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Home My WebLink AboutContract 56195-A4CSC No. 56195-A4 AMENDMENT No . 4 TO CITY SECRETARY CONTRACT No. 56195 WHEREAS, the City of Fort Worth (CITY) and Burns & McDonnell Engineering Company, Inc., ENGINEER) made and entered into City Secretary Contract No. 56195, (the CONTRACT) which was administratively authorized on the 19 day of August, 2021 in the amount of $98,870.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $2,288,958.00 which was authorized by M&C 22-0530 on June 28, 2022, Amendment Number 2 in the amount of $210,301.00 which was authorized by M&C 22-0873 on October 25, 2022; Amendment Number 3 in the amount of $8,000.00 which was administratively authorized on July 24, 2023; and WHEREAS, the CONTRACT involves engineering services for the following project: Ray White Road, CPN 103270; and WHEREAS, it has become necessary to execute Amendment No. 4 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in proposal attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $200,363.00. (See Attached Funding Breakdown Sheet, Page -4-) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Ray White Road Prof Services Agreement Amendment Template CPN 103270 Revision Date: 12/08/2023 Page 1 of 4 0 Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $2,806,492.00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as designated Assistant City Manager. APPROVED: City of Fort Worth cwc)�� Jesica McEachern Assistant City Manager DATE: Jul 15, 2024 po4uvun�� ,, °Fonr�add ATTEST: °od a°jo °op.�d Pvo o=d Op * o °°° *v t��s� aaa °°°° °° a a"�nEZA?ap� Jannette Goodall City Secretary APPROVAL RECOMMENDED: of the date subscribed by the City's ENGINEER Burns & McDonnell Engineering Company, Inc. Andrew W. Reid, P.E. Regional Global Practice Manager DATE: 5/31/2024 Ao°rmc�.� Lauren Pneur (Jul 9, 202414:56 CDT) Lauren Prieur, P.E. Director, Transportation & Public Works Department OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort Worth, Texas Ray White Road Prof Services Agreement Amendment Template CPN 103270 Revision Date: 12/08/2023 Page 2 of 4 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. AlejandOOra Ayala, P.E. Sr. Project Manager APPROVED AS TO FORM AND LEGALITY: Douglas Black (Jul 11, 202415:23 CDT) Douglas W. Black Sr. Assistant City Attorney City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023 Page 3 of 4 M&C No.#: 24-0389 M&C Date: May 14, 2024 Ray White Road CPN 103270 FUNDING BREAKDOWN SHEET City Secretary No. 56195 Amendment No. 4 Dept Fund -Account -Center TPW 34027 0200431 5330500 103270 002330 Total: City of Fort Worth, Texas Prof Services Agreement Amendment Template Revision Date: 12/08/2023 Page 4 of 4 Amount $200,363.00 $200,363.00 Ray White Road CPN 103270 ]3a]Zel-1_14R:ka1:1.1 BURNS NNELL. March 20, 2024 Mrs. Alejandra (Alex) Ayala, P.E. Senior Project Manager - City of Fort Worth Transportation & Public Works Department 1000 Throckmorton Street Fort Worth, Texas 76102 817-392-8883; aeiandra.avala(a,fortworthtexas.aov Re: Proposal for additional Professional Engineering services for Ray White Road from Mirage Drive to Bridge over Bear Creek Mrs. Ayala: Burns & McDonnell Engineering Company, Inc. (BMcD) is pleased to submit this proposal in the amount of $200.363.00 for professional engineering services required for construction of the proposed improvements on Ray White Road from Mirage Drive to the bridge over Bear Creek. The proposal includes development of a floodplain study/report for Bear Creek, analysis of the Merwick subdivision detention pond, CMAR value engineering design workshops, and revised geotechnical design. The proposal includes additional topographical survey data and development of additional ROW/Easement documents. The proposal also includes ICE evaluation of CMAR construction estimates, and tree removal permit application. Please note the following fee request summary: 1. 14VJ Engineering Fee Request - $21,668 The following summarizes CMAR coordination services, and additional geotechnical services. a. Tasks 3.2.01 Portland Cement Concrete (PCC) Joint Tvues, Spacing. and Steel Reinforcement Recommendations: HVJ will provide PCC joint types and spacing; steel reinforcement steel recommendation, and recommendations for reinforcement details and PCC pavement joint types and spacing. b. Task 3.2.02 Temoorary Pavement Desian: HVJ will provide a temporary pavement design to be used for temporary roadway widening and in removed medians/islands to facilitate construction of project. c. Task 3.2.03 Value Enaineerina for CMAR Coordination: HVJ will provide support during the pre -construction phase. This work includes participating in value engineering meetings with the CMAR and CoFW Project Management staff and provide revised pavement design and information/recommendations based on the outcome of the meetings/discussions. d. Task 3.2.04 Recommendation to Reduce Differential Settlement: HVJ will provide recommendations to reduce differential settlement at the culvert -soil interface. Due to the potential of difference in settlements of culvert and soil around the culvert, differential settlement may occur on pavements at culvert -soil interface. 13717Noe/Rd • 6ollerio North Tower 1/Suite 700 • Do/%s, TrA240 Lek 972-4554100 • Fox. 972-986-4026 • www.hurnsmcdcom BURNS Proposal for additional Professional Engineering Services for Ray White Road from Mirage Drive to Bridge over Bear Creek March 20, 2024 Page 2 2. Peloton Land Solutions Fee Request - $87,220 The following summarizes CMAR coordination services, additional drainage design, environmental permitting services. a. Task 3.1.18 (60%) Preliminary Value Enaineerin2 ($32,080): Peloton will provide additional design support during the pre -construction phase by participating in value engineering meetings, design review meetings, and design revision/constructability meetings with the CMAR. This work includes storm drainage line design updates in coordination with the CMAR during the pre -construction Dreliminary design phase. b. Task 4.1.10 Floodplain Studv/Reaort ($22,420) — Peloton will provide a floodplain study of the northern end of the project that is affected by the current effective floodplain of Big Bear Creek. The project ties into the south side of the existing bridge over Bear Creek, with the proposed roadway to be built on existing grade; therefore, no fill is proposed as part of this project. However, floodplain permitting may be required since the work will occur in the current effective regulatory floodplain. Peloton will use existing available Hydrologic and Hydraulic (H&H) models and other data to prepare and submit a floodplain development permit for the project. It is anticipated that this permitting can occur using data from available H&H models for Big Bear Creek, so no modeling or new H&H analysis is expected or included in this scope. c. Task 4.1.11 Detention Pond Analvsis ($32,720) — Peloton will update & finalize the drainage study to include analysis of two (2) existing detention ponds that affect the project, including recently acquired topo for the Merwick subdivision pond. Previous effort on these ponds was not included in the scope of work, and observation of the Merwick pond indicated that the record drawings were no longer accurate due to significant deposits of silt. The objective of this analysis will be to measure and determine the impacts of increased impervious areas from the roadway improvements project and identify possible options to mitigate any unallowable impacts. Detailed design of any mitigation efforts is excluded but can be provided as an additional service. d. Revised Environmental Documents. Based on the revised construction plans, Peloton biologists will modify and update the existing NWT 14 documents for re -submittal to the USACE. Peloton shall also prepare a revised Preliminary Jurisdictional Determination (PJD) report to include with the NWP 14 submittal based on the revised construction plans. Peloton will also coordinate with the project's selected mitigation bank(s) to provide revised mitigation quotes and updated credit sales agreements as needed. 3. Gorrondona & Associates Fee Request - $29,060 The following summarizes additional topographical survey services and ROW/Easement document preparation services. 13777Noel Road • 6allem North Tower 1/Suite 700 • Dallas, TX75240 Tel- 971-4554100 • Fox. 971-186-4016 • www.hurasmcdrom BURNS Proposal for additional Professional Engineering Services for Ray White Road from Mirage Drive to Bridge over Bear Creek March 20, 2024 Page 3 a. Task 7.2 Right-of-Wav/Easement Preparation and Submittal Services ($3,278): Development of one (1) access easement and two (2) temporary construction easement documents for construction of driveway at 9813 Ray White Road. b. Task 8.1 Desisn Survev ($25,782): Topographical land survey of the existing Merwick subdivision detention pond to facilitate drainage analysis. Work includes topographical information of curb and pavement marking along Park Vista Boulevard from bridge over Bear Creek to Walmart Fuel Station driveway (just south of Golden Triangle Boulevard) to facilitate pavement marking updates. Work also includes land survey at 9813 Ray White Road to facilitate design of new driveway; aerial (drone) mapping of debris -dump mound located at the west side of Park Vista Boulevard at Bear Creek bridge approach to facilitate earth work quantity removal assessment. 4. BMcD Fee Request - $62,415 The following summarizes additional CMAR services, easement document development, and tree removal permitting services. Independent Cost Estimate Analysis Fee Request - $57,467 a. Tasks 4.5.1 Baseline Schedule and Cost ($15,199): Develop baseline schedule and Opinion of Probable Construction Cost (OPCC). b. Tasks 4.5.2 CMAR Cost Review and Reconciliation ($9,986): Compare costs to baseline OPCC and develop comparison spreadsheet with prioritized list of items based on highest cost variance. c. Tasks 4.5.3 Meetings & Administration ($32,282): Attend up to two reconciliation meetings with the CITY, CMAR, and design team leads; and conduct internal cost analysis review team coordination and quality review meetings. Right-of-Way/Easement Fee Request - $2,448 a. Tasks 7.2 Right-of-Wav/Easement Preparation and Submittal Services ($2,448): Development of one (1) access easement and two (2) temporary construction easement limits and review documents for construction of driveway at 9813 Ray White Road. Permitting Services - $2,500 a. Tasks 9.7 Tree Removal Permit ($2,500): Fee for removal permit. 13777Noel Road • Callen# North Tower 1/Suite 700 • Dallas, TX75240 Tel- 977-455-9100 • Fox. 971-186-4016 • www.harasmcdrom BURNS Proposal for additional Professional Engineering Services for Ray White Road from Mirage Drive to Bridge over Bear Creek March 20, 2024 Page 4 We look forward to working with you towards successful completion of the project. Please contact me if you have any questions and/or if you require any additional information. Sincerely, 4wm �61 dpor Dennis R. Ingram, P.E. Project Manager Burns & McDonnell Engineering Company, Inc. (469) 659-7199 / dringram@burnsmcd.com Enclosures: 1) Amendment 4 - Attachment A Scope of Work 2) Amendment 4 - LOE Distribution Spreadsheet 3) BMcD Project File 13777Noel Road • Callen# North Tower 1/Suite AM • Dallas, TX75240 Tel- 971-4554100 • Fox. 971-186-4016 • www.hurasmcdrom ATTACHMENT A - SCOPE OF WORK FORT WORTH. ATTACHMENT "A" Scope for Enaineerina Desian Related Services for Arterial Improvements The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Amendment No. 4 OBJECTIVE Provide conceptual and final level engineering design and analysis and opinion of probable construction costs and construction phase services associated with roadway improvements along Ray White Road from Mirage Drive to the bridge north of Camrose Street. This work includes Independent Cost Estimate (ICE) evaluation of Construction Manager at Risk (CMAR) construction estimates, CMAR related design workshops and value engineering meetings. Work includes development of a floodplain study/report for Bear Creek, analysis of the Merwick subdivision detention pond, additional topographical survey data. Work also includes development of additional ROW/Easement documents, and tree removal permit application. WORK TO BE PERFORMED N/A Denotes Tasks that are "Not Applicable" to this Amendment but are applicable to previous Task Orders. Tcck 1. ^8609R MaRagernent — N/A Tccic ?. 99RGcIli�ucl D ) — N/A Task 3. Preliminary Design (60%) Task 4. Final Design (90% and 100%) Tcck fi, Qid Phase Ser mGes — N/A Tack Q CORI ron &\3s a SeNi^e— N/A � Task 7. ROW/Easement Services Task 8. Survey and Subsurface Utility Engineering Services Task 9. Permitting Task 1 Q. Quality Gentreli uxursnse — N/A City of Fort Worth, Texas Attachment A Release Date: 07.22.2021 Page 1 of 8 FORT WORTH. TASK 1. PESIG l MANAGEMENT — N/A TACKSCONCEPTUAL DESIGN (30 PERCENT) — N/A TASK 3. PRELIMINARY DESIGN (60 PERCENT). Preliminary plans and specifications shall be submitted to CITY per the approved Project Schedule. ENGINEER will develop the preliminary design of the infrastructure as follows: 3.1. The Preliminary Design Drawings and Specifications shall include the following: • 3.1.18 (Includes 90%) — Revised Drainaae Desian plans resulting from Value Engineering input from the CMAR. 3.2. Geotechnical Investigation/Pavement Design shall include the following: • 3.2.01 — Portland Cement Concrete (PCC) Joint Tvoes, Sr)acina, and Steel Reinforcement Recommendations: ENGINEER will provide PCC joint types and spacing; steel reinforcement steel recommendation, and recommendations for reinforcement details and PCC pavement joint types and spacing. • 3.2.02 — Temoorary Pavement Desian: ENGINEER will provide a temporary pavement design to be used for temporary roadway widening and in removed medians/islands to facilitate construction of project. • 3.2.03 — Value Enaineerina for CMAR Coordination: ENGINEER will provide support during the pre -construction phase. This work includes participating in value engineering meetings with the CMAR and CoFW Project Management staff and provide revised pavement design and information/recommendations based on the outcome of the meetings/discussions. • 3.2.04 — Recommendations to Reduce Differential Settlement: Due to the potential of difference in settlements of culvert and soil around the culvert, differential settlement may occur on pavements at culvert -soil interface. ENGINEER will provide recommendations to reduce differential settlement at the culvert -soil interface. ASSUMPTIONS • The plan submittals requirements provided in Section 3.0 of Contract Amendment 1 apply to this contract amendment and are included by reference. • 3.1.18 — (Drainaae Desian) Value Enaineerina Coordination. Six (6) drainage design CMAR coordination meetings during the pre -construction phase (60% to 90%). This includes phone calls and related correspondence. • 3.2.03 — (Geotechnical) Value Enaineerina for CMAR Coordination. Six (6) geotechnical pavement design CMAR coordination meetings during the pre - construction phase (60% to 100%). • 3.2.01, 3.2.02 and 3.2.04: o ENGINEER will design up to three (3) pavement design alternatives for the shallow culvert location. City of Fort Worth, Texas Page 2 of 8 Attachment A Release Date: 07.22.2021 Page 2 of 8 FORT WORTH. o ENGINEER will design up to two (2) temporary design alternatives for construction phasing assuming HMAC over LSS and HMAC over FLEX base. o ENGINEER will provide 1) Portland cement concrete (PCC) joint types and spacing, 2) steel reinforcement design recommendations following City of Fort Worth Standards. o ENGINEER will prepare/submit one draft design report and one final design report incorporating comments. The results of this additional work will be added to HVJ's original draft report as we respond to the comments received. o No travel for site meetings or conferences are included and it is assumed that all communications can be via telephone conference calls or emails. o Bid and Award responses to RFIs from contractors is included. o CMAR Coordination services are included in this estimate. o No CAD submittals for the joint layout plan are included in this estimate and HVJ assumed that Burns & McDonnell will complete the plan drawings. o No additional field data collection is required or included with this scope. DELIVERABLES A. 3.1.18 — Revised Preliminary Drainaae Desian plans resulting from Value Engineering input from the CMAR including QC/QA documentation. B. 3.2.01 — Joint type, joint spacing, and steel reinforcement recommendation. C. 3.2.02 — Temporary pavement design recommendation. D. 3.2.04 — Recommendation to reduce differential settlement. TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT) Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: 4.1. Final draft construction plans (90%): • 4.1.09 — Revised 90% Drainaae Desian plans resulting from Value Engineering input from the CMAR. • 4.1.10 — Floodplain Studv/Report — ENGINEER will provide floodplain study of the northern end of the project that is affected by the current effective floodplain of Big Bear Creek. • 4.1.11 — Detention Pond Analvsis — ENGINEER will provide drainage study that includes analysis of two (2) existing detention ponds that affect the project, including the Merwick subdivision pond. The objective of this analysis will be to measure and determine the impacts of the increased City of Fort Worth, Texas Page 3 of 8 Attachment A Release Date: 07.22.2021 Page 3 of 8 FORT WORTH impervious area from the roadway improvement project and identify possible options to mitigate any unallowable impacts. 4.2. Final Plans (100%): • 4.2.09 — Revised 100% Drainage Desian plans resulting from Value Engineering input from the CMAR. • The ENGINEER will provide Revised Environmental Clearance Documents and related services: o Modify and update the existing NWP 14 documents for re -submittal to the USACE, based on the revised construction plans. o Prepare a revised Preliminary Jurisdictional Determination (PJD) report to include with the NWP 14 submittal based on the revised construction plans. o Coordinate with the project's selected mitigation bank(s) to provide revised mitigation quotes and updated credit sales agreements as needed. 4.5. Construction Cost Analysis: ENGINEER shall assemble an internal team, comprised of individuals outside the project design team, to perform an independent cost analysis as outlined below. Team shall include a Project Manager, Construction Project Manager, Cost Estimator, and Scheduler. 4.5.1 — Baseline Schedule and Cost: o Develop a Baseline Schedule and Opinion of Probable Construction Cost (OPCC). 4.5.2 — CMAR Cost Review and Reconciliation: o Compare CMAR provided costs to baseline OPCC and develop comparison spreadsheet with prioritized list of items based on highest cost variance. 4.5.3 — Meetina & Administration: o The ENGINEER will attend up to two reconciliation meetings with the CITY, CMAR, and design team leads. o Conduct internal cost analysis review team coordination and quality review meetings. ASSUMPTIONS • The 90% desian packaae requirements provided in Section 3.0 of Contract Amendment-1 apply to this contract amendment and are included by reference. • 4.1.10 — Floodplain Studv/Report: The project ties into the south side of the existing bridge over Bear Creek, with the proposed roadway to be built on existing grade; therefore, no fill is proposed as part of this project. City of Fort Worth, Texas Page 4 of 8 Attachment A Release Date: 07.22.2021 Page 4 of 8 FORT WORTH The ENGINEER assumes that a floodplain permit may be required since the work will occur in the current effective regulatory of Bear Creek floodplain. The ENGINEER will use existing available Hydrologic and Hydraulic (H&H) models and other data to prepare and submit a floodplain development permit for the project. The ENGINEER anticipates that the permit can occur by using data from available H&H models for Big Bear Creek. No modeling or new H&H analysis is expected or included in this scope. 4.1.11 — Detention Pond Analvsis: Previous effort on these ponds was not included in the scope of work, and observation of the Merwick pond indicated that the record drawings were no longer accurate due to significant deposits of silt. The objective of this analysis will be to measure and determine the impacts of the increased impervious area from the roadway improvement project and identify possible options to mitigate any unallowable impacts. • Detailed design of any mitigation efforts is excluded but can be provided as an additional service. • 4.5 — Construction Cost Analysis: • Baseline schedule and OPCC will be developed based on 60% plans provided by the design team. Cost analysis to begin following review of 60% design package. Cost analysis, as outlined above, will be performed on the project. Additional separate cost analyses for individual CMAR proposed alternatives are not included in this scope. CMAR should submit cost impacts along with all proposed alternatives for consideration by the design team and CITY. Any alternatives accepted and incorporated into the final plans will be considered by the cost analysis team in the development of the reconciled OPCC. • Meetings involving the CITY and CMAR will be held in -person at or near the CITY's offices. ENGINEER's lead staff will attend in -person with support staff virtual. DELIVERABLES A. Final Drainage Report: a. Floodplain Development Study b. Detention Pond Analysis B. 90% and 100% construction plans and specifications including QC/QA documentation. a. 4.1.09 — Revised 90% Drainage Design plans. b. 4.2.09 — Revised 100% Drainage Design plans. C. 4.2.09 — Revised Environmental Clearance Documents. a. Update the existing NWP 14 documents. City of Fort Worth, Texas Page 5 of 8 Attachment A Release Date: 07.22.2021 Page 5 of 8 FORT WORTH,.Ir- b. Prepare a revised Preliminary Jurisdictional Determination (PJD) report. D. 4.5 — Construction Cost Analysis: Meeting Notes, Baseline CPM schedule and OPCC; Comparison spreadsheet between baseline OPCC and CMAR cost estimate; Reconciled OPCC; Executive Summary of findings. TASK 6. RID PHASE SERVICES — N/A TASK CONSTRUCTION PHASE SERVICES — N/A TASK 7. ROW/EASEMENT SERVICES ENGINEER will support and perform activities related to ROW and land as outlined below, per scoping direction and guidance from the CITY's Project Manager. 7.1. Right _nf_Way Qcccarrh — N/A 7.2. Right-of-Way/Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used to obtain right of way and peFFnaReRt and- nr temporary easements required to construct the improvements. • The ENGINEER shall prepare a RQVVand Easement parcel reference map showing and designating all land interest for the project. The map shall be revised as necessary throughout the land acquisition process. • The documentation shall be provided in conformance with the checklists and templates available on the City's document management system (BIM 360) Project Resources folder. ASSUMPTIONS • The scope includes effort to prepare one (1) Access Easement and two (2) Temporary Construction Easement documents for the property located at 9813 Ray White Road. • ENGINEER will show easements shown on final plats. • Scope does not include property research or right-of-way research. Documents will be developed based on research completed under the provisions of contract Amendment 1. • No new Right -of -Entry notifications are required. Right -of -Entry notifications prepared and submitted for work completed under the provisions of contract Amendment 1 will be used for survey access. • The following scope of work is not included: chain of title research, parent tract research, additional research for easements not included in the TAD records, right-of-way takings, easement vacations & abandonments, right-of-way vacations, and street closures. DELIVERABLES A. One (1) Access Easement B. Two (2) Temporary Construction Easement exhibits and meets, and bounds provided on CITY forms. City of Fort Worth, Texas Page 6 of 8 Attachment A Release Date: 07.22.2021 Page 6 of 8 FORT WORTH. C. ROW and Easement parcel map. TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES ENGINEER will provide survey support as follows. 8.1. Design Survey ASSUMPTIONS Design Survey: The field survev and survev information and controls described in Section 8.1 of Contract Amendment-1 apply to this contract amendment and are included by reference. This includes applicable horizontal controls, vertical controls, monumentation, and traffic control assumptions. • Aerial Survev Services: Work will include collection of Aerial Imagery, LiDAR Data, Airborne GPS/IMU data and development of Contours/DTM, Map Compilation, and Digital Orthophotography of the existing debris -dump mound located at the west side of Park Vista Boulevard at Bear Creek bridge approach. • Survev data shall include the Merwick subdivision detention pond; curb and pavement marking along Park Vista Boulevard from bridge over Bear Creek to Walmart Fuel Station driveway Oust south of Golden Triangle Boulevard); and additional survey at the property located at 9813 Ray White Road. DELIVERABLES A. Copies of field survey data and notes B. Drawing of the project layout with dimensions and coordinate list. H. Aerial Survev —1" = 40' planimetric mapping (2D & 3D) Microstation file, 1' contour data (3D) Microstation file, 3D DTM in Microstation, TIN GeoPak da file, 0.25' ground resolution digital orthophotography in enhanced compression wavelet (ECW) format. TASK 9. PERMITTING ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows: 9.7 Tree Removal Permit • ENGINEER shall coordinate with the City Forester in the Park and Recreation Department, submit, and obtain approval of a Tree Removal Permit when required. ASSUMPTIONS • Permit preparation will begin after approval of the Conceptual Design. A total of four (4) meetings are assumed with the Citv for the Tree and Gradina. permit. City of Fort Worth, Texas Page 7 of 8 Attachment A Release Date: 07.22.2021 Page 7 of 8 FORT WORTH. DELIVERABLES A. Copies of Permit Applications B. Copies of Approved Permits TAB 0 C.UA1 ITV CONTROL / QUALITY ASSURANCE _ NIA City of Fort Worth, Texas Page 8 of 8 Attachment A Release Date: 07.22.2021 Page 8 of 8 ATTACHMENT B - COMPENSATION ATTACHMENT B COMPENSATION Design Services for Ray White Road North and South City Project No. 103270 Time and Materials with Rate Schedule Project I. Compensation A. The ENGINEER shall be compensated for personnel time, non -labor expenses, and subcontract expenses in performing services enumerated in Attachment A as follows: i. Personnel Time. Personnel time shall be compensated based upon hours worked directly in performing the PROJECT multiplied by the appropriate Labor Cateaory Rate for the ENGINEER's team member performing the work. Labor Cateqory Rate as presented in the rate schedule table below is the rate for each labor category performing the work and includes all direct salaries, overhead, and profit. Labor Category 2024 Rate 2025 Rate ($/hour ($/hour Project Director $313.95 $326.51 Project Manager $296.10 $307.94 Senior Engineer $239.68 $256.46 Project Engineer $201.16 $215.24 Sr Designer $193.88 $206.54 Sr. Technician $143.38 $151.98 Engineer in Training $157.94 $165.84 Project Controls Specialist $140.98 $148.03 Administrative $94.34 $99.06 Cost Analysis $295.42 $309.49 Construction Project Manager $290.85 $302.48 Senior Cost Estimator $253.05 $263.17 Cost Estimator $216.24 $227.05 Senior Scheduler $233.10 $242.42 Scheduler $200.34 $210.36 ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct Expenses at invoice or internal office cost. Direct Expenses (non -labor) include, but are not limited to, mileage, travel and lodging expenses, mail, supplies, printing and reproduction services, other direct expenses associated with delivery of the work; plus applicable sales, use, value added, business transfer, gross receipts, or other similar taxes. iii. Subcontract Expenses. Subcontract expenses and outside services shall be reimbursed at cost to ENGINEER plus a markup of ten percent (10%). City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 4 AM ATTACHMENT B COMPENSATION iv. Budgets. ENGINEER will make reasonable efforts to complete the work within the budget and will keep the City informed of progress toward that end so that the budget or work effort can be adjusted if found necessary. ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be adjusted, nor is the City obligated to pay ENGINEER beyond these limits. If ENGINEER projects, in the course of providing the necessary services, that the PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the City and, if so instructed by the City, shall suspend all work hereunder. When any budget has been increased, ENGINEER's excess costs expended prior to such increase will be allowable to the same extent as if such costs had been incurred after the approved increase. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. The ENGINEER shall be paid by the City based upon an invoice created on the basis of statements prepared from the books and records of account of the ENGINEER, based on the actual hours and costs expended by the ENGINEER in performing the work. B. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. C. ENGINEER shall prepare and submit invoices in the format and including content as presented in Exhibit B-1. D. Payment of invoices will be subject to certification by the City that such work has been performed. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 4 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Prime Consultant Burns & McDonnell Project Management and Overall Design Package Development and Submittal Proposed MBE/SBE Sub -Consultants The Rios Group Utility Data Collection and Utility Coordination Gorrondona & Topographical Survey and Associates ROW Services Dallas Aerial Survey Aerial Mapping HVJ North Texas Geotechnical Services Simon Engineering Water and Wastewater Design Non-MBE/SBE Consultants Peloton Land Solutions Drainage Design and Drainage Report/Study TOTAL Fee Amount I % $62,415.00 31.15 % $0.00 0.00 % $29,060.00 14.50 % $0.00 0.00 % $21,668.00 10.81 % $0.00 0.00 % $87,220.00 43.53 % $ 200,363.00 100% Project Number & Name Total Fee MBE/SBE Fee MBE/SBE (103269) Ray White Road North $ 200.363.00 $ 50,728.00 25.32 % (103270) Ray White Road South City MBE/SBE Goal = 20.00 % Consultant Committed Goal = 20.00 % City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 4 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across desired work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 4 of 4 LEVEL OF EFFORT SPREADSHEET Level of Effort Spreadsheet TASKMOUR BREAKDOWN Design Services for Ray White Road North and Ray White Road South City Project No. 103270 3/19/2024 I Labor lhounl Expense PrDJea Conatruttion senior Protect ProjeM Task Description Projec[ Senior Cost Senior Sr Total Total Labor Task No. Director ManagerlCos[ Projec[ Engineer Cos[ Es[imator Sthetlular Engineer/ Designer Sr TecM1 EIT Controls Atlmin Hours Cost SubconsutteM Travel Reproduttlon Directs Analysis Manager Estimator SCM1eduler specialist Task Sub Total 13.1 4. nryry ''skIO�r,1esl' tP�%�{i?�.��'1$5 ppo SoeciScations 0 $0 $0 $0 I 3.1.1 Gelllechnj�call Yr&/AgalianiypnJ 0 $0 $32.080 $32,080 $32,080 13.2 0 5 1 d S I (ieoeslnn o So $o $Il I 3.2.O�PCC nt ya es, r�unD, an iMorcement Recommendations 0 $0 $].230 $],230 $],230 I 3.2.0� Te�Jy�J P m l Desk 0 $0 $0 $0 I 3.2JfilVelug Enfiinnwina Mr f.MAH Cnnrtlinatinn 0 80 814.431 814.438 E14.438 14.1 Draft 9D% Plans and SDeciOwhons 0 $0 I 4.1. I' �paRWi a ort a $0 122420 $22,420 $.... I 4.1.�i ieJen ton ud R 0 80 $32,]20 $32.720 E32.720 142 'i el 0,0%1 Ian SD cations -N/A 0 $0 14.5 d.5.�1 to o $0 1.s�e iris s�e� os 0 I d I 1 1 2 6 16 16 20 4 65 $15199 $0 $15.199 I 4.5.� CMAkV. lst Review and Recondliabon 0 I 'CDstm 1 2 la i6 4 39 $9,986 $0 $9.936 I 4.5.,19eetiMi N. AdminisVation 0 I I temal rust analysis a5nd tleson team meelino 4 2 2 2 2 12 $2 940 $0 52,W R�wn_ilintio� 4 24 12 12 8 4 4 68 $18,063 $0 $18,063 i� = • o000000000000io�� • o000000000000io�� City of Fod Wodh, Texas AttechmeM B - Level of Effort Supplement PMO Official Release Date 3.09.2012 Protect Summa7/Np I ''a Hours 2361 Total LabD� $%M. .141 Total E�pRnse $140.448.c01 MBE/SBE Subconsultan Non-MBE/SBE Subconsultad� $50728.001 $87220.001 0% Sub Madcyjrj� 50.001 MBE/SBE Partiy'�ado^ 25.32%I Toth Ptojeck Coc�l $200.363.141 Inal CITY COUNCIL AGENDA Official site of the City of Fort Worth, FORT frORTlI Create New From This M&C DATE: 5/14/2024 REFERENCE **M&C 24- LOG NAME: 20RAY WHITE ROAD NO.: 0389 AMENDMENT 4 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (CD 4 and CD 7) Authorize Execution of Amendment Number 4 to the Professional Engineering Services Agreement with Burns & McDonnell, Inc. in an Amount Not to Exceed $200,363.00 for a Total Revised Contract Amount of $2,806,492.00 for the Ray White Road Improvements Project (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment Number 4 to the Professional Engineering Services Agreement with Burns & McDonnell, Inc., City Secretary Contract No. 56195, in an amount not to exceed $200,363.00 for a total revised contract amount of $2,806,492.00 for the Ray White Road Improvements project (City Project Number 103270). DISCUSSION: In the fall of 2021, funds were allocated to advance delivery of the 2022 Bond Program projects. On August 19, 2021, an Engineering Service Agreement with Burns & McDonnell Engineering Company, Inc. (City Secretary Number 56195) in the amount of $98,870.00 was administratively authorized to get early design activities started. The agreement was subsequently amended on June 28, 2022 in the amount of $2,288,958.00 to provide for the full scope of the required design activities. Amendment Number 2 in the amount of $210,301.00 for right-of-way services was approved on October 25, 2022. Amendment Number 3 was administratively approved in June 24, 2023 in the amount of $8,000.00 to provide peer review for the modifications of a roundabout. This Mayor and Council Communication (M&C) will authorize execution of Amendment Number 4 to the Agreement and increase the contract amount by $200,363.00 for a revised contract amount of $2,806,492.00. Additional scope of work by the consulting engineer has become necessary, as a result of the need for: 1. Value engineering sessions with the contractor and an independent cost estimate of the contract price for the purpose of evaluating the proposed cost of the construction and determine any cost savings potential. 2. Specific geotechnical engineering due to the vertical clearance of a storm drain box relative to the final pavement section. 3. Evaluation of a detention pond on the south end of the project which will receive storm water from Ray White Road. 4. Preparation of a Nationwide Permit 14 from the Corps of Engineers on the north end of the project where storm water from the roadway will discharge into Big Bear Creek. 5. Additional right-of-way acquisition documents beyond those anticipated. The following table summarizes the design services contract history with Burns & McDonnell: Contract Amount Description Mayor & Council Action Date Approved Original Contract, Advanced delivery of 2022 Bond Program Administratively $98,870.00 August 19, CSN 49556 projects Authorized 2021 Amendment No. 1 $2 288 958.00 Amendment to prepare design plans & M&C 22-0530 June 28, 2022 CSN 49556-A1 specifications Amendment No. 2 $210,301.00 Right-of-way acquisition services M&C 22-0873 October 25, CSN 49556-A2 2022 Amendment No. 3 $8,000.00 Roundabout review services Administratively July 24, 2023 CSN 49556-A3 Authorized Amendment No. 4 $200,363.00 Funding for various services Proposed The following table demonstrates the funding history for the project: Fund Existing Funding Additional Funding Project Total 30104 Developer Contribution Fund $1,800,000.00 $1,800,000.00 30108 Transportation Impact Fee Capital Fund $1,000,000.00 $1,000,000.00 39403 Street Improvements Fund $250,000.00 $250,000.00 34027 2022 Bond Program Fund $11,652,500.00 $11,652,500.00 Fund Existing Funding Additional Funding Project Total Project Total: $14,702,500.00 $14,702,500.00 Funding is budgeted in the 2022 Bond Program Fund for the TPW Dept Highway & Streets Department for the purpose of funding the Ray White Road, as appropriated. MWBE OFFICE — Burns & McDonnell, Inc. agrees to maintain its initial MMBE commitment of 20\% made in the original agreement and extend and maintain the same MWWBE commitment of 20\% for all prior amendments up to and inclusive of Amendment No. 4. Therefore Burns & McDonnell, Inc. remains in compliance with the City's MWBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MWBE Commitment form executed by an authorized representative of its company. The project is in COUNCIL DISTRICTS 4 and 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2022 Bond Program Fund for the Ray White Road project to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID I ID I I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I ID I I Year (Chartfield 2) Submitted for Citv Manaaer's Office bv: Jesica McEachern (5804) Originating Denartment Head: Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 103270 Form 1295 Certificate 101165651 RWR Amend 4.Ddf (CFW Internal) 103270 M&C FID Amendment 4.xlsx (CFW Internal) 103270 M&C Mao Rav White Road 20230207.odf (Public) 103270 MWBE APCE- Sianed 3.2.24 AI.Ddf (CFW Internal) 103270 SAM Report- Burns & McDonnell Enaineerina Comoanv Inc.Ddf (CFW Internal) 20RAY WHITE ROAD AMENDMENT 4.docx (CFW Internal) 103270-EPAM-Ray White Road Widening Improvements - Professional Services Agreement Amendment No. 4 Final Audit Report 2024-07-08 Created: 2024-07-08 By: Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Status: Signed Transaction ID: CBJCHBCAABAADfE_FjJCvRGJyyRZO8ShkJtwbnaOlgho "103270-EPAM-Ray White Road Widening Improvements - Prof essional Services Agreement Amendment No. 4" History Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2024-07-08 - 5:28:21 PM GMT- IP address: 204.10.90.100 Form filling automatically delegated to Jaylyn Harrelson (Jaylyn.Harrelson@fortworthtexas.gov) by Wendi Hedlund (wendi.hedlund@fortworthtexas.gov) 2024-07-08 - 5:33:42 PM GMT Document emailed to Wendi Hedlund (wendi.hedlund@fortworthtexas.gov) for filling 2024-07-08 - 5:33:42 PM GMT Document emailed to Jaylyn Harrelson (Jaylyn.Harrelson@fortworthtexas.gov) for filling 2024-07-08 - 5:33:42 PM GMT Document emailed to Alejandra Ayala (Alejandra.Ayala@fortworthtexas.gov) for signature 2024-07-08 - 5:33:42 PM GMT Email viewed by Alejandra Ayala (Alejandra.Ayala@fortworthtexas.gov) 2024-07-08 - 6:07:18 PM GMT- IP address: 204.10.90.100 Email viewed by Jaylyn Harrelson (Jaylyn.Harrelson@fortworthtexas.gov) 2024-07-08 - 6:07:59 PM GMT- IP address: 204.10.90.100 69i Alejandra Ayala (Alejandra.Ayala@fortworthtexas.gov) uploaded the following supporting documents: Chi M&C 2024-07-08 - 6:36:19 PM GMT FORT 1`1'dl?iTH•.. I Pa 'd by Adobe Acrobat Sign . Document e-signed by Alejandra Ayala (Alejandra.Ayala@fortworthtexas.gov) Signature Date: 2024-07-08 - 6:36:19 PM GMT - Time Source: server- IP address: 204.10.90.100 ;Q. Form filled by Wendi Hedlund(wendi.hedlund@fortworthtexas.gov) Form filling Date: 2024-07-08 - 8:04:12 PM GMT - Time Source: server- IP address: 204.10.90.100 Agreement completed. 2024-07-08 - 8:04:12 PM GMT FoRTWORTH, I P—e'b' Adobe Acrobat Sign FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Ray White Road Widening Improvements -Professional Services Agreement Amendment No. 4 M&C: 24-0389 CPN: 103270 CSO: 56195 DOC#: Date: To: Name Department Initials 2. Wendi Hedlund — Bus Sup. TPW — Initial 12 ' 3. Alejandra Ayala TPW - Signature 0-9- 4. Raul Lopez TPW — Initial A�nvd via ,jujloft 5. Lissette Acevedo TPW — Initial ID: 1230. 6. Patricia Wadsack TPW — Initial 7. Lauren Prieur TPW — Signature J' 8. Doug Black Legal - signature ns 9. Jesica McEachern CMO - signature „oti 10. Jannette Goodall CSO - signature 7 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNTURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps NEEDS TO BE NOTARIZED: ❑ Yes X No RUSH: ❑ Yes X No SAME DAY: ❑ Yes ❑ No NEXT DAY: ❑ Yes ❑ No ROUTING TO CSO: X Yes ❑ No Action Reauired: ❑ As Requested ❑ Attach Signature, Initial and Notary Tabs ❑ For Your Information X Signature/Routing and or Recording ❑ Comment ❑ File 9 M&C Return To: Aleiandra.Avala(a)fortworthtexas.gov email executed document when completed. JUSTIFICATIONFINANCIAL TRACKING . CPN: 103270 Project Name: Ray White Road Design Contract: Burns & McDonnell Contract Change Total to Date Justification CSN 56195 B&McDonnell $ 95,809.00 Original contract to expedite design services. Administratively Approved 8/19/2021 Gram Traffic North Texas $ 3,061.00 $ 98,870.00 Amendment No. 1 CSN 56195-A1 B&McDonnell $ 1,608,194.00 Amendment for full engineering design services. M&C 22-0530 6/28/2022 The Rios Group $ 142,826.00 Gorrondona & Associates $ 113,388.00 Dallas Aerial Survey $ 13,000.00 HVJ North Texas - Geotechnical Services $ 104,397.00 Simon Engineering $ 94,585.00 Peloton Land Solutions 212,568.00 $ 2,288,958.00 $ 2,387,828.00 Amendment No. 2 CSN 56195-A2 Gorrondona & Associates Is 3,571.00 Add utility relocation services with The Rios Group M&C 22-0873 10/25/2022 Stateside ROW Services 206,730.00 $ 210,301.00 $ 2,598,129.00 and right of way services with Stateside. Amendment No. 3 CSN 56195-A3 Kimley-Horn & Associates KHA peer review services for roundabout. Administratively Approved $ 8,000.00 $ 8,000.00 $ 2,606,129.00 Amendment No. 4 CSN 56195-A4 B&McDonnell $ 62,415.00 Additional scope amendment. M&C 24-0389 5/14/2024 Gorrondona & Associates - Topo & ROW Services $ 29,060.00 HVJ North Texas - Geotechnical Services $ 21,668.00 Peloton Land Solutions - Drainage Design 87,220.00 $ 200,363.00 $ 2,806,492.00