The URL can be used to link to this page

Home My WebLink AboutContract 58750-A2AMENDMENT NO. 2 CSCO No. 58750-A2 TO CITY OF FORT WORTH CONTRACT 58750 This Amendment is entered into by and between the City of Fort Worth (hereafter "City"), and Rush Truck Centers of Texas LP ("Vendor"). City and Vendor may be referred to individually as a Party and collectively as the Parties. WHEREAS, on January 23, 2023, the Parties entered into City Secretary Contract 58750 for Vendor to provide Original Equipment Manufacturer Peterbilt Truck Equipment Parts and Repair Services for the City's Fleet Department ("Agreement"); WHEREAS, the Parties wish to amend the Agreement to increase the total annual compensation amount allowed under the Agreement by $50,000.00 as authorized under Mayor and Council Communication No. 22-0908 (November 8, 2022). NOW, THEREFORE, the Parties, acting herein by the through their duly authorized representatives, enter into the following agreement: 1. AMENDMENTS Paragraph 3, the Compensation provision of the Agreement, shall be deleted in its entirety and amended to read as follows: City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement shall not exceed Four Hundred Thousand Dollars ($400,000.000). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. 2. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. 3. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. ACCEPTED AND AGREED: CITY OF FORT WORTH: Dana Bur-i-/1doff By: Dana Burghdoff (Jul 9,2410:45 CDT) Name: Dana Burghdoff Title: Assistant City Manager Date: Jul 9, 2024 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Eliana Guevara onDehalf of Denise Garcia (Jun 20, 2(i24 21:07COT) APPROVAL RECOMMENDED: Name: Denise Garcia By: Name: Marilyn Marvin Title: Interim Director, Property Management Department ATTEST: � A � By: U Vendor: Name: Jannette Goodall Title: City Secretary Rush Truck Centers of Texas LP By: c:;:/-<2 �c:ZName: C""1.KU R;s�ir Title: tJ>e.-.,,--. / "'1--.$, rDate: _,-+......,__..._ ______ _ Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: Name: Jessika Williams Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0908 ( 11/08/22) M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 11/8/2022 REFERENCE NO.. **M&C 22- LOG NAME: 0908 CODE: P TYPE: Page 1 of 2 Official site of the City of Fort Worth, Texas FO RT �'4'0 RT H �- 21 FY23 RUSH TRUCK CENTERS OF TEXAS, L.P. REPAIRS & SVS PUBLIC CONSENT HEARING: NO SUBJECT: (ALL) Authorize Sole Source Purchase Agreement with Rush Truck Centers of Texas, L.P. for Original Equipment Manufacturer Peterbilt Truck Equipment Parts and Repairs in an Amount Up to $350,000.00 Per Year with Four One-Year Renewal Options for the Property Management Department RECOMMENDATION: It is recommended that the City Council authorize a sole source purchase agreement with Rush Truck Centers of Texas, L.P. for original equipment manufacturer Peterbilt truck equipment parts and repairs in an amount up to $350,000.00 per year with four one-year renewal options for the Property Management Department. DISCUSSION: The Property Management Department (PMD) approached the Purchasing Division for assistance in obtaining replacement parts and services to maintain City owned Peterbilt equipment. Rush Truck Centers of Texas, L.P. is the authorized service facility for Peterbilt trucks maintenance, service repairs and original equipment manufacturer (OEM) replacement parts. The City of Fort Worth has crew trucks, dump trucks, tractors, parts and accessories manufactured by or for Peterbilt that range in model year from 1975 to 2018. Peterbilt offers OEM parts needed to ensure optimal performance from equipment during standard business hours and after hour field service calls. Staff reviewed the prices and determined them to be fair and reasonable. No guarantee was made that a specific amount of goods and services would be purchased. The City anticipates spending approximately $350,000.00 during the first agreement period; which provides an adequate amount of funds for repairs and service needed for city equipment. Funding is budgeted in the Fleet Service Outside Repair & Maintenance account of the Property Managment Department's Fleet & Equipment Service Fund. DVIN: Property Management submitted a 252 Form approved by Assistant City Attorney - Taylor Paris to waive the business equity goal requirement. This procurement is exempted from the competitive bidding requirements as provided for under Section 252.022(7) of the Texas Local Government Code because, Rush Truck Centers of Texas, L.P. is the documented sole source original equipment manufacturer Peterbilt heavy equipment parts, repairs and maintenance services for Rush Truck Centers of Texas, L.P. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and expire one year from that date. RENEWAL OPTIONS - This Agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. http://apps. cfwnet.org/council_packet/mc_review.asp?ID=30461 &councildate=ll /8/2022 11 /9/2022 M&C Review FISCAL INFORMATION/CERTIFICATION: Page 2 of 2 The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment Service Fund. Prior to any expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 21 Submitted for City Manager's Office b� Originating Department Head: Additional Information Contact: Dana Burghdoff (8018) Steve Cooke (5134) Lolita Brewer (6645) ATTACHMENTS 1295 Rush Sole Source Letter.pdf (CFW Internal) 21 FY23 RUSH TRUCK CENTERS OF TEXAS, L.P. REPAIRS & SVS funds availability.pdf (CFW Internal) 21 FY23 RUSH TRUCK CENTERS OF TEXAS, L.P. REPAIRS & SVS Updated FID.xlsx (CFw Internal) 252 Waiver RUSH_TRUCK�Deqt.� Reauest_for Waiver of Business_Equity Goal= 2021.qdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=30461&councildate=ll/8/2022 11/9/2022