HomeMy WebLinkAboutContract 58900-AD1Bill and Hold
As a convenience to The City of Fort Worth, Texas, World Wide Technology, LLC (WWT) agrees to hold
certain equipment in its warehouse located in Edwardsville, IL on behalf of The City of Fort Worth, Texas for
PO XXX. After WWT receives the equipment, The City of Fort Worth, Texas will be invoiced and title to the
equipment passes to The City of Fort Worth, Texas.
WWT will invoice The City of Fort Worth, Texas
warehouse, taxed at the IL tax rate (unless the appropriate exemption certificate is provided).The City of Fort
Worth, Texas agrees to pay WWT within standard invoice terms from the invoice date. WWT agrees to
segregate and identify the equipment as owned by The City of Fort Worth, Texas and provide periodic reporting
of the equipment owned by The City of Fort Worth, Texas The City of Fort
Worth, Texas as requested.
WWT will charge freight costs via one of the following methods:
WWT quotes up front on all orders with the agreement that there will be NO reconciliation by WWT to actuals
WWT will bear the risk of loss for The City of Fort Worth, Texas equipment upon delivery to the warehouse
and will be responsible for and have and maintain appropriate insurance to cover loss of or damage to the
Equipment while located at the warehouse, including All Risk Property Insurance including fire and extended
quake, flood and hurricane. WWT will have the responsibility of insuring only the values as set forth in the
purchase order, provided that any equipment a year old or less will be insured at a replacement cost basis, and any
Equipment more than a year old, will be insured at fair market value as determined by WWT in its sole reasonable
discretion.
WWT will arrange shipment of customer equipment and maintain risk of loss of such equipment until it is
received and signed for at customer delivery point. Customer shall be responsible to note any damages on the bill
of lading with the transportation carrier and inform WWT of such damages within 48 hours of receipt.
Signed:
Accepted:
World Wide Technology Customer Name
Date Date
_______________________________________________________June 11, 2024
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By: ___________________________
Name: Mark McDaniel
Title: Deputy City Manager
Date: ___________________
Vendor: World Wide Technology, LLC
By: ___________________________
Name:
Title:
Date: ____________________
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: ______________________________
Name: Kevin Gunn
Title: Director, IT Solutions Department
Approved as to Form and Legality:
By: ______________________________
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C:23-0061
Approved:2/14/2023
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Bobby Lee
Title: Sr. IT Solutions Manager
City Secretary:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
Megan Nieder
Controller/Director - Public Sector
July 9, 2024
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M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE:
CODE
2/14/2023 REFERENCE **M&C 23-
NO.: 0061
P TYPE: CONSENT
LOG NAME:
PUBLIC
HEARING:
Page 1 of 3
Official site of the City of Fort Worth, Texas
��RT��+ORTII
_��-
041NFRASTRUCTURE
MULTI-COOP
�
SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements for Information Technology
Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc., and World Wide Technology LLC using Multiple State of
Texas Department of Information Resources, OMNIA Partners and The Interlocal
Purchasing System Cooperative Contracts With a Combined Annual Amount Up to
$11,200,000.00, and Four One-Year Renewal Options with State of Texas Department of
Information Resources and OMNIA Partners in the Amount of $10,000,000.00 for the First
Renewal and $6,200,000.00 for the Remainder Renewals for the Information Technology
Solutions Department
RECOMMENDATION:
It is recommended that City Council to authorize non-exclusive purchase agreements for Information
Technology Infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc. and World Wide Technology LLC using Multiple State of Texas
Department of Information Resources, OMNIA Partners and The Interlocal Purchasing System
Cooperative Contract with a combined annual amount up to $11,200,000.00, and four one-year
renewal options with Texas Department of Information Resources and OMNIA Partners in the amount
of $10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for the
Information Technology Solutions Department.
DISCUSSION:
The Information Technology Solutions Department (ITS) will use these agreements to purchase
equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, ePlus Technology, Inc and World Wide Technology LLC. to support the City's information
technology infrastructure. This infrastructure includes equipment and software supporting the City's
servers, data storage, virtual desktop environment, and network and telephone systems. These
agreements will be used to support the refreshes for the equipment that has reached the end of life
cycle as well as new projects for City departments using the following cooperative contracts:
Vendor Co-op Expiration RFO Responses
Date Published Due
Presidio, DIR-TSO-
Netsync and 4167
WWT
Presidio, DIR-TSO-
Netsync and 3763
WWT
Presidio, DIR-TSO-
Netsync and 4299
7/3/2023 12/20/2017 2/5/2018
I /10/2024 9/12/2016 10/13/2016
2/17/2023 3/20/2018 5/4/2018
0/2/2024 1 /12/2018 2/26/2018
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30688&councildate=2/14/2023 6/20/2023
M&C Review
Vendor Co-op Expiration RFO Responses
Date Published Due
WWT and DIR-TSO-
ePlus 4160
Presidio and DIR-TSO- 2�21/2025 2/26/2018 4/9/2018
ePlus 4288
W� DIR-CPO- 1/23/2025 3/15/2019 4/25/2019
4444
Netsync and TIPS 5/31/2023 1/9/2020 2/21/2020
ePlus 200105
W� OMN IA 5/31 /2026 12/1 /2020 1/19/2021
R210407
Page 2 of 3
On September 28, 2021, City Council approved Mayor & Council communication (M&C) 21-
0753 authorizing similar agreements for information technology infrastructure purchases. Due to
several larger projects, Infrastructure refresh, Future City Hall, planned American Rescue Plan
Act spend, and ongoing City growth, additional spending authority is being requested. To avoid any
confusion, approval of this M&C will eliminate prior spending authority and contracts authorized under
Mayor and Council Communication P-12248, 19-0123, 19-0270, 20-0650 and 21-0753.
Approval of this M&C will allow a total of $11,200,000.00 in expenditures for the initial year,
$10,000,000.00 for the first renewal and $6,200,000.00 for the remainder renewals for projects such
as safety and security, new building projects, building upgrades, building renovations and building
expansion projects. These agreements and spending authority will be made available to Radio
Services, Desktop, Hardware and Security divisions to purchase hardware and software for City
departments as requested.
On May 24, 2022 Mayor and Council Communication (M&C) 22-0366 and 22-0367 were approved to
allocate American Rescue Plan Act (ARPA) Subtitle M(Coronavirus State and Local Fiscal Recovery
Funds) to the Information Technology Solutions (ITS) Department providing up to $3,675,000.00 and
$3,595,000.00 in support of infrastructure, data protection initiatives, information security and cyber
security. The Information Technology Solutions Department (ITS) will use these agreements to
purchase equipment and services to support the City's information technology infrastructure based on
initiatives identified in (M&C) 22-0366 and 22-0367.
ITS Department will ensure that each vendor is given equal opportunity to earn a minimum of 10\% of
the business. No specific contract amount is guaranteed.
PRICE ANALYSIS - The Texas Department of Information Resources Contracts (DIR), OMNIA
Partners (OMNIA) and The Interlocal Purchasing System Cooperative Contracts offer discounted
pricing. Staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. DIR, OMNIA and TIPS Contracts are competitively bid to
increase and simplify the purchasing power of government entities.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
SUCCESSOR LANGUAGE: The City will initially use these contracts to make purchases authorized
by this M&C. The Cooperative Contracts are set to expire on various dates. If the contracts are
extended, this M&C authorizes the City to purchase similar equipment and supplies under the
extended contract. If the contracts are not extended, but DIR, OMNIA and/or TIPS executes new
cooperative contracts with substantially similar terms, this M&C authorizes the City to purchase the
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30688&councildate=2/14/2023 6/20/2023
M&C Review
Page 3 of 3
same equipment and supplies under the new contracts. If this occurs, in no event will the City
continue to purchase goods and services under the new agreements past 2027 without seeking
Council approval.
AGREEMENT TERM: Upon City Council's approval, these agreements will be executed and continue
for a term of 12 months in accordance with approval date of this request. The agreements will renew
on an annual basis thereafter. The renewals do not require specific City Council approval as long as
sufficient funds have been appropriated.
RENEWAL TERMS - The Texas Department of Information Resources Contracts (DIR) Agreement
may be renewed annually for four (4) one-year terms for the same annual amount. The Interlocal
Purchasing System Cooperative Contracts may be renewed for one-year for the same annual amount.
The OMNIA Partners may be renewed for three (3) one-year terms the the same annual amount. The
renewals do not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets,
as previously appropriated, in the ITS Capital Projects Funds for the Technology Infrastructure-IT and
the General Fund to support the approval of the above recommendation and exection of the purchase
agreements. Prior to any expenditure being incurred, the Information Technology Services
Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
� ID � ID � Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Valerie Washington (6192)
Kevin Gunn (2015)
Kevin Gunn (2015)
ATTACHMENTS
041NFRASTRUCTURE MULTI-COOP funds availabilitv.pdf (CFW Internal)
FID Template Multi Coop Dec2022.x1sx (CFW Internal)
Form 1295 Certificate 100986599 - NETSYNC.pdf (CFW Internal)
Form 1295 Certificate 100987319 CoFW DIR-TSO-4167 Presidio.pdf (CFW Internal)
Form 1295 Certificate 100987322 CoFW DIR-TSO-3763 Presidio.pdf (CFW Internal)
Form 1295 Certificate 100987323 CoFW DIR-TSO-4299 Presidio.pdf (CFW Internal)
Form 1295 Certificate 100987325 CoFw DIR-TSO-4288-Presidio.pdf (CFW Internal)
Form 1295 Certificate Citv of Ft Worth 2022-96353WWT.pdf (CFW Internal)
Form 1295 Certificate of Interested Eplus.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30688&councildate=2/14/2023 6/20/2023