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HomeMy WebLinkAboutContract 61677City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 1 of 15 CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality ("CITY"), and Carollo Engineers, Inc., authorized to do business in Texas, ("ENGINEER"), for a PROJECT generally described as: Water and Sanitary Sewer Replacement Contract 2023, WSM-K – Project No. 105106. Article I Scope of Services The Scope of Services is set forth in Attachment A. Negotiated changes to this Agreement, if any, are included in Attachment C. Article II Compensation The ENGINEER's compensation shall be in the amount up to $413,600.00 as set forth in Attachment B. Payment shall be considered full compensation for all labor (including all benefits, overhead and markups), materials, supplies, and equipment necessary to complete the Services. Engineer shall provide monthly invoices to City. The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. Payments for services rendered shall be made in accordance with the Texas Prompt Payment Act (Texas Government Code Ch. 2251). Acceptance by Engineer of said payment shall release City from all claims or liabilities under this Agreement for anything related to, performed, or furnished in connection with the Services for which payment is made, including any act or omission of City in connection with such Services. Article III Term Time is of the essence. Unless otherwise terminated pursuant to Article VI. D. herein, this Agreement shall be for a term beginning upon the effective date, as described below, and shall continue until the expiration of the funds or completion of the subject matter contemplated herein pursuant to the schedule, whichever occurs first. Unless specifically otherwise amended, the original term shall not exceed five years from the original effective date. City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 2 of 15 Article IV Obligations of the Engineer A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The ENGINEER shall perform its services: (1) with the professional skill and care ordinarily provided by competent engineers practicing under the same or similar circumstances and professional license; and (2) as expeditiously as is prudent considering the ordinary professional skill and care of a competent engineer. C. Designation of Engineer’s Personnel (1) The ENGINEER and CITY shall agree upon the designation of the ENGINEER’s “Project Manager” prior to starting work on contract. (2) ENGINEER shall inform CITY in writing of a proposed change to their designated project manager prior to making the change or immediately upon receiving notification that the designated project manager is separating employment with the ENGINEER. (3) ENGINEER shall provide resumes to the CITY of the proposed replacement project manager(s), who shall have similar qualifications and experience as the outgoing person, for review and approval. D. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 3 of 15 (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. E. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. F. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the contract documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the contract documents, nor shall anything in the contract documents or this AGREEMENT between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on-site observation(s) of a City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 4 of 15 deviation from the contract documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the contract documents. G. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. H. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the contract documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are no other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 5 of 15 I. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. J. Business Equity Participation City has goals for the full and equitable participation of minority business and/or women business enterprises in City contracts greater than $100,000. In accordance with the City’s Business Equity Ordinance No. 25165-10-2021 (as codified in Chapter 20, Article X of the City’s Code of Ordinances, as amended, and any relevant policy or guidance documents), Engineer acknowledges the MBE and WBE goals established for this Agreement and its execution of this Agreement is Engineer’s written commitment to meet the prescribed MBE and WBE participation goals. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. K. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 6 of 15 subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to reproduce such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of hard copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. L. INSURANCE Engineer shall not commence work under this Agreement until it has obtained all insurance required under Attachment F and City has approved such insurance. M. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. The doctrine of respondeat superior shall not apply. N. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. O. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. P. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 7 of 15 at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. Q. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City A. City-Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 8 of 15 E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER’s negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at the construction site, and provisions providing for contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 9 of 15 (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this Section H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. I. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. J. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 10 of 15 C. Force Majeure CITY and ENGINEER shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to: acts of the public enemy, fires, strikes, lockouts, natural disasters, epidemics/pandemics, wars, riots, material or labor restrictions by any governmental authority and/or any other similar causes. D. Termination (1) This AGREEMENT may be terminated a.) by the City for its convenience upon 30 days' written notice to ENGINEER. b.) by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days’ written notice or thereafter fails to diligently complete the correction. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Reasonable cost of reproduction or electronic storage of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) The reasonable time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all projected termination expenses. The CITY'S approval shall be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 11 of 15 commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification The ENGINEER shall indemnify or hold harmless the CITY against liability for any damage committed by the ENGINEER or ENGINEER’s agent, consultant under contract, or another entity over which the ENGINEER exercises control to the extent that the damage is caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier.CITY is entitled to recover its reasonable attorney’s fees in proportion to the ENGINEER’s liability. G. Assignment ENGINEER shall not assign all or any part of this AGREEMENT without the prior written consent of CITY. H. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. I. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. J. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 12 of 15 claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. K.Contract Construction/No Waiver The parties acknowledge that each Party and, if it so chooses, its counsel, have reviewed and revised Agreement and that the normal rule of contract construction, to the effect that any ambiguities are to be resolved against the drafting party, must not be employed in the interpretation of Agreement or any amendments or exhibits hereto. The failure of CITY or ENGINEER to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of CITY’s or ENGINEER’s respective right to insist upon appropriate performance or to assert any such right on any future occasion. L.Immigration Nationality Act ENGINEER shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by CITY, ENGINEER shall provide CITY with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. ENGINEER shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any ENGINEER employee who is not legally eligible to perform such services. ENGINEER SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY ENGINEER, ENGINEER’S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. CITY, upon written notice to ENGINEER, shall have the right to immediately terminate this Agreement for violations of this provision by ENGINEER. M.Prohibition On Contracts With Companies Boycotting Israel ENGINEER unless a sole proprietor, acknowledges that in accordance with Chapter 2271 of the Texas Government Code, if ENGINEER has 10 or more full time-employees and the contract value is $100,000 or more, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 13 of 15 shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, ENGINEER certifies that ENGINEER’S signature provides written verification to the City that if Chapter 2271, Texas Government Code applies, ENGINEER: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. N. Prohibition on Boycotting Energy Companies ENGINEER acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the CITY is prohibited from entering into a contract for goods or services that has a value of $100,000 or more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms “boycott energy company” and “company” have the meaning ascribed to those terms by Chapter 2276 of the Texas Government Code. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, ENGINEER certifies that ENGINEER’s signature provides written verification to the CITY that ENGINEER: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. O. Prohibition on Discrimination Against Firearm and Ammunition Industries ENGINEER acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the CITY is prohibited from entering into a contract for goods or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms “discriminate,” “firearm entity” and “firearm trade association” have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, ENGINEER certifies that ENGINEER’s signature provides written verification to the CITY that ENGINEER: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 14 of 15 firearm trade association during the term of this Agreement. This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, which supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. This AGREEMENT may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B - Compensation Attachment C - Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map Attachment F – Insurance Requirements City of Fort Worth, Texas W&SS Repl. Contract 2023 WSM-K Standard Agreement for Engineering Related Design Services CPN: 105106 Revised Date: 12-08-2023 Page 15 of 15 Duly executed by each party’s designated representative to be effective on the date subscribed by the City’s designated Assistant City Manager. BY: CITY OF FORT WORTH BY: ENGINEER Fernando Costa Assistant City Manager Date:__________________ Carollo Engineers, Inc. Hutch Musallam, P.E. Vice President Date:____________________________ ATTEST: Jannette Goodall City Secretary APPROVAL RECOMMENDED: By: Chris Harder, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY By: Douglas W Black Sr. Assistant City Attorney M&C No.:______ ___24-0426_______ M&C Date:____May 14, 2024___________ Form 1295 No.:__ 2024-1113961___ _ Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. _______________________________ Scott Taylor, P.E. Project Manager BY: ENGINEER Carollo Engineers, Inc. ________________________________ Greg Gould, PE Associate Vice President Date: ___________________________ June 25, 2024 ngineereees,Inc. g , ___________________________________________________________________________________________________________ Gould,PEPPPPPPPPPPPPPPPPPP Scott Taylor PE_______________________________Scott Taylor PE ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 ATTACHMENT A Scope for Enqineerinq Desiqn Related Services for Water and/or Sanitary Sewer Improvements DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. WORK TO BE PERFORMED Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Task 9 Design Management (Up to 15 months) Conceptual Design (Up to 4 months) Preliminary Design (Up to 7 months) Final Design (Up to 2 months) Bid Phase Services (Up to 2 months) Construction Phase Services (NOT USED) ROW/Easement Services (NOT USED) Survey and Subsurface Utility Engineering Services Plan Submittal Checklists (NOT USED) TASK 1. DESIGN MANAGEMENT. ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER shall manage change, ■ communicate effectively, ■ coordinate internally and externally as needed, and ■ proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team • Lead, manage and direct design team activities • Ensure quality control is practiced in performance of the work • Communicate internally among team members • Task and allocate team resources City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 1 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 1.2. Communications and Reporting • Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements • Conduct review meetings with the CITY at the end of each design phase • Prepare invoices and submit monthly in the format requested by the CITY. • Prepare and submit monthly progress reports in the format provided by the Water Department. • Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document. • Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project • Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design • With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. • Personnel and Vehicle Identification: When conducting site visits to the project location, the ENGINEER or any of its sub-consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • 15 M/WBE reports will be prepared • 3 meetings with city staff • 15 monthly water department progress reports will be prepared • 15 monthly project schedule updates will be prepared DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Baseline design schedule E. Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 2 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 F. Monthly M/WBE Report Form and Final Summary Payment Report Form TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to ■ Study the project, ■ Identify and develop alternatives that enhance the system, ■ Present (through the defined deliverables) these alternatives to the CITY ■ Recommend the alternatives that successfully addresses the design problem, and ■ Obtain the CITY's endorsement of this concept. ENGINEER will develop the conceptual design of the infrastructure as follows. 2.1. Data Collection • In addition to data obtained from the CITY, ENGINEER will research proposed improvements in conjunction with any other planned future improvements that may influence the project. • The ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including but not limited to; utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. • The ENGINEER shall visit the project site and obtain the meter numbers and sizes on all existing meters to be replaced on the project and shall identify existing sample stations and fire line locations. 2.2. Geotechnical Investigations (NOT USED) 2.4. The Conceptual Design Package shall include the following: • Cover Sheet • Graphic exhibits and written summary of alternative design concepts considered, strengths and weaknesses of each, and the rationale for selecting the recommended design concept. • Proposed phasing of any water and sanitary sewer work that is included in this project documented in both the project schedule and narrative form. • Documentation of key design decisions. • Estimates of probable construction cost. ASSUMPTIONS • 3_ copies of the conceptual design package (30% design) will be delivered. Report shall be letter sized and comb- bound with a clear plastic cover. Drawings will be _11x17_ size fold outs bound in the report. City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 3 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 • DWF files created from design CAD drawings will be uploaded to the designated project folder in CITY's Project Management software. • ENGINEER shall prepare the meeting minutes of the Concept Review meeting and revise the report, if needed. • ENGINEER shall not proceed with Preliminary Design activities without obtaining written approval by the CITY of the Conceptual Design Package. DELIVERABLES A. Conceptual Design Package TASK 3. PRELIMINARY DESIGN (90 PERCENT). Preliminary plans and specifications shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows. 3.1. Development of Preliminary Design Drawings and Specifications shall include the following: • Cover Sheet • A Proiect Control Sheet, showing all Control Points, used or set while gathering data. Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument #8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on City Datum only; descriptive location (i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). • Overall proiect easement lavout sheet(s) with property owner information. Overall proiect water and/or sanitary sewer lavout sheets. The water layout sheet shall identify the proposed water main improvement/ existing water mains in the vicinity and all water appurtenances along with pressure plane boundaries, water tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall identify the proposed sewer main improvement/existing sewer mains and all sewer appurtenances in the vicinity. • Overall water and/or sanitary sewer abandonment sheet. • Coordinates on all P.C.'s, P.T.'s, P.I.'s, manholes, inlets, valves, mainline fittings, etc., in the same coordinate system as the Control Points. • Bench marks per 1,000 ft of plan/profile sheet — two or more. • Bearinas given on all proposed centerlines, or baselines. • Station eauations relating utilities to paving, when appropriate. City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 4 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 Plan and profile sheets which show the following: proposed water and/or sanitary sewer plan/profile and recommended pipe size, fire hydrants, water service lines and meter boxes, gate valves, isolation valves, manholes, existing meter numbers and sizes that are to be replaced, existing sample locations, existing fire line locations, existing utilities and utility easements, and all pertinent information needed to construct the project. Legal description (Lot Nos., Block Nos., and Addition Names) along with property ownership shall be provided on the plan view. The ENGINEER shall make provisions for reconnecting all identifiable water and/or wastewater service lines which connect directly to any main being replaced, including replacement of existing service lines within City right-of-way or utility easement. When the existing alignment of a water and sanitary sewer main or lateral is changed, provisions will be made in the final plans and/or specifications by the ENGINEER to relocate all service lines which are connected to the existing main and connect said service lines to the relocated main. The following shall be applicable at all locations where it is necessary to relocate or reroute the existing private sanitary sewer service line due to the abandonment or realignment of the existing public sanitary sewer lateral or main: The CITY shall furnish the ENGINEER with a sample format of how the sewer service line reroute/relocation should be designed and submitted for construction. During design survey, if a rod can be inserted through the cleanout to the bottom of the service line, the ENGINEER will obtain the flow line elevation and design the service line prior to advertising the project for bid. If the service flow line information cannot be obtained during design survey, the ENGINEER shall delay the design of the sewer service line until after a Quality Level A Subsurface Utility Engineering (SUE investigation has been perFormed). The Level A SUE will be performed; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY prior to bidding if the CITY determines that it is needed for satisfactory completion of the design; or (3) by the Contractor after the project has been bid, by means of a bid item to that effect. In all options, the ENGINEER shall propose appropriate de- hole locations in the project and collect flow line elevation and other applicable information of the sewer service line. The ENGINEER shall use this information to provide the design for the sanitary sewer service line to be rerouted or relocated. • Provide map showing location of new manhole construction at the end of existing sewer segments, 90 degree bends, or tee connections. Site survey or specific design plans for manhole construction is not included as part of the scope. The contract documents shall specify that it is the Contractor's responsibility to coordinate utility location, etc. manhole construction. The ENGINEER will prepare standard and special detail sheets for water line installation and sewer rehabilitation or replacement that are not already included in the D-section of the CITY's specifications. These may included connection details between various parts of the project, tunneling details, boring and jacking details, waterline relocations, details unique to the construction of the project, trenchless details, and special service lateral reconnections. 3.2. Utility Clearance City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 5 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 • The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project. ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities, and where known and possible consider potential future utilities in designs. • The ENGINEER shall upload individual DWF files for each plan sheet of the approved preliminary plan set to the designated project folder in CITY's Project Management software for forwarding to all utility companies which have facilities within the limits of the project. The DWF files should be created directly from the CAD files as opposed to PDF files. 3.3. Traffic Control Plan (NOT USED) ASSUMPTIONS • 1_ public meeting(s) will be conducted or attended during the preliminary design phase. • Traffic Control "Typicals" will be utilized to the extent possible by the contractor and not included in the construction documents. • 3 sets of _ half _ size plans will be delivered for the Preliminary Design (90% design). • 3 sets of specifications will be delivered for the Preliminary Design (90% design). • DWF files created from design CAD drawings will be uploaded to the designated project folder in CITY's Project Management software. • The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. •_3_ sets of _ half _ size drawings will be delivered for Utility Clearance. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings and specifications B. Utility Clearance drawings C. Estimates of probable construction cost D. Data Base listing names and addresses of residents and businesses affected by the project. TASK 4. FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 6 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: • For projects that disturb an area greater than one (1) acre, the Contractor will be responsible for preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory agencies. • Draft Final plans (100%) and specifications shall be submitted to CITY per the approved Project Schedule. • Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Construction Documents (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. • The ENGINEER shall submit a final design estimate of probable construction cost with 100% design packages. This estimate shall use ONLY standard CITY bid items. ASSUMPTIONS • 3 sets of half size drawings and _3_ specifications will be delivered for the 100% Design package. • A DWF file for the 100% Design will be created from design CAD drawings and will be uploaded to the project folder in CITY's Project Management software. • Engineer to provide estimated final sheet list (cover/index, general notes, control point location, easement layout, SUE plan sheets, no. of plan/profiles, special detail sheets, etc.) DELIVERABLES A. 100% construction plans and specifications. B. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's standard bid items and format. C. Original cover mylar for the signatures of authorized CITY officials. TASK 5. BID PHASE SERVICES. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto CITY's Project Management software for access to potential bidders. • Contract documents shall be uploaded in a.xls file. • Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 7 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to CITY's Project Management software in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The .dwf will consist of individual files, one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information. The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's CITY's Project Management software folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda. The ENGINEER shall upload all approved addenda onto CITY's Project Management software. • Attend the prebid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only are to be uploaded into the project's Bid Results folder on CITY's Project Management software. • Incorporate all addenda into the contract documents and issue conformed sets. 5.2 Final Design Drawings 1) Final Design Drawings shall be submitted in both Adobe Acrobat PDF format (version 6.0 or higher) format and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall be created from the original CAD drawing files and shall contain all associated sheets of the particular plan set. Sinqular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. Water and Sewer file name example —"X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 8 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 Example: X-12755_org18.pdf Both PDF and DWF files shall be uploaded to the project's Final Drawing folder in CITY's Project Management software. 2) In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet as an individual DWG file with all reference files integrated into the sheet. The naming convention to be used for the DWG files shall be as follows: I. Water and Sewer file names shall use the X number as for PDF and DWF files, but shall include the sheet number in the name —"X- 12155_SHT01.dwg", "X-12755_SHT02.dwg", etc. ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • The construction documents will be made available on CITY's Project Management software for plan holders and/or given to plan viewing rooms. • 3 sets of half size and _3_ specifications (conformed, if applicable) will be delivered to the CITY. • PDF, DWF and DWG files will be uploaded to CITY's Project Management software. DELIVERABLES A. Addenda B. Bid tabulations C. CFW Data Spreadsheet D. Recommendation of award E. Construction documents (conformed, if applicable) TASK 6. CONSTRUCTION PHASE SERVICES. (NOT USED) TASK 7. ROW/EASEMENT SERVICES (NOT USED). TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES. ENGINEER will provide survey support as follows. 8.1. Design Survey City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 9 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project. Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper, identify overall canopy, and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: — A Project Control Sheet, showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400: — The following information about each Control Point; a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). — Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate system, as the Control. — No less than two horizontal bench marks, per line or location. — Bearings given on all proposed centerlines, or baselines. — Station equations relating utilities to paving, when appropriate. 8.2. Temporary Right of Entry Preparation and Submittal • Prior to entering property, the ENGINEER shall prepare and submit Temporary Right of Entry for landowners to CITY PM. • The documentation shall be provided in conformance with the checklists and templates available on the CITY's Project Management software site. ASSUMPTIONS • Topographic survey at intersection will include no more than 100 ft. in each direction. DELIVERABLES A. Copies of field survey data and notes signed and sealed by a licensed surveyor. City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 10 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 B. Drawing of the project layout with dimensions and coordinate list. TASK 9. PLAN SUBMITTAL CHECKLISTS (NOT USED) ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existinq Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition including temporary right-of- entries. • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre-qualification, bid protests, bid rejection and re-bidding of the contract for construction. • Construction management and inspection services • Periodic site visits during construction phase • Design phase public meetings • Performance of materials testing or specialty testing services. • Services necessary due to the default of the Contractor. • Services related to damages caused by fire, flood, earthquake or other acts of God. • Services related to warranty claims, enforcement and inspection after final completion. • Services related to submitting for permits (ie.TxDOT, railroad, etc...) • Services related to Subsurface Utility Engineering Levels A, B, C or D. • Services related to Survey Construction Staking • Services related to acquiring real property including but not limited to easements, right-of-way, and/or temporary right-of-entries. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 11 of 12 ATTACHMENT A DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K CITY PROJECT N0.:105106 • Construction Shop drawing review, samples and other submittals submitted by the contractor. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. • Engineering Services during construction • Additional bid packages • Traffic Control Plans • Geotechnicallnvestigations. City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 12 of 12 ATTACHMENT B COMPENSATION Design Services for Waste and Sanitary Sewer Replacement Contract — 2023 WSM-K City Project No. 105106 Lump Sum Project Compensation A. The ENGINEER shall be compensated a total lump sum fee of $413,600 as summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Water Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 1 of 3 � ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Carollo Engineer, Inc. Proposed MWBE Sub-Consultants Gorrondona Associates Topographic Survey Non-MWBE Consultants TOTAL Fee Amount % 311,834 75.4 101,766 24.6 $413.600 100% Pro'ect Number & Name Total Fee MWBE Fee MWBE % 105106 2023 WSM-K $413,600 $101,766 24.6% City MWBE Goal = 13% City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 2 of 3 Consultant Committed Goal = 24.6% � EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth, Texas Attachment B Revised Date: 12/9/2022 Page 3 of 3 � Professional Services InvoiceProject Manager:SummaryProject:Water and Sanitary Sewer Replacement, Contract 2023 WSM-KCity Project #:105106PO #City Sec Number:N/ASupplier Instructions:Fill in green cells including Invoice Number, From and To Dates and the included worksheets.Company Name:When your Invoice is complete, save and close, start eBuilder and Add your invoice to theConsultant folder within Project's folder.Consultant's PM:Paul Dossettemail:Supplier Invoice #:Office Address:Payment Request #:Telephone:Service Date:FromFax:Service Date:ToInvoice Date:Remit Address:SheetAgreement AmountAmendment AmountPercent Spent($) Invoiced PreviouslyCurrent InvoiceRemaining BalanceWork Type 1$330,808.00 $330,808.00 $330,808.00Work Type 2$82,792.00 $82,792.00 $82,792.00Work Type 3Work Type 4Work Type 5Work Type 6Totals This Invoice$413,600.00$413,600.00$413,600.00Overall Percentage Complete: FID and Work Type DescriptionWater DesignSanitary Sewer Design Scott TaylorCarollo Engineers, Inc.Agreement Amount to Datepdossett@carollo.com100 East 15th Street, Suite 540, Fort Worth, TX 76102(817) 882-0528(817) 882-9975LTD Completed Amount Professional Services InvoiceProject Manager:FALSEProject:16 - Hydraulic Assesment(s)City Project #:10510630 - DesignWork Type Desc:Supplier Instructions:31 - Conceptual DesignFID:32 - Preliminary DesignCity Sec Number:N/AFill in green cells including Percent Complete and Invoiced Previously Quanities32 - Geotech ReportPurchase Order:When your Invoice is complete, save and close, start eBuilder and Add your invoice to the33 - Final DesignConsultant folder within Project's folder.33 - PrintingCompany Name:33 - Other Reimbursibles42 - Negotiations/Easements/Legal Fees51 - Preliminary SurveySupplier's PM:Paul Dossettemail:52 - Construction StakingSupplier Invoice #:Office Address:80 - ConstructionPayment Request #:Telephone:81 - Construction ReimbursementsService Date:FromFax:84 - Material/Soil TestingService Date:To85 - Construction ServicesInvoice Date:Remit 93 - Mapping30- StudyTo Add more use insertPay ItemsAgreement AmountAmendment NumberAmendment AmountPercent Spent($) Invoiced PreviouslyCurrent InvoiceRemaining Balance$413,600.00 $413,600.00 $413,600.00Totals This Unit:$413,600.00$413,600.00$413,600.00Overall Percentage Complete:Water and Sanitary Sewer Replacement, Contract 2023 WSM-KScott TaylorAgreement Amount to Datepdossett@carollo.com100 East 15th Street, Suite 540, Fort Worth, TX 76102Carollo Engineers, Inc.DescriptionWater DesignLTD Completed Amount(817) 882-0528(817) 882-997530- Study Professional Services InvoiceProject Manager:FALSEProject:16 - Hydraulic Assesment(s)City Project #:10510630 - DesignWork Type Desc:Supplier Instructions:31 - Conceptual DesignFID:32 - Preliminary DesignCity Sec Number:N/AFill in green cells including Percent Complete and Invoiced Previously Quanities32 - Geotech ReportPurchase Order:When your Invoice is complete, save and close, start eBuilder and Add your invoice to the33 - Final DesignConsultant folder within Project's folder.33 - PrintingCompany Name:33 - Other Reimbursibles42 - Negotiations/Easements/Legal Fees51 - Preliminary SurveySupplier's PM:Paul Dossettemail:52 - Construction StakingSupplier Invoice #:Office Address:80 - ConstructionPayment Request #:Telephone:81 - Construction ReimbursementsService Date:FromFax:84 - Material/Soil TestingService Date:To85 - Construction ServicesInvoice Date:Remit 93 - MappingTo Add more use insertPay ItemsAgreement AmountAmendment NumberAmendment AmountPercent Spent($) Invoiced PreviouslyCurrent InvoiceRemaining Balance$82,792.00 $82,792.00 $82,792.00Totals This Unit:$82,792.00$82,792.00$82,792.00Overall Percentage Complete:Scott TaylorAgreement Amount to Date30 - Designpdossett@carollo.com100 East 15th Street, Suite 540, Fort Worth, TX 76102(817) 882-0528(817) 882-9975Water and Sanitary Sewer Replacement, Contract 2023 WSM-KLTD Completed AmountCarollo Engineers, Inc.DescriptionSanitary Sewer Design Task No. Task Description PICProjectManagerProjectEngineerQA/QC&TechAdvisorCAD Tech Admin TLTotal ExpenseCostTask SubtotalTaskSubTaskDescriptionGorrondona1.0DesignManagement08628140012825,021$$0700.00$$0$700$25,7211.1Manageteam0168244,323$$0$4,3231.2Communications and Reporting07020140010420,698$$0$20,6981.2.11 Prepare Monthly Status Reports 12 12 2,316$$0$2,3161.2.22 Prepare Invoices 12 12 2,316$$0$2,3161.2.33 Schedule prepartion andmaintenance 12 12 2,316$$0$2,3161.2.44 M/WBE monthly reporting 8 8 1,544$$0$1,5441.2.55 Kickoff meeting (with 3 people) 0 6 6 12 2,916$$300$300$3,2161.2.66 Design Phase Meeting (3 Meetings with 2 people) 12 4 8 24 5,277$$400$400$5,6771.2.77 Coordination with TPW regarding Horne Street andother agencies 8 16 0 24 4,014$$4,0142.0ConceptualDesign(30%)08811881361035261,575$$0$0250.00$$250$61,8252.1Data Collection (record drawings and meter inventory) 48 48 16 2114 19,867$ $0 $19,8672.2Conceptual Design Package 0 40 70 8 120 8238 41,708$ 250.00$ $250 $41,9582.2.11 Conceptual Design 32 54 120 6 212 37,474$$0 $37,4742.2.22 30% OPCC8 162 26 4,234$$0 $4,2343.0 Preliminary Design (90%)81 164 12 420 10 687 123,621$ $0 $0 250.00$ 250.00$ 123,870.93$3.1Development of Preliminary drawingsand Specifications77 160 12 420 10 679 122,232$ $0 $122,2323.1.11 Preliminary Drawings 45 96 12 420 573 105,075$$0$105,0753.1.22 Preliminary Specifications 24 40 8 72 11,688$250.00$ $250$11,9383.1.33 90% OPCC 8 24 2 34 5,469$$0$5,4693.2Public Meeting4 4 8 1,389$ $0 $1,3894.0 Construction Documents (100%)0 98 222 34 360 64 222 39,331$ $0 $0 1,000.00$ $1,000 $40,3314.1Development of (100%) Construction Documents0 30 50 6 120 16 222 39,331$ $0 $39,3314.1.11100% Drawings0 18 30 2 120 170 30,992$$0 $30,9924.1.22100% Specifications8 16 2 16 42 6,363$$500 $500 $6,8634.1.33Final OPCC4 4 2 10 1,975$$0 $1,9755.0BidPhaseServices14320462812019,277$$0$132500.00$$632$19,9095.1Pre Bid conference (1 person)426992$$132$132$1,1245.2Bidder Questions and Addenda48162305,201$$0$5,2015.3Tabulate bids for recommending award2461,003$$0$1,0035.4Prepare Conformed Documents420030247812,080$$500$500$12,5806.0ConstructionPhaseServices(NOTUSED)0000000$$0$0$$0$07.0ROW/EasementServices(NOTUSED)$08.0SurveyServices000000$111,943$$0$0111,943$111,943$8.1SiteSurvey (Gorrondona and Associates) with 10% markup0$111,942.60$$111,943$111,9438.2Temporary Rights of Entry and survey notificaiton0$$0$09.0DesignChecklist(NOTUSED)$$0$0SUBTOTALS(Basic Services) 0 367 564 68 962 112 1509 268,825$ 111,943$ 832$ 2,000$ 114,775$ 383,600$Additional ServicesSS01AdditionalServicesasrequestedbyCITY30,000$$0$0$0$030,000$Total (Basic and Additional Services) 0 367 564 68 962 112 1509 298,825$ $111,943 $832 $2,000 $114,775 $413,600WaterLineFootage12,77080%330,807$SewerLineFootage3,19620%82,792$1,509TotalFootage15,966100%268,825$2,829$101,766$10,180$26.5%383,600$30,000$413,600$SBE % OF BASEBASIC SERVICESAdditional ServicesTotal Project Cost with Ad ServExhibit B1Fee JustificationCity of Fort Worth, Texas2023 WSMK CITY PROJECT NO. 105106Travel ReproTotal LaborCostLabor (Hours)SubconsultantTotal Sub without markupProject Summary10% Sub MarkupWater feeTotal ExpensesSewer feeExpenseTotal hoursTotal Labor1 C�Ca'I`��r4 PROJECT SUMMARY Estimate Class: 5 Project: City of Fort Worth - Water Department 2023 WSM-K PIC: Hutch Musallam Job #: N/A PM: Paul Dossett Location: Fort Worth, TX Date: May 13, 2024 Zip Code: 76107 By: Paul Dossett Reviewed: Greg Gould NO. DESCRIPTION TOTAL 01 Water Improvements $6,230,000 02 Sewer Improvments $2,100,000 TOTAL ESTIMATED CONSTRUCTION COST 8,330,000 The cost estimate herein is based on our perception of current conditions at the project location. This estimate reflects our professional opinion of accurate costs at this time and is subject to change as the project design matures. Carollo Engineers have no control over variances in the cost of labor, materials, equipment; nor services provided by others, contractor's means and methods of executing the work or of determining prices, competitive bidding or market conditions, practices or bidding strategies. Carollo Engineers cannot and does not warrant or guarantee that proposals, bids or actual construction costs will not vary from the costs presented as shown. f/n� Conceptual OPCC.xlsm-PROJECT SUMMARY Page 1 of 1 Printed: 5/13/2024-1239 PM City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Page 1 of 1 CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for City Project No. h 0 S Z O W W � � r c _ � W LL Q , V o Q Y;;i � v� Q O O a a a a a r► N O � M � r � �� W n �� �� � � N � N O\1 O 0 0 2Y o 0 0 0 0� o 0 0 0 0� o 0 0 0 0 0 2Y o 0 0 0 0 0 0 0 0 0 0 0� o 0 0 0 v o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 n � v° 0 ;� � � � ,� m o _6 v m o 0 `o a + v� 0 a v+i v � ti � � H � v + .`n-i � � LL °r�° m " LL � '"_ rri o � r� m c� n m o ti ry m a�n � � m o� in N K1 V1 lD 1� Ol rl N N N N N N N N M M M M M M M M m a C 'p �6 � �6 1% "6 N -6 -O � � � � O � O O w �n � O O ti ✓t .-I � .-I rl N } + } + � + V1 + + N LL V1 Vf LL N l�/1 N rl l0 n'1 O ci N m a lD 7 00 Ol O rl N M R V1 l0 l0 O� O1 O 2 .ti N N� V1 lD h rl h h rl rl rl N N N N N N N N N M M M M M M M m m tv/ V � a C N C N N N a-\-I N N Vf �l1 �f1 ✓1 � � vl ✓1 �fl Ul Ul vl �fl �l1 ��f1 ✓1 �� � � �"� � N .-�-I .-�-I N 00 \ n Ol \ � � N N N V1 N Vt N N N Vl \ N N �/1 \ � \ � \ \ \ tn N\ N��� N� N �� N � N �.ti .-I �^ c-I c-I \ c-I O N N rl �--I \ V c-I V1 \�\ O n'1 O\ 00 00 u'1 \ u'1 u'1 M a1 lD l0 tt1 l� N�\ N�� N .--I \ N\ r c-I c-I N N�"� 01 N c-I N� c-I e-I N\\\�\ N N� � p t\O N o0 O\1 � � V\1 � p eN-I e-I N N n\1 n\1 V V V\1 0\0 vt l\D t\D t\O h I� n n CO CO W � oJ O\1 O\1 � C_ '_ _ _ _ _ '_ _ _ _ '_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ '_ - _ _ _ LL� LL LL LL LL LL LL LL LL� LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL _ � � � � � � � � L t � � � � � � � � � � L L � � � � a a a a a a V � � N N N N N N �It �f1 vl vl vl vl ✓1 ✓1 Ul Ul � V N N 7 N�� �� � N N N N u1 1l1 N N N\ lll N N l(1 V1 N � N a a\ O� N c� N N\ M� u'1 O r V u1 \�� O\l t\p tv1 \ N.\-i W� N N N� N O\t tv1 � N N V1 M`""� \ \\ \\ N c-I c-I c-I N�11 ut .--I c-I N\\ N N�\\\ cy � N � \ � � � N O O O O .--� N � � � � � \ � � a0 �(1 � 01 lD N l0 lD 00 01 \ a-I c-I e-I e-I e-I ei �--I I� n'1 n'1 V N V1 vl vl �+1 t0 l0 I� .--� I� I� CO '-I N N O\1 N O\t � C� C C C C� C C G G G C C M C C C �j C C C C G C C^ C C C� 00 � � O\l � m O._ O O O O._ O O O O O O O.- O O O._ O O O O O O O._ O O O._ ._ - O.- O t'�n � �i � � � � ii � � � � � � � �i � � � �i � � � � � � � �i � � � �i �i �i � �i � C > O T ? > > N > > T ? ? ? 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C Ol �O � f0 f0 .Ul .-� C f6 N O 0�0 b0 � �� a+ a+ C �?�-6 CO 2 � � 3 O p_ � N �p �O O ti L L U J C C > v m p� y N N > v � O O U) y UI a m a�+ � Q v �� o c fl- u o��n "•� E E� o w�- v� .`-�' o o� o a u u-o � v v �@ za� a� y;° c> o �E °� p_ o � v c'v �v > o � o c�v �c cc > o o�c �c �i L�` �o m� .� o u m o.. o._ � o o v �o a o .. o u �a Q c c.- o u C C a �a o v c � U u m ` � Z r l7 a v� u a a u� � � a vi ii ii u m � LL LL a� a a Q r ,� z a u° a iI 'm � � I N I I� I I� I^ I� I� O � � � � O N N I� I I I� I� I� I m m m m m m M m � GOODMAN AV E YANT IN CT HUMBERT AVE BLACKMORE AVE MANHATTAN D LIBBEY AVE HOUGHT ON AV E SHIL OH DR BONNELL AVE CHARI OT DR HELMI CK AV E DI AZ AV E FARNSW ORT H AV E KILPATRICK AVE COMO DR CARVER DR F ERNANDER DR ATTACHMENT "F" CERTIFICATE OF INSURANCE Water and Sanitary Sewer Replacement Contract 2023, WSM-K City Project No. 105106 City of Fort Worth, Texas Attachment F ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD DATE (MM/DD/YYYY) PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGG $JECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH-STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE Lockton Companies 444 W. 47th Street, Suite 900 Kansas City MO 64112-1906 (816) 960-9000 CAROLLO ENGINEERS, INC. 2795 MITCHELL DR. WALNUT CREEK CA 94598-1601 Allied World Surplus Lines Insurance Company 24319 Zurich American Insurance Company 16535 X X 1,000,000 1,000,000 25,000 1,000,000 2,000,000 2,000,000 X X X 2,000,000 XXXXXXX XXXXXXX XXXXXXX DED: COMP/COLL 1,000 XXXXXXX XXXXXXX XXXXXXX N X 1,000,000 1,000,000 1,000,000 PROFESSIONAL LIABILITY FULL PRIOR ACTS EACH CLAIM: $2,000,000; AGGREGATE: $2,000,000 A BAP 9730571 7/4/2023 7/4/2024 A GLO 9730569 7/4/2023 7/4/2024 B 0313-9010 7/4/2023 7/4/2024 A WC 9730570 7/4/2023 7/4/2024 NOT APPLICABLE 7/4/2024 1472602 Y Y N Y Y 7/1/2024 N N 25454783H 25454783H XXXXXXX CITY OF FORT WORTH 200 TEXAS STREET FORT WORTH TX 76102 ***SEE ATTACHED*** X CONTINUATION DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS (Use only if more space is required) ACORD 25 (2016/03) RE: DESIGN SERVICES FOR WATER AND SANITARY SEWER REPLACEMENTS CONTRACT 2023, WSM-K, CITY PROJECT NO.: 105106. CITY OF FORT WORTH IS AN ADDITIONAL INSURED AS RESPECTS GENERAL LIABILITY AND THIS COVERAGE IS PRIMARY AND NON-CONTRIBUTORY, AS REQUIRED BY WRITTEN CONTRACT. WAIVER OF SUBROGATION APPLIES TO GENERAL LIABILITY, AUTO LIABILITY, AND WORKERS COMPENSATION/EMPLOYER’S LIABILITY WHERE ALLOWED BY STATE LAW AND AS REQUIRED BY WRITTEN CONTRACT. THIRTY (30) DAYS’ NOTICE OF CANCELLATION BY THE INSURER WILL BE PROVIDED TO THE CERTIFICATE HOLDER, TEN (10) DAYS’ NOTICE IN THE EVENT OF NON-PAYMENT OF PREMIUM. Certificate Holder ID: 25454783 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, May 14, 2024 REFERENCE NO.: **M&C 24-0426 LOG NAME: 60WSSC23WSMK-CAROLLO SUBJECT: (CD 6) Authorize Execution of an Engineering Agreement with Carollo Engineers, Inc. in the Amount of $413,600.00 for the Water and Sanitary Sewer Replacement Contract 2023, WSM-K Project and Adopt Appropriation Ordinance to Effect a Portion of Water's Contribution to Fiscal Years 2024-2028 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of an engineering agreement with Carollo Engineers, Inc. in the amount of $413,600.00, for Water and Sanitary Sewer Replacement Contract 2023, WSM-K project; and 2. Adopt the attached apropriation odinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $654,475.00, transferred from available PayGo funds within the Water and Sewer Fund, for the purpose of funding the Water and Sanitary Sewer Replacements Contract 2023, WSM-K (City Project No. 105106) to effect a portion of Water's contribution to Fiscal Years 2024-2028 Capital Improvement Program. DISCUSSION: This Mayor and Council Communication (M&C) is to authorize the execution of an engineering agreement with Carollo Engineers, Inc. in the amount of $413,600.00 for Water and Sanitary Sewer Replacement Contract 2023 WSM-K project for the preparation of plans and specifications for sanitary sewer and water main replacements on the following streets and easements: Street From To� Scope of Work Libbey Avenue Littlepage Bryant Irvin Water Street Road N. Blackmore Avenue Littlepage Bryant Irvin Water Street Road N. Humbert Avenue Bryant Irvin Hervie Street Water Road N. Humbert Avenue Merrick Neville Water/Sewer � Street Street Farnsworth Avenue gryant Irvin Horne Street Water Road N. Farnsworth Avenue Faron Street Bourine Water Street Helmick Avenue BrYant Irvin Halloran Water Road N. Street Helmick Avenue Horne Street Vickery Water/Sewer Boulevard Merrick Street Humbert Helmick Water Avenue Avenue Littlepage Street Humbert Helmick Sewer Avenue Avenue Carver Drive Faron Street Horne Street Sewer Easement between Helmick Avenue and Faron Street Horne Street Sewer Carver Drive Easement between Neville Merrick Helmick Avenue and Street Street Sewer Carver Drive Easement between gourine Helmick Avenue and Street East 375 feet Sewer Carver Drive Easement between Horne Carver Drive North 125 Sewer Street and Faron Street feet Easement between Merrick Neville Humbert Avenue and Street Street Sewer Farnsworth Avenue Easement between West 710 Farnsworth Avenue and Street e feet Sewer Helmick Avenue � � In addition to the contract amount, $240,875.00 (Water: $161,500.00; Sewer: $79,375.00) is required for project management, real property acquisition, utility coordination, and material testing. This project will have no impact on the Water Department's operating budget when completed. The sewer component of the project is part of the Water Department's Sanitary Sewer Overflow Initiative Program. It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal Year (FY), instead of within the annual budget ordinance, as projects commence, additional funding needs are identified, and to comply with bond covenants. The actions in the M&C will appropriate funds in support of the Water's portion of the City of Fort Worth's Fiscal Years 2024-2028 Capital Improvement Program, as follows: 60WSSC23WSMK-CAROLLO Capital � Revised Project FY2024 CIP Budget Change Fund Name Appropriations Authority �Increase/Decrease) FY2024 Name Budget W&S 105106 Capital W�SS Projects Repl. $0.00 This M&C $654,475.00 $654,475.00 - Fund Contract 56002 2023 WSM-K Funding is budgeted in the Transfer to Water/Sewer account of the Water and Sewer operating budget for the purpose of funding the W/SS Repl Contract 2023 WSM-K within the Water & Sewer Capital Projects Fund. FY2024 — Water PAYGO Appropriations per City Ordinance 26453-09-2023 FY2024 Original Adopted PayGo FY2024 Amended PayGo YTD PayGo Approved for/Moved to This M&C FY2024 Remaining PayGo Balance $84,505,035.00 (includes any council actions subsequentto budget adoption $84,505,035.00 Capital Projects 1,412,465.36)�� $(654,475.00)��$12,438,094.64 Note: there may be other pending actions or recently approved actions that are not reflected in the table due to timing. Appropriations for Water and Sanitary Sewer Replacement, Contract 2023 WSM-K are as depicted below: Fund Existing Additional Project Appropriations Appropriations Total* W&S Capital Projects - Fund $0.00 $654,475.00 $654,475.00 56002 Project Total $0.00 $654,475.00 $654,475.00 *Numbers rounded for presentation purposes. Business Equity: Carollo Engineers, Inc. is in compliance with the City's Business Equity Ordinance by committing to 26 percent MWBE on this project. The City's MWBE goal on this project is 13 percent. The project is located in COUNCIL DISTRICT 6. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Water & Sewer Fund, and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the W&S Capital Projects Fund for the W/SS Repl Contract 2023 WSM-K project to support the approval of the above recommendations and execution of the engineering agreement. Prior to any expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS (FIDs).: TO Fund Department Accoun Project Program ctivity Budget Reference # moun ID ID Year (Chartfield 2) FROM Fund Department ID CERTIFICATIONS: Accoun� Project Progra ID Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Budget Year Reference # �Amoun Chartfield 21 � Fernando Costa (6122) Chris Harder (5020) Scott Taylor (7240) ATTACHMENTS 1. 60WSSC23WSMK-CAROLLO CompMemo.pdf (CFW Internal) 2. 60WSSC23WSMK-CAROLLO FID Table Rev (WCF 02.29.24).xlsx (CFW Internal) 3. 60WSSC23WSMK-CAROLLO Form 1295.pdf (CFW Internal) 4. 60WSSC23WSMK-CAROLLO Map.pdf (CFW Internal) 5. 60WSSC23WSMK-CAROLLO.docx (CFW Internal) 6. Entitylnformation Carollo Engineers, Inc. .pdf (CFW Internal) 7. ORD.APP 60WSSC23WSMK-CAROLLO 56002 A024(r2)2.docx (Public) 8. PBS CPN 105106.pdf (CFW Internaq 60WSSC23WSMK-CAROLLO FID TableRec #FundDept #AccountProject IDActivityBudget YearCF 2Program Amount PurposeXfer256002 0600430 4956001 105106 2024 $ 492,308.00 256002 0600430 105106 2024 $ 492,308.00 256002 0700430 4956001 105106 2024 $ 162,167.00 256002 0700430 105106 2024 162,167.00$ Rec #FundDept #AccountProject IDActivityBudget YearCF 2Program Amount PurposeXfer256001 0609020 5956001 $ 492,308.00 256002 0600430 4956001 105106 001730 9999 $ (492,308.00)2 56001 0709020 5956001 $ 162,167.00 2 56002 0700430 4956001 105106 0017309999 $ (162,167.00)Rec #FundDept #AccountProject IDActivityBudget YearCF 2Program Amount PurposeXfer256002 0600430 4956001 105106 001730 9999 $ (492,308.00)256002 0600430 5110101 105106 001730 9999 51,500.00$ Water Staff Cost256002 0600430 5550102 105106 001730 9999 4,000.00$ Public Outreach156002 0600430 5330500 105106 001730 9999 330,808.00$ Contract256002 0600430 5310350 105106 001770 9999 3,000.00$ Utility Coordination256002 0600430 5330500 105106 001784 9999 82,400.00$ Soil Lab Consultant256002 0600430 5310350 105106 001784 9999 20,600.00$ Soil Lab TPW Staff256002 0700430 4956001 105106 001730 9999 (162,167.00)$ 256002 0700430 5110101 105106 001730 9999 18,375.00$ Water Staff Cost156002 0700430 5330500 105106 001730 9999 $ 82,792.00 Contract256002 0700430 5710010 105106 001740 9999 $ 40,000.00 Easement Acqusition256002 0700430 5110101 105106 001740 9999 $ 10,000.00 Easement Acqusition256002 0700430 5330500 105106 001740 9999 $ 5,000.00 Easement Acqusition256002 0700430 5740010 1051060017809999 $ 5,000.00 Easement Acqusition256002 0700430 5310350 105106 001770 9999 1,000.00$ Utility Coordination56002 2060000 105106 RETAIN Retainage Combo CodeFIDs (Budget)FIDs (Actual)FIDs (REVENUE or EXPENSE - No KK or GL Entries Needed)