HomeMy WebLinkAboutContract 58462-A1CSC No. 58462-A1
AMENDMENT NO. 1 TO
CITY OF FORT WORTH CONTRACT 58462
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City") and EAN Holdings, LLC Dallas Fort Worth dba Enterprise Rent-A-Car ("Vendor").
City and Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on November 15, 2022, the Parties entered into City Secretary Contract
58462 for Vendor to provide City with short-term rental of cars, trucks, and vans
("Agreement/Contract");
WHEREAS, the Parties wish to amend the Agreement to increase the annual
compensation authorized under the Agreement by $100,000.00 using an administrative change
order, so that the total authorized annual compensation amount will be up to $1,100,000.00.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
The compensation provision of the Agreement is hereby amended by deleting the section
in its entirety and replacing it with the following language:
City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance
with the provisions of this Agreement. Total annual payment made under this
Agreement by the City shall be an amount up to One Million One Hundred Thousand
Dollars ($1,100,000.00). Vendor shall not provide any additional items or services or bill
for expenses incurred for City not specified by this Agreement unless City requests and
approves in writing the additional costs for such services or items. City shall not be liable
for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as anoriginal.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
By:
of this contract, including ensuring all
Name: Fernando Costa
performance and reporting requirements.
Title: Assistant City Manager
Date:
- ---
By:
APPROVAL RECOMMENDED:
an Wilson
Name: Vttact
Title: Services A ministrator
C•Ik_ ItAr dl-r
APPROVED AS TO FORM AND LEGALITY:
By,
Chris h a rd or(Ju Ill, 202413:00 CDT)
Name: Christopher Harder, P.E.
Title: Water Department Director
By:
ATTEST:
Name: Jessika Williams
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Title: Assistant City Attorney 1
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CONTRACT AUTHORIZATION:
By:
as
M&C: 22-0913
Name: Jannette S. Goodall
1295: 2022-940878
Title: City Secretary
EAN Holdings, LLC Dallas Fort Worth dba Enterprise Rent-A-Car
By:
Name: Jodiann Harley -Robinson
Title: Regional Vice President
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CST C:0UNCX L AGEP1D-A
DATE: 11/8/2022 REFERENCE ""M&C 22- LOG NAME: 13P13P ILA TARRANT VEHICLE
NO.: 0913 RENTALS TD CITY
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL) Authorize Execution of a Purchase Agreement with EAN Holdings, LLC - Dallas
Fort Worth dba Enterprise Rent-A-Car Using an Intedocal Agreement with Tarrant County
in an Annual Amount Up to $1,000,000.00 and Authorize Two Consecutive One -Year
Renewal Options for the Same Annual Amount for Vehicle Rentals for all City
Departments
RECOMMENDATION:
It is recommended that the City Council authorize execution of a purchase agreement with EAN
Holdings, LLC - Dallas Fort Worth dba Enterprise Rent-A-Car using an Interlocal Agreement with
Tarrant County in an annual amount up to $1,000,000.00 and authorize two consecutive one-year
renewal options for the same annual amount for vehicle rentals for all City Departments,
DISCUSSION:
In October 2022, the Water Department requested that the Purchasing Division enter into an
agreement for vehicle leasing and rentals for all City departments on an as -needed basis. Vehicles
will be used in conducting official City business and in supporting various City operations. The City will
have the ability to select vehicles that best fit the needs for the assigned duties which could include
various types, sizes, makes and models of automobiles, pickup trucks, sport -utility vehicles or vans.
In September 2022, Tarrant County processed a bid (BID No. 2022-209) and received one (1)
response and one (1) no -bid response. An evaluation team scored the proposal and awarded the
agreement to EAN Holdings, LLC - Dallas Fort Worth dba Enterprise Rent-A-Car.
The maximum amount allowed under this agreement citywide will be $1,000,000.00, however the
actual amount used will be based on the need of the department and available budget.
An administrative change order or increase may be made by the City Manager or his designee up to
the amount allowed by relevant law and the Fort Worth City Code and does not require specific City
Council approval as long as sufficient funds have been appropriated.
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for purchase
of the item. Tarrant County conducted competitive bidding for the contract during September 2020
(BID No. 2022-209). The contract has a term through September 30, 2023 with the right to renew
the contract for two (2) additional one-year periods or portions thereof.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
Upon Council approval, the agreement will begin on October 1, 2022 and end on September 30, 2023,
in line with the cooperative contract term. The agreement may be renewed at the City's option for one
(1) additional one-year term if Tarrant County renews its contract. Renewal of this agreement by the
City does not require specific City Council approval, provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
The agreement serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as
previously appropriated, in the participating departments' Operating Funds to support the approval of
the above recommendation and execution of the contract. Prior to any expenditure being incurred,
the participating departments have the responsibility to validate the availability of funds.
BQNI1
TO _
Fund Department Account Projoct Pro -gram Activity Budget Reference
# Amount
ID ID __ Year L{ChartfleldJ2 1 _
FORT WORTH
'U
EB QOd Department Account Project Program : Activity --Budget I Reference #
ID ID Year I jChartfleld2)
Fund. Department Account . ProjectT Program . Activity . Budget i Reference #
ID _ ID Year (Chartfleld 2)
Submitted City anager's Office_by1 Reginald Zeno (8517)
Dana Burghdoff (8018)
QdginatingQeaartment Head:
pdditlonaLinformation Contact:
ATTAOMENU
1295 Form - EAN Hold a9aj if (CFW Intemal)
All FID TahleS x{sx (CFW Intemal)
$am Report _ EAR HQUIngusff (CFW Intemal)
Reginald Zeno (8517)
Chris Harder (5020)
Anthony Rousseau (8338)
Taylor Dean (7648)
Amount
Amount
CERTIFICATE OF INTERESTED PARTIES
Complete Nos. 1- 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
EAN HOLDINGS, INC
Irving, TX United States
2 Name of govemmental entity or state agency that is a party to the contract for which the form is
being filed.
City of Fort Worth
FORM 1295
lofl
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
2022-940878
Date Filed:
10104/2022
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFB 2022-209
Annual Contract For Short -Term Rental of Cars, Trucks and Vans
4 Nature of interest
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
6 UNSWORN DECLARATION /� /� G�2—
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name ist ih 61-ri rw K0- ; and my date of birth is ✓ /2 �� V
Myaddressisyu I N State Irvih `Fs— - 5o�2,DQIIaS.
(street)
(city) � (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct
Executed in I'%I S County, State of X� S on the day of Oc�v�e2 , 20 Z L
(month) (year)
o"r'��/ LADALE CURRY
Notary ID g1299�b754
My Commission Expires
'rr or ��} October 16, 2022 Signature of authorized agent of contracting business entity
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(Declarant)
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