HomeMy WebLinkAboutContract 58534-A1FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 58534
This First Amendment to Fort Worth City Secretary Contract No. 58534 is
entered into by and between the City of Fort Worth (hereafter "City"), a Texas home
rule municipality, and 4Imprints, Inc.(“Vendor”), a corporation and authorized reseller
through Choice Partners Cooperative Agency Contract 21/048SG-01.
WHEREAS, on December 5, 2022, City and Vendor entered into an Agreement
identified as Fort Worth City Secretary Contract 58534 for Vendor to provide City with
Promotional and Commemorative Items (“Agreement”); and
WHEREAS, it is the collective desire of both City and Vendor to amend the
Agreement to increase the total annual allowable annual compensation under the
Agreement from $100,000.00 to $200,000.00, as authorized by Mayor and Council
Communication No. 24-0547 (June 25, 2024).
NOW, THEREFORE, acting herein by the through their duly authorized
representatives, do hereby agree to the following:
1.
AMENDMENT TO AGREEMENT
The following terms are hereby amended to either replace any conflicting
terms in the Agreement or will be added to the terms and will be binding and
enforceable as if they were originally included therein:
Paragraph four of the Agreement is deleted in its entirety and replaced with
the following language:
The City shall pay Vendor in accordance with the fee schedule in Exhibit A and in
accordance with the provisions of this Agreement. Total annual payment made under
this Agreement by the City shall not exceed two hundred thousand dollars and
zero cents ($200,000.00). Vendor shall not provide any additional items or services
or bill for expenses incurred for City not specified by this Agreement unless City
requests and approves in writing the additional costs for such services. City shall
not be liable for any additional expenses of Vendor not specified by this Agreement
unless City first approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement, which are not expressly amended herein,
shall remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which
shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall
be treated as and shall have the same effect as an original.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Dalton Harrell
Title: Director
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ______________________________
Name: Loraine Coleman
Title: Contract Compliance Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Jessika J. Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0547 (6/25/24)
Form 1295 Certificate No.: 2024-1170327
VENDOR: 4IMPRINT, INC.
By:
Name: Kristin Engh
Title: Government Team/Bid
Representative
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0547
LOG NAME: 13PAMEND COOP AGREEMENT 41MPRINT DS MC
SUBJECT
(ALL) Authorize Amendment to Cooperative Agreement with 4lmprint, Inc to Increase the Annual Amount by $100,000.00 for a New Total Annual
Amount of $200,000.00 for Marketing Items for City Departments
RECOMMENDATION:
It is recommended that City Council authorize an amendment to Cooperative Agreement (CSC No. 58534) with 4lmprint, Inc to increase the annual
amount by $100,000.00 for a new total annual amount of $200,000.00 for Marketing Items for City Departments.
DISCUSSION:
On December 5, 2022, the City entered into an agreement with 4lmprint, Inc under Choice Partners Cooperative Agreement Contract No.
T21/048SG-01 for an amount up to $100,000.00 (CSC No. 58534).
The Development Services Department approached the Purchasing Division requesting additional spending authority with 4lmprint, Inc to
purchase additional items for recruitment and marketing efforts. Additionally, various City Departments utilize this agreement which has reached
its maximum purchasing capacity. Staff requests that the City Council authorize an increase to the spending authority under the contract by an
additional $100,000.00 to accommodate this increase for departmental spending. The new total annual amount of the agreement will be up to
$200,000.00.
FUNDING: The maximum amount allowed under this agreement Citywide will be $200,000.00; however, the actual amount used will be based on
the need of each department and available budget.
AGREEMENT TERM: The current agreement term is from July 21, 2023, to July 20, 2024.
RENEWAL TERMS: The contract may be renewed for up to one (1) one-year term in alignment with the underlying COOP agreement, at the City's
option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement
satisfies state laws requiring that the local government seek competitive bids for the purchase of the item.
DVIN: An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
The Cooperative Agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support approval of the above recommendation and execution of the agreement. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office bk Reginald Zeno 8517
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Dalton J. Harrell 8032
Additional Information Contact: Jo Ann Gunn 8525
Maria Canoura 2526
Kristin Engh 8/11/1983
101 Commerce St Oshkosh WI 54901 USA
Winnebago WI 3 June 24