnay extend th� termination date to a iater
date. If Contractor cures the c�efault before the proposed terminatian date, then
the proposed terrnination is ineffective. Ifi Contractor does r�ot cur� the default
befare th� termination date, then the Dir�ctor may termir�ate this Agreerr�ent on the
termination date, at na further obligation of #he City.
4.05.3 To effect finaf terrr�ina�io�, #he �irector must notifiy Contractor in writing, with a capy
of the notice to the CPO. After receiving the notice, Contractor shal{, unless the
notice direc�s atherwise, immedia#ely discontinue all services under th[s
Agreement and promptly cancel all ord�rs or subcontracts chargeable to this
Agreement.
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DocuSign Envelope I�: B7A64239-4FC2-4485-A8E5-520CEAB52A81
4.OS TERMINATION FOR CAUSE BY CONTRACTOR
4.06.1 Con#ractor may terminate its perFormance under this Agreement oniy ifi the City
defaults and fails to cure the default after receiving written notic� of it. Defau{t by
the City occurs if the City fails to perform one or more of its material duties under
this Agreement. If a default occurs and Contractor wishes to terminate the
Agreement, then Contractor rriust de{iver a written notice to th� Director describing
the default and the praposed termination dat�. T�e date must be a� least 30 days
after the Director receives the no�iee. Cantractor, at its sole option, may extend
the p�oposed termination date ta a later date. If the City cures the default before
the proposed termination date, ther� the proposed termination i� ineffective. If the
City does not cure #he defauit before the proposed terminatian date, then
Contractor may terminate its perfnrmance under this Agreement on �he termir�ation
da#e
4.07. R�MOVAL OF CONTRACTOR OWN�D EQU�PMENT AND MAT�RIALS
4.0�.1 Upon expirafiion ar termination of this Agreement, Contractor is permitted 1� days
within w�ich to remove contractor-owned materiaf and equipment from the City's
premises. This City shall make such material and equipment readily auailable to
Contractor. The time period may be extended upon approva! by the Director. The
City reserves the right to deny any extension of time.
ARTICLE 5. MISCELLANEOUS
5.01 IN�EPENDENT CONTRACTOR
5.01 Car�tractor shall perForm its obligations under this Agreemer�t as an ir�dependent
cor�tractor and not as an ernployee of the City.
5,02 FORCE MAJEURE
5.02.1 Timely perfarrr�ance by bott� Parties is esser�tial to this Agreement. Howe�er,
neither Party is liable for reasanabl� delays in per�orming its obligatians under th�s
Agreernent tn the exten# the delay is caused by Force Majeure that directly irnpac�s
the City or Contractor. The e�ent of Force Majeure may permit a reasonable delay
in performanc� but does nat exeuse a Party's obligatians to compi�t� performance
under this Agreemenf. Force Majeure means: fires, interruption of utifity services,
epidemics in the City, fioods, hurricanes, tornadoes, ice storms and o#her natural
disast�rs, explosions, war, terrorist acfs against the City or Contractpr, riots,
strikes, court orders, and the acts ofi superior governmental or military a�t�ority,
and which the affect�d Party is unable fio prevent by the exercise of reasonabfe
diligence. The #errn does not includ� any char�ges in generai economic conditions
such as infla�ion, ir�teres� rates, economic downturn, or other factors of general
appEication, or an event that merely makes performance more ciifficult, expensive,
or ir�npractical. �'orce Majeure does not entitle Contrac�or ta extra reimbursabl�
expenses or payrnent.
Legal dapt. Rev. OS-17-202'!
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�ac€�Sign Envelope I[]: B7A54233-4FG2-�}485-ABE5-520C�AB52A81
5.02.2 This relief is not applicable unless ihe afFecked Pariy does fhe folfowing:
5.02.2.1 uses due diligence #o remo�e the eff�cts of the Farc� Maje�re as quickly
as possible and to continue per�ormance notwithstar�ding the Force
Majeure; and
5.02.2.2 pro�ides the other Party with prompt written notice of ihe cause and its
anticipated eff�ct.
5.02.3 The Directar wifl review claims that a�'orce Majeur� that directly irnpacts the City
nr Contractor has occurred and render a writken decision within 14 days.
5.02.4 7he City may perForm can#ract functions itself or contract thern ou# during p�riods
of Force Majeur�. Such performance is not a default or breach of this Agreerr�ent
by the City.
5.025 If the Force Majeure cantinu�s for more than 7 days from the date performance is
affected, the Director may terminate this Agreement by gi�ing 7 days' w�itten notice
to Cantractor. This termination is not a defa�ali or breach of fhis Agreement.
C�NTRACTOR WAIVES ANY C�.AIM IT MAY HAVE FOR �'INANCIAL LOSSES
OR OTHER DAMAGES RESU�.TING �ROM THE TERMINATION EXCEPT FOR
AMOUNTS DUE UNDER TNE AGREEMENT UP TO TNE TIME THE WORK !S
HALTED DUE TO �'ORCE MAJ�URE.
5.03 SEVERABILITY
5.Q3.1 If any pa�t vf this Agreement is for any reaso� found to be unenforceable, all other
parts remain enforceabEe unless the result rr3aterially prejudices either Party.
5.04 ENTIRE AGREEMENT
5.04.1 This Agreement merges the prior negotiations ar�d understandings of the Parties
anc! embodies the entire agreement of the Parties with respect to this subject
matt�r hereof. No other agreements, assurances, conditions, co��nants (express
or implied}, ar other terms of any kind exist between the Parties regarding this
Agreement.
5.05 WRITTEN AMENDMENT
5.05.1 Unless oth�rwise specified elsewhere in this Agreement, this Agreement may be
amended only by written instrument execufied on behalf of the Ci�y (by authari#y of
an ordinance adopted by #he City Council) and Contractor. The Direc�or is only
auti�oriz�d to perform the functions specifically d�Eegated to him or her in this
Agreement.
5.06 GOVERNING LAW AND VENU�
S.OS.1 This Agreem�nt shall be construed and interpre�ed in accardance with �he
appficable laws of the S�ate ofi Texas and City of Housfon. Venue for any dispu�es
relating in ar�y way to this Agreement shall lie exclusively in Harris Caunty, Texas.
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C]acuSign Envelope iCl: B7A54239-4FC2-4485-A8E5-b20CEAB52A81
5.07 NOTICES
5.07.1 All r�otices to �ither Party to the Agreement must be in writing and rriust be
deliuerec� by hand, facsimile, United States registered ar certified rr�ail, re#u�n
receipt requested, Uni�ed States Express Mail, Federal Express, UPS, or any other
natianal overnight express delivery servic�. The no�ice must be addr�ssed to the
Party to whom the notice is given at its address set out in Article 'f of #his
Agreement or other address the receiving Par�y has designa#ed pre�iously by
praper notice to the s�nding Party. !'ostage or deli�ery charges must be paic{ by
th� Party giving #h� r�otice.
5,08 CAPTiONS
5.08.1 Captions contair�ed in this Agreement are for reference only and �herefore have no
effec� in construing this Agreement. The captions are r�ot restric#ive of ihe subject
matter af any sectian in this Agreement.
5.09 NON-WAIVER
5.09.1 If either Party fails to require the other to perforrr� a term of this Agreemenf, that
failure does not prevent the Party frort� fater enforcing thaf term and all other terms.
If either Par�y waives the other's breach of a term, tha# wai�er does nat waive a
later breach of this Agreement.
5.09.2 An appro�al by the Director, or by any other �mployee or agent of tt�e City, of any
part af Contractor's per�ormanee cfoes not waive compliance with this Agreement
or establish a star�dard of perfarmance other #han that requi�ed by this Agreement
and by iaw. The Director is no� authoriz�d to vary the terms of this Agreement.
5,1D lNSPECTIONS AND AUDITS
5.1 �.1 City representatives may perform, or ha�e performed: (i) audits ofi Contractor's
hooks and records; and (ii} insp�ctior�s of all places where work is undertaken in
connection with this Agreement. Contractor shall keep its boo�Cs ar�d r�cords
a�aiiable for this purpose for at least three years after this Agreement terrninates.
If the baoks and recorcfs are located o�tsid� afi Harris County, Texas, Contractor
agrees to rr�ake them a�ailabfe in Harris County, Texas. This provision does not
affect #he applicable sfatute of limitations.
5.11 ENFORCEM�NT
5.11.1 The City Attarney or his or her d�signee may enforce alk legal rights and abligatians
under this Agreement wi�ho€�t further authorizatior�. Contractor shall pro�ide to the
City Attorney all documents and records that the City Attorney requests to assis#
in determining Contractor's compliance with this Agreement, with #he exception of
those dacurr�ents made confidential by federal or State law or reg�lation.
Legal Dept. Rev. 08-17-2021
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DacuSign Envelape iCs: B7A54239-4�C2-4485-ABE5-520C�A852A81
5.12 AMBIGUITIES
5.12.1 If any term af fhis Agresment is ambiguo�s, it shall not be canstru�d for or against
any Party or� fhe basis fhat the Party did or dici not write it.
5.13 SllRV�VAL
5.13.1 Contractor shall remain abligated to the City under all clauses of this Agreement
that expressly or by their nature extend beyond the axpiration or term[nation of this
Agreement, incluc{ing, but not limited to, the indernnity provisions.
5.14 PUBLIC�TY
5.14.'{ Contractor shal! mak� no announcement or release of information conce�ning this
Agreement unless the release has k�een submitt�;d to and appro�ed, in writing, by
the Director.
5.15 PARTIES IN INTERE57
5.15.'i This Agreement does not bestow ar�y rights upon any fhird party, but binds and
benefits the City and Contractor only.
5.'f 6 SUCCESSORS AND ASSIGNS
5.16.1 This Agreement binds ar�d benefits the Parties and their lega{ successors and
permitted assigns; however, this provision does not alter th� res�rictions on
assigr�ment and disposal �f assets set out in the follawing paragraph. This
Agreement daes not create any persona! liability an the part o� any o�€icer or ager�t
af the City.
5.17 BU5INESS STRUC7'URE AND ASSIGNMENTS
5.17.9 Contractar shall not assign this Agreernent at law ar o#herwise or dispose af al! or
substantially afE of its assets without the Director's prior written consent. Nothing
in this clause, howe�er, pre�ents the assignm�n� of accaunfs recei�able or tMe
creation af a security interest under Sectinn 9.�06 of the Texas B�siness &
Corr�merce Cnd�. In the case of such a� assignment, C�ntractor shall immediately
furnish the �irector and CPO with proof of the assignm�r�t and �he r�ame,
telephone number, and address of the Assignee and a clear identification of the
fees ta be paid to the Assignee.
5.17.2 Con#ractor shal! no� delegate any partion of its perfnrmance under this Agreement
without th� Director's prior written consent.
5.18 REMEC3IES CUMULATIVE
5.18.1 Unless otherwise specified elsewhere in #his Agreement, the rights and remedies
contained in this Agreeme�t are not exciusive, but are cumulati�e of all rights and
remedies that �xist now ar in the f�#ure. N�i�her Party may terminate its duties
under this Agreement except in accordance with its pro�isions.
Lega1 �ept. Rev. OS-97-2021
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QacuSign Envelope ID: B7A54239-4FC2-4485-ABE5-52�CEABb2A81
5.19 CONTRACTOR �EBT
5,19.'{ I� CONiRACTOR, AT ANY TIME DURING THE TERM OF THIS AGREEMENT,
lNCURS A DEBT, AS TH� WORD lS DEFINED IN S�CTION 15-'f22 OF 7HE
HOUSTON CITY CODE OF ORDINANC�S, 1T SHA�L IMMEDIATELY NOTIFY
TH� CITY C�NTROLLER IN WRITING. IF THE ClTY CONTROLLER BECOMES
AWARE THAT CONTRACTOR HAS INCURRED A D�BT, HE OR SHE SHALL
[MMEDIATELY NOTIFY GONiRACTOR IN WRITING. IF CONTRACTOR DOES
NOT PAY TH� DEBT WiTHIN 30 DAYS OF EITHER SUCH NOTIFlCATION, TH�
CITY CONTROLLER MAY DEDUCT FUNDS IN AN AMOUNT EQUA� TO TH�
D�B�" FROM ANY PAYMENTS OWED TO CONTRACiOR UND�R THIS
AGREEM�NT, AND CONTRAC�fOR WAfV�S ANY RECOURSE THER�FOR.
CONTRACTOR SHALL FILE A NEW AFFIDAVIT OF OWNERSH[P, USING THE
FORM DESIGNATED BY ClTY, BETWEEN FEBRUARY 9 AND MARCH 9 OF
�VERY YEAR DURING THE TERM OF THIS AGRE�MENT.
Legal Dept. Rev. (�8-17-2021
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DocuSign Env�€ope ID: B7A54239-4�C2-4485-AB�b-52QC�AH52A81
EXH�BIT "A"
DEFINITIONS
In adc{ition to the words and #erms defined elsewhere in this Agreement, the following terms haue
the meanings set o�t b�low. When not inconsistent with the context, words used in the present
�ense inciude the future, wards used ir� the p{ura! number include the sir�gular numb�r, and words
in the singular inciude the plural. �he word "shall" is always mandatory and not merely permissive.
As used in �his Agreement, the fnllowing terms ha�e the meanings set o�t belaw:
1. "AgreernenY' means tl�is contraet between the Parties, including all ex�ibits and any
written amendments at�thoriz�d by City Council and Contractor.
2. "Business Day" means any calendar day except Saturdays, Sundays and full-day holidays
fnr emp�oyees of th� City {as designated by City Council).
3. "Chief Procurement Officer° ("CPO"} rn�ans the Chief Procurement Officer of �f�e City of
Ho�ston, as set forth in Chapter '{ 5 of the Houston Code of Ordinances.
4. °City" is defined in the preamble af this Agreement and includes its successors and
perrnitted assigns.
5. "City of Houston Normal Business Naurs" shall rri�an 8:00 a.m. to 5:Oa p.m., Monday to
Friday, except an days wl�ich are considered City holidays.
�. "Contract Award Natice" means the official notifiication suhstan�iated by the "Notice-to-
Proceed" and issued by the Chief Procurement Officer to the Cantractor.
7. "Contract Charges" means charges that accrue during a given month as c�efined in Article
3.
8. Contract Technical Representati�e" (CTR) shal! mean the representativ� of the Director
of the apprapriate department ass�gned to verify seNic�s in�oiced, maintaining records of
availabl� funds, complying with the terms of the contract, re�iewirtg the contract at the
time of renewal, and administering th� day-to-day acfi�ities of the Contract.
9. "Contract Term" is defin�d in Articie 4.
10. "Contractar" is defined ir� the preamble of #his Agreem�r�t and includes its successors and
assigns.
1'[. "Contractor's Standard Business Hours" shall mean the daily eight (8} hour period Monc�ay
thro€�gh Friday, which the Contractor has estab�ished as their normal business day.
12. "Council Motion or Orciinance" shafl rrjean the Official Document passed by the Governing
Body designa�ing award(s) and directing t�e Chief Procurem�nt Officer to issue a"Notice-
to-Proceed."
13. "Cauntersignature Date" rr�eans the dafie shown as fh� date countersigned on th�
signat€�re page of this Agreement.
l.egal Dept. Rev. OS-17-2021
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DocuSign Envelope IQ: B7A54239-4FC2-4485-ABE5-520CEA852A81
14. "Director" means the Director o'f the City of Houston Public Works or s�ch other person as
he or s�e designates.
15. "Documents" mean notes, manuals, notebooics, plans, camp€�tations, comput�r �atabases
and diskettes, sa�tware, tabuiations, exhibits, reports, �nderlying data, charfis, analyses,
maps, I�tters, models, forms, photographs, the original tracings of all drawings and plans,
and nther work products {and any madifications or improvements #o #hem) that Cor�tractor
prepares or provides �rnder this Agreement.
1�. "Effective Date" means the date this Agreement is countersigned by tl�e City Cantrall�r.
17. "Established ContractorlSupplier" is defined as any bidder who engages in any practice
or trade, or method of dealing reg�{arly in a place, vocation ar trade as to justify an
expectation that the bidder can be expected to perfiorm in a satisfactory martner with
r�spect to this contract.
18. "Governing Body" shall mean the Mayor and City Counci[ of the City of Houston.
19. "Inspection" shalf inean a visual �xarriinatiart of backflow-protection equipment, materials,
workmanship or por�fon thereaf to verify installation and operational performance.
20. "Notice ta Proceed" means a written communication fram #he Director or the CPO to
Contractor instructing Cantractor ta begin performance.
21. "Party" or "Par#ies" means one or ali of the entities se� aut in the Preambie who are bound
by this Agreement.
Lega( Dept. Rev. (38-17-2�21
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DocuSign �nvelope 1[]: B7A5�4239-4FC2-4485-ABE5-520CEAB52A81
EXHIBIT "B"
SCOPE OF SERVICES
1.fl SCOPE OF WORK
1.1 The Contractor shall furnish all labor, supervision, persnnnel, managem�nt, parts,
tools, materials, equipment, supplies, tools, perrr�its, #ransportation, and insurance
necessary for the lease of ice machines andlor cam�ination iee machines 1 water
dispens�rs for use a# various City facilities. The services #o be provided includ�,
but are not limited to the furnishing af new ice machines andlor combination ice
machines 1 water disp�nsers, warranty, pre�entive maintenance s�rvices, repairs,
parts, deli�ery and pick-up, and the training of d�partment pers4nnel in the routine
daily maintenance procedures.
1,2 The lease of iee machines andlor combination iee machines 1 water dispensers
furnished shail be new, air cooled and meet all En�iranmenfial Pro#ection Agency
{EPA} and iexas Commission on �n�ironmer�tal Quality {TCEQ) regulatians. An
identification �ag showing date af equiprr+ent mar�ufacture of no mare than three
months prior to the curren� date of instailatior� must be secure{y fastened to the
equiprrient. I# d�ring th� eontract period ar� originally installed ice machine r�eeds
to be replaeed, ice machine MUST be replaced with equipment manufacfured no
earlier than �hree months prior to the da#e of replacemer�t. l.D. tags shall remain on
the equipment for th� duration of �he contract.
'{.3 All ice machines andlor combination ice machines 1 wa#er dispensers furnished
shall be under the City under terrns ofi this contract. Equiprnent shaf! be approved
by NSF (National Sanitation Foundation) and certif�cation of said appro�al is to be
attached ta all maeMines supplied ur�der this cantract.
1.4 All ice machines shalf b� capabie of producir�g cubed ice.
1.5 All ice machines andlor combination ice machin�s 1 water disper�sers sha91 have
an insulated s#ainless steef or plastic interior storage bin in accordance with Air�
Conc�itioning & Refrigeration Instit€�te (ARI) standards. The units shall operate on
110 to '{25 valts, except wher� the size of th� ice machine dictates 208 to 230
volts.
1.6 Ice machines provided sha{I be capable of producing at full capacity under #he
conditians af 90 degree ambient temperature and 7Q degr�e water #ernp�rature.
1.6.1 Exam {e 1
A 504 Ib, capacity ice machine must praduc� at least 5a0 Ibs. af iee in a
twenty-four {2�4) hour period under the conditions of 90-degree arribient
tempereture and 70 degr�e water temperature.
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EJocuSign Enveiope ED: B7A54239-4FC2-4485-AB�5-520CEAB52A81
1.6.2 ExampEe (2�
A 2,000 Ib. capacity ice machine must produce afi least 2,Q�0 lbs. of ice in
a tw�nty-four (24) hour period under the eonditions of 90 degree ambient
temperature and 70 degree water temperature.
2.fl INSTAL.LATION O� 10E MACHINES
2.1 Each ice machin� andlor cambinatior� ice machines 1 water dispenser shall be
deliv�red, instalied, and must be fully operational within six#y (60) days after no#ice
to praceed is issued by the Chief Procurement Officer. All rnachir�es added during
the term o# the contract shalf be delivered, installsd, and fully operatior�al within 15
c{ays from rec�ipi of the request from the City. The Contractor shall provide ail
9abor and materials necessary to complete the installation. The City shall pro�ide
wa#er, electricity, and drain lines to #he immediate area where #he ice rr�achine shall
be install�d.
2.2 For each machine installed, the Contractor shall pro�ide twa {2} suitable ice
scoops. If reques�ed by the �ser department or division head, �h� Con�ractar shall
provid� one (1) operation manual for �ach machine installed.
2.3 Relocation af an instailed ice machine from the point of installation to a new
location shall b� done as a turnkey operation to include Iabor, parts, materials,
transpo�tation, etc.
2.4 Afl ice storage bins shall be made available with appropriate positive lacking
mechanisms at no additional cost to the City if requested.
2.5 The Contractor shall agree to perform installatinr� onfy upon receipt of duly signed
and approved wark orders or Cantract releases issued by the Chief Procurem�nt
Officer. Installa#ions made withaut such wark order or Contract release shall be at
the Contractor`s risk and shall leave #he City thc o�#ion of cancefing any contract
implied or ex�ressed herein.
2.6 Ali ice machin�s andlor combination ice machines 1 water dispensers equipment
mus# reflect a healthy and safe environrnent. The machines shall b� made of
stainiess steel or NS� approved equi�af�nt, therefnre no rusty equipment ar
ad�erse conditions shall be tolerated at any time. This is tf�e sole responsibility of
the Contrac#or. All s�rvice panels, hinges, dOQ!'S, ete., must be properly secured
io the r�achine according to the manufacturer's sp�cifcations. All ma�ing motor
parts, etc., must be secured behind original equipment panels that are fastened
�ecur�ly to the ice machine,
Legal Depf. Re�. Q8-17-2021
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DocuSign Envelope I�: B7A54233-4FC2-A485-ABE5-520CEA852A81
3.0 ICE II[IACHINE SPECIFICA710NS
3.`{ Machines production m�ast he in accordanc� with ARl standards.
(+ or -- 5%)
3.1.1 Mac�ine produces minimum of 200 F'ounds124 hours
Factory Bins
3.1.2 Machine produces mini�nurn of 250 Pounds12�4 hours
Factory Bins
3.1.3 Machine produces minimum of 270 pounds124 hours
Factory Bins
3.1.� Machine produces mir�imum af 290 pounds124 haurs
Fac#ory Bins
3.1.5 Machin� produces minirr�um of 370 pounds124 �o�rs
Factory Bins
3.1.� Machine produces rr�inimum of 50� Pounds124 hours
Factory Bins
3.1.7 Machine produces minimum of 750 Pounds124 hours
Factory Bins
3.1.8 Maehine praduc�s minimum of 1,000 Poundsi2�4 ho€�rs
Factory Bins
3.1.9 Machir�e produces minimum of 2,000 Pounds124 haurs
Factory Bins
3.1.10 Cour��er-type model; ic� rriaker/water dispenser, 270. Ib Cubelet-Style, air-
codled, seif-contained candenser, approximateiy 282 lbs. ice produc#ion
w1818 Ib. built in storage. The machine must provide p�sh button operation
with a stainless steel bin and exterior, protected with HoshiG€�ard
antimicrobial agent, apprax. 4" legs, 1� 5�16011-ph, 8-5 arnps.
3.1.10.1 The counter —type model must be installed on an equipment
stand, for Ice maker/dispensers, ca�inet bas� with locking door,
sfainless steel, corrosion resistant exterior, �lat top with flanged
legs; for use with model 270. (EXAMPLE: DCM-270BAH OR
EQUA�.j
3.1.11 The Crescent cuber icemaker, air-cooled, bt�iit in storage bin, 290-Ib., up
to 290-{bs. of ice produced per 2�4 hours, up to 100-Ibs. of �uiit-in storag�
capacity, produces crescent shaped ice cubes, ice bin opening is ADA
complaint, 115v11-ph, 8.4 amps.
�4.0 SUBSTITUTI�NS
�4.1 The Contract specifications refer to eight (8) different size of ice machines; 200
pounds, 25� pounds, 270 paunds, 370 pnunds, 5�0 pounds, 750 pour�ds, 1,�00
pounds, and 2,000 pounds. It is possible to select two {2} machines to accompEish
the capacity of one ('f) machine but nat the use of three (3) or more.
L�gal Dept. Rev. 08-17-2021
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I7ocuSign Envelope ID: 87A54239-4FC2-9485-ABE5-520CEA852R8'f
4.1.1 EXAMPLE:
To obtain a 2,000 pound capacity machine, it is possibl� to provide two
(2) 1,OOD pound machines. HOWEVER: Two (2} 250 pound machines
and ane (1) 500 paund machine to abtain 1,OOQ pou�d capacity is NOT
acceptable.
6.0 TITL� AND RISK OF LOSS
6.1 Title artd risk of loss far ice machines on monthiy ren�ai basis shall remain with �he
Contractor at all times thraug�out the term of the cantract.
6.2 �a#e of acceptance means the date the ice machine is deiivered, installed, and
fully ap�rational.
7.0 PREV�NTATIVE & REMEDIAL MAINTENANCE
7,1 ihe Contractar shall be responsible for remedial and preventati�� rr�ain#enar�ce on
all ice machin�s andlor cam�ination ice machines 1 water dispensers t�nder the
contract. The maintenance program shall inc[ude b€�t not be limited to cleaning the
machine on the ou#side, cleaning the ir�ter�al operat�ng mechanism, and checking
the elec#ricai operation. The Cor�tractor shall provide the parts and labar to repair
the ice machines during the contract period. Timely correction of defects by repair
or replacemer�t shall constitute fulfillrnent of all mainter�ance obligations on the part
of the Contractor. �ilters are required anc4 rnust he r�placed and maintained by
the Contractor. The monthly renta! price shall include: deii�ery, se#-up, and
preventa�ive and remedial main�enance services. Al! technicians mus� have
departmental signofF on the work orders for preventati�e maintenartce by
designated department representative.
7.2 Upon receipt of the "Notice to Proceed" and the installation of each machine, the
contrac�or shafl prouide a schedufe to the depar�ment detaiiing the day(s) and
approximate time(s) of its monthly pre�entati�e maintenance �isit(s). Th� schedule
time(s) shall be in coordir�ation with the time(s) availabl� with the user department.
Preventative mair�tenance calls should be schedulec{ 24 hours in advar�ce by the
user department.
7.3 The Contrac�or shall be requir�d to make at leas# one (1) preventativ�
mair�tenance inspection visit per mon#h for machines in non-air canditioned
locatior�s. These are the ice machines that ar� located in a non-tem erature
controlled en�ironmentl outside or in a warehouse.
7.4 The Contractor shall mak� at least one (1} pre�er�tative maintenance inspection
visit on a quarterly basis for maehines in air condition�d locatians. �fhese are the
ice machir�es tl�at are located in a t�rn erature controlled en�iror�mentl inside.
7.5 PR�VENTIVE MAINTENANCE IS CONSIDERED A V�RY IMf'ORTANT PART
OF THIS CONTRACT. FAILUR� TO MEET TH� ABOVE REQUIREMENTS IS
JUST CAUSE �OR TERMINA710N OF THIS CONTRACT.
Legal Dept. Rev. 08-17-2021
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docu5ign Envelope ID; B7A54239-4FC2-4486-ABE5-520CEAB52A81
8.0 REPAIR AND REP�ACEM�NT OF 10E MACHINES
8.1 The Cantractor shall repair all ice machin�s within 24 hours after arri�al at the site.
If the Contractor fails to return an ice machine to its fully ap�rational capacity within
24 hours, #he Contractor shall replace it with a new machin� within 48 hours of the
original ser�ice cal[.
8.2 lf the City has ta secure ice from a third party as a result of equipment failure, the
Contractor shall be respot�sible for tf�e costs incurred, incl�ding incidental and
consequential damages. Th� Contractor shall rrzake service calls during
operational hours of City worfc sites �hat are operational twenty-four (24) hours a
day, weekends, and holicfays. The Contractor shall pro�ide phone number{s) and
contact person(s} for both routine and twenty-four {24} ho�r service.
9.0 PERSONNEL QUALIFICATIONS
9.1 The Cantractor shall pra�ide an{y qualified personnel with experience in the
assigned �asks. �I�e Contractor is r�sponsible for ensuring tha# certified trair�ed
personnei and necessary ma�erials, tools, equipment and supp[i�s shall be
availabie to rn�efi fihe service requirements of this Agreement. The Cnntractor may
change personnel only with equally ce�tifisd personnel and with Director s
approuai. Contrac#or shall furnish documentation #hat includes assigned
personnel's qualifiea#ions and certificatior�s. The Director shall have the authnrity
to instruct the Contractor to remove unsatisfactary personnel from per�orming work
c�n this contrac# for just cause. The Director's decision sf�all be final in all cases.
10.0 R�SPONSE TO SERVICE CALLS
10.1 It is the intent of ti�is contract to rninimize the need for �mergency work through
periodie scheduled maintenance. The Contractor shall maintain an ability to make
a proper response to a service call at any time of the day or week. To make a
�� FI
"proper response" to a ser�ice ca11, the Contractor shall: (1) arri�e at the site within
a maximum of six hours frorrl the #ime a cai] is r�ceived, (2) insp�ct equipment to
ider�tify the problem, (3) identify a repair p[an, (4} actually begin repairs, and {5)
complete repairs within a reasonable time to restora the ice machine #o its
aperating capacity of ice cube productia� per twenty-four hflur period. ihe mere
presence of tf�e Contractor on the si�e shali not constitute °proper response" to a
s�rvice cafl.
11.0 ENGINEERING REPORT
11.1 The Contractor is required to subrnit published manu�acturer's specification sheets
and prad�ctior� charts that certify the amaunt that each ice machine prod�ces
under the conditions af 90 d�gree ambient terr�perature and 70 degree water
temperature and ARI manuals for each ice machine sha[I be pravided.
11,2 Any additior�al specification shall in no way change, aiter or delete the normal and
required mainter�ance and warranty of the ice machin�s as stated in tIlES
Agreement under specifiications "Maintenance and Warranty".
Legal �ept. Rev. 08-17-2021
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RacuSign En�elope ID: E37A5�4239-9FC2-4485-A8Eb-520CEA852A81
11.3 The City reserves the right to inspec# and approve all ice machines proposed prior
to delivery.
91.4 In order to effectuate a successful transitior� from one Contractor ta another, at
the end of this Contract term, the current Contractar agrees to lea�e its machines
in place and service the machin�s in accordance with the Contract sp�cifica�ions
for a maximum of ninety (90) days ai�er "Noiice to Proceed" is given on the new
Co�tract.
12.0 TOOLS MATERIALS SUPPLIES AN� EQUIPMENT
12.1 The Contracfor shall furnish alf to�is, materials, parts, supplies, and equipment
necessary to p�rForm maintenance, repair, and testing of ice machine units
services at no additional cost #o the City. All supplies shal! be of the quality
necessary to fulfill the intended purpose of �he product. The Con#racfor shall
provide ar�d maintain toals, machines, and equipment necessary to perForm the
work as specified. AIf equipment must be maintained in a firsf-class working
condition satisfactory t� the Director. The Cantractar shall use all tools, materials,
supplies and equipment in accordance with the manufacturer's instructions.
12.2 The City shalf not be held
result to tools, equipment,
using in th� areas serviced.
93.0 WORKING HOURS
13.1
13.2
liable for any loss, breakage, or damage which may
mat�rials, or supplies which the Contractor may be
Working ho€�rs shafl be defiined as Manday through Friday, business hours of 8:D0
a.m. to 5:00 p.m.
All rates shail be ��r the contract Fee Schedule {�.xhibit "�}.
'i4.0 WORK VERIFICATION
14.1 When sched�led for work, �he Contractor's personnel shall cF�eck ir� at ��e offices
of the Faciiity Mar�agers. The Contractor shall present daily work orders or
schedule. At that time, additional instr�ctions, if any, will be provided by the Facility
Managers. When the work is compl�fied, or upor� cessation of work, the Cor�tractor
shall return to the Facility Manager and compfete the City Service �.ag describing
services and procedures uti{ized for the schedule work with appropria#e follaw-�p
actions if needed. The Facility Manager shalE verify and approve th� City Service
Log (CSL) and the Can#ractor's work order. A copy of the signed log and work
order, with appr�ua! signature and em�loyee ID number, shall be submitted with
the Contractor's invnic� fiQr payment. Ir�voices submitted without the appropriate
City log and work ard�r approval shall not be processecf for paymer�t until proper
documentation is recei�ed. Cnntractor shail send separate in�oices to the
indi�idual Facility Managers as requested by Department staff.
Legal Dept. Rev. 08-17-2021
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�ocuSign Enveiope ID; B7A54239-4FC2-4485-ABE5-520C�AB52A81
15.0 CONTRACTOR PROJECT MANAGER
15.1 ihe Contrac�or sha[I c{es[gnat� in writing to the user d�partment Dir�ctor or
designee, a Project Manager to be approved by the Department prior to start of
Work under tl�e Coniract. The Contrac#or's Project Manager shall have full
authority to represenf the Contractor in making decisions and ir� ti�e executian of
�he ser�ices to be performed under the Agreerr�ent. The Contractor shail provide
the �irector with the business ar�d after hour's phone number of the Project
Manager. The Contractor shall provide a toll #ree telephone n€�mber if the Pro�ect
Manag�r resicfes autside of the 713, 281, 832, or 346 area codes. The Contractor
sha{E provide a dedicated and qualifiied Praject Manager who is skilled and
exp�rienced in the maintenanc�, repair, artd tcsting of emergency power units
identified in ff�e Agreemenf, who will serve as th� main point of contacf far the
Contractor. The Project Mar�ager shall be availabie to be an-sit� at all times during
the performance of maintenance, repair, and testing of emergency pow�r ur�its
services and to provide th� level of supeEvision necessary to ensure ful!
compliance with the Contract specifica#ions.
16.0 CONTRAGTOR UNIFORMS
16.1 T�e Contractor's persannel shail pr�ser�t a clean and r�ea# app�arance. Th�
Contractor's personnel shall wear a Contractor furnished photn badge, uniform
with Contractor's corripany name and the employes's name clearly displayed. The
Contractors vehicles shall be clearly marked with their corr�pany logo. The
Contractors personnel shail sign in and out at ail manned faciEities and comply with
all security requirernents at each facility de�artrnent.
'f7.0 CALL-OUT AND MILEAGE CHARGES
17.1 Contractor shall not charg� the City for any Call-Out andlor Mileage Charges,
which sf�alf include rautine �rev�ntative maintenance and repair services.
Contractor shall only charge the City at the rates defined within the contract Fee
Schedule (Exhibit F).
18.0 COMPUTER MAINTENANCE MANAGEMENT SYSTEM CMMS COMPLIANCE
18.1 The City of Houston Generai Service Department (GSD) utilizes a Computer
Maintenance Management System �CMMS) to mnnitor and track all work progress,
ta bett�r manage finances and to create reporting c�ocuments far senior ieadership.
�"he City captures this impor#ant infarmation through the use of work orders. ihe
current CMMS which is known as the Sprocket Work Order System (SWOS}.
`18.2 GSD may choose at any time to impiemer�t a program req�iring the selected
contractor to utilize the Sprocket Wark Order System (SWOS) to execute all work
performed for the City af Ho€�ston Gen�ral Services Department (GSD}.
18.3 All work will be tra�smitted from th� G5D to the Cor�trac#or through the CMMS
system and the Contractor shal{ rrfonitor, execute and field close wark orders with
all pertinent information including initial response date (not applicable to PM +rvork
orders}, field completion dat�;, to#al job cost billed to the City (includes labor and
�egal Dept. Rev. OS-17-2021
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DocuSign Enveiope i�: B7A54239-4FC2-4485-ABE5-520CEAB52A8'f
materials used to complete a specific work order that is above ar�d beyond the
scop� included in �ixed contract with Ci�y), invoice nurr�ber, and a briefi descriptian
o'f the work performed.
18.4 GSD rr�ay pra�ide additionaf pararr�eters 'for report formatting at any time.
18.5 The Contractor shall bill all work for payment using standard billing praetices
described in Section 32A (lr��oicing).
18,6 GSD internal expenditure control po{iey are as fallows:
18.6.1 Work orders with a cost estirr�ate less than $3,OOO.E30, and approved by a
GSD Representati�e can be executed against Service Re{ease Order
{SRO number) upan appra�al.
18.6.2 Jobs exceeding $3,0OO.OQ shall require a writt�n estima�e and the issuirtg
of a Purchase Order (PO) number before th� work order can be executed
by the contractor.
18.6.3 Emergency Purchase Orders (EPD) can be executed upon �erba! appro�al
by a GSD Representative regardless of cosi.
18.6.4 Work orders shall not ser�e as in�oicing documents for the confiractor.
Payments shall only be made as d�scribed ir� 5ection 32.a (Invoicing).
18.6.5 Wo�k arders are to be field clased electronically upon compEetion to
maximize accuracy to enabEe GSD managers ta pravide real-time reporting
�o upper management.
� 8.6.6 GSD wilk provid� Cor�tractor with the fo{lowir�g:
98.5.6,1 One (1) 5procket user lieense.
18.6.8.2 {nitial 5procket configuration setup.
18,6.6.3 Three {3} hours of basic SWOS trair�ing by GSD empEoyees at
no cost to the Contractor.
18.6.6.4 Additional user licenses are aptional, bufi cost for these rnus# be
purchased by the Contractor.
18.6.6.5 Th� cos# for additiona! user licenses is $420.0� for on�-year.
19.0 TEXAS DRIVER'S L{CENSE
19.1 The Contractor`s employees performing the work for the City must pnssess a �alid
Texas dri�er's license for the type of vehicle or equipment operated. Contrac#pr
shall ensure employees rr�eet this requirement.
Legal �ept. Rev. Q8-17-2021
3fi
QocuSign Envelope (D: B7A5423S-4FC2-4485-A8E5-524CEAB52A81
20.0 CONTRACTOR'S FINANC�At OBLiGATi�N
21A
22.0
20.1 �he Contractor shall make #imely payments to all persons supplyir�g labor and
materials or furnishir�g it with any equipment in the execution of the Contract.
SECURITY REQUIREMENTS FC}R TH� HOUSTON AIRPORT SYS7EM �ACILITIES
21.'{ All Contractor personnel perfarming Work under the Agreement will be rec(uired to
have a 10-year sec�rity background check. Contractor shall pravide, at its
expense, Airport security-appro�ed clearartce for each individual assigned #o
provide ser�ice under the Contract,
2'[.2 Special clearances that may be required by the �AA or other federal agencies must
be provEded hy Contractor a# its expense.
21.3 Certain locations requ[re the Contractor to pra�ide services of ice machines in U.S.
Gavernment "ster[!e areas" controlled by boih lmmigration and Naturalization
5ervices and Federal Inspection Services. Authorization #o enter these ar�as is
issued by U.S. Custorns in the form of a special sticker affixed to a �epar�ment of
Avia#ion badge. The Cor�tractor shall provide #o U.S. Customs all required
clearances and checks to o�tai� thes� authorizations at t�re Contractor's expense.
21.� The Cor�tractor shall arrange access to each �uilding or area serviced with t�e
Houston Airport System {HAS) Facilities Administration Section at each Airport.
21,5 The Contractor shail conform to HAS security requir�rrisnts e�en �hough the
requirements and costs may change from time to time.
AIRPORT OPERATIONS AR�A_iAOA} PO1.�CY
22.1 The Cantractor's personnel and vehicies shall no# be allawed within the Airport
Operations Area (AOA), which includes the ramp area ar�d apror�s, unless
authorized by the Director and escorted l�y authorized City persannel. The
Can�ractor shall not move any Contractor owned vehicles on and off aprons or
wi#hir� the AOA witho�# a HAS escort.
22.2 Airport Security: The Con#ractor's services sha11 be pe�forrned in accordance with
the Transportation Security Administration (T5A), �edera[ Aviation Administrafion
(FAA), and any other gavernmental agency security directives, rules, and
regulations. The FAA a�dlor the iSA may assess f�nes andlor penalties for the
Cc�n�ractor's non-compl�ance with the provisior�s of Title 49 Code of Federal
R�gulations (CFR), Parts 15�40 and 1542, as amended fram tirr�e to #ime, or by
ather agenc9es for non-campliance with laws or regulations a�piicable to the
Contractor's operations. Within 9 0 days af notification in writing, the Contractor
shall reimburse the City for any fir�e dr penalty assessed agai�tst th� City because
, of Cantractor's non�compliance with 49 CF'R 1540 an d'{542 nr other applicabEe
laws or regulations.
22.3 Badging: George Bush Int�rcontinental Airport {IAH),
(HOU} , and �Iling#on Airport (EFD): Contractar shall
William P. Hobby Airport
compiy with all applicable
Legal Depf. Rev. �8-17-2029
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DocuSign Envelope ID: B7A54239-4�C2-4485-ABE5-520CEA852A81
Federal r�les governing security ai the Airports, as rnay be amended from time to
time.
22.4 All on-site personnel of th� Contractar, including subeontractors, who perform
services €�nder #he Agreement, shall be r�quired ta undergo a fingerprint�based
criminal history records check. Fingerprints are coliected a� the Airpart Badging
�ffice and submitted �;I�ctronically for in�estigation.
22.5 The Contractor shall obtain HAS s�curity badges for its personnel perforrning
ser�ices on-site, includir�g its sub-contractor's personnel. On-site persar�n�l shall
wear identification badges at all firr3es while or� Airport praperty. The cost of the
badges, which is subject tn change, is currer�tly $55.00 each at (IAH) and (HOU}.
Costs for the fingerprint-based criminal history c�ecks are reflected in the cost of
the badges. The Contractor is respansibl� for the cost of badges, including
replacements thereof. Contractor's personnel will be charged for replacement
badges at the current rate. Yearly badge renewa[ cast is $16.00 each.
22.6 ihe Cor�tractor acknowlsdges that fines or penafties associated wifih non-
corr�pliar�ce wifh sec�rity reguiations must be reimbursed to HAS.
22.7 Airport Customs Security Area Bond: The Contractor shall obtain an Airport
Customs Security Bond in order to ha�e aceess to the ��deral Inspection Station
(FIS) at the George Bush lntercontinental Airport (lAH). The bor�d amount is
de#ermined by calculating $i,000.00 by the number of ernploye�s needed to
provid� the senrice.
(Exampie: 10 Employees = Bor�d Amount of $10,00�.00
23.0 SECURITY REQUlREMENTS �OR THE GENERA� SERVICES DEPARTMENT
23.1 The Ger�eral Services Department req�ires that all contractar personr�el pass the
�ackgrour�d check for badging. Upon the completion of the baekground check, all
contractors' employees and sub-contractors shall be required to obtain a City of
Houston Contractors Badge from the Genera{ Serveries Departmen�'s S�curity
Office located at 611 Walker 5treet, Houstar�, TX. Time and scheduled hours wil{
be provided.
2�.0 SECIlRITY RE4UIREMENTS FOR HOUSTON PUBLIC WORKS
24.1 The Contractnr agrees to strictly abide by all s�curjty and safety regulations
issued by the City as stated below.
24.2 All Contractor personnel and subcontractors mus# be a U.S. Citizen or have a
I�gal work permit, Each empioy�e of the Contractor sha{I be required ta present
a valid unexpired U.S. state driver's license or pMofio identification card. A U.S.
issued resid�nt aiien card, with phot�, passport, ar o#her U.S. state or U.S.
federal phofa c�ocumentatian is acceptable ta present for iden�ificafion
purposes. it is the respor�sibiiity of th� Cor�tractor to immediatefy inform the
City of any personnel chang�s.
Legal Qept. Ftev. OB-17-2t}21
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UocuSign Envelape 1[]: �7A54239-4FC2-4485-ABE5-520C�AB52A81
24.3 The COHIHPW Houston Water Security Graup shall also conduct a criminal
background check (at no cost ta �he Cor�tractor) on all Contracfor and
subcontractor personnel assigned to work at any Houston Water site. The
Contractor shall con#act the security manager at the HPW Ho€�ston Wa�er Security
Group during normal business hours (8:00 am to 5:00 pm, M-�') to caordinate
completion of criminal background checks.
24.�4 The Contractor shali agree to completio� of the City's �isclosure and Consent for
Release of Information and any other documentation necessary to complete
criminal background checks.
24.5 All Confiractar personnel without currenf identification cards shail be stapped by
COH personnel andlor security persor�ne! and shall nat be given access to any
COHIHFW Hous#on Wat�r facility. Alf construction personnel must show a �alid
id�;r�tifiication card at the �ntrance gate anc{ upon request while wor[cing on site.
25.0 SECURITY REQUIREMENTS �OR HOUSTON POLICE DEPARTM�NT LOCATIONS
25.1 All personnel assigned to Hous#on Police Deparkment (HPD) loca#ions must
comply with �ackgro€�nd check requirement in accardance to Sectinn 26.0.
25.2 A security background check sha{I be requirec� for each Contractor employee
assigned to work at these �acilities. The results of background checks shall be
subrnitt�d to #he General Services Department's designated repr�senta#i�e for
appro�al prior to employ�e reporting to a PoEice Department location. Any ar�d all
costs associated with the background check shall be the respons�bility af the
Contractor. HPD also has the option to perform its own bacfcgro�nd cf�eck.
26A SECURITY REQUIREM�NTS FOR HOUS�'ON POLICE DEPAR7MENT FACILITI�S
26.'i The Houston Pa[ice Departm�nt requires canfractors to comply with th� Criminal
.lustice Ir�formation System (CJ{S) Contractor Certification. For a full descriptior� o�
Crimir�al Justice Ir�formation System (CIJS} requirements, please go ta
www.houstontx, o�/ oficelc'isli� d�endorcertification.htm. For questions please
contact the Hous#on Police Department CJIS Complianee Unit at (713) 308-9080
or by email: CCU Houston olice.or .
27.0 SECURITY REQUIREMENTS FOR NON-HOUSTON POLICE DEPARTMENT
FACILI7'IES
27.1 All personr�el shall be subject to a security background check and a condition af
assignment to ar�y City of Hnus�on facility. The results of the backgrou�d check
shail be submitted to the facility Supervisor in charge,
27.2 All cost associated with the background check shall be �he responsibifity of the
Cantraetor.
27.3 The Facility Supervisor in charge shall ha�e the authority to instruct the Contractor
to remo�e undesirabfe persannel for just cause.
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RacuSign �nvalope ID: B7A54239-4FC2-4485-A8�5-520CEAB52A81
27.4 The decision by tMe Directar and or the cfesigr�ee shall be the fiinal in all cases
invol�ing removal of contract personnel from preforming work herein specified.
27.5 The Contractor shal! comp[y w�th all buildEng security measures as they pertain #o
each 'facility.
27.6 The Confrac#or shail be responsible for training of staff and sub-contractors in #he
security meas€�r�s pertaining to t�tese facilities.
28.0 SUBC�NTRACTORS
28.1 The Contractor shall manage, control and be res�onsibl� for all the Work
performed by its SubcontractorslAgen�s. A complete list of all s�tbcont�actors shall
be submitted to the Director for appro�al priar to Subcontrac#or/Age�t comrr�encing
work. The Con�ractor shalf replace any of i�s personnel or subcantractors whos�
work product is deemed ur�satisfactory by the Director andlor designee.
29.fl CONTRACTOR BASE OFFICE
29.1 The Contractor shall provide a phar�e number nr phone numbers a# which
Contractor or a designated agent of the Contractor witt� supervisory authari#y rr�ay
be reacf�ed on a 24-hour, 7-day week �asis.
3(1.0 OTH�R CONTRACTS
30.1 The City reserves the right to enter inta oth�r contracfs in connection with ice
machine rental services as r�ay be deem�d necessary. The Contractor wiii be
informed of contracts that may interfere with its work. The Contractor, in carryir�g
out the performance of the Contract, shail a�oic� ail unreasonable interference with
the war�C under these cantracts, and shall where required, make adjus#ments or
changes in operations to facilitate or perrr�it the oth�r Contractors #o accomplish
their work.
3'I.0 TRANSPORTATION AN� PARKING
31.1 The Contractor shall furnish all n�cessary transportation r�quired to perform the
Work. ihe Contractar is granted the right to use designated vendor parking areas
while perForming the Work, where available. The Cont�actor's �ehicle(s) shall be
clearly marked with the Contractor`s narr�e on eaeh side of the �ehicle. Magnetic
signs are aeceptable for this purpose. Vehicles used must also be identified in
accordance with 5tate and lacal regulations. A{I �ehicfes used by the Contractor's
personnel ir� their routine duties shalf be register�d wiih the Director.
32.0 INVOICING
32.1 The Contractor shall in�oice the City and the City shall make payment in
accordance with Section 14.0, Work Verification, of this Agreement. Cantractor
invoices for those costs specified in the Cnntract Fee 5chedule must include
itemization justifying the amounts as invoiced. Separate invoices for each facility
must be pEovided. The itemizatian shall be in accordance with the Contract Fee
Legal �ept. Rev. OS-17-2021
40
DocuSign �nvelope [D: B7A54239-4FC2-4485-ABE5-520CEAB52A81
5chedule and shall includ�, bt�t is not b� limited to #he following;
32.1.1 Each invoice {in duplicate} shall be delivered, mailed or emailed to the
individual facility managers of each department. The Contractor is
res�onsibfe to �erify the d�partments correct mailing address.
32.1.2 In�oices mus� be submitted in duplicate with copies of the Contractor's
daily work orders attached which have been appro�ed by the Facili�y
Manager or designee.
32.1.3 lnvoices submitted for ser�ices performed as the result of Change Order
s�all require that copies of the applicable C�ange Order also be attached
to the original and one (1) in�oice copy.
32.�.4 lnvoices submitted for servic�s that are performed as th� resul� of Other
WorklServices must also include copies of Director's written request for
the servic�s anc{ any additional suppor�ing documentation requir�d for
the services provided.
32.1.5 Other inforrr�ation or details as may be request�d or specified by #he
Director.
32.1.6 Each in�oice must contain, in additian to the above, the five digit Systems
Applications and Products {SAP} Contract Number and Service Refease
Order {SRO) number assigned by the City Controller's Office tn fihe
specified contract services; a compf�t� ciescription of the services
pra�ided (and complete contract name); and the Contractor's contact
pers�n far in�oice irregularities.
32.1.7 In�oice addresses for the �ariaus departments ar� as failaws:
32.1.7.1 Houston Pubiic Works HPW tnr►oicin Address: The
Finance Department will acc�pt invoices submitted
electronieally along with required suppor�ing informatian
(Purchase Order, Outline Agre�rrient number, line item,
quantity, pricing, etc.). Mul#iple in�oices can be submi�ted in
a single e-mail.
City of Houston
Houston Public Works
�inance Business Office — Accounts Payable Service
Cantracts
P.O. Box 3685
Houston, iX 77251-3685
Requirements are as folfows:
S�abmit to: finaccounts a able ha�stontx. ov
5ubmit invoices in "P�F" for�nat
Legal pept. Rev. OS-17-2021
41
�ocuSign Envelope I�: B7A54239-4FC2-4485-ABE5-520CEAB52A81
32.1.7.2 General S�rvices �epartment GS� iY�e Cor�tractor shall
submit along with #heir manthly in�oiee far �ach GSD
managed facility documen#ing th� number of ice machine
r�ntal services provided. The contractor shall mail all
approved in�oices to:
City of Hauston
General Services Department
Accounts Payabie
PO Box 61189
Hauston, TX 77208-1189
asdpayables(�a.f�ot�stontx�ov
32.1.7.3 Houston Airport System HA� T�e Housto� Airport
Syst�m will accept invoices s��mitf�d electror�ically along
with req�ired support infnrmation; such as Contract
Number{s), S�rvice Release Order Number(s) and
etc. Each in�aice shall be in "P��" formafi. MuEtiple
invoices can be submit�ed in a single email.
32.1.7.3.1 Requirements are as follows:
32.'[.T.3.1.1 Submit inuoices in "PDF" format.
32.1.7.3.1.2 Submit to
has. accountspavableCa7.houstontx.qav
32.1.7.4 Houston Parks and Recreatinn De artment: Parks and
Recreation Department, 2999 S. Wayside, Gragg Building,
Accounts Payable Divis�on - Attn: Gina Singleton, Hous�on,
TX 77Q23
32,'f.7.5 Fleet Mana ement De artment: Fleet Management
Department, Finance Business Office, Accounts Payable,
PO Box 3F85, Hauston, TX 77251-36$5
32.1.7.6 Solid Waste Mana ement De artment; Solid Wast�
Management Depar#ment, Attn: Rar�dy Tims, PO Box 1562,
Hauston, TX 77251-'{562
e-maii: BWDAccountpayable@houstontx.go�
32.1.7.7 Houston Inforrnatior� Technolo Services: Houston
Information Technology Services, Finance Business Office,
Accounts Payable, PO Box 3685, Haustan, i"X 77251-3685
32.1.7.8 Houston Police �e artrnen#: Housfion Police
Department, Budg�t & Finance/Accaunts Payable, Attn:
Ellen Lopez, 120fl Travis, '{7�h Floor, Haust�n, TX 7i002
Legal �ept. Rev. D8-'[7-2021
�42
DocuSign E�velope iC1: B7A54239-4�C2-4485-ABE5-520C�AB52A81
32.1.7.9 �epartment o� Neiqhborhoods: Departmer�t of
Neighborhoods, 9�'I Bagby, 4�n �loor, Hauston, TX
77002
32.1.7.10 Leqal Department: Legal Departrr�ent, Accounts
Payable, P� Box 368, Houston, TX 77001
e-mail: Iglaccountspayable@ho�stontx.go�
32.7.1.11 Ma ors Offic�: Mayors Office, Fir�ar�ce Business Office,
Accounts Payable, P� Box 1562, Houston, TX 77251
32.7.1.12 Controllers Office: Controllers Office, 901 Bagby, 6t�'
Flaor, Houstan, TX 77D02
33.0 CHARGES
33.1 Charges for seruices pro�ided under �he Contract shall be in aceardance witi� fihe
pric�slrates st�own in the Contract Fee Schedui� and in such form as may be
requ�sted or specifi�d by the Director.
33.2 Contractor shafl accept the following types af �ayments.
33.2.1 Purchase Order
• 33.2.2 Service Release Order (SRO).
33.2.3 Emergency Purchase Orders (EPO)
33.2.4 P-Card
34.0 INSPECTIONS
34.1 The Direc�or shall ha�e �he right �o conc{uet inspections on all equiprr�ent,
materials, suppiies and tools furnished, ali records and logs, and al! work
performed under the Agreem�n� without prior notiee to the Contractar. Equipment,
tools, materials, supplies, and services tl�at do not conform to the specifications of
this Contract may be reject�d. it is the contractar's responsibility to maintain the
equipment, materia{s and tools provid�d for all aspects of the services beir�g
pro�ided her�under, consistent with ap�licable S#ate, Federal, en�ironmental,
safe#y and hea{#h cod�s, guidelirtes and reguiations.
34.2 All work perFormed by #he Contractor, which upon inspection by the Director, is
found to be faulty, incamplete, or does not rrteet the specifications of this
Agreement, shall be corrected by the Contractor. The whole expe�se of thes�
corrections shall be at the expense of the Contractor. The D�rector reserves th�
right fo stop the work covered under this Agreement at any time it has deemed the
Contractor is urtab�e or incapabf� of performing the ser�ices satisfactorily. !n the
event af such stoppage, the �irector shall ha�e the right to arrange for the
completion of the services in such manner as it deems ad�isable, and if costs of
doing so exceeds #he bid amount, the successful Contractor sha11 be liable to the
City of Houston far any such costs on account thereaf.
Lega[ Depf. Rev. 08-�[7-2021
43
RacuSign Envelape I�: 87A54239-4FC2-4485-ABE5-520CEAB52A81
34.3 A written report of the resulfs of the inspec#ion and recommendations will be
fonn+arded to the Contractor and shall require the Contractor ta �ake immedia�e
action. Co�tractor shall c�rrect the deficiency and respond in writir�g stipulating
the carrecti�e actior�(s) taken within '[0 days unless otherwise authorized by f�e
Director. Th� Director will defierrnine responsibility for any deficienci�s iden#ified
through an inspecfion.
35.0 DISPUTES
35.1 In all cases of misunderstanding and disputes, verbel arrangemeni will nofi be
considered binding and Contractor shall produce written documentatian in support
of its contentions. The decision of th� Director shall be final.
36.0 SUBCONTRACTORS
36.1 The Contractor may use nnly subcontractars approved by the Director in
connectian with the perfarmance of work under the Agreement, and the Cantraetor
shall be cornpletely responsibEe to the City for such subcontractors and their acts
ancf nmissians to the same extent as if there were na subcontractors.
37.fl DAMAG� TO CI7Y PR�PERTY
37.1 i'he Contraetor shall be responsible for th� repair and cost thereof, af all damages
to City property caus�d hy carelessness or neglect an the part of #he Gontractor,
its agents, ar employees.
3$.0 SAFETY
38.1 The Cantractor shall not require any persar� employed in the performance of the
Agreement to work in surroundings or under vvarking conditions which are
unsanitary, hazardous, or dangerous #o their health or safety, or contrary to any
pra�ision of the Occupational Health and Safety Administration 5tandards for the
products beir�g used (OSHA}.
38.2 7h� Contractor shall be cor�pletely familiar with, and shafi �nforce all City, State
of Texas ar�d Federal OSHA regulations and requirem�nts as applicab�e fior
services perform�d under the Agreement, including but not limited to the fallowing:
38.2.1 ifie Confiractor's persannel shall wear applicable personal prat�ction
equipment at all times.
38.2.2 Th� Contractor's personne[ operaf�ng equipment andlor har�dling rrsaterials
shall be fully trained ir� the safe operation of the equipment or materials.
38.2.3 The Cor�tractor's personnel shall foilaw and apply sa'fety prac#ices
prevailing in their industry.
38.3 The Contractor shall de�elap, implemer�t ancf maintain an on-gaing safety
Legal Depi. Rev. �8-17-2021
44
DacuSign Enve[ope I[7: 67A54239-4FC2-4485-ABE5-520C�AB52A81
program concerned with equipment, rr�air�tenance vvork, and re[at�d
procedures. Safety warnings shall be pos#ed or� equipment as necessary
to ensure safe operatians. Equiprnent shall never be installed, tested or
opera#ed in an unsafe condifion.
38.4 The Contractor shall be respansible for the proper operation and
maintenancE of all safety equipment assaciated with the maintenance,
r�pair, and testing of emergency power units.
39.0 INCREASE OR DECREASE O� W�RK
39.'f The City has the right to increase or decrease the number andlor frequency of
Basic Services; the costs from the Contract Fee and Costs Schedule sha[I be used
to determine the increase or decrease in eost. If costs are not pr�vided, costs wi[I
be as mutually agreed upon between City and Contractar.
40.0 NOTICE TO PROCEED REQUIREMENTS
40.1 Within thirty {30) days after the NTP, the Contractor shall certify �o the Director
and/or d�signee in writing that �00% of the Contractor's emp[ayees {fully trained
and experienced} necessary far the efFectiv� and timely accomplishrr�er�t of the
Contractor's obligations under this specification are in place, and a!I Sub-
Contractors, if any, necessary for the effective and #imely per�orrr�ance af the
Contractor's obligatinns und�r this specification ha�e be�n engaged by �he
Contractor and have commenced work under their respective subcon�racts.
41.0 PRE-PERFORMANCE CON�ERENCE
41.1 Subsequant to eontract approvaUexecution, the Gontractor{s) shall be required to
attend a performance conformance. The S�rategic Procureme�t Division nr the
primary user departrn�nt will host the pre-perfarmanc� conference. The purpos�
of the pre-perFormance conference is for the contractor to introduce his or h�r
project manager to the City staff and far City staff to introduce the cantract �;nd-
users, cor�tract compliance and accounts payable representatives. Items to be
addressed shall include, but are not limited to, the following:
41.9.1 Start-up and phase-in and perforrnance schedule
4'�.1.2 Contract administration
41.1.3 Facilities u#ilization
41.1.�4 Channels of commur�ication
�4� .1.5 Procedures to be used to ensure Contract requirements are me# to meet
all the requirements of the Contract.
Legal Dept. Rev. DS-'f 7-2021
4b
UocuS9gn �nvelope Id: B7A5423S-4FC2-4485-AB�5-520CEAB52A81
42A TRANSITI�N PHASES
PHASE�IN S�RVIC�S All UnitlSi�es listed for Services :
Contractor shall provide phase-in and phase�o�t services as follows:
Contractor (Successor} Phase-In
• Ir� nrd�r to accomplish a smoo#h and successful �rar�sition of services and
at no extra charge to the City, �he Contractor shall provide Phase-in
s�rviees for up to sixty (60) work days prior to Agreement expiration.
• Contractor Phase-In periad b�gins upan receipt of a"5tart Phase-in Notice"
from the City and continu�s until receipt of "O�ficial Notice to Proceed"
{Start Date of the Contract). The "Start Phase-in Notice" is differeni than
the o�ficial Notice #o Proceed. Contractor shall have no respansibilities in
pro�iding services during the Phase-in period.
• During the phase-in period, the Contractor shall ha�e access ta the facilities
and ar�as covered by the Agreem�nt.
• T�e Contractor shall perform the duties and services listed in its contrac#
during the Contractor Phase-In period and will be accessible during the
phase in period to answer questions and resolve issues or any
misunderstandings.
• The Contractor shall pra�ide during Phase-in period #he following
deliverable�, including i�ut not limi#ed fo:
o R��iew of services, lacations, etc.
o Arrange for security appro�al, access, badging, etc.
o Establish managemen� proc�dures, set up records
o Prepare for pro�iding services wi�f�out disruption of operations
o Coordinate Contractor's acti�ities with all departments
o Prouide City departments with contact names, phone numbers,
emergency phone nurnbers, etc.
o�.isting of Contractor equipment, personnel, and training
o Reporting and approach plans
o Obtain any required permits, lic�nses, and certifications
The Phase-in period will end a� issuanc� of the afficial Notice to Praceed, at which time
Contractar shall assurne full responsibility for pravicfing specified services. The Contractor
shali be prepared to perform fuliy all Work services upon receipt of na�ification to preced�
document from the City.
Cantractor Phase-Out Services
�wo (2) months prior to expiratian of the Agreem�nfi, the Contractor sliall submit a
comprehensive close-out plan which wil! include a complete list af current
containerslcampactors, projected activit[es scheduled, and a summary of t�e last
12 manths of monthly reports.
Th� services provided by th� Agreement ar� vita! to th� City's o�erall efforts #a
provide e�fici�nt operations. Cor�tractor shail maintain continuity of services at a
cansister�tly high leuel without interruptian. Withirt 3� days of the expiration of the
Legal Dept. Rev. OS-17-2021
46
DacuSign Envelope I�: 67A54239-4�C2-4485-ABE6-52€]CEA652A81
Agreement con�ractor shall work with a successor regarding phase-in training.
Contractor shall caoperate fully with the successor in order to effecfi an orderly and
efficient transition.
Accordingly, Contractar shall provide phase-out services to its successor for up to
�hirty {30} days prior to Agreement expiratian, at no extra ct�arge ta City.
Ori�ntation must include seruice procedures, record keeping, r�por�s, etc.
Contractor shall be responsible for providing the services und�r the Agreement
durir�g the phase-out period.
43.0 CONTRACT COMPLIANCE
43.1 The City reserves the right to monitar #his c�ntract for compliance to ensure legal
abligatior�s are fulf{Iled and acceptabfe le�els of service are pro�ided. Monitoring
may be take t�e form, but not n�cessarily limited to inspection, #es�ing, andlor
sampling of gonds delivered qr to be deli�ered; review of deliveries recei�ed for
accuracy and �imeliness; Revi�w af s�ppfiers invoices far accuracy; re�iew of
certificatior� andlor lieenses; and site �isits.
43.2 The primary responsibiiity far monitoring compliance rests with the Con#ract
Compliance Section, Managemen# Suppor� Branch of the Office of the Direc�or,
Hous�on Public Works.
44,0 SITE V�SIT
44.1 Wh�n deemed nec�ssary, an inspection may be rnade by Nouston Public Works
to determine whether a bidder actually has a facili#y at the location listcd in the
solicitation dncumer�t.
45.0 SPECIFICATiONS
45.1 The specifications set farth herein cover the minimum requirements for ic�
machines rental services for equipment specified in Exh�bit B-2. The descriptions
in these specifications shafl be co�sidered as informative to the Contractar as to
what iype of maintenance and inspections that is required. The omission of any
specification or descrip#ion concerning any equipment or ser�ice shali be rega�ded
as meaning that only the bes� cornmercial pracfiice shall prevail. Ail interpretation
af fhese specifications shall be made €�pon the basis af this statement.
46.0 PIiBLIC RELATIONS
48.1 The Contractor agr�es ihat n�ither it nor its agents, subcontractors or
ernpfoyees shali issue or make any stat�rrients on behalf of the City with respect
to any incident occurring at the Airport, or at any City facility, except when
requested to do sa by the Director of the department user.
47.0 LOCAL PRESENCEISOURCE
47.1 With respect �o the I�ase of ice machines andlor combination ic� rr�achines 1 water
dispensers servic�s, Contractor shali ha�e a iacal authorized facility located within
the Houston Area Region (Harris County).
Legal Dept. Rev. 08-17-2021
�€7
DacuSign �nvelope [d: B7A54239-4FC2-4485-ASE5-520CEA852A81
48.0 ESTiMATED QUANTITI�S NOT GUARANTEEO
48.1 The estimated quar�tities specified herein are not a guarantee of actual q�antities,
as the City does nof guarar�tee any par�icular quantity of services during the term
of this Contract. The quantities may �ary depend�ng upan the actual needs of the
Department. The quantities sp�cified herein are good faith estimates of usage
during ihe term of this Confract. 7herefore, the City shall not b� liable for any
contract�al agreemer�tslobligafiions the Contractor enters into �ased on t�e City
purchasing all the quantities specified herein_
49.0 INTERLOCAL AGREEMENT
49.'I Under the same terms and conditions hereunder, the Contract may be expanded
to other government �ntities through inter-local agreements between the City of
Hous�on and the respecti�e go�ernment en#ity that encampass all or part of the
prod€�ctslservices provided under this contract. Separate contracts wifl be drawn
to reflect the needs of each participating eniity.
�egal Dept. Rev. 08-17-202'I
48
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DocuSign Envelope 10: 87A54239-4FC2-4485-AB�5-520CEAB52A89
�XHIBIT "G"
DRUC'a POLICY CON{PLIANC� AGt2�ElNENi
i, C.b �� e� , t � '
(Name) (T€tle)
as an owner or officer of, �,�,C�..t.+ C �� - _��a�ltfaCtor)
(Name of Company)
have a�thorlty to bfnd Conlractor with respect to its bid, otfer nr performance of any and all
contrects It may enfer into wilh the CiEy af Fioustan; and that by ma6�ing this Agreament, i affirm
lhat the Confractor is aware of and hy the time !he conEracf is awarded will be bound by and agres
ta designate apprapriate safery impact posif{ons for campany eEnp[oyee posil'€dns, and !o comp[Y
wiih the fnllowing requirements laefare th� City issu�s e notice ta proceetl:
1, pevefop anci implement a written Drug Free Workplace Policy and related drug
testing procedures far the Contractor t3tal me�t the criteria and requirements
estabEished by the Mayor's Amended Poiicy on Drug Det�etion and [7eterrence
(Mayor's Drug Pollcy) and the Mayo�s Drug Detection and De#errence Pracedures
for Canfraciors (�xecufive Order No. 1-31).
�, Qbtain a facility !o coilen! urin� sampfes consistent with }ieaith and Human
ServEces (HHS) guidelines ar�d a MHS certified drug testing laboratory to perform
!he drug tests.
3, Monitar and lce�p records ofi dr�g tests given and the resulis; and upon requsst
irom the Gily of Houstan, provide con�rmation of sucf� testing and results.
�}, Submit semi-annual C7rug Policy Gampiiance Declaralions.
i aifirm on behal# of the Contractor lhat full compliance with the �ulayor s Drug Policy and Executive
OrdeC Na. 1-31 is a materiai condif'tan of the Contraci with the CiEy of Hbusfon.
! iurf4�er aeknowledge that fafsification, failure to comply wifh or faiiure to timely su�mit
dec�aratians ar�dlor docurrEentation in compliance with t�e Maynr's f7rug Policy andlor Executfve
Order No. 1-31 will be cansidered a breac� of th� contract with the City and may result in nan-
award or terminatian oP the contract by t�e City af Nouston.
c� 3 �--
C7ate
�
��
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':.'�i:�i '
�f / .
I�egal Dept. Rev. 08-'f 7-202'[
73
�oauSign Envelape ID: 87A54239-4FC2-4485-A8E5-52DCEAB62A81
EXHIBI7 "Q°
CONTRACTOR'S CERiIFICAi101� OF NO 3AF�iY iNfPACT P08lTID�3S
IN PER�OFtMANCE 9F—�CITY CON�#2AGT
C �
i, - �
(Name) (1"itfe)
as an awner or officer of ���5 Vi�� c � LL (contractor)
(Name of Gompany}
have autharity to bind the ContracEor wifh respect !o Its bid, and hereby certify tha! Cantractor t►as
na empkayee safety Impact po Itians, as efined in §5.18 of Executive C�r�er Na 9-31, that will
be invaived In periarm9ng �-<� -� ��Cc �1nA. �_��1�'�� eoh,,,' c�
(Projectj
Cnntractor agreas and covenants fhat It shall immediately rsoti€y th� City of Houston Dirsctor Df
hluman Resources if any safety irnpact positions are esEabllshed ta provide services in performing
this City Contract.
� � � 7a � e�..�_
(f]ale)
Legai Dept. Rev. 08-17-2021
74
❑ocuSign Envelope l�: B7A54239-4FC2-4485-ABE5-520C�AB52A81
�JCMIBIi "E'�
UitUG PQLICY CQMPLIAM1ICE �ECLARATION
�� r-. � �t C_{L{� ,[�.ihQ,� �G�?-�t�t as an owner or
�lante) (PrIntlType) (Tlfle)
nf�cer oi �c�� (�l ' � Cantraatarj {Name af Companyj, have personal kr€owledge and ful{
auEha€ity to make the following decla?atlans:
This raporting period covsrs the preceding 6 monlhs from ta �
A written Drug Free Wor3cplace Policy has been Implemented and employaes r�atified. The
nitlals Po11cy meets the crlieria established by the Mayo€'s Amended Poficy on Drug DaEect€nn
�tials
�
InlElal�s �
In€tials
�
Inktfals
and Deterrence (Mayo�'s Policy).
Wrltten drug tesi'tng pracedures have been impfemented In conformity with the Mayo�'s
qrug Qetectlan and Deierrence Prncedures tor GonEractor�, ExecuFive Qrcter No. 1-31.
Empioyees have 6een notified af such procedures,
Calleotianitesting has been conducted in campUance wifh federal }�ea€th and Human
Sarvices (HHS) guidelines.
ApprnpriaEe safeiy impaci pns4tlans have been designated for emp[oyee positlons
pe�forming on fhe Cily of Houston cantraci. 7he n�mber of employees in satety impact
posltions during thls reporti�ty perlod is ,�
From [Start datel to [�nd date] tha folfovring iest has occurred:
Number �mpioyees Tested
Number 6mplayees Posl�ve
Reasoneble F'ost
Random 5uspicinn Accident '�ota1
Percent Employees Posltive
�
Any emRloYee who t�sted pas€iive was immediately removed from tha City worksite
itlals cortsistenl wilh the Mayor's Pnlicy and Execuiive Order Nv. 1-31.
I aftirm thai falsff€caY€on or failure to suhmit this declarallon timely In accordance wilh
f tiials established guiclelines will be considered a breaah af conlract,
� declare under penalty af perJ�ry #hat the aHirmatfar�s made herein snd a!I intortnatic�n contained in this
de [arafion a€e with[n my personai fcnowledge artd are true and correcl.
.�
-2 r� ',� (
(Date) e n N e
ture}
• r�.4'►.
(Tiflej
Legal �ept. Rev. 06-17-2021
75
Dac�Bign En�elope 1Ci: B7A54239-4FC2-9485-A8E5-520CEAB52A89
�XHiBIT "F"
FE�S AND COSTS
_
1' Lease af 200-1b. Ice Machines. and Coiiibin.atio�a ice .: MON $ i 08.33
Macl�i��eslWater Dispensers
2 Lease o�250-1b >I.ce Machines and Combi��ation �ce ' MON $124.00
Machii�es/Water Dispensers
3 Lease of 270-1b Zce Machines a�d Cainbinatian Ice MON $I27 41 `
` Machines/Water Dispense�s
4` Lease o{'29a-lb. Cuber Icemaker, Ai��-Cooled, Built in MON $101 17
Storage Bin
5 ' Lease of 370T1b. Ice Machines and Combination Ice M4N $209A4 `,
Machines/Water Dispen�ers
6 Lease of 500-1b. Ice Maehii�es and Combination Ice < MON $152.44
Machines/Watea Dispenseis
7 `Lease of 750-1b. Ice Machines and Cainbination Ice :. : MON $273.�8
MachineslWater Dispensers
8 Lease of 1000-1b. Ice Machines and Combination Ice MON $226.22 .
Machines/Water Dispense�•s
9 Lease af 2000-Ib. Ice Machines ai�d Combi��ation Ice . MON `$361.19
Machines/Water Dispeusers
10 ' Re-location Seivices. ; ` EA ` $250.00
I Lease of 20�=1b. 1ce Machines and 4ombination ice �vi�tv �� uu.�.�
Nlachines/Water Dispensers
2 Lease of 250-16. Ice Machines and Combination Ice . MON $124.00 `
Machines/Watei• Dispense�•s
3 Lease of 270-1b. Ice Machines and Combi��ation Ice ' MON $127..41 '
Machines/Water Dispense��s
q� Lease of 290-1b. Cuber Iceii�alcer, Au•-Cooled, Built in MON $10117
Stotage Bin
�egal Dept. Rev. (i8-'�7-2D21
76
Year 1: Lease of Ice Machines and Combination Ice Machines/Water Dispensers
Monthly Services
Year 2: Lease of Ice Machines and Combination Ice Machines/VVater Dispensers
Ma�thly Services
ClocuSign Envelope li]: B7A54238-4�C2-9485-AB�5-620C�AB52A81
5 Lease nf 370-1b. Ice Machines and Combination Ice MON $209.04
Machines/Water Dispensea�s
6 Lease of 500-Ib. `Ice Machines and CoinUination Ice ' MON $152.44
Macl�ineslWatez• Di$pensers
7 ' Lease of 750-1b. Tce Macl�ines and Combination Ice ' `MON $273.48
'Macl�ines/V1�ater Dispensers.
8 Lease of 1000-1b. Ice :Machii�es and Combination Ice : MON $226..22 ..:
Machines/Water Dispense�.s.
9.: Lease of 2000-1b Ice Machines and Combinatio�l Ice .` MON $361. l.9
MaohineslWaier Dispensers
10 Re-Location Services. EA ' $250.00
Year 3: Lease of Yce Machines and Combina�ion Yce Machines/Wafer Dis�ensers
Monthly Se�rvices
1 Lease of 200-1b. Ice Machines and Combination Ice MON $108.33
Machines/Water Dispenseis
2 Lease of 250-1b. Ice Machines and Combination Ice . MON $ i 24.00
MachineslWaier Dispensers
3 Lease of 270-1b. Ice Machines and Cambination Ice MON $127.4J
`Macl3ines/Water Dispensers
4 Lease af 290-1b. Cubez• Iceznalcex•, Ai�•-Coaled, Built in . MON $l�l.l�
Sto��age Bin
5 Lease of 3'�0-lb. Ice Machines ai�d Combination Ice MON $2Q9.04 '
MachineslWater Dispensers
6 ':.Lease of 500-1b. Ice Macl�ines ai�d Combination Ice .. MON $152.44 :
Machines/Water Dispensers
_
7. Lease oi.750-Ib. Ice Macl�ines and Combination.Ice ,. . `MON $273.4$ '
Machines/Water Dispenseis
8 Lease of 1000-1b. Ice Machines ar�d Combination Ice ' MON $226.22
MachinesLWater Dispensers
9 Lease of 20OO�Ib. Ice Machincs and Cnmbination Ioe MON $361:19
Machines/Water Dispense�s
10 Re-Lncation Se�•vices. ` ` EA $250.00
Legal Depi. F2ev. 08-17-2021
77
Doc�Sign Envelope IC]: 67A54239-4�C2-q485-ABE5-52pCEAH52A81
Ycar 4: Lease of Ice Machines and Combina#ion Ice Machi�es/Water Dispensers
Monthiy Services
, _ __ _ _, ,
1 ' Lease.. of .200 '.lb Ice Machines and Coinbination Ice ' : `. : :M4N . $113 .75 : ,
`Machi�.es/Watei Dz�pensers
2 ' I;ease of 250-1.b Ice: Machir�es and .Combination Ice -MON . $130.2Q
IVIacl�izies/Wate� Dispe�sei�s
3 Lease of 270-1b. Ice Machines and Coinbination Ice MON $ I33.78
MachineslWater Dispense�•s
4' 'Lease af 290-1b. Cuber Ice��aker, Air-Cool�d, Built in ` MON $I06,23
` Storage Bin
5 Lease of 370-1b. Ice Machines and Cnmbir�atinn Ice MON $219.49
MachineslWater Dispensers
6 ` Lease of 500-1b. Ice Machines and Combination Ice : MON $160.07
MachineslWater Dispensers
"7 Lease of 750-1b. �ce Machines and Combination Ice MON $287.16 '
Machines/Watet Dispensers
8 Lease af la0Q-1b. Xce Mack�ines and Combination Ice `MON . $237.53 :`..
Machines/Water Dispens�rs
9 Lease of 2�Od-lb. Ice Machines a��d Combination Ice MON $379.24
IVlachines/Water Dispensers
10 Re-Location Services. EA $255.00 ,`
1` L;ease of 200-1b. Ice Machir�es and Coi�bination Zce ; MON ` $115.92 '
Machines/Water Dispensers
2 L;ease ot'250-1b. Ice'Machines and CoA�abinatio�� �ce ` MON $132.68
1Vlachi�ies/Water Dispensers
3.; I;ease of 270-1b. Ice Machines and Combinatian �ce - MON $136.33
Machi�es/Wate� llispensers
4.' Lease of 290-Ib Cuber Icetnaker, Air-Cooled, Built �r► Storage MON $1a8.25
Bin
5 Lease of 370-1b. Ice Machi�es and Combinaiinn Ice - 'MON $223.67 `
`Machines/Water Dispensers
Legal Dept. Rev. DS-17-2021
78
Year 5: Lease of �ce Machxnes az�d Combina�ion �ce Machines/Water Dispensers
Manthly Services
DocuSign Envelope ID: 87A64239-4FC2-4485-AB�5-520CEAB52A81
6 Lease of SOO,Ib Ioe Machines ai�d Coinbi��atioii Ice MON $163.12 '`
Machules/Watei Dispensers
7, Lease of 750.-1b Ice Machiz�es and Ca�nbination Ice MON $292.b3. :::
1Vlachir�eslWatei Dispensers
8: Lease of 1000=1b. Ice Machines and Combination Ice. ` MON $242.06.
MacliineslWate� Dispensers,
9 Leas.e of 20.00-1b. Ic.e Machines and Combination Ice . M4N $386.47
Machin�sLWater Dispensers
10 Re-Locatioil Services. EA $260.00 : `
Legal �ept. Rev. D8-t7-2Q21
79
OocuSign Envefope I�: B7A5423S-4�C2-4485-AB�5-520CEA852A81
THE STATE OF TEXAS § SOLICITATION # 519-L30011
§ ORD[NANC� #�G7��-���
COUNTY OF HARRIS § CONTRACT# 46fl0017063
AGREEMENT FOR L�ASE OF ICE MACHINES AND COMBINATION ICE
MACHINESIWATER DISPENS�RS
ARTtCLE 1. PAR7IES
TH15 AGREEMENT FOR LEASE OF ICE MACHIN�S AND C�MBINATIQN [CE
MACHINESIWAT�R �ISPENS�RS (this "Agreement") [s made on the date countersigned by the
City Contraller between fhe CiTY OF HOUSTON, TEXAS (the "City"}, a home-rule city of the
State of Texas principally situated ir� Harris Cvur�iy and EASY fCE, LLC ("Contractor"), a LirrEited
Liability Campany doing b�siness in Texas.
1.�1 ADDRESS:
1.01.1 The initial addresses of th� Parties, which one Party may change by giving written
notice to the other Party, are as follows:
C�
Director or Designee
Houston Public Works
City of Houston
P, O. Bax 1562
Houston, iexas 77251
Contractor
Easy Ice, L�C
925 W. Washington St., Suit� 100
Marquette, MI 49855
Attention: Travis Rieken
Phone: {813) 595-3994
The Parties agree as follows:
1.�2 TABLE OF CONTENTS
1.02,1 TFtis Agreemer�t consists of the foflowing sections:
[R�MAINDER OF THiS PAGE lNT�NTIONALLY LEFT BLANK]
Legal Dept. Rev. R8-17-2421
�ncu5ign EnveEope ID: B7A54239-4FC2-4485-ABE5-520CEAB52A81
TABLE OF CONTENTS
Pa�,c e,�No-
AR7ICLE1. PARTIES ................................................................................................................1
1.01 ADDRESS ...........................................................................................................1
1.02 TABLE OF CONTENTS ......................................................................................'[
1.03 PARiS INCORPORAI"E� ...................................................................................3
'f.04 CONTROLLING PARTS ......................................................................................3
1.05 ��FINI�'I�NS .....................................................................................................4
1.Q6 S{GNATURES .....................................................................................................5
ART[CLE 2. DUTIES OF CONTRACTOR ...................................................................................6
2.01 SCOPE OF SERVIC�S ....................................................................................... 6
2.02 COORDlNATE PER�ORMANC� ........................................................................6
2.03 TIME EXTENSIONS ............................................................................................6
2.04 REPORTS ...........................................................................................................6
2.05 PAYMENT O� SUBCONTRACTORS .................................................................6
2.U6 RELEASE ...........................................................................................................7
2.07 INDEMNIFICATION ............................................................................................7
2.08 SUBCONTRACTOR'S INO�MNITY ....................................................................8
2.09 IND�MNIFICATION PROCEDURES .................................................................. 8
2.10 1NSURANCE ....................................................................................................... 9
2.1'[ WARRANTlES ..................................................................................................10
2.12 CONFIDENTIAL[TY ..........................................................................................11
2.'I3 LJSE OF WORK PRODUCTS ............................................................................11
2.14 LICENSE AND PERMITS ..................................................................................11
2.15 C�MPLIANCE WITH L.AWS ..............................................................................12
2.16 COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUNITY ORD{NANCE . 12
2.17 MWBE COMF'LIANCE .......................................................................................12
2,18 DRUG ABUSE D�TECT[ON AND DETERR�NCE ...........................................13
2.19 CONF'LICTS OF INTEREST ..............................................................................13
2.20 PAY OR PLAY ..................................................................................................14
2.21 CONTRACTOR'S PERFORMANCE .................................................................'[4
2.22 ADDITIONS AN� DEL�TIONS .........................................................................14
2.23 CHANG�.S ........................................................................................................15
2.24 ENVIRONMENTAL LAWS ................................................................................16
2.25 COMP�IANCE WITH CERiA1N STAT� LAW R�QUIREMENTS ...................... 16
2.26 ZERO TC}LERANCE POLICY FOR HUMAN TRAFFICKING AND RE�.ATED
ACTIVITIES .......................................................................................................17
2.27 PRESERVATION OF CONTRAC7ING INFORMATION ....................................17
ARTICLE3. DUTIES OF CITY ..................................................................................................18
3.01 PAYMENT TERMS ...........................................................................................18
3.�2 TAXES ..............................................................................................................18
3.03 METHOD OF PAYM�NT ...................................................................................18
3.04 LIMIi �F APPROPRIATION .............................................................................19
3.05 ACCESS TO SlTE .............................................................................................19
3.06 ACC�SS TO DAiA ...........................................................................................20
Lega[ Rept. �tev. 08-17-2021
2
DocuSign Envelope 1�: B7A54239-4�C2-4485-ABE5-520CEA852A81
ARTICL� 4. 7ERM AND TERMINATION ...................................:..............................................2Q
4.Q1 AGR�EMENT T�RM ........................................................................................20
4.02 NOTIC� TD PROCEED .................................................................................... 20
4.03 R�N�WAL.S ...................................................................................................... 20
4.04 TERMINATION �'OR CONV�NIENCE BY CITY ................................................20
4.05 TERMINAT[ON �OR CAUSE BY CITY ............................................................. 21
4.Q6 TERMINAT[ON FOR CAUSE BY CONTRACTOR ............................................ 22
4.07 REMOVAL OF CONTRAC�OR OWN�� �QUIPMENT AND MAi�RIALS.......22
ARTICLE 5. MISCELLANEOUS ...............................................................................................22
5.D1 IND�PEND�NT CON�RACTOR .......................................................................22
5.02 FORC� MAJEURE ............................................................................................22
5.03 S�VERABILITY .................................................................................................23
5.04 ENTIRE AGRE.EMENT ......................................................................................23
5.05 WRITT�N AM�NDMENT ..................................................................................23
5.06 GOVERNING LAW AND V�NUE ...................................................................... 23
5.07 NOTIC�S .......................................................................................................... 24
5.08 CAPTIC3NS ........................................................................................................24
5.09 NON-WAIVER ...................................................................................................24
5.10 INSPEC710NS AND AUDITS ............................................................................24
5.11 �N�ORCEMENT ...............................................................................................24
5.12 AMBIGUiTI�S ...................................................................................................25
5.13 SURVIVAL ........................................................................................................ 25
5.14 PUBLICITY ........................................................................................................25
5.15 PARTIES IN INiEREST ....................................................................................25
5.1� SUCC�SSORS AND ASS[GNS ........................................................................25
5.17 BUSINESS STRUCTURE AND ASSlGNMENTS .............................................. 25
5.18 REM�DI�S CUMULATIVE ................................................................................25
5.19 CONTRACTOR DEBT .......................................................................................26
EXHIBITS
"A" �EFINITIONS
"B" SCOPE OF SERV[C�S
"B-1" �IST OF ICE MACHINES AND COMBINATI�N ICE MACHINESIWATER
DISPENSERS
"B-2 �QL![PMENT LIST
"C" DRUG POLICY COMP�.IANCE AGREEM�NT
"D" CERTIFiCATION OF ND SAFETY IMPACT POSIiIONS
"E" DRUG POLICY COMPL.IANCE �ECLARATION
"F" F'EES AND C05TS
1.03 PARTS �NCORPORATED
1.03.1 The abo��-described sectior�s and exhibits are incorporat�d into this Agreement.
1.D4 CONTROLLING PARTS
1.04.1 li a conflic# between the sections ar exhibits aris�s, the sec#ions control ouer the
exhibits.
Legal �ept. Rev, 08-17-2021
3
C]ocuSign Envelope lD: B7A54239-4FC2-9485-AHE5-520C�AB52A81
1,05 DEFINITIONS
1.05.1 Certain terms used in this Agre�rnent are de�ined in Exhibit "A".
Lega1 �ept. Rev. 08-17-2021
DocuSign Envelape ID: B7A54239-4FC2-4485-AB�5-520C�AB52A81
1.Q6 SIGNATURES
1 A6.1 �"he Pa€ties have executed this Agreement in multipl� co�ies, each of wF�ich is an original.
Each person signing this Agreerr�ent represents ancf warra�ts that he or she 3s duly
authorized and has legal capacity to execute and deliver this Agreernent. Each Party
represents and warrants to the other that the execution and delivery of this Agreernent and
the perfar�ance of such Party`s obligatians hereunder have been duly auihorized and t�at
the Agreement is a valid and legal agreement binding an such Party and enforceable in
accordar�ce with its terms. The Parties hereby agree that each Party may sign and deliver
this Agreement e{ectronically or by electronic m�ans and that an electronic transmittal of a
signature, including but not limited to, a seanned signature �age, will be as good, binding,
and effective as an original signature.
ATT�STIS�AL (if a corporation):
WITNESS {if not a corporatiort):
CONTRACTOR:
EASY IC�, LLC
Cpucus39ned by:
��i� ��. --
�8�����avesh Pa�e{
Titl�: Cnntrall�r
ATi�STISEAL:
s�'� ' ��
City 5ecretary
' APPROVED:
DocuSlgnud hy;
�
P��;�iouston Public Works
APPROVED:
0o slgnedby:
� �
_ '_-
P�'���t���rernent Officer
UocuSigned dy:
By :��4A.ln, (�"t.4t.VtG�Sl,In,
Na F°��'9��ricksen
Title: Chief Financial Officer
Federal �fax ID Number: 83-2872645
CITY OF HOf�SiON, TEXAS
'gned by:
i��
Mayar � ��
��. �' �.p �2
D
� a
City Co�trofier
COUNT�RSIG€VATURE DAT�:
�- � - �- `�`
7his Agreem�nt has been reviewed as to form 6y the unciersigned and has b�en found to meet
established Legal Department criteria. The Legal f]epartrr�ent has not re�iewed the content of these
doc€�ments.
APPROVED AS TO FORM:
- �� �.��.�
Lega Assistant
Date: �i�1 i'L�0�0 t'� L[X7 1
'� / �'.''dJ' 1=:',,/ � �.��i!�.'t..-"�'�^
';4ss€stant City �Corne�r ��
�.D. Fife No. 1
Legal Depf. Rev. 08-97-2021
OocuSign �nvelape il�: B7A54238-4FC2-q485-ABE5-520CEAB52A81
ARTICLE 2. oUTtES OF CDNTRACT�R
2.01 SCOPE OF SERVICES
2.01.1 In consideration of the payrr��r�ts specifisd in this Agreement, Contractar shall
provide all sup�rvision, labar, tools, equipment, p�rmits, parts, expendable items,
rnaterial, and supplies necessary to perform fhe ser�ices described in �xhibit "�".
2.02 COORD[NATE PERFORMANCE
2.02.1 Gontractor shall coardinate its perfarmance with tha Director and other p�rsar�s
that the Director designates. Cnntractor shall promptly inform the Director and
ofiher person(s) of all significant events relating to the performance of this
Agreement.
2.03 TiME EXi�N510NS
2.03.'� If Con�ractor requests an ext�nsion of time to complete its performance, then the
Director, in consulta#ion with the CPO, rrray, in his or her sole discretion, extend
the time so long as the extension does not �xceed 90 days. The extension must
be in writing but does not require amendment of this Agreement. Con#ractor is not
entitied to damages for delay(s) regarc{f�ss of the cause of the delay(s).
2.03.2 If i�e Director requesfis an extension of time to complete Contractor`s per�ormance,
th�n the CPD may, upan consulfation with the Director involved, extend the time
so long as the ext�nsion does not �xceed 90 calendar days. T�e extension must
be in writing but daes not requir� arriendment of this Agreement. Contractor is not
entitled to darnages for delay{s) regardless of the cause of the delay(s}.
2.04. R�1'ORTS
2.Q4.1 Contractor shall submif afl repor#s artd progress updates required by the Director
or CPO.
2.05 PAYMENT OF SUBCONTRACTORS
2.05.1 In accordance with the Texas Prompt Payment Act, Contractar shall make timely
payments to all persons and entities supplying la�or, materials, or equipment by,
through, pr under Contractor in the performance of t}�is Agreement.
2.05.21N ACCORDANCE WITH THE TEXAS PROMPT PAYMENT ACT,
CONTRACTOR SHALL MAKE TIMELY 1'AYMENTS TO ALL PERSONS AND
�NTITI�S THAT CONTRACT�R HAS HIR�O TO SUPPLY LABOR,
MATERiALS, OR EQUIPMENT �OR THE PER�ORMANCE O� THiS
AGREEMENT. CONTRACTQR SHALL �EFEN� AND INDEMNIFY THE CITY
�'ROM ANY CLAlMS OR L�ABILITY AR�SING OUT OF CONTRACTOR`S
FAtLURE TO MAKE THESE PAYMENTS REGARDLESS OF WHETHER THE
FAIL.URE TO PAY IS CAUSED BY, OR CONiRIBUTED TO, IN WHOL.� �R IN
PART, TM� NEG�.IGENC� (WHETHER SOLE, JOINT OR CONCURRENT), OR
GROSS NEGLIGENCE, (WHETNER SOLE, J�INT OR CONCURR�NTj,
Legal Dept. Rev. 08-17-202'f
CiocuSign Envelope Id: B7A54239-4FC2-4486-ABE5-520CEA852A81
STRICT LIABILITY, INTEN7lONAl. ACTS, OR OTHER CONDUC7 OR
L�ABIL.ITY OF THE CITY, i7S AGENTS, �MPLOY�ES, O�FICERS, AND LEGAL
REPRESENTATiVES.
2.05.3 Failure of Contractar to pay its employees as required hy law shall constitute a
defau[t under this Agr�emer�t, for which Contractnr and its surety sha11 be liable on
Contractor's perFormanee bond if Contractor fails to cure the default as provid�d
€�nder this Agreernent.
2A6 REL�ASE
2,06.1 CONTRACTOR AGREES TO AND SHA�.L RELEAS� TH� Ci7Y, ITS AG�NTS,
EMPLOYEES, OFFICERS, AND LEGAL REPRES�NTATIVES
(COLLEC7IVE�Y THE "CITY") FR�M ALL LIABILiTY �OR 1NJURY, DEATH,
DAMAGE, OR I.OSS 70 PERSONS OR PROPERTY SUSTAINEO IN
CONNECTION WITH OR INCIDENTAL TO PERFORMANC� UNDER TH15
AGREEMENT, EVEN IF THE INJURY, DEATH, DAMAGE, OR LOSS �S
CAUSED BY THE CITY'S SOL� OR CONCURRENT NEGI.IGENCE ANDIOR
THE CITY'S STRiCT PRODUCTS LIABILITY OR STRlCT STATUTORY
LIABILITY, CONTRACT(7R H�REBY COVENANTS AN� AGREES NOT 70
SUE TH� CITY FOR ANY CLAIMS, D�MANDS, OR CAUSES OF ACTION
DIRECTLY OR INDIRECTLY RELATED TO ITS REL�ASE UNDER 7HIS
SECTION. FOR TH� AVOIDANCE �F DOUBT, THIS COVENANT NOT TO SUE
DOES NOT APPLY TC1 CLAIMS FOR BREACH OF TH15 AGREEMENT.
2.07 INDEMNIFICAT�ON
2.07.1 CONTRACTOR AGREES TO AND SHALL DEFENO, INDEMNIFY, AND HOL�
THE CITY, ITS AGENTS, �MPLOYEES, OFFICERS, AND L.EGA�
REPRESENTATIVES (C�L�.�CTIVELY, THE "C1TY") HARMLESS �OR ALl.
CLAIMS, CAUS�S OF ACTiON, LIABILITIES, �INES, AND EXP�NS�S
(INCLUDING, WITHOUT LIMITATION, ATTORNEYS' FEES, COURT COSTS,
AND AL.L. OTHER DE�'ENSE COSTS AN� IN7ERE5Tj FOR INJURY, DEA7H,
DAMAGE, OR L.OSS TO PERSONS OR PROPERTY SUSTAIN�D IN
CONNECTION WlTH OR INCID�NTAL TO P�RFORMANC� UND�R TH1S
AGRE�MENT INCLUDING, WiTHOUT LIMITATI�N, THOSE CAUSED BY:
2.07.'!.1 CONTRACTOR'S ANDIOR !TS AGENTS', EMPLOYEES',
OFFfCERS', DIREC70RS', CONTRACTORS', OR
SUBCON7RACTORS' [COL.�.�CTtVELY 1N NUMBERED
SUBPARAGRAPHS 2.(37.1.1 THROUGH 2.07.1.3, "CONTRACTOR"j
ACTUAL OR ALLEGED NEGi.lG�NCE OR INTEN710NAL. ACTS OR
OMiSSIONS;
2.07.1.2 THE CITY'S AN� CONTRACTOR'S ACTUAL �R ALLEGED
CONCURRENT NEG�.IGENCE, VIIHETHER CONTRACTOR IS
IMMUNE FROM !.lABI�l7Y OR NOT; AND
2.07.�1.3 THE CI7Y'S AND CONTRACTOR'S ACTUA�. �R ALLEGED STRIC7
PRODUCTS L,iAB1LITY OR STRICT STATUTORY LIABILi7Y,
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WHETHER CONTRACTOR IS �MMUN� FROM LIABIL.ITY OR NOT.
2.07.2 CONTRACTOR SHALL �EFEND, INOEMNiFY, AND HOL� THE CITY
HARMLESS DURING THE T�RM OF THIS AGREEMENT AND FOR FOUR
YEARS AFTER THE AGREEMENT TERMINATES. CONTRACTOR'S
INDEMNI�'ICAT�ON IS �iMITED TO $500,tfa0 PER OCCURRENCE.
CONTRACTOR SHAl.L NOT INDEMNIFY TH� CITY FOR THE CiTY'S SOLE
NEGLIGENCE,
2.08 SUBCONTRACTOR'S INDEMNlTY
2.08.1 CONTRACTOR SHALL REQUIRE ALL OF ITS SUBCONTRACTORS {AND
THElR SUBCON7RACT�RS) TO RELEASE AND IN�EMNIFY THE C1TY T�
THE SAME EXT�NT AND IN SUBSTANTIA�.LY TH� SAME FORM AS ITS
RELEASE AND INDEMNITY TO 7HE C1TY,
2.09 IfV�EMNIFICATI�N PROCEDURES
2.09.1 Notice of Claims. If the City or Contractar recei�es notice of any elaim or
circumstances which cau{d gi�e rise to an indemnified loss, the receiving Party
shall give written notice to the other Party within 30 days. The notice must inciud�
the following:
2.09. �.1 a descrip#ion of the indemnification e�ent in reasonab[e detail;
2.09.1.2 the basis on which indemnification rnay be due; and
2.09.1.3 the anticipa#ed arr�aunt of the indemnified ioss.
This notice does nat estop or pre�ent #he City from 6a#er asser�ing a di�ferent basis
for inderrmification or a different amounf af ind�mnified loss than that indicated in
the initial natice. If the City does not provide this notice within the 30�day period,
i� daes no� wai�e any right to indernnification except to �he extent that Contractor
is prejudiced, sufFers loss, or incurs exp�nse because of the deiay.
2,Q9.2 ��fense of Claims
2.09.2.1 Assum tion of Defense. Cantractor may assume the ciefense of the
claim at its own expense +rvith counsel chaser� by it #hat is reasonably
satisfactory to the City Attorney. Contractor shall then co�trol the
d�fense and any negotiations to settle the claim, subj�ct to #he Ci�y
Attorney's consent or agreement to the settlement, which consent or
agreement shall no# unreasonably be withheld. Within 10 days after
receiving written notice af the indemnificatian requ�s#, Contractar must
advise tl�e City as to whether or not it will defend the ciaim. !f Contractor
does not assume tf�e def�nse, the City shall assume and controE the
defense, and ail defense expense� constitute an indemnification loss.
2.09.2.2 Contint�ed Participation. If Cor�tractor elects to deFend the claim, the City
may retain separate counsel ta participate in (b�t r�ot contral) the defens�
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and to par�icipate in (but n4t control) any settiement negatiations.
Z,1 Q INSURANCE
2.10.1 Risks and Limits of Liabili�y. Contraetor shall maintain the follo+nring
insurance co�erages in the fallowing arnounts:
COVERAG� LIMIT �F LIABILITY
Workers' Compansation Statutory for Work�rs' Campensation
• Bodify Injury by Accident $500,000 (each accident)
Employer's Liability • Bodily Injury by Disease $500,000 (policy limit)
. Bodil fn�ur b Disease $50�,00� each em lo ee
Cornm�rcial General
Liability: Bodily and Bodiiy fnj�ry and Property Damage, Combined Lirriits
Persona{ [njury; Products of $�,000,000 each Occurrence, and $2,00�,000
and Completed aggregafe
O erations Covera e
Autornobile Liability �1,040,000 cambined sirtgle limit for: {i) Any Auto; or
ii All Owned, Hired, and Non-Owned Autos
Professianal Liability {if $1,000,000 per occurrence; $2,000,0{30 aggregate
a licab�e
Excess Liabiliky Coverage, $1,OOQ,�00
or �lmbre!{a Coveraga, for
Cammercial Genera!
Liability and Automobile
�.iabilit
Aggregate Limits ar� per 12-month policy period unless otherwise indicated.
2.10.2 Insurance Co�erage. At a!I times during the term ofi this Agreement and
any extensions or renewals, Contractor shalf pro�ide and maintain
insurance co��rage that meets the Agreement requirements. F'rior to
beginning performance under th� Agreement, at any time upon the
Director's request, or each time co�erage is renewed or updated,
Cant�'actor shall furnish to the Director current certificates of insurance,
endorsem�nts, al{ policies, or other policy documen�s evidencing adequafe
co�erage, as necessary. Contractar shall be respvr�sible for and pay: (i)
afE premiu�s; and (ii) any claims or lass�s to the extent of any deductibl�
amounts. Contractor waives any claim it may have for premiums or
d�ductibles agair�st the City, its offic�rs, agents, or employees. Contrac�or
shall also requir� all subcantractars or consultants whose subcontracts
exceed $'�00,000 to pro�ic�e proof of insurance coverage m��ting all
requirements stated above except amount. The amount rr3ust be
commensurate wi�h the amount of the subcontract, �ut no less than
$50�,000 per claim.
2.10,3 �orm o� insurance. The form af th� insurance shal{ be appraved by �he
Dir�ctor and the City Attorney; such approval (or iac{c thereofl shall never:
(i) excuse non-compliance with the terms of �his Section; or (ii) waive or
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estop the City from asserting its �ights ta terminate this Agreement, The
policy issuer shall: (i) have a Certificate of Authority to transact insurance
�€�siness in Texas; or (ii) be an eligible non-admitted insurer in the 5ta#e af
Texas and ha�e a Best's rating of at least Ba-, and a,Best's Financia! Size
Category of CEass VI or better, according to the mos# current Best's Key
Ratinq Guide.
2.1 �.A Required Coverage. The City shall be an Additional Insured under this
Agreement, and all palicies, except Professionaf Lia�ility and Worker's
Compensation, shall explicitly name the City as an Additional Insured. The
City shali �njoy the same co�erage as the Named insured without r�gard
to ofh�r Agreement pro�isions. Contractor waiv�s any claim or right af
subrogation to recover against the City, its officers, agents, or employees,
and each of Contractor's insuranc� policies except prafessional liability
must contain co�erage waiuing such claim. Each policy, excep# Workers'
Compensation and Profiessional Liability, must alsa contain ar�
endorsement that the policy is primary to any ofiher insurance a�ailabie to
the Add{tional Insured with respect ta claims arising under this Agreernent.
If professional liability co�erage is written on a"clairns made" basis,
Contractor shall also provicfe proo# of re�ewal each year fior two years afiter
s€�bstantial completion of the Project, or in �he alternati�e: e�idenc� of
extended reporting period co�erage for a period of #wo years after
substar�tial completian, or a project fiability poiicy for tf�e Project co�ered
by this Agreement with a d�ration af two years after subs�antial completion.
All certificates of insurance submitted by Contractor shall be accompanied
by endorsements far: {i) Additional Insured coverage in favor af the City for
Commerciai Gen�ral Liability and Au�omobile Liability policies; and {ii)
Wai�ers of Subrogation in favor of the City for Comm�rcial General
Liability, Automobile �.iabifity and Workers' CompensationlErnployers'
Liai�iiity polici�s. The Director will cor�sider a[I other forrr�s on a case-E�y-
case basis.
2.10.5 Notice. CONTRACTOR SNALL GIVE 30 �AYS' ADVANCE WRtTTEN
NOTfCE TO THE D[RECTOR 1F ANY OF IT5 INSURANCE POLICIES
ARE CANC�LED OR NON�RENEWED. Within the 30-day period,
Contractor shall provide other suitable poficies in order to maintain the
required coverage. If Contractor does not comply with this requirement,
the Director, a� his or her sole discretion, rnay immediately suspend
Contractor frpm any further perFormance ur�der this Agreement and begin
procedures to terrninate for default.
2.10.6 Other lnsurance. If requested by the Director, Cantractor shall furnish
adequate evidence of Socia! Security and lJnemploym�nt Compensation
Insuranc�, ta the extent applieable to Contractor's operations u�d�r this
Agreemeni.
2.1 � WARRANTIES
2.11.1 Contractor warrants that it shall perform afl work in a good and warkmaniik�
manner, meeting the standards of quality pre�aiiing in Harris County, Texas for
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wark of this kind. Contractor shall perform all work using trained and skilled
persons having substantia! experienc� performing the work requir�d under tt�is
Agrcement.
2,91.2 With respect to any par�s and goods it f�rnishes, Contractor warrants:
2.11.2.1 fhat all items are free of defects in title, design, maferial, and
workmanship;
2.'f 1,2,2 that each ifem rrieets or exceeds the manufactur�r's specifications and
requirements fiar the equipment, structure, or other improvemeni in
which the item is installed;
2.11.2.3 that each replacement item is new, in accordance with original
equipment manufaefurer's specifications, and of a quality at leas� as
good as the quali�y of the item which it r�places (when the replaced
item was r�ew}; and
2.11.2.4 that no item ar its use infringes any patent, copyright, or propri�tary
right.
2.1Z CONFIDENTIALITY
2.12.1 Contractor, its agents, employees, contrac#ors, and subeontractors shall hold ail
City informatior�, data, and documents (collecti�ely, the °lnformafion") that #hey
receiv�, or to which th�y have access, in strictest confidence. Contractor, its
ag�nts, employe�s, contractors, and subcontractors shall not disclos�,
disseminate, or use the {nformation unless the Director authorizes it in wrifing.
Contractor shall obtain writt�n agreements from its agents, employees,
contracfars, and subcontractors which bind th�m to the terms in #his Section.
2.13. USE OF W�RK PRODUCTS
2.'{3.1 The City may use all Documents that Contractor prepares or obtains under this
Agreement. In addifiion, Contractor shall provide the Director with supporting
schedufes, flow charts or other anaiysis necessary to understand the reported
findings and recnmmendations. G�neral[y, this information is atfached as exhibits
ta the final repor�; however, if requ�sted by the Director, Contractor shall provid�
this information from its work paper files.
2.132 Contractar warrants that it owns the copyright to the Docum�nts.
2.13.3 Contractar shall deli�er th� original Dacuments to the Director on request. Within
fi�e working days after this Agreement terminaies, Contrac�or shall d�li�er to #he
Director the original Dacuments, and aii other files and ma�erials Contractor
produces or gathers during its �erFormance under this Agreement.
2.94 LICENSES AND PERMITS
2.14.1 Contractor shall obtain, maintain, and pay for all licenses, p�rrr�its, and certifiea#es
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including all professional licenses required by any statute, ordinance, rule, flr
regulation for the perForrr�ance under this Agreement. Contractar shall immediately
r�otify the Director of any suspension, revocation, or other detrimenta! action
against its license.
2.15 COMP�.IANCE WITH LAWS
2.15.1 Contractor shall comply with al{ applicable state and federal laws and r�gulations
and #he City Charter and Code af Ordi�ances in its perFormance under this
Agreement.
2.16 COMPLIANCE WITH EQUAL EMPLOYMENT OPPORTUMTY ORDINANCE
2.16.1 Contractor shall comply with City's Equal Employment Opportunity Ordinance as
set ou� in in Section 15-�7 of fhe Code of Ordinances.
2.'i 7 MWBE COMPLIANCE
2.17.1 Contractor shall comply with the City's Minarity and Women Business Enterprise
{"MWBE") programs as set out in Chapter 15, Artiele V of the City ofi Houston Code
of Ordinanc�s. Contractor shall make good faith efforts to award subcontracts or
su�ply agr�ements ir� at least � of fhe �alue of th{s Agreement ta MWBEs.
Contraetor acknowledges that it has rerriewed the requirements for good faith
effor�s on file with the City's Office of Business Oppo�uni#ies ("OBO") and wilf
comply with them.
2.17.2 Contractor shall ensure �f�at al{ subcontracts with MWBE subcontractors and
suppliers contain the following terms:
[Name of MWB� su�contractor] shalf nof delegate or subcontract more than 5U�/o
of the work under this subcontract to any other subcontractor or supplier withouf
the express written co�sent of the City of Houston's Office of Business Opportunity
Director {the "Direc#or").
(Name of MWBE sut�contraetorj shal] p�rmit representati�es ofthe City of Houston,
at al� reasonable fimes, to perform: (i) audits of the books and records of the
st�bcantractor; and (ii) inspectians of all places where wark is to be undertaken in
connection WI��1 �IiiS subcon#ract. Subcontractor shail keep 5UCI1 bOal(5 and
records a�ailable for such p�rpose for at least 4 years after #he end of its
p�rforrr�ance und�r this subcontract. Nothing in this pravision shall affect the time
for bringing a cause of action nor the app�icable statute of limitations.
Wi#hin five B€�siness Days of execution of this subcar�trac#, Contractor ar�cf
Subcontractor shal! designate in wriiing to the Director an agent for receiving any
notice required or permitted to be given pursuant to Chapter 15 of the Houston City
Cod� of Ordinances, along with the street anc[ mai9ing address and phone number
of suci� agent.
Ar�y controversy betwee� the Parties involving the construction or application of
any of the terms, covenants, or conditions of this subcontract may be submitted �a
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the Direc#or. The Dir�ctar may �rescribe procedures to provide dispute resolution
by neutrals in accordance wit�t the requirements of Chapter 15 of the Hauston City
Coda of Ordinances.
2,18. �RUG ABUSE �ET�CTION AND D�7ERRENCE
2.'[8.1 It is the policy of the City to achieve a drug-free workforc� and workpiac�. The
manufacture, distribution, dispensation, possession, sale, or use of illegal drugs or
alcohol by cor�tractars while ort City Premises is prahibited. Cantractor shail
comply with all the requirements and procedures set forth in the Mayor's Drug
Abuse Detection and Deterrence Procedures for Contractars, �xecuti�e Order No.
1-31 (the "�xecutive Order"), which is incorporated into this Agreement and is on
file in the City Secr�tary's �ffice.
2.18.2 Before the City signs tF�is Agreerr�ent, Contractor shall file with the Cantract
Complia�ce Officer for Drug i�sting {"CCO�i'"):
2.18.2.'� a copy of its drug-free workplace poEicy;
2.18.2.2 the Drug Policy Compliance Agreement substantially in the form set
forkh in Exhihit "C", together with a written designation of all safefy
impact positions; and
2.18.2.3 if applicable (e.g., no safety impact positions), the Certification of No
Saf�ty Impact Pasitions, substantially in the form set forth in Exhibit "D".
2.18.3 If Contractor files a written d�signatian af safety impact pasitions with its Drug
Policy Compliance Agr�err�ent, it aiso shall file e�ery 6 months d€�ring the
perFormance of this Agreement or on compfetion of this Agreement if perFormance
is less than 6 months, a Dr�g Policy Compliance Declaration in a form substantially
similar to Exhi�it "�". Contractor shall submit th� Drug Poiicy Compliance
Declaration to the CCODT within 30 days of #he ex�iration ofi each 6-month period
of perFormance and witf�in 30 days of cor�pietian of this Agreement. i"�e first 6-
month perioc� begins to run on the date the C�ty issues its Notice to Proceed pr, if
no Notice to Proceed is issued, on the first day Contractor begins work under ihis
Agreement.
2.18.4 Contractor also shall file updated designatio�s of safety impact positior�s with the
CCO�7 if additionai saf�ty impac# pasitions are added fo Contrac�or's employee
work forc�.
2.18.5 Contractor shall require that its subcontractors camply with the �xecuti�e Order,
and Contractor shal[ secure and maintain the required docurnents for City
inspection.
2.19 CONFLICTS OF IN7ERE5T
2.19.1 If an actual or po�ential conflict arises between the City's inferes#s anci the interests
of ather cli�nt(s) Cor�tractor represents, Contractor shall immediate{y notify the
Director ir� writing. ff the Director consents �o Contractor's continued
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r�presentation of the other clients, h� or she shalf natify Cor�tractor in writing. lf
the Director da�s not issue written consent within 3 business days after receipt of
Contrac#or`s notice, Cantractor shall immediately terminafe its representation of
the other ciient whose interests are or may be in canflict with fhose of the City.
2.2p. PAY OR PL.AY
2.2�.1 The requirements and terms of the City of Houston Pay or Play program, as set
out in �xecuti�e Order 1-7, as re�ised fram time �o time, are incorpora�ed into this
Agr��ment for a!1 purposes. Contractor has reviewed Executive Order No. 1-7, as
revised, and shall comply with its #erms and canditions.
2.21. CON7RACTOR'S PERFORMANCE
2.21.1 Contractor shail make citizen safiisfaction a priority in providing services under fhis
Agreement. Contractor sf�all train its employees to be customer s�rvice-oriented
ar�d to pasitively and pnlitely in#eract with ciiizens when pe�forming contract
services. Cantraetor's empfoyees shall �e clean, courteous, efficient, and neat in
appearance and committed to o�fering �he highest quality of service fo the public.
{f, in th� Director's opinian, Contractor is not interacting in a positi�e and polite
mar�ner with citizens, h� or she shall direct Contractor to tak� all remedial steps to
confiorm to �hese standards
2.22. AD�iTIONS AND DEL�710NS
2.22.1 Additional Products and Seruices. Subject to the allacation ofi funds, the CPO may
add similar ec�uipment, 5U�3j]{i�'S, services, or locations, within th� scope of this
Agreement, to the list of equiprrlent, supplies, services, or locations to be
perfarmed or pro�ided by gj�ing written notification to Contractor. For purpascs of
this Section, the "Effecti�e Date" means the date specified in the notification from
the CPO. As of the Effecti�e Date, each item added �s subj�ct to �his Agre�ment,
as if it had originally be�n a part, but the char�e for each it�m starts to accrue only
on th� Effecti�e Date. in the event the additional equi�ment, supplies, ser�ices, or
focatians are not identical to the items{s} already under this Agre�ment, #he
cfi�arges therefor will #hen be Contractor's normal and customary charges or rates
for the equi�ment, supplies, services, or locations classified in the Fees and Costs
(Exhibit "F"}.
2.22.2 Exclusion of Products and Services. If a deiiverable or se�vice tha� is subject to
this Agreement is deletec{, lost, stoler�, destroyed, damaged, sold, replaced, or
otherwise disposed of, th� CPO may exclude it from the operation 0'� ��115
Agreement by r�a�ifying Contractor in writing. The n�tice takes effect ir�mediately
an its receipt by Confractor. More than one notice may b� given. Wher� a notice
is r�ceived, Contractor shall delete th� charge for th� excluded deliv�rable or
s�r�ice from ihe sum(s} atherwise due under this Agreement.
222.3 The total charges for additions and deletions to this Agreement must ne�er exceed
25% of the original con�ract amount unless:
2.22.3.1 The additions are exempt from the competiti�e bic{ding pr proposal
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requirements set for�h in Tex. Local Gout. Cod� Chapter 252; or
2.22.3.2 The City acquires the adc�ifEons from Contractor through a competitive
bid or competiti�e praposal.
2.23. CHANGES
2.23.1 At any time during #he Agreernent Term, the CPO may issue a Change Order to
increase ar d�crease the scope of services or change plans and specifications as
he or sh� may find necessary to accomplish the general purpases of this
Agreement. Cor�trac#ar shall furnish the services or deliv�rables in the Change
Qrder in accordance with the requirements of this Agreement plus any special
provisions, specifications, or specia� instruc�ions issued to execute the extra work.
2.23.2 The CPO will issue the Change Ord�;r in substantiaNy the fo{Eowing form:
—........
CHANGE ORDER
TO: [Name of Contractar]
FROM: City of Housfon, Texas {the "City")
DATE: [Date af Notice]
SUBJECT: Change Order under the Agreement between the City and [Name
of Coniractar] countersigned by the City Controller on [�ate of
cour�tersignature of #he Agreem�nt]
Suhject to all terms ar�d conditions of the Agreemen�, the City requests that
Contractar provide the fol�owing:
[Here describe the additions to or changes to ihe equi}�ment or services and the
Change Ordar Charges appEicable to �ach.]
Signed:
of
2.23.3 The CPO rnay issue mare than one Ghange Order, subject to the fallowing
limitations:
2,23.3.1 The City Council expressly a�thorizes the CPO to apprave a Change
Orders up to $�O,OOa. A Change Order of more than $50,000 over the
approved contraet amount must be approved by the City Counc3l.
2.23.3.2 If a Change Order d�scribes items that Contractor is otherwise required
ta pro�ide €�nder this Agreemen�, the City is nat o�ligated to pay any
add�tional money to Contractor.
2.23.3.3 The total of all Change Orders issued under this section may not
increase the original contract amount by more than 25%.
2.23.4 Whenever Contractor receiwes a Change Order, Contractor shall furnis� ali
material, equipment, and personnel necessary to p�rforrn the work described in
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the Change Order. Contractor shall complete the work withir� the time prescribed.
If no time for completion is prescribed, Contractor shal! compEete the work withir� a
reasonable time. {� the work describ�d in any Change Order causes an
una�oidable delay in any other work Contractor is required to perform under this
Agreement, Contractor may request a time exter�sion for the completion of the
work. ihe CPO's decision regarding a time extension is final.
2.23.5 A product or service pro�ided und�r a Change Order is subject to inspec#ion,
acceptar�ce, or rejection in the sarr�e manner as the work described in the �riginal
Agreement and is subject to the terms and conditions of the Original Agreement
as if it had originally been a part of the Agreement.
223.fi Change Orders are su�ject to the Allocated Funds pro�isians of this Agreement.
2.24 ENVIROIVMENTAL LAWS
2.2�4.1 Contractor shall comply with all ruies, regulations, statutes, and orders of the
�r�viranrr�entaf Protection Agency, the Texas Commissian on En�ironmentai
Quality, and any other governmental agency wi�h the autharity to pramulgate
environmental rules and regula#ions (the "Enviranmental Laws"). Contractor shalf
prornptly reimburse the City for any fines ar p�nalties le�ied against the Ciiy
because of Cnntraetor's failure to corr�ply with Environmen#al Laws.
2.24.2 Contractor shall no# possess, use, generate, r�lease, discharge, stare, dispose of,
or transport any Hazardnus Materials on, under, in, abo�e, to, or from the site
except in strict compliance �svith the Environmentaf �.aws. "Hazardous Materials"
means any substances, materials, or wastes that are or become regulated as
hazardous or toxic substances under any applicable federal, state, or local laws,
regulations, ordinances, or orders. Contractor shall not depasit oil, gasoline,
greas�, lubrican#s, or any ignitable or hazardous {iquids, materials, or substances
in the City's storm sewer sys�err� or sanitary sewer system ar eisevvhere on Cifiy
Property in vio[ation of t�e �nvironmental L.aws.
2.25 COMPLIANCE WITH CERTAIN STATE LAW REQUIREMENTS
2.25.1 An�r-Boycott of lsrael. Con�ractor cerkifies that Contractor is r�ot currer�tly engaged
in, and agrees for the duration of this Agreement not to engage in, the boycott of
Israel as defined by Sectian 808.OQ1 of the Texas Government Code.
2.25.2 Anfi-Boycott of Energy Companies. Contractor certifies tha# Contractor is not
currently engaged in, and agrees for the duratior� of this Agreement not ta engag�
in, the boycotf af energy companies as de#ined by Section 805.001 of the Texas
Go�ernment Cod�.
2.25.3 Anti-Baycoif of Firearm Entifres or Firearm Trad� Assocrations. Contractar certifiies
that Contractor does no# ha�e a practice, policy, guidance, or directive that
discriminates agains# a fir�arm entity or firearm trade association, or will not
cliscrirninate agains# a fir�arm en�ity or fir�arm trade association for the duration af
this Agreement, as d�fined by Section 2274.001 of the iexas Go�ernment Code.
2.25.4 C�rtrfication ofNa Business with Fareign Terrorisf Organizations. For purpases of
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Section 2252.152 of the Texas Ga�ernment Code, Contractor certifies that, a# the
time of this Agreement neither Contractor nor any wholly owned subsidiary,
majority-owned subsidiary, parent company or affiliate of Cor�tractor, is a compar�y
list�d by the Texas Cnmptroller of Public Aceounts under Sections 2252.153 nr
2270.0201 ofithe Texas Go�ernmenf Code as a company known to have cantracts
wiih or provide supplies to a foreign terr�rist organization.
2.25 ZERO TOLERANC� POL�CY FOR HUMAN TRAFF�CKING AND RELATED
ACTIVITIES
2.26.1 The requirements and terms of the City of Houston's Zero Tolerance Policy for
Human TraTficking and Related Activities, as set forth in Executi�e Order '[-5�, as
revised from time to time, are incorporafed info this Agreement for alf purposes.
Contractor has reviewed Executive Order 1-56, as revised, and shall comply with
its terms and condifions as they are set aut at the time of the Countersignafure
Da#e. Contractor sha[I notify the CPO, City Attorney, and the Director of any
information regarding passibls violation by Contractor or its subcontraetors
pro�iding services or goods under �his Agr��ment within 7 days of Contractor
becoming aware of or having a reasonabl� belief tha� such violations may have
occurred, ha�e occurred, or are reasonably likely to occur.
2.27 PR�SERVATI�N OF CONTRACTING INFORMATION
2.27.1 The requirem�nts of Subchap#er J, Chap�er 552, Texas Go�ernment Code, may
ap�ly to this Agreement and the Contractor agrees that this Agreement can be
terminated if the Cor�fractar knowingly or intentionally fails to comply with a
requirement of that subcl�apter. If the requirem�nts of Subchapter J, Chapter 552,
Texas Government Code, apply to this Agreerr�ent, then for the duration of this
Agr�ement (including ih� initial term, any r�newal terms, and any extensions),
Contractor shall preserve all Can#racting Information, as defined by Section
552.003 of the Texas Go�ernment Coc�e, related to this Agreement as pro�ided by
the records retention requirements appl�cable to the City pursuant ta federal or
state law or r�gula�ion, ci�y ordinance or city policy, which recard r�t�ntian
requirements include but are not limited to those set forth in Chapters 201 anci 205
of the Texas Local Government Cade and Texas Adminis#rati�e Cade Title 13,
Chap#er 7. Within #i�e business days after recei�ing a request �rom the Direcfor,
C�ntractor shall provide any Contraeting fnforrnafiion related ta this Agreement fhat
is in th� custody or possession of Contractor. Upan the expiration or termination
of this Agreement, Confractor shafl, at the Dir�ctor's elec#ion, either (a} provide, at
no cost ta the City, af1 Contracfing {nforrriation related #o this Agreement that is in
the custody ar possession af C�ntractor, or (b) preserv� the Contracting
Information related #o this Agreement as prouided by the records retention
requirements applicable to the C[#y pursuant to federal or state law or regulation,
city ordinance or City poliey.
2.27.2 If Contractor faiEs ta cornp{y with any one or more of th� requirements nf this Seciion,
Pres�rvation of Cantractinq__I_nfo�matior�, or Subchapter J, Chapter 552, Texas
Gavernmer�t Code, then, in accordance with and pursuant to the processes and
procedures set forth in Sections 552.373 and 552.374 of the Texas Go�ernment
Code, the Director shall provide notic� to the Contractor and may terminate this
Legaf Dept. Rev. QS-17-2D21
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QocuSign Envelope I[�: B7A54239-4FC2-4485-ABE5-520CEAB52A81
Agreement. To eifect final termination, the �irecfior mus� notify Contractor in
writing with a co�y af �he natice to the CPO. Aft�r receiving #he notice, Contractor
shall, unless fhe nofiice direcfs Q��1�1"WIS�, immediately dfscnntinu� all services
�nder this Agreement, and promptly cancel all orders or subcontracts chargeal�le
ta this Agr�ement.
ART�CLE 3. DUTIES OF CiTY
3.01 PAYMEN7 TERMS
3.01.1 Subject ta all terrns and conditions of this Agreemer�t, the City agrees to pay for
the services describ�d in Exhibit "B" that are rendered by Con#racfor based upon
monthly invoic�s showing the n�mber of indi�idual tasks and r�lated ser�ices
performed at the rates set farth in Exhibit "�". The fees must only be paid from
A6lacated Funds as provided belaw.
3.01.2 Earl Pa rner�f Discount. The City of Houston's standard payrnent term is to pay
30 days after receipt af invoic� or receipt of goods or services, whiche�er is lat�r,
according to the requirements of the Texas Prompt Payment Act {Tex. Gov't Code,
Ch. 2251). Howe�er, the City will pay in less than 30 days in return fnr an �arly
payment discaunt from Contractor as follows:
Payment Time -� 0 Days; 2% �iscount
Payment Tim� - 20 Days: 1% �iscount
3.01.3 If tl�e City fails fo make a payment according to #he early payment scheduie above,
but does rnake the payment within th� time specified by the Prompt Payment Act,
the City shafl not recei�e the discount, but shall pay no other penalty. When the
payrr�ent date fails on a Saturday, Sunday, or official holiday when City offices are
closed and City business is not expec�ed to be canducted, payment may be rnade
on the following Business Day.
3.�2 TAXES
3.02.1 The City is exempt from paymen� af Federal Excise and Transpo�tation Tax and
�exas �imited Sales and Use Tax. Contractor's invoices #o the City must not
contain assessrnents of any of these taxes. The Directnr wiil furnish the Ci�y's
exernption certificate and federal tax identification number to Con�rac#or if
requested.
3.03 METH�� OF PAYMENT
3.03,1 The City shall pay on #he basis of manthly invoices submitted by Contractar and
approved by the �ir�ctor showing the servic�s perFormed and the attendant fee.
The City shalf rr�ake payment to Contractor within 3� days of the receipt and
approval by the City af such invaices. If the City disputes any item in an invoice
Cor�fractor submits for any reason, including lack of suppo�ting docurnentation, th�
Director shall temporarily del�te the dispu#ed item and pay the remainder of the
Legai Dept. Rev. OS-97-2021
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invaice. 7he Director shall promptly no�ify Contractor of the dispute and request
remedia[ act[on. After any dispute is sett{ed, Contractar shall include the disputed
amounfi or� a subsequent regulariy scheduied invoice or an a special in�oice for
#he disputed item only.
l 3.04 i.�MIT O� APPROPRIAT�ON
3.Q4.1 The City's duty to pay money to Contractor under this Agreemen# is limited in its
entirety by the provisions af this Section.
3.04.2 In order #o comply with Article II, 5ectians 19 and 19a of the City's Cha�#er and
A�icls XI, Section 5 of the iexas Const�tution, the City has appropriated and
allocated the sum of ,�178,241.52 to pay money due under this Agr�ement during
#�e City's current fiscal year (the "Original Allacation"}. Th� executi�e and
iegislafiive officers of th� City, in their discretion, may allocate supplemental funds
{each a"5upplsmental Allocation" and collectively, the "Supplementai Allocations")
for this Agreement, but they are not obiigated to do so. Therefore, the Parties have
agreed ta the following procedures and remedies:
3.04.2.1 The City has not ailocated supplemental funds or made a Suppl�mental
A{location for this Agr�ement unless the City has issued to Contrac#or a
Service Release Order, or similar form appraved by the Ci#y Controller,
containing #he language set out below. When necessary, the
Supplementai Allocation shall be approved by motio� ar ordinance of City
Cour�cif.
NOTICE OF SUPPLEMENTAL AI.LOCATION OF FUN�S
By the signature belaw, ihe City Cantroller certifies that,
upon the request af the Directar, the suppE�menta! sum set
out below has been allocated for the p€�rposes of the
Agreemer�t out of funds apprapriated far this �urpose by
the City Counci! of the City of Houston. T�is 5upplementa!
Allocation has b�en charged #o such appropriation.
$
3.04.2.2 The Original Allacatior� plus alf Suppiemental A!]ocations are the
"Allocated Funds." T�e City shall neuer b� obligated to pay any money
under this Agreement in excess of fhe Allocated Funds. Contractor must
assur� itsel##hat sufficient ailacations have been made io pay for services
it provicies. if A1located Funds are exhausted, Contractor's only remedy
is suspension or termination of its performar�ce under this Agreement,
and it has no ather remedy in larry or in equify against the City and no right
to damages of any kind.
3.05 ACCESS TO 51TE
3.05.1 Contractor may er�ter and leave the premises at all reasonable times without
charge. Contraetor and its employees may use the common areas a�d roadways
of the pr�mises where it is to perform the s�rvices together with all faeilities,
Legal Dept. Rev, fl8-17-2021
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DocuSign Envelope ID: B7A54239-4FC2-4485-ABE5-52QCEA�52A81
equipment, impro�errtents, and services provided in connec#ion with the premises
far commor� use. This exciudes parking for Contractor's personn�l. Contractnr
shall repair any damage caus�d by it or i�s employees as a resu{t af its use of th�
common areas.
3.06 ACCESS TO DATA
3.06.'� The City shall, �� the extent permitted by law, allow Contractor #o access and make
copi�s afi documents in the possession or contro! of the City or a�ailable to it that
are reasonably necessary for Cantractor to pe�Form und�r this Agreerr�ent.
3.��.2 7he City does r�ot, however, repres�nt that all existing conditions are fully
documented, nor is #he City ob{igated to d��elap new documentation for
Contractor's use.
3.d6.3 For any raw data created, asserribled, used, maintained, collected, or stored by
Con�ractor for or or� behalf of th� City, Con#ractor shall provide th� City ei�her the
raw data itself or the abiiity to extract the raw data in a format mutually agreed
upon by ba�h Parties at no additional cost to the City.
ARTICL� 4. TERM AND TERMINATION
4.01. AGREEMENT TERM
4.01.1 This Agreement is effecti�e on the Coun�ersignature Date and shall remain in
effect for #hree (3) years, unless sooner terminat�d under �his Agreement (#he
"In[tial T�rm").
4.02 NOTICE TO PROCEED
4.02.1 Contractor shall begin performance under this Agreement on the date specifi�d in
a Notice to Proceed fram the CPO or Director.
4.03. RENEWALS
4.03.`{ Upon expiration af the Initial ierm, and sn long as the City makes sufficient
supplemental allocations, this Agreement will be au#omatically renevved for �wo (2)
successive 1-year terms on the same terms and conditinns. If the Director
chooses not to renew this Agreement, he or she shall nn#ify Contractar and the
CPO ofi r�on-renewai af least 30 days befar� the expiration of the then-current term.
4.04. TERMINATION FOR CONVENfENCE BY C1TY
4.04.1 ihe Director may terminate this Agr�emen# at any time by giving 30 days' written
notice to Contractor, wi#h a copy of #he notice to the CPO. Th� City's right to
terminate this Agreement fdr eonvenience is c�arrlufati�e of ail rights and remedies,
which exist now or ir� the fut€�re.
4.04.2 On receir�ing the notice, Contractor shall, unless the notice directs otherwise,
imm�diateEy discontinue all seruices under this Agreement ar�d canceE al! existing
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orders and subcontracts that are chargeable fo this Agreement. As sonn as
practicable after receiving tf�e t�rmination r�otice, Contractor shall s�bmit an
invoice showing in detail the services perForm�d under #his Agreemer�t up to the
termination date. �he City shail the� �ay the fees to Contrac#or for senrices
actually performed, buf not already paid for, in the same manner as prescribec{ �n
this Agreemenfi un[ess the fees exceed #he ailocated funds remaining under �f�is
Agreement.
4.04.3 TERMINATfON OF THIS AGRE�MEN7 AND RECEIP�' OF PAYM�NT FOR
S�RVICES RENDERED ARE CONTRACTOR'S ONLY REMEDIES FOR TH�
CITY'S 7�RMINATfON FOR C�NVENIENC�, WNICH DOES NOT CONS�fITU7'E
A ���'AULT OR BR�ACH OF THIS AGREEMENi'. CONTRACT�R WAIVES
ANY CLAIM (OTHER THAN 1TS CLAIM FOR PAYMENT AS SPECIFl�� IN TH15
SECi'!ON}, I�f MAY HAVE NOW OR IN TH� FUTURE F�R FiNANCIAI� L05SES
OR OTHER DAMAGES RE5UL71NG FROM THE CITY'S TERMINATION FOR
CONVENIENCE.
4.05. TERMINATION FOR CAUSE BY CITY
4.05.1 lf Can#ractor defauits under this Agr��meni, #he Dir�ctor may terr�inate this
Agreemeni after pro�irling Contrac#or written notice anc{ an opportunity to cure the
defa€�It as pro�icfed below. The City's right to terrninate this Agreement for
Contractor's defaulf is c�mulative of ail rights and r�medies �hat exist now ar in the
futur�. Defau6t by Cantrac�or accurs if:
4.D5.1.1 Contractor fails ta perForm any of its material duties under this
Agreemer�t;
4.05.1.2 Contractor becomes insolvent;
4.05.�.3 all or a substantial part of Contrac#or's ass�ts are assigned for the
benefit of its crediiors; or
4.05.1.�4 a receiver or trustee is appointed for Contractor.
4.05.2 If a de#ault occurs and the Director determines that the City wishes to terminate
th� Agreement, then �he Director must deliver a written notice to Contractor
desc�-ibing the default and #�te proposed termination date, with a copy of the notice
to the CPO. The date must be at least 3� days after Contrac�or recei�es notice.
The �irector, at his or h�r sole opfian, rnay extend th� termination date to a iater
date. If Contractor cures the c�efault before the proposed terminatian date, then
the proposed terrnination is ineffective. Ifi Contractor does r�ot cur� the default
befare th� termination date, then the Dir�ctor may termir�ate this Agreerr�ent on the
termination date, at na further obligation of #he City.
4.05.3 To effect finaf terrr�ina�io�, #he �irector must notifiy Contractor in writing, with a capy
of the notice to the CPO. After receiving the notice, Contractor shal{, unless the
notice direc�s atherwise, immedia#ely discontinue all services under th[s
Agreement and promptly cancel all ord�rs or subcontracts chargeable to this
Agreement.
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4.OS TERMINATION FOR CAUSE BY CONTRACTOR
4.06.1 Con#ractor may terminate its perFormance under this Agreement oniy ifi the City
defaults and fails to cure the default after receiving written notic� of it. Defau{t by
the City occurs if the City fails to perform one or more of its material duties under
this Agreement. If a default occurs and Contractor wishes to terminate the
Agreement, then Contractor rriust de{iver a written notice to th� Director describing
the default and the praposed termination dat�. T�e date must be a� least 30 days
after the Director receives the no�iee. Cantractor, at its sole option, may extend
the p�oposed termination date ta a later date. If the City cures the default before
the proposed termination date, ther� the proposed termination i� ineffective. If the
City does not cure #he defauit before the proposed terminatian date, then
Contractor may terminate its perfnrmance under this Agreement on �he termir�ation
da#e
4.07. R�MOVAL OF CONTRACTOR OWN�D EQU�PMENT AND MAT�RIALS
4.0�.1 Upon expirafiion ar termination of this Agreement, Contractor is permitted 1� days
within w�ich to remove contractor-owned materiaf and equipment from the City's
premises. This City shall make such material and equipment readily auailable to
Contractor. The time period may be extended upon approva! by the Director. The
City reserves the right to deny any extension of time.
ARTICLE 5. MISCELLANEOUS
5.01 IN�EPENDENT CONTRACTOR
5.01 Car�tractor shall perForm its obligations under this Agreemer�t as an ir�dependent
cor�tractor and not as an ernployee of the City.
5,02 FORCE MAJEURE
5.02.1 Timely perfarrr�ance by bott� Parties is esser�tial to this Agreement. Howe�er,
neither Party is liable for reasanabl� delays in per�orming its obligatians under th�s
Agreernent tn the exten# the delay is caused by Force Majeure that directly irnpac�s
the City or Contractor. The e�ent of Force Majeure may permit a reasonable delay
in performanc� but does nat exeuse a Party's obligatians to compi�t� performance
under this Agreemenf. Force Majeure means: fires, interruption of utifity services,
epidemics in the City, fioods, hurricanes, tornadoes, ice storms and o#her natural
disast�rs, explosions, war, terrorist acfs against the City or Contractpr, riots,
strikes, court orders, and the acts ofi superior governmental or military a�t�ority,
and which the affect�d Party is unable fio prevent by the exercise of reasonabfe
diligence. The #errn does not includ� any char�ges in generai economic conditions
such as infla�ion, ir�teres� rates, economic downturn, or other factors of general
appEication, or an event that merely makes performance more ciifficult, expensive,
or ir�npractical. �'orce Majeure does not entitle Contrac�or ta extra reimbursabl�
expenses or payrnent.
Legal dapt. Rev. OS-17-202'!
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�ac€�Sign Envelope I[]: B7A54233-4FG2-�}485-ABE5-520C�AB52A81
5.02.2 This relief is not applicable unless ihe afFecked Pariy does fhe folfowing:
5.02.2.1 uses due diligence #o remo�e the eff�cts of the Farc� Maje�re as quickly
as possible and to continue per�ormance notwithstar�ding the Force
Majeure; and
5.02.2.2 pro�ides the other Party with prompt written notice of ihe cause and its
anticipated eff�ct.
5.02.3 The Directar wifl review claims that a�'orce Majeur� that directly irnpacts the City
nr Contractor has occurred and render a writken decision within 14 days.
5.02.4 7he City may perForm can#ract functions itself or contract thern ou# during p�riods
of Force Majeur�. Such performance is not a default or breach of this Agreerr�ent
by the City.
5.025 If the Force Majeure cantinu�s for more than 7 days from the date performance is
affected, the Director may terminate this Agreement by gi�ing 7 days' w�itten notice
to Cantractor. This termination is not a defa�ali or breach of fhis Agreement.
C�NTRACTOR WAIVES ANY C�.AIM IT MAY HAVE FOR �'INANCIAL LOSSES
OR OTHER DAMAGES RESU�.TING �ROM THE TERMINATION EXCEPT FOR
AMOUNTS DUE UNDER TNE AGREEMENT UP TO TNE TIME THE WORK !S
HALTED DUE TO �'ORCE MAJ�URE.
5.03 SEVERABILITY
5.Q3.1 If any pa�t vf this Agreement is for any reaso� found to be unenforceable, all other
parts remain enforceabEe unless the result rr3aterially prejudices either Party.
5.04 ENTIRE AGREEMENT
5.04.1 This Agreement merges the prior negotiations ar�d understandings of the Parties
anc! embodies the entire agreement of the Parties with respect to this subject
matt�r hereof. No other agreements, assurances, conditions, co��nants (express
or implied}, ar other terms of any kind exist between the Parties regarding this
Agreement.
5.05 WRITTEN AMENDMENT
5.05.1 Unless oth�rwise specified elsewhere in this Agreement, this Agreement may be
amended only by written instrument execufied on behalf of the Ci�y (by authari#y of
an ordinance adopted by #he City Council) and Contractor. The Direc�or is only
auti�oriz�d to perform the functions specifically d�Eegated to him or her in this
Agreement.
5.06 GOVERNING LAW AND VENU�
S.OS.1 This Agreem�nt shall be construed and interpre�ed in accardance with �he
appficable laws of the S�ate ofi Texas and City of Housfon. Venue for any dispu�es
relating in ar�y way to this Agreement shall lie exclusively in Harris Caunty, Texas.
Legal Dept. Rev. 08-17-2021
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C]acuSign Envelope iCl: B7A54239-4FC2-4485-A8E5-b20CEAB52A81
5.07 NOTICES
5.07.1 All r�otices to �ither Party to the Agreement must be in writing and rriust be
deliuerec� by hand, facsimile, United States registered ar certified rr�ail, re#u�n
receipt requested, Uni�ed States Express Mail, Federal Express, UPS, or any other
natianal overnight express delivery servic�. The no�ice must be addr�ssed to the
Party to whom the notice is given at its address set out in Article 'f of #his
Agreement or other address the receiving Par�y has designa#ed pre�iously by
praper notice to the s�nding Party. !'ostage or deli�ery charges must be paic{ by
th� Party giving #h� r�otice.
5,08 CAPTiONS
5.08.1 Captions contair�ed in this Agreement are for reference only and �herefore have no
effec� in construing this Agreement. The captions are r�ot restric#ive of ihe subject
matter af any sectian in this Agreement.
5.09 NON-WAIVER
5.09.1 If either Party fails to require the other to perforrr� a term of this Agreemenf, that
failure does not prevent the Party frort� fater enforcing thaf term and all other terms.
If either Par�y waives the other's breach of a term, tha# wai�er does nat waive a
later breach of this Agreement.
5.09.2 An appro�al by the Director, or by any other �mployee or agent of tt�e City, of any
part af Contractor's per�ormanee cfoes not waive compliance with this Agreement
or establish a star�dard of perfarmance other #han that requi�ed by this Agreement
and by iaw. The Director is no� authoriz�d to vary the terms of this Agreement.
5,1D lNSPECTIONS AND AUDITS
5.1 �.1 City representatives may perform, or ha�e performed: (i) audits ofi Contractor's
hooks and records; and (ii} insp�ctior�s of all places where work is undertaken in
connection with this Agreement. Contractor shall keep its boo�Cs ar�d r�cords
a�aiiable for this purpose for at least three years after this Agreement terrninates.
If the baoks and recorcfs are located o�tsid� afi Harris County, Texas, Contractor
agrees to rr�ake them a�ailabfe in Harris County, Texas. This provision does not
affect #he applicable sfatute of limitations.
5.11 ENFORCEM�NT
5.11.1 The City Attarney or his or her d�signee may enforce alk legal rights and abligatians
under this Agreement wi�ho€�t further authorizatior�. Contractor shall pro�ide to the
City Attorney all documents and records that the City Attorney requests to assis#
in determining Contractor's compliance with this Agreement, with #he exception of
those dacurr�ents made confidential by federal or State law or reg�lation.
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DacuSign Envelape iCs: B7A54239-4�C2-4485-ABE5-520C�A852A81
5.12 AMBIGUITIES
5.12.1 If any term af fhis Agresment is ambiguo�s, it shall not be canstru�d for or against
any Party or� fhe basis fhat the Party did or dici not write it.
5.13 SllRV�VAL
5.13.1 Contractor shall remain abligated to the City under all clauses of this Agreement
that expressly or by their nature extend beyond the axpiration or term[nation of this
Agreement, incluc{ing, but not limited to, the indernnity provisions.
5.14 PUBLIC�TY
5.14.'{ Contractor shal! mak� no announcement or release of information conce�ning this
Agreement unless the release has k�een submitt�;d to and appro�ed, in writing, by
the Director.
5.15 PARTIES IN INTERE57
5.15.'i This Agreement does not bestow ar�y rights upon any fhird party, but binds and
benefits the City and Contractor only.
5.'f 6 SUCCESSORS AND ASSIGNS
5.16.1 This Agreement binds ar�d benefits the Parties and their lega{ successors and
permitted assigns; however, this provision does not alter th� res�rictions on
assigr�ment and disposal �f assets set out in the follawing paragraph. This
Agreement daes not create any persona! liability an the part o� any o�€icer or ager�t
af the City.
5.17 BU5INESS STRUC7'URE AND ASSIGNMENTS
5.17.9 Contractar shall not assign this Agreernent at law ar o#herwise or dispose af al! or
substantially afE of its assets without the Director's prior written consent. Nothing
in this clause, howe�er, pre�ents the assignm�n� of accaunfs recei�able or tMe
creation af a security interest under Sectinn 9.�06 of the Texas B�siness &
Corr�merce Cnd�. In the case of such a� assignment, C�ntractor shall immediately
furnish the �irector and CPO with proof of the assignm�r�t and �he r�ame,
telephone number, and address of the Assignee and a clear identification of the
fees ta be paid to the Assignee.
5.17.2 Con#ractor shal! no� delegate any partion of its perfnrmance under this Agreement
without th� Director's prior written consent.
5.18 REMEC3IES CUMULATIVE
5.18.1 Unless otherwise specified elsewhere in #his Agreement, the rights and remedies
contained in this Agreeme�t are not exciusive, but are cumulati�e of all rights and
remedies that �xist now ar in the f�#ure. N�i�her Party may terminate its duties
under this Agreement except in accordance with its pro�isions.
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QacuSign Envelope ID: B7A54239-4FC2-4485-ABE5-52�CEABb2A81
5.19 CONTRACTOR �EBT
5,19.'{ I� CONiRACTOR, AT ANY TIME DURING THE TERM OF THIS AGREEMENT,
lNCURS A DEBT, AS TH� WORD lS DEFINED IN S�CTION 15-'f22 OF 7HE
HOUSTON CITY CODE OF ORDINANC�S, 1T SHA�L IMMEDIATELY NOTIFY
TH� CITY C�NTROLLER IN WRITING. IF THE ClTY CONTROLLER BECOMES
AWARE THAT CONTRACTOR HAS INCURRED A D�BT, HE OR SHE SHALL
[MMEDIATELY NOTIFY GONiRACTOR IN WRITING. IF CONTRACTOR DOES
NOT PAY TH� DEBT WiTHIN 30 DAYS OF EITHER SUCH NOTIFlCATION, TH�
CITY CONTROLLER MAY DEDUCT FUNDS IN AN AMOUNT EQUA� TO TH�
D�B�" FROM ANY PAYMENTS OWED TO CONTRACiOR UND�R THIS
AGREEM�NT, AND CONTRAC�fOR WAfV�S ANY RECOURSE THER�FOR.
CONTRACTOR SHALL FILE A NEW AFFIDAVIT OF OWNERSH[P, USING THE
FORM DESIGNATED BY ClTY, BETWEEN FEBRUARY 9 AND MARCH 9 OF
�VERY YEAR DURING THE TERM OF THIS AGRE�MENT.
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DocuSign Env�€ope ID: B7A54239-4�C2-4485-AB�b-52QC�AH52A81
EXH�BIT "A"
DEFINITIONS
In adc{ition to the words and #erms defined elsewhere in this Agreement, the following terms haue
the meanings set o�t b�low. When not inconsistent with the context, words used in the present
�ense inciude the future, wards used ir� the p{ura! number include the sir�gular numb�r, and words
in the singular inciude the plural. �he word "shall" is always mandatory and not merely permissive.
As used in �his Agreement, the fnllowing terms ha�e the meanings set o�t belaw:
1. "AgreernenY' means tl�is contraet between the Parties, including all ex�ibits and any
written amendments at�thoriz�d by City Council and Contractor.
2. "Business Day" means any calendar day except Saturdays, Sundays and full-day holidays
fnr emp�oyees of th� City {as designated by City Council).
3. "Chief Procurement Officer° ("CPO"} rn�ans the Chief Procurement Officer of �f�e City of
Ho�ston, as set forth in Chapter '{ 5 of the Houston Code of Ordinances.
4. °City" is defined in the preamble af this Agreement and includes its successors and
perrnitted assigns.
5. "City of Houston Normal Business Naurs" shall rri�an 8:00 a.m. to 5:Oa p.m., Monday to
Friday, except an days wl�ich are considered City holidays.
�. "Contract Award Natice" means the official notifiication suhstan�iated by the "Notice-to-
Proceed" and issued by the Chief Procurement Officer to the Cantractor.
7. "Contract Charges" means charges that accrue during a given month as c�efined in Article
3.
8. Contract Technical Representati�e" (CTR) shal! mean the representativ� of the Director
of the apprapriate department ass�gned to verify seNic�s in�oiced, maintaining records of
availabl� funds, complying with the terms of the contract, re�iewirtg the contract at the
time of renewal, and administering th� day-to-day acfi�ities of the Contract.
9. "Contract Term" is defin�d in Articie 4.
10. "Contractar" is defined ir� the preamble of #his Agreem�r�t and includes its successors and
assigns.
1'[. "Contractor's Standard Business Hours" shall mean the daily eight (8} hour period Monc�ay
thro€�gh Friday, which the Contractor has estab�ished as their normal business day.
12. "Council Motion or Orciinance" shafl rrjean the Official Document passed by the Governing
Body designa�ing award(s) and directing t�e Chief Procurem�nt Officer to issue a"Notice-
to-Proceed."
13. "Cauntersignature Date" rr�eans the dafie shown as fh� date countersigned on th�
signat€�re page of this Agreement.
l.egal Dept. Rev. OS-17-2021
27
DocuSign Envelope IQ: B7A54239-4FC2-4485-ABE5-520CEA852A81
14. "Director" means the Director o'f the City of Houston Public Works or s�ch other person as
he or s�e designates.
15. "Documents" mean notes, manuals, notebooics, plans, camp€�tations, comput�r �atabases
and diskettes, sa�tware, tabuiations, exhibits, reports, �nderlying data, charfis, analyses,
maps, I�tters, models, forms, photographs, the original tracings of all drawings and plans,
and nther work products {and any madifications or improvements #o #hem) that Cor�tractor
prepares or provides �rnder this Agreement.
1�. "Effective Date" means the date this Agreement is countersigned by tl�e City Cantrall�r.
17. "Established ContractorlSupplier" is defined as any bidder who engages in any practice
or trade, or method of dealing reg�{arly in a place, vocation ar trade as to justify an
expectation that the bidder can be expected to perfiorm in a satisfactory martner with
r�spect to this contract.
18. "Governing Body" shall mean the Mayor and City Counci[ of the City of Houston.
19. "Inspection" shalf inean a visual �xarriinatiart of backflow-protection equipment, materials,
workmanship or por�fon thereaf to verify installation and operational performance.
20. "Notice ta Proceed" means a written communication fram #he Director or the CPO to
Contractor instructing Cantractor ta begin performance.
21. "Party" or "Par#ies" means one or ali of the entities se� aut in the Preambie who are bound
by this Agreement.
Lega( Dept. Rev. (38-17-2�21
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DocuSign �nvelope 1[]: B7A5�4239-4FC2-4485-ABE5-520CEAB52A81
EXHIBIT "B"
SCOPE OF SERVICES
1.fl SCOPE OF WORK
1.1 The Contractor shall furnish all labor, supervision, persnnnel, managem�nt, parts,
tools, materials, equipment, supplies, tools, perrr�its, #ransportation, and insurance
necessary for the lease of ice machines andlor cam�ination iee machines 1 water
dispens�rs for use a# various City facilities. The services #o be provided includ�,
but are not limited to the furnishing af new ice machines andlor combination ice
machines 1 water disp�nsers, warranty, pre�entive maintenance s�rvices, repairs,
parts, deli�ery and pick-up, and the training of d�partment pers4nnel in the routine
daily maintenance procedures.
1,2 The lease of iee machines andlor combination iee machines 1 water dispensers
furnished shail be new, air cooled and meet all En�iranmenfial Pro#ection Agency
{EPA} and iexas Commission on �n�ironmer�tal Quality {TCEQ) regulatians. An
identification �ag showing date af equiprr+ent mar�ufacture of no mare than three
months prior to the curren� date of instailatior� must be secure{y fastened to the
equiprrient. I# d�ring th� eontract period ar� originally installed ice machine r�eeds
to be replaeed, ice machine MUST be replaced with equipment manufacfured no
earlier than �hree months prior to the da#e of replacemer�t. l.D. tags shall remain on
the equipment for th� duration of �he contract.
'{.3 All ice machines andlor combination ice machines 1 wa#er dispensers furnished
shall be under the City under terrns ofi this contract. Equiprnent shaf! be approved
by NSF (National Sanitation Foundation) and certif�cation of said appro�al is to be
attached ta all maeMines supplied ur�der this cantract.
1.4 All ice machines shalf b� capabie of producir�g cubed ice.
1.5 All ice machines andlor combination ice machin�s 1 water disper�sers sha91 have
an insulated s#ainless steef or plastic interior storage bin in accordance with Air�
Conc�itioning & Refrigeration Instit€�te (ARI) standards. The units shall operate on
110 to '{25 valts, except wher� the size of th� ice machine dictates 208 to 230
volts.
1.6 Ice machines provided sha{I be capable of producing at full capacity under #he
conditians af 90 degree ambient temperature and 7Q degr�e water #ernp�rature.
1.6.1 Exam {e 1
A 504 Ib, capacity ice machine must praduc� at least 5a0 Ibs. af iee in a
twenty-four {2�4) hour period under the conditions of 90-degree arribient
tempereture and 70 degr�e water temperature.
Legal �egt. Rev. 08-17-2021
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EJocuSign Enveiope ED: B7A54239-4FC2-4485-AB�5-520CEAB52A81
1.6.2 ExampEe (2�
A 2,000 Ib. capacity ice machine must produce afi least 2,Q�0 lbs. of ice in
a tw�nty-four (24) hour period under the eonditions of 90 degree ambient
temperature and 70 degree water temperature.
2.fl INSTAL.LATION O� 10E MACHINES
2.1 Each ice machin� andlor cambinatior� ice machines 1 water dispenser shall be
deliv�red, instalied, and must be fully operational within six#y (60) days after no#ice
to praceed is issued by the Chief Procurement Officer. All rnachir�es added during
the term o# the contract shalf be delivered, installsd, and fully operatior�al within 15
c{ays from rec�ipi of the request from the City. The Contractor shall provide ail
9abor and materials necessary to complete the installation. The City shall pro�ide
wa#er, electricity, and drain lines to #he immediate area where #he ice rr�achine shall
be install�d.
2.2 For each machine installed, the Contractor shall pro�ide twa {2} suitable ice
scoops. If reques�ed by the �ser department or division head, �h� Con�ractar shall
provid� one (1) operation manual for �ach machine installed.
2.3 Relocation af an instailed ice machine from the point of installation to a new
location shall b� done as a turnkey operation to include Iabor, parts, materials,
transpo�tation, etc.
2.4 Afl ice storage bins shall be made available with appropriate positive lacking
mechanisms at no additional cost to the City if requested.
2.5 The Contractor shall agree to perform installatinr� onfy upon receipt of duly signed
and approved wark orders or Cantract releases issued by the Chief Procurem�nt
Officer. Installa#ions made withaut such wark order or Contract release shall be at
the Contractor`s risk and shall leave #he City thc o�#ion of cancefing any contract
implied or ex�ressed herein.
2.6 Ali ice machin�s andlor combination ice machines 1 water dispensers equipment
mus# reflect a healthy and safe environrnent. The machines shall b� made of
stainiess steel or NS� approved equi�af�nt, therefnre no rusty equipment ar
ad�erse conditions shall be tolerated at any time. This is tf�e sole responsibility of
the Contrac#or. All s�rvice panels, hinges, dOQ!'S, ete., must be properly secured
io the r�achine according to the manufacturer's sp�cifcations. All ma�ing motor
parts, etc., must be secured behind original equipment panels that are fastened
�ecur�ly to the ice machine,
Legal Depf. Re�. Q8-17-2021
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DocuSign Envelope I�: B7A54233-4FC2-A485-ABE5-520CEA852A81
3.0 ICE II[IACHINE SPECIFICA710NS
3.`{ Machines production m�ast he in accordanc� with ARl standards.
(+ or -- 5%)
3.1.1 Mac�ine produces minimum of 200 F'ounds124 hours
Factory Bins
3.1.2 Machine produces mini�nurn of 250 Pounds12�4 hours
Factory Bins
3.1.3 Machine produces minimum of 270 pounds124 hours
Factory Bins
3.1.� Machine produces mir�imum af 290 pounds124 haurs
Fac#ory Bins
3.1.5 Machin� produces minirr�um of 370 pounds124 �o�rs
Factory Bins
3.1.� Machine produces rr�inimum of 50� Pounds124 hours
Factory Bins
3.1.7 Machine produces minimum of 750 Pounds124 hours
Factory Bins
3.1.8 Maehine praduc�s minimum of 1,000 Poundsi2�4 ho€�rs
Factory Bins
3.1.9 Machir�e produces minimum of 2,000 Pounds124 haurs
Factory Bins
3.1.10 Cour��er-type model; ic� rriaker/water dispenser, 270. Ib Cubelet-Style, air-
codled, seif-contained candenser, approximateiy 282 lbs. ice produc#ion
w1818 Ib. built in storage. The machine must provide p�sh button operation
with a stainless steel bin and exterior, protected with HoshiG€�ard
antimicrobial agent, apprax. 4" legs, 1� 5�16011-ph, 8-5 arnps.
3.1.10.1 The counter —type model must be installed on an equipment
stand, for Ice maker/dispensers, ca�inet bas� with locking door,
sfainless steel, corrosion resistant exterior, �lat top with flanged
legs; for use with model 270. (EXAMPLE: DCM-270BAH OR
EQUA�.j
3.1.11 The Crescent cuber icemaker, air-cooled, bt�iit in storage bin, 290-Ib., up
to 290-{bs. of ice produced per 2�4 hours, up to 100-Ibs. of �uiit-in storag�
capacity, produces crescent shaped ice cubes, ice bin opening is ADA
complaint, 115v11-ph, 8.4 amps.
�4.0 SUBSTITUTI�NS
�4.1 The Contract specifications refer to eight (8) different size of ice machines; 200
pounds, 25� pounds, 270 paunds, 370 pnunds, 5�0 pounds, 750 pour�ds, 1,�00
pounds, and 2,000 pounds. It is possible to select two {2} machines to accompEish
the capacity of one ('f) machine but nat the use of three (3) or more.
L�gal Dept. Rev. 08-17-2021
3'i
I7ocuSign Envelope ID: 87A54239-4FC2-9485-ABE5-520CEA852R8'f
4.1.1 EXAMPLE:
To obtain a 2,000 pound capacity machine, it is possibl� to provide two
(2) 1,OOD pound machines. HOWEVER: Two (2} 250 pound machines
and ane (1) 500 paund machine to abtain 1,OOQ pou�d capacity is NOT
acceptable.
6.0 TITL� AND RISK OF LOSS
6.1 Title artd risk of loss far ice machines on monthiy ren�ai basis shall remain with �he
Contractor at all times thraug�out the term of the cantract.
6.2 �a#e of acceptance means the date the ice machine is deiivered, installed, and
fully ap�rational.
7.0 PREV�NTATIVE & REMEDIAL MAINTENANCE
7,1 ihe Contractar shall be responsible for remedial and preventati�� rr�ain#enar�ce on
all ice machin�s andlor cam�ination ice machines 1 water dispensers t�nder the
contract. The maintenance program shall inc[ude b€�t not be limited to cleaning the
machine on the ou#side, cleaning the ir�ter�al operat�ng mechanism, and checking
the elec#ricai operation. The Cor�tractor shall provide the parts and labar to repair
the ice machines during the contract period. Timely correction of defects by repair
or replacemer�t shall constitute fulfillrnent of all mainter�ance obligations on the part
of the Contractor. �ilters are required anc4 rnust he r�placed and maintained by
the Contractor. The monthly renta! price shall include: deii�ery, se#-up, and
preventa�ive and remedial main�enance services. Al! technicians mus� have
departmental signofF on the work orders for preventati�e maintenartce by
designated department representative.
7.2 Upon receipt of the "Notice to Proceed" and the installation of each machine, the
contrac�or shafl prouide a schedufe to the depar�ment detaiiing the day(s) and
approximate time(s) of its monthly pre�entati�e maintenance �isit(s). Th� schedule
time(s) shall be in coordir�ation with the time(s) availabl� with the user department.
Preventative mair�tenance calls should be schedulec{ 24 hours in advar�ce by the
user department.
7.3 The Contrac�or shall be requir�d to make at leas# one (1) preventativ�
mair�tenance inspection visit per mon#h for machines in non-air canditioned
locatior�s. These are the ice machines that ar� located in a non-tem erature
controlled en�ironmentl outside or in a warehouse.
7.4 The Contractor shall mak� at least one (1} pre�er�tative maintenance inspection
visit on a quarterly basis for maehines in air condition�d locatians. �fhese are the
ice machir�es tl�at are located in a t�rn erature controlled en�iror�mentl inside.
7.5 PR�VENTIVE MAINTENANCE IS CONSIDERED A V�RY IMf'ORTANT PART
OF THIS CONTRACT. FAILUR� TO MEET TH� ABOVE REQUIREMENTS IS
JUST CAUSE �OR TERMINA710N OF THIS CONTRACT.
Legal Dept. Rev. 08-17-2021
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docu5ign Envelope ID; B7A54239-4FC2-4486-ABE5-520CEAB52A81
8.0 REPAIR AND REP�ACEM�NT OF 10E MACHINES
8.1 The Cantractor shall repair all ice machin�s within 24 hours after arri�al at the site.
If the Contractor fails to return an ice machine to its fully ap�rational capacity within
24 hours, #he Contractor shall replace it with a new machin� within 48 hours of the
original ser�ice cal[.
8.2 lf the City has ta secure ice from a third party as a result of equipment failure, the
Contractor shall be respot�sible for tf�e costs incurred, incl�ding incidental and
consequential damages. Th� Contractor shall rrzake service calls during
operational hours of City worfc sites �hat are operational twenty-four (24) hours a
day, weekends, and holicfays. The Contractor shall pro�ide phone number{s) and
contact person(s} for both routine and twenty-four {24} ho�r service.
9.0 PERSONNEL QUALIFICATIONS
9.1 The Cantractor shall pra�ide an{y qualified personnel with experience in the
assigned �asks. �I�e Contractor is r�sponsible for ensuring tha# certified trair�ed
personnei and necessary ma�erials, tools, equipment and supp[i�s shall be
availabie to rn�efi fihe service requirements of this Agreement. The Cnntractor may
change personnel only with equally ce�tifisd personnel and with Director s
approuai. Contrac#or shall furnish documentation #hat includes assigned
personnel's qualifiea#ions and certificatior�s. The Director shall have the authnrity
to instruct the Contractor to remove unsatisfactary personnel from per�orming work
c�n this contrac# for just cause. The Director's decision sf�all be final in all cases.
10.0 R�SPONSE TO SERVICE CALLS
10.1 It is the intent of ti�is contract to rninimize the need for �mergency work through
periodie scheduled maintenance. The Contractor shall maintain an ability to make
a proper response to a service call at any time of the day or week. To make a
�� FI
"proper response" to a ser�ice ca11, the Contractor shall: (1) arri�e at the site within
a maximum of six hours frorrl the #ime a cai] is r�ceived, (2) insp�ct equipment to
ider�tify the problem, (3) identify a repair p[an, (4} actually begin repairs, and {5)
complete repairs within a reasonable time to restora the ice machine #o its
aperating capacity of ice cube productia� per twenty-four hflur period. ihe mere
presence of tf�e Contractor on the si�e shali not constitute °proper response" to a
s�rvice cafl.
11.0 ENGINEERING REPORT
11.1 The Contractor is required to subrnit published manu�acturer's specification sheets
and prad�ctior� charts that certify the amaunt that each ice machine prod�ces
under the conditions af 90 d�gree ambient terr�perature and 70 degree water
temperature and ARI manuals for each ice machine sha[I be pravided.
11,2 Any additior�al specification shall in no way change, aiter or delete the normal and
required mainter�ance and warranty of the ice machin�s as stated in tIlES
Agreement under specifiications "Maintenance and Warranty".
Legal �ept. Rev. 08-17-2021
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RacuSign En�elope ID: E37A5�4239-9FC2-4485-A8Eb-520CEA852A81
11.3 The City reserves the right to inspec# and approve all ice machines proposed prior
to delivery.
91.4 In order to effectuate a successful transitior� from one Contractor ta another, at
the end of this Contract term, the current Contractar agrees to lea�e its machines
in place and service the machin�s in accordance with the Contract sp�cifica�ions
for a maximum of ninety (90) days ai�er "Noiice to Proceed" is given on the new
Co�tract.
12.0 TOOLS MATERIALS SUPPLIES AN� EQUIPMENT
12.1 The Contracfor shall furnish alf to�is, materials, parts, supplies, and equipment
necessary to p�rForm maintenance, repair, and testing of ice machine units
services at no additional cost #o the City. All supplies shal! be of the quality
necessary to fulfill the intended purpose of �he product. The Con#racfor shall
provide ar�d maintain toals, machines, and equipment necessary to perForm the
work as specified. AIf equipment must be maintained in a firsf-class working
condition satisfactory t� the Director. The Cantractar shall use all tools, materials,
supplies and equipment in accordance with the manufacturer's instructions.
12.2 The City shalf not be held
result to tools, equipment,
using in th� areas serviced.
93.0 WORKING HOURS
13.1
13.2
liable for any loss, breakage, or damage which may
mat�rials, or supplies which the Contractor may be
Working ho€�rs shafl be defiined as Manday through Friday, business hours of 8:D0
a.m. to 5:00 p.m.
All rates shail be ��r the contract Fee Schedule {�.xhibit "�}.
'i4.0 WORK VERIFICATION
14.1 When sched�led for work, �he Contractor's personnel shall cF�eck ir� at ��e offices
of the Faciiity Mar�agers. The Contractor shall present daily work orders or
schedule. At that time, additional instr�ctions, if any, will be provided by the Facility
Managers. When the work is compl�fied, or upor� cessation of work, the Cor�tractor
shall return to the Facility Manager and compfete the City Service �.ag describing
services and procedures uti{ized for the schedule work with appropria#e follaw-�p
actions if needed. The Facility Manager shalE verify and approve th� City Service
Log (CSL) and the Can#ractor's work order. A copy of the signed log and work
order, with appr�ua! signature and em�loyee ID number, shall be submitted with
the Contractor's invnic� fiQr payment. Ir�voices submitted without the appropriate
City log and work ard�r approval shall not be processecf for paymer�t until proper
documentation is recei�ed. Cnntractor shail send separate in�oices to the
indi�idual Facility Managers as requested by Department staff.
Legal Dept. Rev. 08-17-2021
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�ocuSign Enveiope ID; B7A54239-4FC2-4485-ABE5-520C�AB52A81
15.0 CONTRACTOR PROJECT MANAGER
15.1 ihe Contrac�or sha[I c{es[gnat� in writing to the user d�partment Dir�ctor or
designee, a Project Manager to be approved by the Department prior to start of
Work under tl�e Coniract. The Contrac#or's Project Manager shall have full
authority to represenf the Contractor in making decisions and ir� ti�e executian of
�he ser�ices to be performed under the Agreerr�ent. The Contractor shail provide
the �irector with the business ar�d after hour's phone number of the Project
Manager. The Contractor shall provide a toll #ree telephone n€�mber if the Pro�ect
Manag�r resicfes autside of the 713, 281, 832, or 346 area codes. The Contractor
sha{E provide a dedicated and qualifiied Praject Manager who is skilled and
exp�rienced in the maintenanc�, repair, artd tcsting of emergency power units
identified in ff�e Agreemenf, who will serve as th� main point of contacf far the
Contractor. The Project Mar�ager shall be availabie to be an-sit� at all times during
the performance of maintenance, repair, and testing of emergency pow�r ur�its
services and to provide th� level of supeEvision necessary to ensure ful!
compliance with the Contract specifica#ions.
16.0 CONTRAGTOR UNIFORMS
16.1 T�e Contractor's persannel shail pr�ser�t a clean and r�ea# app�arance. Th�
Contractor's personnel shall wear a Contractor furnished photn badge, uniform
with Contractor's corripany name and the employes's name clearly displayed. The
Contractors vehicles shall be clearly marked with their corr�pany logo. The
Contractors personnel shail sign in and out at ail manned faciEities and comply with
all security requirernents at each facility de�artrnent.
'f7.0 CALL-OUT AND MILEAGE CHARGES
17.1 Contractor shall not charg� the City for any Call-Out andlor Mileage Charges,
which sf�alf include rautine �rev�ntative maintenance and repair services.
Contractor shall only charge the City at the rates defined within the contract Fee
Schedule (Exhibit F).
18.0 COMPUTER MAINTENANCE MANAGEMENT SYSTEM CMMS COMPLIANCE
18.1 The City of Houston Generai Service Department (GSD) utilizes a Computer
Maintenance Management System �CMMS) to mnnitor and track all work progress,
ta bett�r manage finances and to create reporting c�ocuments far senior ieadership.
�"he City captures this impor#ant infarmation through the use of work orders. ihe
current CMMS which is known as the Sprocket Work Order System (SWOS}.
`18.2 GSD may choose at any time to impiemer�t a program req�iring the selected
contractor to utilize the Sprocket Wark Order System (SWOS) to execute all work
performed for the City af Ho€�ston Gen�ral Services Department (GSD}.
18.3 All work will be tra�smitted from th� G5D to the Cor�trac#or through the CMMS
system and the Contractor shal{ rrfonitor, execute and field close wark orders with
all pertinent information including initial response date (not applicable to PM +rvork
orders}, field completion dat�;, to#al job cost billed to the City (includes labor and
�egal Dept. Rev. OS-17-2021
35
DocuSign Enveiope i�: B7A54239-4FC2-4485-ABE5-520CEAB52A8'f
materials used to complete a specific work order that is above ar�d beyond the
scop� included in �ixed contract with Ci�y), invoice nurr�ber, and a briefi descriptian
o'f the work performed.
18.4 GSD rr�ay pra�ide additionaf pararr�eters 'for report formatting at any time.
18.5 The Contractor shall bill all work for payment using standard billing praetices
described in Section 32A (lr��oicing).
18,6 GSD internal expenditure control po{iey are as fallows:
18.6.1 Work orders with a cost estirr�ate less than $3,OOO.E30, and approved by a
GSD Representati�e can be executed against Service Re{ease Order
{SRO number) upan appra�al.
18.6.2 Jobs exceeding $3,0OO.OQ shall require a writt�n estima�e and the issuirtg
of a Purchase Order (PO) number before th� work order can be executed
by the contractor.
18.6.3 Emergency Purchase Orders (EPD) can be executed upon �erba! appro�al
by a GSD Representative regardless of cosi.
18.6.4 Work orders shall not ser�e as in�oicing documents for the confiractor.
Payments shall only be made as d�scribed ir� 5ection 32.a (Invoicing).
18.6.5 Wo�k arders are to be field clased electronically upon compEetion to
maximize accuracy to enabEe GSD managers ta pravide real-time reporting
�o upper management.
� 8.6.6 GSD wilk provid� Cor�tractor with the fo{lowir�g:
98.5.6,1 One (1) 5procket user lieense.
18.6.8.2 {nitial 5procket configuration setup.
18,6.6.3 Three {3} hours of basic SWOS trair�ing by GSD empEoyees at
no cost to the Contractor.
18.6.6.4 Additional user licenses are aptional, bufi cost for these rnus# be
purchased by the Contractor.
18.6.6.5 Th� cos# for additiona! user licenses is $420.0� for on�-year.
19.0 TEXAS DRIVER'S L{CENSE
19.1 The Contractor`s employees performing the work for the City must pnssess a �alid
Texas dri�er's license for the type of vehicle or equipment operated. Contrac#pr
shall ensure employees rr�eet this requirement.
Legal �ept. Rev. Q8-17-2021
3fi
QocuSign Envelope (D: B7A5423S-4FC2-4485-A8E5-524CEAB52A81
20.0 CONTRACTOR'S FINANC�At OBLiGATi�N
21A
22.0
20.1 �he Contractor shall make #imely payments to all persons supplyir�g labor and
materials or furnishir�g it with any equipment in the execution of the Contract.
SECURITY REQUIREMENTS FC}R TH� HOUSTON AIRPORT SYS7EM �ACILITIES
21.'{ All Contractor personnel perfarming Work under the Agreement will be rec(uired to
have a 10-year sec�rity background check. Contractor shall pravide, at its
expense, Airport security-appro�ed clearartce for each individual assigned #o
provide ser�ice under the Contract,
2'[.2 Special clearances that may be required by the �AA or other federal agencies must
be provEded hy Contractor a# its expense.
21.3 Certain locations requ[re the Contractor to pra�ide services of ice machines in U.S.
Gavernment "ster[!e areas" controlled by boih lmmigration and Naturalization
5ervices and Federal Inspection Services. Authorization #o enter these ar�as is
issued by U.S. Custorns in the form of a special sticker affixed to a �epar�ment of
Avia#ion badge. The Cor�tractor shall provide #o U.S. Customs all required
clearances and checks to o�tai� thes� authorizations at t�re Contractor's expense.
21.� The Cor�tractor shall arrange access to each �uilding or area serviced with t�e
Houston Airport System {HAS) Facilities Administration Section at each Airport.
21,5 The Contractor shail conform to HAS security requir�rrisnts e�en �hough the
requirements and costs may change from time to time.
AIRPORT OPERATIONS AR�A_iAOA} PO1.�CY
22.1 The Cantractor's personnel and vehicies shall no# be allawed within the Airport
Operations Area (AOA), which includes the ramp area ar�d apror�s, unless
authorized by the Director and escorted l�y authorized City persannel. The
Can�ractor shall not move any Contractor owned vehicles on and off aprons or
wi#hir� the AOA witho�# a HAS escort.
22.2 Airport Security: The Con#ractor's services sha11 be pe�forrned in accordance with
the Transportation Security Administration (T5A), �edera[ Aviation Administrafion
(FAA), and any other gavernmental agency security directives, rules, and
regulations. The FAA a�dlor the iSA may assess f�nes andlor penalties for the
Cc�n�ractor's non-compl�ance with the provisior�s of Title 49 Code of Federal
R�gulations (CFR), Parts 15�40 and 1542, as amended fram tirr�e to #ime, or by
ather agenc9es for non-campliance with laws or regulations a�piicable to the
Contractor's operations. Within 9 0 days af notification in writing, the Contractor
shall reimburse the City for any fir�e dr penalty assessed agai�tst th� City because
, of Cantractor's non�compliance with 49 CF'R 1540 an d'{542 nr other applicabEe
laws or regulations.
22.3 Badging: George Bush Int�rcontinental Airport {IAH),
(HOU} , and �Iling#on Airport (EFD): Contractar shall
William P. Hobby Airport
compiy with all applicable
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Federal r�les governing security ai the Airports, as rnay be amended from time to
time.
22.4 All on-site personnel of th� Contractar, including subeontractors, who perform
services €�nder #he Agreement, shall be r�quired ta undergo a fingerprint�based
criminal history records check. Fingerprints are coliected a� the Airpart Badging
�ffice and submitted �;I�ctronically for in�estigation.
22.5 The Contractor shall obtain HAS s�curity badges for its personnel perforrning
ser�ices on-site, includir�g its sub-contractor's personnel. On-site persar�n�l shall
wear identification badges at all firr3es while or� Airport praperty. The cost of the
badges, which is subject tn change, is currer�tly $55.00 each at (IAH) and (HOU}.
Costs for the fingerprint-based criminal history c�ecks are reflected in the cost of
the badges. The Contractor is respansibl� for the cost of badges, including
replacements thereof. Contractor's personnel will be charged for replacement
badges at the current rate. Yearly badge renewa[ cast is $16.00 each.
22.6 ihe Cor�tractor acknowlsdges that fines or penafties associated wifih non-
corr�pliar�ce wifh sec�rity reguiations must be reimbursed to HAS.
22.7 Airport Customs Security Area Bond: The Contractor shall obtain an Airport
Customs Security Bond in order to ha�e aceess to the ��deral Inspection Station
(FIS) at the George Bush lntercontinental Airport (lAH). The bor�d amount is
de#ermined by calculating $i,000.00 by the number of ernploye�s needed to
provid� the senrice.
(Exampie: 10 Employees = Bor�d Amount of $10,00�.00
23.0 SECURITY REQUlREMENTS �OR THE GENERA� SERVICES DEPARTMENT
23.1 The Ger�eral Services Department req�ires that all contractar personr�el pass the
�ackgrour�d check for badging. Upon the completion of the baekground check, all
contractors' employees and sub-contractors shall be required to obtain a City of
Houston Contractors Badge from the Genera{ Serveries Departmen�'s S�curity
Office located at 611 Walker 5treet, Houstar�, TX. Time and scheduled hours wil{
be provided.
2�.0 SECIlRITY RE4UIREMENTS FOR HOUSTON PUBLIC WORKS
24.1 The Contractnr agrees to strictly abide by all s�curjty and safety regulations
issued by the City as stated below.
24.2 All Contractor personnel and subcontractors mus# be a U.S. Citizen or have a
I�gal work permit, Each empioy�e of the Contractor sha{I be required ta present
a valid unexpired U.S. state driver's license or pMofio identification card. A U.S.
issued resid�nt aiien card, with phot�, passport, ar o#her U.S. state or U.S.
federal phofa c�ocumentatian is acceptable ta present for iden�ificafion
purposes. it is the respor�sibiiity of th� Cor�tractor to immediatefy inform the
City of any personnel chang�s.
Legal Qept. Ftev. OB-17-2t}21
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24.3 The COHIHPW Houston Water Security Graup shall also conduct a criminal
background check (at no cost ta �he Cor�tractor) on all Contracfor and
subcontractor personnel assigned to work at any Houston Water site. The
Contractor shall con#act the security manager at the HPW Ho€�ston Wa�er Security
Group during normal business hours (8:00 am to 5:00 pm, M-�') to caordinate
completion of criminal background checks.
24.�4 The Contractor shali agree to completio� of the City's �isclosure and Consent for
Release of Information and any other documentation necessary to complete
criminal background checks.
24.5 All Confiractar personnel without currenf identification cards shail be stapped by
COH personnel andlor security persor�ne! and shall nat be given access to any
COHIHFW Hous#on Wat�r facility. Alf construction personnel must show a �alid
id�;r�tifiication card at the �ntrance gate anc{ upon request while wor[cing on site.
25.0 SECURITY REQUIREMENTS �OR HOUSTON POLICE DEPARTM�NT LOCATIONS
25.1 All personnel assigned to Hous#on Police Deparkment (HPD) loca#ions must
comply with �ackgro€�nd check requirement in accardance to Sectinn 26.0.
25.2 A security background check sha{I be requirec� for each Contractor employee
assigned to work at these �acilities. The results of background checks shall be
subrnitt�d to #he General Services Department's designated repr�senta#i�e for
appro�al prior to employ�e reporting to a PoEice Department location. Any ar�d all
costs associated with the background check shall be the respons�bility af the
Contractor. HPD also has the option to perform its own bacfcgro�nd cf�eck.
26A SECURITY REQUIREM�NTS FOR HOUS�'ON POLICE DEPAR7MENT FACILITI�S
26.'i The Houston Pa[ice Departm�nt requires canfractors to comply with th� Criminal
.lustice Ir�formation System (CJ{S) Contractor Certification. For a full descriptior� o�
Crimir�al Justice Ir�formation System (CIJS} requirements, please go ta
www.houstontx, o�/ oficelc'isli� d�endorcertification.htm. For questions please
contact the Hous#on Police Department CJIS Complianee Unit at (713) 308-9080
or by email: CCU Houston olice.or .
27.0 SECURITY REQUIREMENTS FOR NON-HOUSTON POLICE DEPARTMENT
FACILI7'IES
27.1 All personr�el shall be subject to a security background check and a condition af
assignment to ar�y City of Hnus�on facility. The results of the backgrou�d check
shail be submitted to the facility Supervisor in charge,
27.2 All cost associated with the background check shall be �he responsibifity of the
Cantraetor.
27.3 The Facility Supervisor in charge shall ha�e the authority to instruct the Contractor
to remo�e undesirabfe persannel for just cause.
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27.4 The decision by tMe Directar and or the cfesigr�ee shall be the fiinal in all cases
invol�ing removal of contract personnel from preforming work herein specified.
27.5 The Contractor shal! comp[y w�th all buildEng security measures as they pertain #o
each 'facility.
27.6 The Confrac#or shail be responsible for training of staff and sub-contractors in #he
security meas€�r�s pertaining to t�tese facilities.
28.0 SUBC�NTRACTORS
28.1 The Contractor shall manage, control and be res�onsibl� for all the Work
performed by its SubcontractorslAgen�s. A complete list of all s�tbcont�actors shall
be submitted to the Director for appro�al priar to Subcontrac#or/Age�t comrr�encing
work. The Con�ractor shalf replace any of i�s personnel or subcantractors whos�
work product is deemed ur�satisfactory by the Director andlor designee.
29.fl CONTRACTOR BASE OFFICE
29.1 The Contractor shall provide a phar�e number nr phone numbers a# which
Contractor or a designated agent of the Contractor witt� supervisory authari#y rr�ay
be reacf�ed on a 24-hour, 7-day week �asis.
3(1.0 OTH�R CONTRACTS
30.1 The City reserves the right to enter inta oth�r contracfs in connection with ice
machine rental services as r�ay be deem�d necessary. The Contractor wiii be
informed of contracts that may interfere with its work. The Contractor, in carryir�g
out the performance of the Contract, shail a�oic� ail unreasonable interference with
the war�C under these cantracts, and shall where required, make adjus#ments or
changes in operations to facilitate or perrr�it the oth�r Contractors #o accomplish
their work.
3'I.0 TRANSPORTATION AN� PARKING
31.1 The Contractor shall furnish all n�cessary transportation r�quired to perform the
Work. ihe Contractar is granted the right to use designated vendor parking areas
while perForming the Work, where available. The Cont�actor's �ehicle(s) shall be
clearly marked with the Contractor`s narr�e on eaeh side of the �ehicle. Magnetic
signs are aeceptable for this purpose. Vehicles used must also be identified in
accordance with 5tate and lacal regulations. A{I �ehicfes used by the Contractor's
personnel ir� their routine duties shalf be register�d wiih the Director.
32.0 INVOICING
32.1 The Contractor shall in�oice the City and the City shall make payment in
accordance with Section 14.0, Work Verification, of this Agreement. Cantractor
invoices for those costs specified in the Cnntract Fee 5chedule must include
itemization justifying the amounts as invoiced. Separate invoices for each facility
must be pEovided. The itemizatian shall be in accordance with the Contract Fee
Legal �ept. Rev. OS-17-2021
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5chedule and shall includ�, bt�t is not b� limited to #he following;
32.1.1 Each invoice {in duplicate} shall be delivered, mailed or emailed to the
individual facility managers of each department. The Contractor is
res�onsibfe to �erify the d�partments correct mailing address.
32.1.2 In�oices mus� be submitted in duplicate with copies of the Contractor's
daily work orders attached which have been appro�ed by the Facili�y
Manager or designee.
32.1.3 lnvoices submitted for ser�ices performed as the result of Change Order
s�all require that copies of the applicable C�ange Order also be attached
to the original and one (1) in�oice copy.
32.�.4 lnvoices submitted for servic�s that are performed as th� resul� of Other
WorklServices must also include copies of Director's written request for
the servic�s anc{ any additional suppor�ing documentation requir�d for
the services provided.
32.1.5 Other inforrr�ation or details as may be request�d or specified by #he
Director.
32.1.6 Each in�oice must contain, in additian to the above, the five digit Systems
Applications and Products {SAP} Contract Number and Service Refease
Order {SRO) number assigned by the City Controller's Office tn fihe
specified contract services; a compf�t� ciescription of the services
pra�ided (and complete contract name); and the Contractor's contact
pers�n far in�oice irregularities.
32.1.7 In�oice addresses for the �ariaus departments ar� as failaws:
32.1.7.1 Houston Pubiic Works HPW tnr►oicin Address: The
Finance Department will acc�pt invoices submitted
electronieally along with required suppor�ing informatian
(Purchase Order, Outline Agre�rrient number, line item,
quantity, pricing, etc.). Mul#iple in�oices can be submi�ted in
a single e-mail.
City of Houston
Houston Public Works
�inance Business Office — Accounts Payable Service
Cantracts
P.O. Box 3685
Houston, iX 77251-3685
Requirements are as folfows:
S�abmit to: finaccounts a able ha�stontx. ov
5ubmit invoices in "P�F" for�nat
Legal pept. Rev. OS-17-2021
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�ocuSign Envelope I�: B7A54239-4FC2-4485-ABE5-520CEAB52A81
32.1.7.2 General S�rvices �epartment GS� iY�e Cor�tractor shall
submit along with #heir manthly in�oiee far �ach GSD
managed facility documen#ing th� number of ice machine
r�ntal services provided. The contractor shall mail all
approved in�oices to:
City of Hauston
General Services Department
Accounts Payabie
PO Box 61189
Hauston, TX 77208-1189
asdpayables(�a.f�ot�stontx�ov
32.1.7.3 Houston Airport System HA� T�e Housto� Airport
Syst�m will accept invoices s��mitf�d electror�ically along
with req�ired support infnrmation; such as Contract
Number{s), S�rvice Release Order Number(s) and
etc. Each in�aice shall be in "P��" formafi. MuEtiple
invoices can be submit�ed in a single email.
32.1.7.3.1 Requirements are as follows:
32.'[.T.3.1.1 Submit inuoices in "PDF" format.
32.1.7.3.1.2 Submit to
has. accountspavableCa7.houstontx.qav
32.1.7.4 Houston Parks and Recreatinn De artment: Parks and
Recreation Department, 2999 S. Wayside, Gragg Building,
Accounts Payable Divis�on - Attn: Gina Singleton, Hous�on,
TX 77Q23
32,'f.7.5 Fleet Mana ement De artment: Fleet Management
Department, Finance Business Office, Accounts Payable,
PO Box 3F85, Hauston, TX 77251-36$5
32.1.7.6 Solid Waste Mana ement De artment; Solid Wast�
Management Depar#ment, Attn: Rar�dy Tims, PO Box 1562,
Hauston, TX 77251-'{562
e-maii: BWDAccountpayable@houstontx.go�
32.1.7.7 Houston Inforrnatior� Technolo Services: Houston
Information Technology Services, Finance Business Office,
Accounts Payable, PO Box 3685, Haustan, i"X 77251-3685
32.1.7.8 Houston Police �e artrnen#: Housfion Police
Department, Budg�t & Finance/Accaunts Payable, Attn:
Ellen Lopez, 120fl Travis, '{7�h Floor, Haust�n, TX 7i002
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32.1.7.9 �epartment o� Neiqhborhoods: Departmer�t of
Neighborhoods, 9�'I Bagby, 4�n �loor, Hauston, TX
77002
32.1.7.10 Leqal Department: Legal Departrr�ent, Accounts
Payable, P� Box 368, Houston, TX 77001
e-mail: Iglaccountspayable@ho�stontx.go�
32.7.1.11 Ma ors Offic�: Mayors Office, Fir�ar�ce Business Office,
Accounts Payable, P� Box 1562, Houston, TX 77251
32.7.1.12 Controllers Office: Controllers Office, 901 Bagby, 6t�'
Flaor, Houstan, TX 77D02
33.0 CHARGES
33.1 Charges for seruices pro�ided under �he Contract shall be in aceardance witi� fihe
pric�slrates st�own in the Contract Fee Schedui� and in such form as may be
requ�sted or specifi�d by the Director.
33.2 Contractor shafl accept the following types af �ayments.
33.2.1 Purchase Order
• 33.2.2 Service Release Order (SRO).
33.2.3 Emergency Purchase Orders (EPO)
33.2.4 P-Card
34.0 INSPECTIONS
34.1 The Direc�or shall ha�e �he right �o conc{uet inspections on all equiprr�ent,
materials, suppiies and tools furnished, ali records and logs, and al! work
performed under the Agreem�n� without prior notiee to the Contractar. Equipment,
tools, materials, supplies, and services tl�at do not conform to the specifications of
this Contract may be reject�d. it is the contractar's responsibility to maintain the
equipment, materia{s and tools provid�d for all aspects of the services beir�g
pro�ided her�under, consistent with ap�licable S#ate, Federal, en�ironmental,
safe#y and hea{#h cod�s, guidelirtes and reguiations.
34.2 All work perFormed by #he Contractor, which upon inspection by the Director, is
found to be faulty, incamplete, or does not rrteet the specifications of this
Agreement, shall be corrected by the Contractor. The whole expe�se of thes�
corrections shall be at the expense of the Contractor. The D�rector reserves th�
right fo stop the work covered under this Agreement at any time it has deemed the
Contractor is urtab�e or incapabf� of performing the ser�ices satisfactorily. !n the
event af such stoppage, the �irector shall ha�e the right to arrange for the
completion of the services in such manner as it deems ad�isable, and if costs of
doing so exceeds #he bid amount, the successful Contractor sha11 be liable to the
City of Houston far any such costs on account thereaf.
Lega[ Depf. Rev. 08-�[7-2021
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34.3 A written report of the resulfs of the inspec#ion and recommendations will be
fonn+arded to the Contractor and shall require the Contractor ta �ake immedia�e
action. Co�tractor shall c�rrect the deficiency and respond in writir�g stipulating
the carrecti�e actior�(s) taken within '[0 days unless otherwise authorized by f�e
Director. Th� Director will defierrnine responsibility for any deficienci�s iden#ified
through an inspecfion.
35.0 DISPUTES
35.1 In all cases of misunderstanding and disputes, verbel arrangemeni will nofi be
considered binding and Contractor shall produce written documentatian in support
of its contentions. The decision of th� Director shall be final.
36.0 SUBCONTRACTORS
36.1 The Contractor may use nnly subcontractars approved by the Director in
connectian with the perfarmance of work under the Agreement, and the Cantraetor
shall be cornpletely responsibEe to the City for such subcontractors and their acts
ancf nmissians to the same extent as if there were na subcontractors.
37.fl DAMAG� TO CI7Y PR�PERTY
37.1 i'he Contraetor shall be responsible for th� repair and cost thereof, af all damages
to City property caus�d hy carelessness or neglect an the part of #he Gontractor,
its agents, ar employees.
3$.0 SAFETY
38.1 The Cantractor shall not require any persar� employed in the performance of the
Agreement to work in surroundings or under vvarking conditions which are
unsanitary, hazardous, or dangerous #o their health or safety, or contrary to any
pra�ision of the Occupational Health and Safety Administration 5tandards for the
products beir�g used (OSHA}.
38.2 7h� Contractor shall be cor�pletely familiar with, and shafi �nforce all City, State
of Texas ar�d Federal OSHA regulations and requirem�nts as applicab�e fior
services perform�d under the Agreement, including but not limited to the fallowing:
38.2.1 ifie Confiractor's persannel shall wear applicable personal prat�ction
equipment at all times.
38.2.2 Th� Contractor's personne[ operaf�ng equipment andlor har�dling rrsaterials
shall be fully trained ir� the safe operation of the equipment or materials.
38.2.3 The Cor�tractor's personnel shall foilaw and apply sa'fety prac#ices
prevailing in their industry.
38.3 The Contractor shall de�elap, implemer�t ancf maintain an on-gaing safety
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program concerned with equipment, rr�air�tenance vvork, and re[at�d
procedures. Safety warnings shall be pos#ed or� equipment as necessary
to ensure safe operatians. Equiprnent shall never be installed, tested or
opera#ed in an unsafe condifion.
38.4 The Contractor shall be respansible for the proper operation and
maintenancE of all safety equipment assaciated with the maintenance,
r�pair, and testing of emergency power units.
39.0 INCREASE OR DECREASE O� W�RK
39.'f The City has the right to increase or decrease the number andlor frequency of
Basic Services; the costs from the Contract Fee and Costs Schedule sha[I be used
to determine the increase or decrease in eost. If costs are not pr�vided, costs wi[I
be as mutually agreed upon between City and Contractar.
40.0 NOTICE TO PROCEED REQUIREMENTS
40.1 Within thirty {30) days after the NTP, the Contractor shall certify �o the Director
and/or d�signee in writing that �00% of the Contractor's emp[ayees {fully trained
and experienced} necessary far the efFectiv� and timely accomplishrr�er�t of the
Contractor's obligations under this specification are in place, and a!I Sub-
Contractors, if any, necessary for the effective and #imely per�orrr�ance af the
Contractor's obligatinns und�r this specification ha�e be�n engaged by �he
Contractor and have commenced work under their respective subcon�racts.
41.0 PRE-PERFORMANCE CON�ERENCE
41.1 Subsequant to eontract approvaUexecution, the Gontractor{s) shall be required to
attend a performance conformance. The S�rategic Procureme�t Division nr the
primary user departrn�nt will host the pre-perfarmanc� conference. The purpos�
of the pre-perFormance conference is for the contractor to introduce his or h�r
project manager to the City staff and far City staff to introduce the cantract �;nd-
users, cor�tract compliance and accounts payable representatives. Items to be
addressed shall include, but are not limited to, the following:
41.9.1 Start-up and phase-in and perforrnance schedule
4'�.1.2 Contract administration
41.1.3 Facilities u#ilization
41.1.�4 Channels of commur�ication
�4� .1.5 Procedures to be used to ensure Contract requirements are me# to meet
all the requirements of the Contract.
Legal Dept. Rev. DS-'f 7-2021
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42A TRANSITI�N PHASES
PHASE�IN S�RVIC�S All UnitlSi�es listed for Services :
Contractor shall provide phase-in and phase�o�t services as follows:
Contractor (Successor} Phase-In
• Ir� nrd�r to accomplish a smoo#h and successful �rar�sition of services and
at no extra charge to the City, �he Contractor shall provide Phase-in
s�rviees for up to sixty (60) work days prior to Agreement expiration.
• Contractor Phase-In periad b�gins upan receipt of a"5tart Phase-in Notice"
from the City and continu�s until receipt of "O�ficial Notice to Proceed"
{Start Date of the Contract). The "Start Phase-in Notice" is differeni than
the o�ficial Notice #o Proceed. Contractor shall have no respansibilities in
pro�iding services during the Phase-in period.
• During the phase-in period, the Contractor shall ha�e access ta the facilities
and ar�as covered by the Agreem�nt.
• T�e Contractor shall perform the duties and services listed in its contrac#
during the Contractor Phase-In period and will be accessible during the
phase in period to answer questions and resolve issues or any
misunderstandings.
• The Contractor shall pra�ide during Phase-in period #he following
deliverable�, including i�ut not limi#ed fo:
o R��iew of services, lacations, etc.
o Arrange for security appro�al, access, badging, etc.
o Establish managemen� proc�dures, set up records
o Prepare for pro�iding services wi�f�out disruption of operations
o Coordinate Contractor's acti�ities with all departments
o Prouide City departments with contact names, phone numbers,
emergency phone nurnbers, etc.
o�.isting of Contractor equipment, personnel, and training
o Reporting and approach plans
o Obtain any required permits, lic�nses, and certifications
The Phase-in period will end a� issuanc� of the afficial Notice to Praceed, at which time
Contractar shall assurne full responsibility for pravicfing specified services. The Contractor
shali be prepared to perform fuliy all Work services upon receipt of na�ification to preced�
document from the City.
Cantractor Phase-Out Services
�wo (2) months prior to expiratian of the Agreem�nfi, the Contractor sliall submit a
comprehensive close-out plan which wil! include a complete list af current
containerslcampactors, projected activit[es scheduled, and a summary of t�e last
12 manths of monthly reports.
Th� services provided by th� Agreement ar� vita! to th� City's o�erall efforts #a
provide e�fici�nt operations. Cor�tractor shail maintain continuity of services at a
cansister�tly high leuel without interruptian. Withirt 3� days of the expiration of the
Legal Dept. Rev. OS-17-2021
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Agreement con�ractor shall work with a successor regarding phase-in training.
Contractor shall caoperate fully with the successor in order to effecfi an orderly and
efficient transition.
Accordingly, Contractar shall provide phase-out services to its successor for up to
�hirty {30} days prior to Agreement expiratian, at no extra ct�arge ta City.
Ori�ntation must include seruice procedures, record keeping, r�por�s, etc.
Contractor shall be responsible for providing the services und�r the Agreement
durir�g the phase-out period.
43.0 CONTRACT COMPLIANCE
43.1 The City reserves the right to monitar #his c�ntract for compliance to ensure legal
abligatior�s are fulf{Iled and acceptabfe le�els of service are pro�ided. Monitoring
may be take t�e form, but not n�cessarily limited to inspection, #es�ing, andlor
sampling of gonds delivered qr to be deli�ered; review of deliveries recei�ed for
accuracy and �imeliness; Revi�w af s�ppfiers invoices far accuracy; re�iew of
certificatior� andlor lieenses; and site �isits.
43.2 The primary responsibiiity far monitoring compliance rests with the Con#ract
Compliance Section, Managemen# Suppor� Branch of the Office of the Direc�or,
Hous�on Public Works.
44,0 SITE V�SIT
44.1 Wh�n deemed nec�ssary, an inspection may be rnade by Nouston Public Works
to determine whether a bidder actually has a facili#y at the location listcd in the
solicitation dncumer�t.
45.0 SPECIFICATiONS
45.1 The specifications set farth herein cover the minimum requirements for ic�
machines rental services for equipment specified in Exh�bit B-2. The descriptions
in these specifications shafl be co�sidered as informative to the Contractar as to
what iype of maintenance and inspections that is required. The omission of any
specification or descrip#ion concerning any equipment or ser�ice shali be rega�ded
as meaning that only the bes� cornmercial pracfiice shall prevail. Ail interpretation
af fhese specifications shall be made €�pon the basis af this statement.
46.0 PIiBLIC RELATIONS
48.1 The Contractor agr�es ihat n�ither it nor its agents, subcontractors or
ernpfoyees shali issue or make any stat�rrients on behalf of the City with respect
to any incident occurring at the Airport, or at any City facility, except when
requested to do sa by the Director of the department user.
47.0 LOCAL PRESENCEISOURCE
47.1 With respect �o the I�ase of ice machines andlor combination ic� rr�achines 1 water
dispensers servic�s, Contractor shali ha�e a iacal authorized facility located within
the Houston Area Region (Harris County).
Legal Dept. Rev. 08-17-2021
�€7
DacuSign �nvelope [d: B7A54239-4FC2-4485-ASE5-520CEA852A81
48.0 ESTiMATED QUANTITI�S NOT GUARANTEEO
48.1 The estimated quar�tities specified herein are not a guarantee of actual q�antities,
as the City does nof guarar�tee any par�icular quantity of services during the term
of this Contract. The quantities may �ary depend�ng upan the actual needs of the
Department. The quantities sp�cified herein are good faith estimates of usage
during ihe term of this Confract. 7herefore, the City shall not b� liable for any
contract�al agreemer�tslobligafiions the Contractor enters into �ased on t�e City
purchasing all the quantities specified herein_
49.0 INTERLOCAL AGREEMENT
49.'I Under the same terms and conditions hereunder, the Contract may be expanded
to other government �ntities through inter-local agreements between the City of
Hous�on and the respecti�e go�ernment en#ity that encampass all or part of the
prod€�ctslservices provided under this contract. Separate contracts wifl be drawn
to reflect the needs of each participating eniity.
�egal Dept. Rev. 08-17-202'I
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DocuSign Envelope 10: 87A54239-4FC2-4485-AB�5-520CEAB52A89
�XHIBIT "G"
DRUC'a POLICY CON{PLIANC� AGt2�ElNENi
i, C.b �� e� , t � '
(Name) (T€tle)
as an owner or officer of, �,�,C�..t.+ C �� - _��a�ltfaCtor)
(Name of Company)
have a�thorlty to bfnd Conlractor with respect to its bid, otfer nr performance of any and all
contrects It may enfer into wilh the CiEy af Fioustan; and that by ma6�ing this Agreament, i affirm
lhat the Confractor is aware of and hy the time !he conEracf is awarded will be bound by and agres
ta designate apprapriate safery impact posif{ons for campany eEnp[oyee posil'€dns, and !o comp[Y
wiih the fnllowing requirements laefare th� City issu�s e notice ta proceetl:
1, pevefop anci implement a written Drug Free Workplace Policy and related drug
testing procedures far the Contractor t3tal me�t the criteria and requirements
estabEished by the Mayor's Amended Poiicy on Drug Det�etion and [7eterrence
(Mayor's Drug Pollcy) and the Mayo�s Drug Detection and De#errence Pracedures
for Canfraciors (�xecufive Order No. 1-31).
�, Qbtain a facility !o coilen! urin� sampfes consistent with }ieaith and Human
ServEces (HHS) guidelines ar�d a MHS certified drug testing laboratory to perform
!he drug tests.
3, Monitar and lce�p records ofi dr�g tests given and the resulis; and upon requsst
irom the Gily of Houstan, provide con�rmation of sucf� testing and results.
�}, Submit semi-annual C7rug Policy Gampiiance Declaralions.
i aifirm on behal# of the Contractor lhat full compliance with the �ulayor s Drug Policy and Executive
OrdeC Na. 1-31 is a materiai condif'tan of the Contraci with the CiEy of Hbusfon.
! iurf4�er aeknowledge that fafsification, failure to comply wifh or faiiure to timely su�mit
dec�aratians ar�dlor docurrEentation in compliance with t�e Maynr's f7rug Policy andlor Executfve
Order No. 1-31 will be cansidered a breac� of th� contract with the City and may result in nan-
award or terminatian oP the contract by t�e City af Nouston.
c� 3 �--
C7ate
�
��
���
':.'�i:�i '
�f / .
I�egal Dept. Rev. 08-'f 7-202'[
73
�oauSign Envelape ID: 87A54239-4FC2-4485-A8E5-52DCEAB62A81
EXHIBI7 "Q°
CONTRACTOR'S CERiIFICAi101� OF NO 3AF�iY iNfPACT P08lTID�3S
IN PER�OFtMANCE 9F—�CITY CON�#2AGT
C �
i, - �
(Name) (1"itfe)
as an awner or officer of ���5 Vi�� c � LL (contractor)
(Name of Gompany}
have autharity to bind the ContracEor wifh respect !o Its bid, and hereby certify tha! Cantractor t►as
na empkayee safety Impact po Itians, as efined in §5.18 of Executive C�r�er Na 9-31, that will
be invaived In periarm9ng �-<� -� ��Cc �1nA. �_��1�'�� eoh,,,' c�
(Projectj
Cnntractor agreas and covenants fhat It shall immediately rsoti€y th� City of Houston Dirsctor Df
hluman Resources if any safety irnpact positions are esEabllshed ta provide services in performing
this City Contract.
� � � 7a � e�..�_
(f]ale)
Legai Dept. Rev. 08-17-2021
74
❑ocuSign Envelope l�: B7A54239-4FC2-4485-ABE5-520C�AB52A81
�JCMIBIi "E'�
UitUG PQLICY CQMPLIAM1ICE �ECLARATION
�� r-. � �t C_{L{� ,[�.ihQ,� �G�?-�t�t as an owner or
�lante) (PrIntlType) (Tlfle)
nf�cer oi �c�� (�l ' � Cantraatarj {Name af Companyj, have personal kr€owledge and ful{
auEha€ity to make the following decla?atlans:
This raporting period covsrs the preceding 6 monlhs from ta �
A written Drug Free Wor3cplace Policy has been Implemented and employaes r�atified. The
nitlals Po11cy meets the crlieria established by the Mayo€'s Amended Poficy on Drug DaEect€nn
�tials
�
InlElal�s �
In€tials
�
Inktfals
and Deterrence (Mayo�'s Policy).
Wrltten drug tesi'tng pracedures have been impfemented In conformity with the Mayo�'s
qrug Qetectlan and Deierrence Prncedures tor GonEractor�, ExecuFive Qrcter No. 1-31.
Empioyees have 6een notified af such procedures,
Calleotianitesting has been conducted in campUance wifh federal }�ea€th and Human
Sarvices (HHS) guidelines.
ApprnpriaEe safeiy impaci pns4tlans have been designated for emp[oyee positlons
pe�forming on fhe Cily of Houston cantraci. 7he n�mber of employees in satety impact
posltions during thls reporti�ty perlod is ,�
From [Start datel to [�nd date] tha folfovring iest has occurred:
Number �mpioyees Tested
Number 6mplayees Posl�ve
Reasoneble F'ost
Random 5uspicinn Accident '�ota1
Percent Employees Posltive
�
Any emRloYee who t�sted pas€iive was immediately removed from tha City worksite
itlals cortsistenl wilh the Mayor's Pnlicy and Execuiive Order Nv. 1-31.
I aftirm thai falsff€caY€on or failure to suhmit this declarallon timely In accordance wilh
f tiials established guiclelines will be considered a breaah af conlract,
� declare under penalty af perJ�ry #hat the aHirmatfar�s made herein snd a!I intortnatic�n contained in this
de [arafion a€e with[n my personai fcnowledge artd are true and correcl.
.�
-2 r� ',� (
(Date) e n N e
ture}
• r�.4'►.
(Tiflej
Legal �ept. Rev. 06-17-2021
75
Dac�Bign En�elope 1Ci: B7A54239-4FC2-9485-A8E5-520CEAB52A89
�XHiBIT "F"
FE�S AND COSTS
_
1' Lease af 200-1b. Ice Machines. and Coiiibin.atio�a ice .: MON $ i 08.33
Macl�i��eslWater Dispensers
2 Lease o�250-1b >I.ce Machines and Combi��ation �ce ' MON $124.00
Machii�es/Water Dispensers
3 Lease of 270-1b Zce Machines a�d Cainbinatian Ice MON $I27 41 `
` Machines/Water Dispense�s
4` Lease o{'29a-lb. Cuber Icemaker, Ai��-Cooled, Built in MON $101 17
Storage Bin
5 ' Lease of 370T1b. Ice Machines and Combination Ice M4N $209A4 `,
Machines/Water Dispen�ers
6 Lease of 500-1b. Ice Maehii�es and Combination Ice < MON $152.44
Machines/Watea Dispenseis
7 `Lease of 750-1b. Ice Machines and Cainbination Ice :. : MON $273.�8
MachineslWater Dispensers
8 Lease of 1000-1b. Ice Machines and Combination Ice MON $226.22 .
Machines/Water Dispense�•s
9 Lease af 2000-Ib. Ice Machines ai�d Combi��ation Ice . MON `$361.19
Machines/Water Dispeusers
10 ' Re-location Seivices. ; ` EA ` $250.00
I Lease of 20�=1b. 1ce Machines and 4ombination ice �vi�tv �� uu.�.�
Nlachines/Water Dispensers
2 Lease of 250-16. Ice Machines and Combination Ice . MON $124.00 `
Machines/Watei• Dispense�•s
3 Lease of 270-1b. Ice Machines and Combi��ation Ice ' MON $127..41 '
Machines/Water Dispense��s
q� Lease of 290-1b. Cuber Iceii�alcer, Au•-Cooled, Built in MON $10117
Stotage Bin
�egal Dept. Rev. (i8-'�7-2D21
76
Year 1: Lease of Ice Machines and Combination Ice Machines/Water Dispensers
Monthly Services
Year 2: Lease of Ice Machines and Combination Ice Machines/VVater Dispensers
Ma�thly Services
ClocuSign Envelope li]: B7A54238-4�C2-9485-AB�5-620C�AB52A81
5 Lease nf 370-1b. Ice Machines and Combination Ice MON $209.04
Machines/Water Dispensea�s
6 Lease of 500-Ib. `Ice Machines and CoinUination Ice ' MON $152.44
Macl�ineslWatez• Di$pensers
7 ' Lease of 750-1b. Tce Macl�ines and Combination Ice ' `MON $273.48
'Macl�ines/V1�ater Dispensers.
8 Lease of 1000-1b. Ice :Machii�es and Combination Ice : MON $226..22 ..:
Machines/Water Dispense�.s.
9.: Lease of 2000-1b Ice Machines and Combinatio�l Ice .` MON $361. l.9
MaohineslWaier Dispensers
10 Re-Location Services. EA ' $250.00
Year 3: Lease of Yce Machines and Combina�ion Yce Machines/Wafer Dis�ensers
Monthly Se�rvices
1 Lease of 200-1b. Ice Machines and Combination Ice MON $108.33
Machines/Water Dispenseis
2 Lease of 250-1b. Ice Machines and Combination Ice . MON $ i 24.00
MachineslWaier Dispensers
3 Lease of 270-1b. Ice Machines and Cambination Ice MON $127.4J
`Macl3ines/Water Dispensers
4 Lease af 290-1b. Cubez• Iceznalcex•, Ai�•-Coaled, Built in . MON $l�l.l�
Sto��age Bin
5 Lease of 3'�0-lb. Ice Machines ai�d Combination Ice MON $2Q9.04 '
MachineslWater Dispensers
6 ':.Lease of 500-1b. Ice Macl�ines ai�d Combination Ice .. MON $152.44 :
Machines/Water Dispensers
_
7. Lease oi.750-Ib. Ice Macl�ines and Combination.Ice ,. . `MON $273.4$ '
Machines/Water Dispenseis
8 Lease of 1000-1b. Ice Machines ar�d Combination Ice ' MON $226.22
MachinesLWater Dispensers
9 Lease of 20OO�Ib. Ice Machincs and Cnmbination Ioe MON $361:19
Machines/Water Dispense�s
10 Re-Lncation Se�•vices. ` ` EA $250.00
Legal Depi. F2ev. 08-17-2021
77
Doc�Sign Envelope IC]: 67A54239-4�C2-q485-ABE5-52pCEAH52A81
Ycar 4: Lease of Ice Machines and Combina#ion Ice Machi�es/Water Dispensers
Monthiy Services
, _ __ _ _, ,
1 ' Lease.. of .200 '.lb Ice Machines and Coinbination Ice ' : `. : :M4N . $113 .75 : ,
`Machi�.es/Watei Dz�pensers
2 ' I;ease of 250-1.b Ice: Machir�es and .Combination Ice -MON . $130.2Q
IVIacl�izies/Wate� Dispe�sei�s
3 Lease of 270-1b. Ice Machines and Coinbination Ice MON $ I33.78
MachineslWater Dispense�•s
4' 'Lease af 290-1b. Cuber Ice��aker, Air-Cool�d, Built in ` MON $I06,23
` Storage Bin
5 Lease of 370-1b. Ice Machines and Cnmbir�atinn Ice MON $219.49
MachineslWater Dispensers
6 ` Lease of 500-1b. Ice Machines and Combination Ice : MON $160.07
MachineslWater Dispensers
"7 Lease of 750-1b. �ce Machines and Combination Ice MON $287.16 '
Machines/Watet Dispensers
8 Lease af la0Q-1b. Xce Mack�ines and Combination Ice `MON . $237.53 :`..
Machines/Water Dispens�rs
9 Lease of 2�Od-lb. Ice Machines a��d Combination Ice MON $379.24
IVlachines/Water Dispensers
10 Re-Location Services. EA $255.00 ,`
1` L;ease of 200-1b. Ice Machir�es and Coi�bination Zce ; MON ` $115.92 '
Machines/Water Dispensers
2 L;ease ot'250-1b. Ice'Machines and CoA�abinatio�� �ce ` MON $132.68
1Vlachi�ies/Water Dispensers
3.; I;ease of 270-1b. Ice Machines and Combinatian �ce - MON $136.33
Machi�es/Wate� llispensers
4.' Lease of 290-Ib Cuber Icetnaker, Air-Cooled, Built �r► Storage MON $1a8.25
Bin
5 Lease of 370-1b. Ice Machi�es and Combinaiinn Ice - 'MON $223.67 `
`Machines/Water Dispensers
Legal Dept. Rev. DS-17-2021
78
Year 5: Lease of �ce Machxnes az�d Combina�ion �ce Machines/Water Dispensers
Manthly Services
DocuSign Envelope ID: 87A64239-4FC2-4485-AB�5-520CEAB52A81
6 Lease of SOO,Ib Ioe Machines ai�d Coinbi��atioii Ice MON $163.12 '`
Machules/Watei Dispensers
7, Lease of 750.-1b Ice Machiz�es and Ca�nbination Ice MON $292.b3. :::
1Vlachir�eslWatei Dispensers
8: Lease of 1000=1b. Ice Machines and Combination Ice. ` MON $242.06.
MacliineslWate� Dispensers,
9 Leas.e of 20.00-1b. Ic.e Machines and Combination Ice . M4N $386.47
Machin�sLWater Dispensers
10 Re-Locatioil Services. EA $260.00 : `
Legal �ept. Rev. D8-t7-2Q21
79
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:6/27/2023 REFERENCE
NO.:
**M&C 23-
0595 LOG NAME:
13PILA HOUSTON ICE
MACHINE RENTALS FMS
HO
CODE:P TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract No. 59471 with
Easy Ice, LLC., for the Lease of Ice Machines and Combination Ice Machines/Water
Dispensers to Increase the Annual Amount by $50,000.00 for a New Annual Amount of
$150,000.00 Using an Interlocal Agreement with City of Houston for Multiple Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of an amendment to City Secretary
Contract No. 59471 with Easy Ice, LLC., for the lease of ice machines and combination ice
machines/water dispensers to increase the annual amount by $50,000.00 for a new annual amount of
$150,000.00 using an interlocal agreement with City of Houston for Multiple Departments.
DISCUSSION:
On May 24, 2023, the City executed an agreement with Easy Ice, LLC in an amount up to $100,000 in
order to lease ice machines and combination ice machine/water dispensers using City of
Houston agreement 4600017063 (City Secretary Contract 59471). Approval of this Mayor and Council
Communication (M&C) authorizes an increase to CSC 59471 by $50,000 for a new total annual
amount of $150,000 in order to meet City demand. This agreement is used to ensure that ice is
available to city employees for various needs, such as keeping water cool during the warmer summer
months. The initial term of this agreement is for one year beginning on May 16, 2023, and ending on
May 15, 2024.
Funding is budgeted in the Other Contractual Services and Equipment Lease accounts within the
various participating departments Operating Funds.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchase agreement or interlocal agreement satisfies any state law requiring that the
local government seek competitive bids for purchase of the item.
DVIN-BE: A Business Equity Goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
RENEWAL OPTIONS: This agreement may be renewed up to three one-year renewal terms at the
Citys option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the Citys obligations during the renewal terms.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
Page 1 of 2M&C Review
7/8/2024http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31222&councildate=6/27/202 3
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
the above recommendation and execution of the contract amendment. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
FROM
Submitted for City Manager's Office by:Reginald Zeno (8517)
Dana Burghdoff (8918)
Originating Department Head:Reginald Zeno (8517)
Christopher Harder (5020)
Additional Information Contact:Jo Gunn (8525)
Heather Oakes (8354)
ATTACHMENTS
Easy Ice 1295.pdf (CFW Internal)
EasyIceSAM.pdf (CFW Internal)
Ice Machine FID Table.xlsx (CFW Internal)
Page 2 of 2M&C Review
7/8/2024http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31222&councildate=6/27/202 3