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Home My WebLink AboutContract 58111-CO3CSC No. 58111-CO3 FORT WORTH,., City of Fort Worth Change Order Request Project Namel 103396 Comanche Trail Hazardous Road Overtopping Mitigation Project Client Project #(s)l 103396 I City Sec # l 58111 Project Description) Roadway and culvert improvements to improve drainage at crossing, associated water & sewer realignments Contractorl Klutz Contractors, LLC Change Order #1 3 1 Date) 414/2024 City Project Mgr.l Bert Guidry City Inspectorl Stan Sutterfield Dept. TPW Contract Time Totals (CD) Original Contract Amount $1,894,090.00 $1,894,090.00 365 Extras to Date $88,290.75 $88,290.75 90 Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date $1,982,380.75 $1,982,380.75 455 Amount of Proposed Change Order $73,535.70 �73,535.70 Revised Contract Amount $2,055,916.45 $2, 55,916.45 455 Original Funds Available for Change Orders $94,704.50 $94,704.50 Remaining Funds Available for this CO $6,413.75 $6,413.75 Additional Funding (if necessary) $67,121.95 $67,121.95 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 8.54% MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST + 25%) $2,367,612.50 JUSTIFICATION (REASONS) FOR CHANGE ORDER A combination rail with a narrower width is being proposed to allow a full 5' unencumbered concrete walk section adjacent to the roadway since the railing that was bid was wider and encroached into the 5' width. Additional railing length has been added due to a bid quantity that did not include the complete length of rail to be installed. The handrail portion of this combination rail is more expensive than that of the rail that was bid since it contains more handrailing. Roadway markings were added to eliminate on - street parking at the culvert. Quantity adjustments were made to hydromulching, rip -rap, flex base, curb, Class A concrete and guardrail to reflect actual plan quantities and field adjustments. Costs for new items were compared to past bid tabs and other resources and found to be reasonable. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor's Compan Name Contractor (Name) Contract Signatur Klutz Contractors, LLC Charlie Klutz I C. -I Jun 27, 202 on Supervis Project and Contract Compliance Manager Date Jun 27, 2024 Pro ram Mana er M277,2024 Senior Capital Project Officer Date ��j.l- Jun 27, 2024 Assistant Director De t Director, Contracting Department Dept Date Jun28,202 ,�, Jun27,2024 Assistant City Attorney Date Assistant ON Manaaer Date Jul 16, 2024 C_111t JuI 16, 2024 Council Action i requir ATTEST: =oF� °ARA4 a U g d pdpM48* d Jannette Goodall, City Secretary aQaynne o M&C Number l 24-0485 l M&C Date Approved l 6/11/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH City of Fort Worth *1�-- Change Order Additions Project Name 1 103396 Comanche Trail Hazardous Road Overtopping Mitigation Project City Sec # 58111 Client Project # 1 103396 1 Contractorl Klutz Contractors, LLC I PMI Bert Guidry I Inspectorl Stan Butterfield I Change Order Submittal # 0 Date 1 4/4/2024 1 ADDITIONS HEM UESCRIP I ION UEP I uty Unit Unit Cost I otal t 3292.0400 Seeding, Hydromulch I PW /50.000000U 91 SY $/.2U $5,400.00 17 3137.0101 Concrete Riprap TPW 137.8000000 SY $95.00 $13,091.00 18 3211.0123 8" Flexible Base, Type A, GR-2 TPW 129.0000000 SY $20.00 $2,580.00 22 3216.0101 6" Cone Curb and Gutter TPW 83.2000000 LF $26.00 $2,163.20 24 9999.0070 Class A Concrete TPW 229.0000000 SF $16.00 $3,664.00 25 9999.0020 Metal Beam Guard Fence TPW 55.3000000 LF $155.00 $8,571.50 64 9999.0170 Combination Rail C1 W TPW 295.00000001- LF $357.00 $105,315.00 65 3217.0101 6" SLD Pvmt Marking HAS (W) TPW 550.0000000C LF $2.90 $1,595.00 66 3217.0102 6" SLD Pvmt Marking HAS (Y) TPW 340.00000000 LF $5.90 $2,006.00 67 3217.0401 18" SLD Pvmt Marking HAE (W) TPW 150.00000000 LF $11.60 $1,740.00 68 3217.2103 REFL Raised Marker TY II -A -A TPW 10.00000000 EA $6.00 $60.00 69 3217.2104 REFL Raised Marker TY II-C-R TPW 65.00000000 EA $6.00 $390.00 TPVV $146,575.70 Sub Total Additions $146,575.70 Change Order Additions Page 1 of 1 FOR_ T�RTH City of Fort Worth Change Order Deletions Project Name 1 103396 Comanche Trail Hazardous Road Overtopping Mitigation Project City Sec # 1 58111 Client Project # 1 103396 1 Contractorl Klutz Contractors, LLC PMI Bert Guidry I Inspectorl Stan Sutterfield Change Order Submittal # 0 Date 1 4/4/2024 1 I I tM Ut6UKIN I IUN Z/ 9999.UU4U Uombinatlon Kail DELETIONS ULHI Uty Unit Unit lost total I F'VV ZZ0.000UUUUU LF $332.1JU $/3,U4U.UUj TPW $73,040.001 1 1 1 Sub Total Deletions $73,040.001 Change Order Deletions Page 1 of 1 M/SBE for this Change Order M/SBE Sub Type of Service Amount for this CO Klutz $67,744.70 Total $67,744.70 Previous Change Orders co # DATE I AMOUNT Total I $0.00 1 7/15/24. 10:11 AM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 6/11/2024 REFERENCE **M&C 24- LOG NAME: 20SWM COMANCHE NO.: 0485 TRAIL HROM CO 3 CODE: C TYPE: CONSENT PUBLIC NO HEARING. SUBJECT. (CD 7) Authorize Execution of Change Order No. 3 in the Amount of $73,535.70 to a Contract with Klutz Construction, LLC for the Construction of the Comanche Trail Hazardous Road Overtopping Mitigation Project, Adopt an Appropriation Ordinance and Amend the Fiscal Years 2024 — 2028 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Change Order No. 3 to City Secretary Contract No. 58111 with Klutz Construction, LLC, increasing the contract amount by $73,535.70 for the construction of the Comanche Trail Hazardous Road Overtopping Project (City Project No. 103396), thereby increasing the total contract amount to $2,055,916.45; 2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Stormwater Revenue Bonds 2020 Fund by increasing estimated receipts and appropriations in the Comanche Trail HROM project (City Project No. 103396), in the amount of $88,000.00 and decreasing estimated receipts and appropriations in SW Hazardous Road Overtopping Project (City Project No. P00120) by the same amount; and 3. Amend the Fiscal Years 2024-2028 Capital Improvement Program. DISCUSSION: On Tuesday, August 23, 2022, by Mayor and Council Communication (M&C 22-0634), the City Council authorized a contract with Klutz Contractors, LLC in the amount of $1,894,090.00 for the construction of the Comanche Trail Hazardous Roadway Overtopping Mitigation (HROM) project (City Project No. 103396). The project will better protect drivers from flood waters overtopping Comanche Trail Road between Malaga Drive and Marina Drive. This M&C will authorize the execution of Change Order No. 3, appropriate funding for Change Order No. 3 and amend the 2024-2028 Capital Improvement Plan. The following table summarizes previous contract action and change orders: Construction Contract Date Amount Official site of the City of Fporrt+ Worth, Texas FVIIJ oR117 apps.cfwnet.org/council_packet/mc_review.asp?ID=32192&councildate=6/11 /2024 1 /3 7/15/24, 10:11 AM Original Contract (M&C 22-0634) Change Order No. 1 Change Order No. 2 Change Order No. 3 Revised Contract Amount M&C Review 8/23/2022 $1,894,090.00 11 /07/2022 $44, 500.00 01 /18/2024 $43,790.75 Pending $73,535.70 $2,055,916.45 Previous change orders 1 and 2 were provided to modify the water and sewer alignments to stay within easements, and to demolish and reconstruct bridge footings. This change order includes a revision to the type of traffic rail to be used from the type of traffic rail included in the bid, includes additions to the length of traffic rail to be used, and includes additional pavement markings and quantity reconciliations. The additional funds also provide for additional project management and inspection time due to the extended construction duration needed for demolition and reconstruction of culvert footings, which was done due to deficiencies in the footing materials and construction documentation. Appropriations for this project are shown below: Fund 52002 - Stormwater Capital Projects (103396) 52007 - Stormwater Rev Bonds 2020 (103396) Table Total Project Additional Project Total Appropriations Funding $2,200,000.00 $717,165.00 $2,917,165.00 $0.00 $2,200,000.00 $88,000.00 $805,165.00 $88,000.00 $3,005,165.00 Funding is budgeted in the Stormwater Rev Bonds 2020 Fund for the TPW Dept Highway & Streets Department for the purpose of funding the Comanche Trail HROM. Business Equity: Klutz Contractors, LLC agrees to maintain its initial M/WBE commitment of 16\% that it made on the original contract and extend and maintain that same M/WBE commitment of 16\% to all prior change orders up to and inclusive of this Change Order No. 3. Therefore Klutz Contractors, LLC remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: apps.cfwnet.org/council_packet/mc_review.asp?ID=32192&counciIdate=6/11 /2024 2/3 7/15/24, 10:11 AM M&C Review The Director of Finance certifies that funds are currently available in the SW Hazardous Rd Overtopping project within the Stormwater Rev Bonds 2020 Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Stormwater Rev Bonds 2020 Fund for the Comanche Trail HROM project to support the above recommendations and execution of the agreement. Prior to an expenditure being incurred, the Transportation & Public Works has the responsibility of verifying the availability of funds. TO Fund Department I Account Project Program Activity Budget Reference # Amount ID ID I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID , , Year (Chartfield 2) Submitted for City Manaaer's Office by_ Jesica McEachern (5804) Originating Department Head: Lauren Prieur (6035) Additional Information Contact: Linda Young (2485) ATTACHMENTS 20SWM COMANCHE TRAIL HROM 103396 Chanae Order 03.xlsm (CFW Internal) 20SWM COMANCHE TRAIL HROM 1295.Ddf (CFW Internal) 20SWM COMANCHE TRAIL HROM APCF FORM. pdf (CFW Internal) 20SWM COMANCHE TRAIL HROM CO 3.docx (CFW Internal) 20SWM COMANCHE TRAIL HROM FID TABLE.xlsx (CFW Internal) 20SWM COMANCHE TRAIL HROM MAP.pdf (Public) 20SWM COMANCHE TRAIL HROM SAM SEARCH.Ddf (CFW Internal) ORD.APP 20SWM COMANCHE TRAIL HROM CO 3 52007 (r2).docx (Public) apps.cfwnet.org/council_packet/mc_review.asp?ID=32192&counciIdate=6/11 /2024 3/3 FORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: 24-0485 M &C: 22-0634 Date: To: Name Charlie Klutz 1. 2. Stanley Sutterfield Comanche Trail HROM — Change Order 3 CPN: 103396 3. Bert Guidry 4. Justin Naylor 5. Lissette Acevedo 6. Patricia Wadsack 7. Lauren Prieur 8. Doug Black 9. Jesica McEachern 10. Ronald Gonzales 11. Jannette Goodall 12. Allison Tidwell 13. Tpw—SW—Contract CSO:CS58111 Department Contractor TPW -Inspector TPW - Project Manager TPW -Interim P Manager TPW — Sr. CPO TPW — Assistant Director TPW - Director Legal - Assistant City Attorney CMO —Assistant City Manager CSO — City Secretary CSO — City Secretary CSO — City Secretary TPW Stormwater NEEDS TO BE NOTARIZED: DYES ®No DClC#: Initials Gk ��Y V DB Date Out Jun 27, 2024 J u n 27, 2024 Jun 27, 2024 Jun 27, 2024 J u n 27, 2024 Jun 28, 2024 Jun 27, 2024 J u 116, 2024 J u 116, 2024 J u 116, 2024 Ju116,2024 RUSH: OYES ®No SAME DAY: ❑ YES ❑No NEXT DAY: ❑YES []No ROUTING TO CSO: ®YES ONO Action Required: ❑ Signature/Routing and or Recording