HomeMy WebLinkAboutContract 57137-R2CITY OF FORT WORTH RENEWAL OF AGREEMENT CSC No. 57137-R2 WHEREAS, this Second Renewal of Agreement is between the City of Fort W01th, ("CITY"), and Tejas Commercial Construction, LLC ("CONTRACTOR"); and WHEREAS, CITY and CONTRACTOR entered into that certain Original Agreement (City Secretary #57137; M&C 21-0871) for Small Diameter Water Main Extensions, Replacements, and Relocations Contract 2021; and WHEREAS, M&C 21-0871 authorized up to two renewals of the Original Agreement; and WHEREAS, CITY and CONTRACTOR executed Renewal No. 1 to the Agreement effective July 20, 2023 with funding provided for by M&C 23-0527; and WHEREAS, the parties desire to renew the Original Agreement, as renewed; and WHEREAS, funding for this renewal is available as appropriated by M&C 24-0366. NOW, THEREFORE, it is agreed by the CITY and CONTRACTOR as follows: Article I The Original Agreement, as renewed, is hereby renewed for another te1m as described therein. Article II The CONTRACTOR's compensation for this Renewal shall remain $750,000.00 as specified in the Original Agreement. EXECUTED and EFFECTIVE as of the date subscribed by the City's designated Assistant City Manager. APPROVED: City ofF01t Worth Fernando Costa Assistant City Manager DATE: Jul 11, 2024Second Renewal of Agreement Tejas Commercial Construction City Project No. 103388 Tejas Commercial Constmction, LLC Charles Allen Vice President Small Diameter WM Ext. Rep!. & Reloc. Contract 2021 City Secretary No. 57137 Page 1 of2
APPROVAL RECOMtvIENDED: cltr� tw�tr ristopherHarer( 2024 17:19 CDT) Chris Harder, P .E. Director, Water Department APPROVED AS TO FORM AND LEGALITY: Douelas Black (Jul 11, 2024 10:55 CDT) Douglas W. Black Senior Assistant City Attomey ATTEST: r;.,. �Jannette S. Goodall City Secretary Contract Compliance Manager: M&C: 21-0871(auth.); 24-0366(Funding) Date: 04/23/2024 By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including en suring all performance and reporting requ • rements. Senior Professioifal Engineer Second Renewal of Agreement Tejas Commercial Construction City Project No. 103388 Small Diameter WM Ext. Rep!. & Re\oc. Contract 2021 City Secretary No. 57137 Page 2 of2
City of FoYt Wortlz, Texas
Mayor and Council Communication
DATE: Tuesday, Apri123, 2024 REFERENCE NO.: **M&C 24-
0366
LOG NAME: 60SDWMERRC2021R2-TEJASC
SUBJECT:
(ALL) Adopt Appropriation Ordinance in the Amount of $900,000.00 to Fund the Second
Renewal with Tejas Commercial Construction, LLC, for Small Diameter Water Main
Extensions, Replacements, and Relocations Contract 2021 to Effect a Portion of Water's
Contribution to the Fiscal Years 2024-2028 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council adopt the attached appropriation ordinance increasing
estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the
amount of $900,000.00, from available PAYGO residuals, for the purpose of funding Small
Diameter Water Main Extensions, Replacements and Relocations Contract 2021 project (City
Project No. 103388) and to effect a portion of Water's contribution to the Fiscal Years 2024-
2028 Capital Improvement Program.
DISCUSSION:
On November 9, 2021, Mayor and Council Communication (M&C) 21-0871, the City Council
authorized execution of a contract in the amount of $750,000.00, for the Small Diameter
Water Main Extensions, Replacements, and Relocations Contract 2021 (City Secretary
Contract No. 57137) and provided for the option of two renewals.
The first renewal of the contract was subsequently authorized on June 27, 2023 (M&C 23-
0527). The City and the contractor desire to exercise the second renewal of the contract in the
amount of $750,000.00. This M&C will appropriate the funding of the second renewal, plus
staff costs.
The work to be performed under this contract consists of extending, replacing, and/or
relocating small diameter mains, service lines, and other pertinent construction required to
upgrade existing small diameter water mains or as required to provide water service to
individual customers or developers. While funding for this project comes from the Water and
Sewer Capital Projects Fund, the Water Department issues work orders to the contractor after
payment of applicable estimated costs by the customer and/or developer.
In addition to the contract amount, $150,000.00 is required for project management, material
testing, inspection, and real property acquisition.
It is the practice of the Water Department to appropriate its CIP plan throughout the Fiscal
Year, instead of within the annual budget ordinance, as projects commence, additional funding
The Director of Finance certifies that funds are currently available in the Unspecified-All
Funds project within the W&S Capital Projects Fund and upon approval of the above
recommendation and adoption of the attached appropriation ordinance, funds will be available
in the W&S Capital Projects Fund for the Small Diameter WM REPL (2021) project to
support the approval of the above recommendation and execution of the contract renewal.
Prior to any expenditures being incurred, the Water Department has the responsibility of
verifying the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Account Project ProgramActivity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project ProgramActivity Budget Reference #
ID ID Year (Chartfeld 2)
CERTIFICATIONS:
Submitted for City Mana�er's Office by: Fernando Costa (6122)
Ori�inatin� Department Head:
Additional Information Contact:
Chris Harder (5020)
Adolfo Lopez (7829)
Amount
ATTACHMENTS
1. 60SDWMERRC2021R2-TEJASC APC Form.pdf (CFW Internal)
2. 60SDWMERRC2021R2-TEJASC FID Table (WCF 02.09.24).xlsx (CFW Internal)
3. 60SDWMERRC2021R2-TEJASC Form 1295.pdf (CFW Internal)
4. 60SDWMERRC2021R2-TEJASC funds availability_pdf (cFW Internal)
5. ORD.APP 60SDWMERRC2021R2-TEJASC 56002 A024(rl) (2).docx (Public)
6. PBS CPN 103388.pdf (CFW Internal)
7. SAM.a�Ov.pdf (CFW Internal)