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Home My WebLink AboutContract 52599-R5CSC No. 52599-R5 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION July 8, 2024 Texas Excavation Safety Services, Inc. d/b/a Texas 811 Attn: Chris Stovall Address: 1410 E. Renner Rd #100 Richardson, Texas 75082 Re: Contract Renewal Notice — 5th Renewal Contract No. CSC No. 52599 Renewal Term: July 01, 2024 to July 01, 2025 Renewal Amount: $225,000.00 The above referenced Contract with the City of Fort Worth expires on July 1, 2024 (the "Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 1 st term in an amount up to $225,000.00. This contract was amended on 6/9/2023 to include a price increase of 25%, which is also reflected in this renewal. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Contract Compliance Specialist 817-392-2698 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED; I CITY or, FORT WORTH By: Narnld: Fernando Costa. T4.1e; Assistanf.City.Managpr APPROVAL RECOMMENDED' chnkoliher f4w(er BY: Christopher Harder (Jul 11, 2024 12:46 CDT) Na.me.: -Chris Harder Title: Water Director q .,. 0 Ogg o-0d ATTEST: 10. 'My Name. Jannette Good -all' Title: City Secretary Texas Excavation S Excavation ices, Inc. y Y. Name: Clirig Stovall Title; President 4. CPO CONTRACT COMPLIANCE MANAGER: 6y�signing'l acknowledge that I am the person responsible f6f the inoftitoring. aftil administration of this contract, including ensilrih-all performance -and reportilig requirements. - By: ReWW4 66W 1 1 Name: Regina Jones Title: CoiltractCornplianco-Spetialist APPROVED AS TO FORM AND LEGALITY: BY: Douglas Black (Jul 11, 2024 15:51 CDT) Name: Doug Black Title: SnAssistant CityAttothey CONTRACT AUTHORIZATION: M&C: P-12353 Date, Approved: 6/25/2019 Form IM Oertification. No: 2020-616777 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ConkractRenewal Pap 2 of 2 M&C Review Official site of the City of Fort Worth, Texas CITY COUNCILAGENDA ruRTWORTH COUNCIL ACTION: Approved on 6/25/2019 DATE: 6/25/2019REFERENCE*,,P-12353 LOG NAME: 60PONE-CALL NOTIFICATION NO.: SERVICES AD WATER IT CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize a Sole Source Agreement with Texas Excavation Safety Systems, Inc. d/b/a Texas 811 for Underground Construction One -Call Notification Center Services For The Water Department in an Annual Amount of $180,000.00 with Five (5) One -Year Renewal Options for the Same Annual Amount (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize an Agreement with Texas Excavation Safety Systems, Inc., d/b/aTexas 811 for underground construction one -call notification center services for the Water Department in an annual amount of $180,000.00 with five (5) one-year renewal options for the same annual amount. (ALL COUNCIL DISTRICTS) DISCUSSION: Established under the Underground Facility Damage Prevention and Safety Act (Texas-1997), a "one -call" underground construction safety and underground facility damage prevention notification system provides excavators and other underground construction operators, such as those conducting underground boring activities, with the capability of making only one call prior to excavation, whereby all subscribing utility companies with underground lines in the area receive notice of a planned excavation. An underground utility owner/operator is then given the opportunity to physically locate and mark the location of its underground lines, to help an excavator or underground construction operator avoid accidental damage. The City of Fort Worth Water Department has utilized a one -call notification service since 2009. Over the last 12 months, there have been 167,912 locate requests. Previous purchases of this service were made utilizing a competitive solicitation with a best value analysis. The City's current vendor, Lone Star 811, has notified the City that it will cease operation in Texas on July 31, 2019, leaving Texas 811 as the sole provider in the state. A one -month overlap of services from each vendor is required to train and validate all processes and settings, to ensure a successful transition. The City maintains over 7,000 miles of water mains and sewer mains. Protecting this infrastructure from damage caused by excavation and underground construction activity is essential to public health and safety. Utilizing a one -call notification center services has been beneficial in minimizing conflicts and associated damage to water and sewer assets from excavation and underground construction activity. BID ADVERTISEMENT - This procurement is exempt from the competitive bidding requirements as provided for under Section 252.022(7) of the Texas Local Government Code because Texas 811 is the sole provider of one -call notification center services in Texas. BID ADVERTISEMENT - This procurement is exempt from the competitive bidding requirements as provided for under Section 252.022(7) of the Texas Local Government Code because Texas 811 is the sole provider of one -call notification center services in Texas. file:///C/Users/RobertsA/Documents/P-12353.htm[8/l/2019 4:52:09 PM] M&C Review PRICE ANALYSIS - The Water Department staff reviewed the proposed price and certified that it is fair and reasonable. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the M/WBE or BDE Ordinance, because the M/WBE Waiver is based on the sole source information provided to the M/WBE Office by the Purchasing Division Buyer. AGREEMENT TERMS - Upon City Council approval, this Agreement will Begin on July 1, 2019. RENEWAL OPTIIONS - This Agreement may be renewed for up to five (5) successive one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient fund to satisfy the City's obligation during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as appropriated, of the Water and Sewer Fund and that prior to an expenditure being made, the Water Department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project ID I I ID FROM Fund Department Account Project f I ID I ID Submitted for Citv Manaaer's Office bv: Oriainatina Department Head: Additional Information Contact:. ATTACHMENTS Program I Activity I Budget I Reference # { Amount Year (Chartfield 2) Program Activity Budget Reference # Amount I I Year (Chartfield 2) Susan Alanis (8180) Kevin Gunn (2015) Cynthia Garcia (8525) Anabelle Dunn (7648) Call Center Services - Aooroved Exemption Form 5-22-2019.odf file:///C/Users/RobertsA/Documents/P-12353.htm[8/l/2019 4:52:09 PM] CERTIFICATE OF INTERESTED PARTIES FORM 1995 1of1 Complete Nos. 1- 4 and 6 if there are interested parties OFFICE USE ONLY Complete Nos- L 2. 3, 5, and 6 if there are no interested parties. CERMFICAMON OF FILING 1 Name of business entity firing form, and the city, state and country of the business entity s place Certificate Number_ of business. 2020-616M I Texas Excavation Safety System, Inc dba Texas811 Dallas, TX United States Date Filed. 2 Name of governmental entity or state agency that is a party to the cornractfor which the form is 05/07/2020 being filed. City of Denton Date Actmawledged- r g Provide the identification number used by the governmental entity or state agencyto track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract 7336 One -Call Notification Services 4 Name of Interested Party 5 Check only if there is NO Interested Party. M 6 UNSWORN DECLARATION ��sS ii �� My name is h'r � e C I illy J. 4 e.1+OY1 My address is Boob POnpla Dr ( Jstreet) Nature of interest City, Sate, Country (place of business) (check applicable) CorttrolGng Intermediary and my date of birth is (City) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in �County. State of r "7 �/ . on the � day of i +�rL� , 20 � o . (monlh) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethicsstate bc.us Version V1.1.3a6aaf7c