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Home My WebLink AboutContract 57944-R2CITY OF FORT WORTH REQUEST TO EXERCISE RENEW AL OPTION Romance Services, LLC Attn: Jackey R. Dunn Jr. Address: P.O. Box 136513 Fort Worth, Texas 76136 June 26, 2024 Re: Contract Renewal Notice - 2nd Renewal Contract No. CSC No. 57944 Renewal Term: August 4, 2024 to August 3 2025 Renewal Amount: $307,737.50 CSC No. 57944-R2 The above referenced Contract with the City of Fo1t Worth ex.pires on August 4 2024 (the ".Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1st term in an amount up to $307,737.50 which will be effective immediately after the Expiration Date. All other tenns and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please Jog onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 Page 1 of2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Fernando Costa Title: Assistant City Manager APPROVAL RECOMMENDED: By: ChristopherHaer{Jul8, 2024 08:59 CDT) Name: Chris Harder Title: Water Director ATTEST: By: FA� Name: Jannette Goodall Title: City Secretary Romance Services, LLC By =f4 Name: lackey R. Dunn Jr. Title: Owner Contract Renewal CONTRACT COMPLlANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Jul 10, 202410:57 CDT) Name: Doug Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 22-0499 Date Approved: 06-28-2022 Form 1295 Certification No: 2022-896404 Page 2 of2 City of Fort Worth, Texas Mayor and Counci� Communication DATE: 06/28/22 M&C �1LE NUMBER. M&C 22-Q�99 LOG NAME: 13P ITB 22-0110 PLUMBING SERVICES SUBJECT (ALL} Authorize Non-Exclusive Purchase Agreements with A& G Piping S�rvices, lnc., and Jackey Ray Dunn, Jr. dlbla Romance Services, fiar Plumbing Services in an Ar�nual Amount of Up ta $8�9,250_40 and Authorize Four One-Year Renewals far the Same Annual Arr�ount for the Water Departmer�t RECOMMENOATfON: it is recommended that the City Council authorize non-exclusive purchase agreements with A& G Piping Services, Inc„ and Jackey Ray Dunn, .fr. d/bla Romanee Services, for plumbing s�rvices in an anr�ual amount of up to $8i9,250.00 and authorize four �ne-year r�newals for the same annua6 amount for t�e Water Department. ��1��1`►� The Water Depart�nent, approached the Purchasing divisian to procure an agreement for Plumbing Services. The Purchasing Division issued an In�itation to Bid �ITB) 22-0110. Th� bid detailecl speci�cations describing the required services. The lTB was advertised in the Fort Worth Star-Telegram an Wednesdays from April 13, 2022 through May 4, 2022, and three (3} responses were received. 5taff evaluated the responses based on the best value to the City and compliance with a fi�e (5) percent Business Equity Gaal. A & G Piping, Inc, O'Grady Plumbing, and Jackey Ray Dunn, Jr. dlb/a Romance Services were the thr�� responding bidders, however, O'Grady Plum�ing was deemed non-responsive for failure to meet the Business Equity requirements. A team of three evaluators consisting of inemb�rs from the Water and Transportation and Public Works D�partments evaluated and scored A& G 5ervices and Romanc� Serviees on the following crit�ria: A) Contractor's Qualifcakions, Experience, and References B) Availability oC resources lo p� �vid� s�rviGcs C) Contractor's approacfi� to perform services. The scares were a�eraged as follows: FUNDING: Th� maximum annual amo�nt allvwed under t��s agreement will be $879,250.Oa, however, the act�al amount used will be based or� the need af the departmer�t and the a�ai�able budget. Funding is budgeted in the Water Department's rolrup within the Wate� & Sewer Fund. BUSINESS EQUITY - A& G Piping, Inc. and Jackey Ray Dunn, Jr. dlbla Romance Ser�ices are in campliance with the City's Busir�ess Egu�ty Ordinance by cammitting up fa 5% Business Eqviry participation on this project. The City's Business Equi#y goal on this project is 5%. AGREEMENT TERMS: Upon City Cauncil approval, the agreement wilf begin upon execution and will end one year from that date. RENEWAL OPTIONS: This agreeme�t may be renewed for u� to (4) four one-year terms at the City's option. This action daes not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrati�e change order or increase may be made by the City Manager up to the amount alfowed by relevant law and the Far� Worth City Code and do�s not require specific City Council approval as long as sufficient fur�ds have been appropriated. FISCAL INFQRMATION 1 CERTtFICAT[ON: The Directar of Finance certifies that funds are availabfe in the current operaiing budget, as previausly appropriated, in the Water and Sewer Fund to support tf�e approval af the above r�commendation and award of the agreement. Prior to any expenditure beir�g incurred, the Wafer Depar#ment has the responsibility to validate the availabifiiy of funds. Submitted far Cit,y, Man,ager's Offi�e bv: Reginald Zeno �riginating Business Unit Head: Additional Information Can#act: Dana Burgdoff Anthony Rousseau Chris Harder Cyr�thia Garcia AshEey Kad�a 8517 8018 8338 5020 $525 2047 Funding will be split as follows: CERTRF�CATE UF INTERESTED PARTIES ��R� 12g5 �ofl Cornplese Nas. �• 4 and 6 it there are inter�sled parties. f3��ICE U$E ONI.Y CampketP f�as. 1 2, 3, 5, and & i! Ehere are na intereste:i paRies. CERTIFICATIaN O� �ILI[�G 1 Nar�e oS E�usiness �ntity fifing Farm, and the city, state and country of Yhe business entity's plaee Ccrtificase Numher: ot busin�ss. ?_422-8964Q� Romartics SeEvices Fprt WO�itt, TX United Sl3teS Date Filed: 2 Name o goverrsment entiry ar state z�gency that is s peu'ty to the contract for wvhi�h the orm is ��8124Z2 being fiied. Ciry ai Fart Worth aate Acknowledged: � Pro+ride the idenUfcaiion number used by the gavernmenlal entity or state agency ta track or iden#ify the contract, a�d pravide a deseription of the services, goods, or other property to be provided under the camracY. 22-�11Q 22-0120 Plu3nbtng Ser�ices Nature af interest a sVame af interested Party City, SEate, Country {place ut 4usiness) (check aPpllcablej Conirofling �nter�tediary punn �r, Jackey Fort Worth, TX Ur�ited 5[ates X 5 Check onty if thvre is NO inter�ssted PaRy. ❑ b UNSWaRiV DECLARATION �_ `� -�- -� 0.4y tzatite �s ��,_��.�__�._t_ ___} ,�r. � � r-- ,� , and rr7y dal�a ut }�srih i� �-7 1 My address ks o� "rJ�(� � r v G � ,_." , �'c�__ o �i! . G � , �( ,� , fslrnatl (=Fry1 C:tntni (civ �oda} {r;auntry} I declare u�ider penafty nf perjury tfiaE the faregoirtg is true and cerrrect. Executeci in I a� r�- a,.-. � Caunty. State oi 1� x G_ s , on ll�� ciay oi ��" 2a�'1-. . {manEh) SYearj ��`"r'a''�. f�EIVAE DlJNN 3t�_. L : rr ;;,Ejy;Q`� �iotary Publhc, 5tate of faxas � �yti;��a= Cornm,Exp�resdfi-T7-202b ''i ��i;Fow �E;� �ptary !Q 13655946b S�ynalur� n€ orized ay�n? at contrattint� business rru�ry (O�clarart) Farrns provicfed ay Texas Eihics CqmmFssion wwv�.ethics,state.tx.us Versi�n V1.1.191b5�dc `/�i?-r�.��__ ��_-.�„��_