HomeMy WebLinkAboutContract 61710TEXAS VETERANS COMMISSION
FUND FOR VETERANS ASSISTANCE
2024 GENERAL ASSISTANCE PROGRAM
GRANT ID: TVC 24-F-0099 CSC No. 61710
APPROVED AS TO FORM AND LEGALITY:
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Jessika Williams
Assistant City Attorney
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Jannette Goodall
City Secretary
M&C: M&C 24-0028
Dated: January 23,2024
CITY OF FORT WORTH
By: Fernando Costa (signed electronically -see attached contract)
Title: Assistant City Manager
Date: 06/28/2024
TEXAS VETERANS COMMISSION
By: Thomas Palladino (signed electronically)
Title: Executive Director
Date:
Contract Compliance Manager:
By signing below, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
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Brian Brown, Interim Assistant Director
Neighborhood Services
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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COMMISSION
Notice of Grant Award CSC No. 61710
NOGA
AWARD INFORMATION
TVC Grant Number: Grantee Organization: Award Issue Date:
FVA24-F-099 City of Fort Worth 05/16/2024
Fluxx Grant ID:
R-2024-2018005166
AWARDING AGENCY AWARD AMOUNT
Grantor Organization:
Texas Veterans Commission
AWARD DETAILS
Program Category:
General Assistance Program
Grant Period Start Date:
07/01/2024
Total Awarded Amount:
$ 300,000
Service Category:
Financial Assistance
Grant Period End Date:
06/30/2025
Terms and Conditions
The approved signature below serves as a formal acceptance by the Texas Veterans Commission (TVC) of the Grantee's
Application, and addenda (if any) and the approval of this Notice of Grant Award creates a legally binding agreement between
the Grantee and TVC. The TVC Grant Program Requirements as stated in (1) the applicable federal and/or state statute and
regulations, (2) the original Request for Applications (RFA) including any addenda issued, (3) the budget tables, budget group
allocations, and budget narratives and notes in the addenda to Grantee's Application, and (4) Grantee's Application are
incorporated into and made a part of this Notice of Grant Award for all purposes, supersede any prior or contemporaneous
understandings between the parties pertaining to the subject matter herein whether oral or written, and collectively constitute
the entire agreements between the parties. In the event of a conflict in the language contained in the incorporated documents,
conflicts shall be resolved by reference to the language contained in the documents in the order listed above. Any changes to
the approved Grant must follow TVC's amendment process.
AUTHORIZATION
Authorized Representative Name: Authorized Representative Title:
Fernando Costa Loe� G/,28�2oZ* Signature Authority
Executive Director:
Thomas Palladino
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Authorized Representative Title:
Executive Director
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Grant Status
♦ Negotiations
Feedback
3 June 2024 1. See TVC-FVA 2023-24 Grant Management Documents, User Guides, and additional
information under Grantee References: https://tvc.texas.gov/grants/grantees/ 2. Principal Participants: update
as needed. 3. Budget Tables: create narratives for each Budget Group Expense in appropriate Line Item
Details field explaining the use of requested funds. See TVC-FVA Grant Management Documents for guidance
and verbiage (ideally verbatim). 18 June 2024 1. In the section describing any further restrictions please
remove the wording. It is the same as the services provided. You can input none in this section. 2. Direct Client
Services Group -All line items: in Details field, please limit verbiage to describing the service(s) - see FVA Grant
Management Documents for guidance and verbiage (ideally verbatim). Unless the Unit Cost Wor Quantity is
an organizational restriction , you do not need to explain the calculation of average Unit Cost and Quantity as
they are already annotated. 3. IDC Group: in Details field, create narrative explaining the use of requested
funds. Please identify/define each cost associated with your organization's indirect costs. Do not need to
include the math in the description.
Comments for TVC:
NOGAAgreement
Are you the signature authority or Signature Authority
delegate accepting the NOGA terms?
NOGA DOCUMENTS
CFW 2024 FVA GA Noga 06282024.pdf
NOGA
Current version added by BENEDICT GEORGE at 4:50 PM on June 28, 2024
I hereby confirm that I have the Yes
authority to enter this organization into
a contract with Texas Veteran's
Commission. (Delegation of Authority
letter has been uploaded as required.):
I have read, understand, and accept the Yes
terms of this grant contract according
to federal & state regulations, and TVC
policies outlined in the RFA, Program
Requirements, and the Notice of Grant
Award statement.
Date: 6/28/2024
Signature Authority Name: Fernando Costa
Status Active Grant
♦ Table of Contents
Additional Organization Information
Full Application
Summary of Services
Marketing and Outreach
Financial Information
Budget Tables
Documents
Additional Organization Information
How many organizational employees 1
working on the grant funded project are
veterans?*
On average, how many veterans does 200
the organization serve annually? *
On average, how many clients does the 7500
organization serve annually? *
Percentage of clients served by the 3%
organization who are veterans:
Principal Participants
Executive Director *
Fernando Costa
Chief Financial Officer *
BENEDICT GEORGE
Chief Operations Officer:
Kacey Bess
Project Manager / Coordinator *
Brian Brown
Project Accountant *
BENEDICT GEORGE
Media / Communications Coordinator *
Brian Brown
PRR Reporter 1:
PRR Reporter 2:
♦ Full Application
♦ Summary of Services
Geographic Service Area(s)* Tarrant
What types of services does the Transportation Assistance, Beneficiary Documents,
organization currently provide to the Employment Support, Family Support Services, Financial
community in the proposed service
area?* Assistance, Job Skills Training and Education Programs ,
Rent, Tools and Uniforms
What types of services does the Financial Assistance, Mortgage, Rent
organization currently provide to
veterans in the proposed geographic
service area?*
Who will the organization provide direct services to under the proposed project? Check boxes
below.*
Veterans: Yes
Dependents: Yes
Surviving Spouses: Yes
Number of Unduplicated Veterans* 60
Number of Unduplicated Dependents* 5
Number of Unduplicated Surviving b
Spouses*
Total Number of Unduplicated Clients 70
to be Served:
Will your organization ensure that the Yes
beneficiaries served, reported monthly
to FVA are unduplicated? *
Describe how your organization will ensure that beneficiaries reported to FVA are unduplicated. *
The City of Fort Worth uses a data base for tracking clients and client services. We are able to pull unique
reports of unduplicated participants.
Will your organization collect and verify Yes
authorized beneficiary eligibility
documents as prescribed by the RFA?*
Describe how the eligibility verification documents are securely maintained (example: in locked filing
cabinet or electronically on your organization's server).*
Paper files are locked in a filing cabinet and electronic files can only be accessed by authorized staff with
unique logon credentials.
How long does your agency retain grant documentation?*
5 years or the time required by the grantor.
Describe the services that your project will provide with this funding, and the specific veteran
beneficiaries who will receive the services*
City of Fort Worth will provide limited emergency assistance and financial relief for Mortgage, Rent, and Utility
payments to eligible Veterans, Dependents, and Surviving Spouses who can demonstrate financial need.
What types of eligible beneficiaries
Active Duty , National Guard, Reserves , Veteran
from the United States military
components will your organization
serve with TVC grant funding? (select
all that apply)*
Choose the veteran discharge
Bad Conduct, Dishonorable, Dismissed, General Under
status(es) (Characterization of Service)
Honorable Conditions, Honorable, Other Than Honorable
that your organization will serve with
TVC grant funding? (select all that
Conditions, Uncharacterized
apply)*
Describe any other restrictions on eligibility, if applicable (example: income level, VA disability rating,
etc).
N/A.
At what location(s) will beneficiary Organization Office, Beneficiary Home, Via Phone, Online
intake occur?* Application , Other Location
At what location(s) will beneficiaries Organization Office, Beneficiary Home, Other Location
receive services?*
Can beneficiaries request services over Yes
the phone?*
If yes, provide phone number for 817-392-5795
beneficiaries' to contact for application
and/or client intake?*
Must be formatted as XXX-XXX-XXXX
Can beneficiaries request services or Yes
make an appointment online?*
If beneficiaries can make an appointment online, please provide the application link for beneficiaries'
to utilize for application and/ or client intake. If awarded a grant, this contact information will be
included in FVA's Grantee Directory. *
The online application line has been temporarily suspended. Applicants must submit their application online, by
mail or drop-off. They will be contact by the assigned Human Services Specialist for a phone interview.
call 817-392-5795 (mail -in application) or
call 817-392-2276 (online application) or
e-mail CAPonline@FortWorthTexas.gov
Can beneficiaries apply for services via Yes
walk-in? *
Are services provided by appointment No
only?*
How will beneficiaries be evaluated to Demonstrated Need
determine priority of service?*
Once eligibility is determined, how 14
many days will it take for requested
services to be provided?*
♦ Marketing and Outreach
Will your organization conduct Yes
outreach events/ interactions to
promote grant -funded services?
Describe the organization's outreach plan.*
Outreach is performed through social media, flyers, announcements to veteran serving agencies including
the VA and United Way 211. No media charges will be made to the TVC grants.
How many hours a week, on average, 0
will you conduct outreach with grant
funding?*
Will your organization conduct Yes
marketing to mass audiences
promoting grant -funded services?*
Describe the organization's marketing plan.*
CFW will not be using TVC grant funds to promote the programs as we will include this program with other
media efforts that are done for other social services.
What marketing techniques will your
organization be using to promote
grant funded services ?
Will beneficiary satisfaction of grant -
funded services be measured? *
Social Media , Broadcast Media, Flyers and Brochures,
Search Advertising, Other
Yes
Will this include a satisfaction survey Yes
after all services have been provided?
*
♦ Financial Information
Does your organization have a No
maximum allowable amount per
client? *
Does your organization have the Yes
ability to sustain this project without
FVA funding?*
Include what other non-FVA funding $200,000.00
(dollar amount) will be available to
your organization to sustain this
project.*
Does your organization use software Yes
to record accounting transactions and
manage financial book keeping?*
What is the name, type, and version of PeopleSoft Enterprise
the software?*
Note: The values entered for Total Assets, Total Liabilities, Net Assets should be based on the attached
financial documents.
Total Assets* $11,276,830,000.00
Total Liabilities* $6,654,236,000.00
Net Assets at the end of the Year* $4,761,619,000.00
Budget Tables
Salary & Fringe Group
Name Job Title Annual Salary
Ruby Rubio Sr. Human Services $60,278.40
Specialist
Total Fringe:
Social Security: Health:
Medicare: Dental:
FICA: Vision:
Total Salary + Fringe: $27,125.28
Total Salary
Category
Utilities
Mortgage
Rent
Total
Category
Administrative and Facilities Costs
Total
Total Budget:
% Time to TVC Grant Total
Grant
Funded
Salary
45% $27,125.28
Total Grant Funded Fringe:
Life: Unemployment: Parking:
Disability: Retirement: Phone:
Worker's Comp:
Fringe % of Salary: 0.0%
Direct Client Services Group
Unit Cost Quantity
$300.00 120
$6,000.00 10
$6,000.00 25
IDC Group
$300,000.00
Amount Requested
$36,000.00
$60,000.00
$150, 000.00
$246,000.00
Amount Requested
$26,874.72
$26,874.72
♦ Documents
Select the financial document that applies to your organization as per the RFA:
POLICY/PROCEDURE DOCUMENTS
$27,125.28
fy2023_annual_comprehensive financial_report.pdf
Capitalization and Equipment
Current version added by BENEDICT GEORGE at 3:05 PM on June 17, 2024
fy2023_single_audit_report.pdf
Vendor Payments
Current version added by BENEDICT GEORGE at 3:05 PM on June 17, 2024
Procurement Policies and Procedures.pdf
Vendor Payments
Added by BENEDICT GEORGE at 2:34 PM on June 17, 2024
FD17 Travel 01-23-2014 (1).pdf
Travel
Added by BENEDICT GEORGE at 2:34 PM on June 17, 2024
Procurement Policies and Procedures.pdf
Procurement
4 > Current version added by BENEDICT GEORGE at 2:33 PM on June 17, 2024
Procurement Policies and Procedures.pdf
Procurement
=t Current version added by BENEDICT GEORGE at 2:33 PM on June 17, 2024
FD05 - Payroll 06-04-12.pdf
Payroll
Added by BENEDICT GEORGE at 2:31 PM on June 17, 2024
FD06 - Cash Management Reconciliation and Reporting 02-17-12.pdf
Cash Management
Added by BENEDICT GEORGE at 2:31 PM on June 17, 2024
Cash-Mgmt.pdf
Cash Management
Added by BENEDICT GEORGE at 2:31 PM on June 17, 2024
- Capital-Assets.pdf
Capitalization and Equipment
Added by BENEDICT GEORGE at 2:30 PM on June 17, 2024
M&C Review
Page 1 of 2
A
CITY COUNCIL AGEND
Create New From This M&C
DATE: 1/23/2024 REFERENCE NO.: **M&C 24-0028 LOG NAME:
CODE: C TYPE: CONSENT PUBLIC
HEARING:
Official site of the City of Fort Worth, Texas
FoRT WORTH
19NS TVC GRANTS
2024-2025
M
SUBJECT: (ALL) Authorize Application for, and if Awarded, Acceptance of Two Grants from the
Texas Veterans Commission in the Total Amount Up to $600,000.00 for Assistance to
Veterans with Security Deposits, Rent, Mortgage, Utility Assistance and Accessibility
and Safety Modifications to their Homes, Approve Execution of Applicable Grant
Contracts, Waive Indirect Costs and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the application to the Texas Veterans Commission for two Veterans'
Assistance Grants, a General Assistance Grant in the amount up to $300,000.00 and a
Housing for Texas Heroes Grant in the amount up to $300,000.00;
2. Authorize the execution of related contracts, including any renewals, amendments and
extensions in accordance with City policies and regulations with the Texas Department of
Housing and Community Affairs for the grant funds for the program year beginning on July 1,
2024 and ending on June 30, 2025;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations
in the Grants Operating State Fund, subject to receipt of the grants, in an amount up to
$600,000.00, for the purpose of assistance to veterans and families; and
4. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 17.29\%,
for an estimated total of $14,524.78.
DISCUSSION:
The purpose of the Mayor and Council Communication (M&C) is to authorize the application for, if
awarded, acceptance of two grants from the Texas Veterans Commission, a General Assistance
Grant in the amount up to $300,000.00 and a Housing for Texas Heroes Grant in the amount up to
$300,000.00 that will benefit veterans in Fort Worth and Tarrant County.
The Forward Home Veteran Assistance Program funded by the General Assistance Grant will provide
emergency financial assistance such as deposits, rental/mortgage and utility payments that are short-
term and temporary in nature. The grant will be administered by the Community Action Partners
(CAP) section of the Neighborhood Services Department. The increased funding will enable CAP to
provide additional needed services to area veterans.
The Housing for Texas Heroes Grant will be utilized to provide needed accessibility or safety
modifications to veteran homes in the Tarrant County area.
During 2022-2023, the Forward Home grant was able to assist 137 veterans/dependents and
surviving spouses. This year, through October 2023, the program has served 29 households for a
benefit average of $2,596.42 per household. These funds were used to stabilize veteran households
and prevent homelessness. Neighborhood Services Department will reach out to eligible veterans
through 2-1-1 (First Call for Help); Mission United, an initiative of United Way for Veterans, active
duty military and their families; Texas Veterans Network; local Veteran Assistance programs.
Grant funds support administrative and program delivery allocations for 1.4 full time
employee positions in the Neighborhood Services Department. Indirect costs totaling an estimated
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31736&councildate=1/23/2024 7/9/2024
M&C Review
Page 2 of 2
$14,524.78 calculated by taking wages & salaries designated for this grant of approximately
$84,006.80 multiplied by the Neighborhood Service Departments' indirect cost rate of 17.29\%
defined in the City's most recent Cost Allocation Plan, could be charged to these grants. A waiver of
these indirect costs is requested to allow allocation of these funds to further support the programs
and services to assist low -to -moderate income veterans and families. If awarded, both grants will
begin on July 1, 2024 and end on June 30, 2025.
Positions funded with Texas Veteran Commissions grant funds are subject to grant availability. In the
event of a grant award being decreased or eliminated, Neighborhood Services Department would
review programs and services funded by the grants and determine a level of service and staffing that
aligns with the available funding. Alternatives to consider may include staff and program reductions or
eliminations.
No matching funds are required from the City for these grants.
These programs services ALL COUNCIL DISTRICTS and the rest of Tarrant County.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, in the Grants Operating State Fund. The Neighborhood Services Department (and
Financial Management Services) will be responsible for the collection and deposit of funds due to the
City. Prior to an expenditure being incurred, the Neighborhood Services Department has the
responsibility to validate the availability of funds. These are reimbursement grants.
TO
Fund Department Account Project Program Activity
ID ID
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Fund Department Account Project
ID ID
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Program I Activity
Budget Reference # Amount
Year (Chartfield 2)
Budget Reference # Amount
Year (Chartfield 2)
Fernando Costa (6122)
Victor Turner (8187)
Sonia Singleton (5774)
Benedict George (7339)
ORD.APP 19NS TVC GRANTS 2024-2025 21002 A024(r3).docx (Public)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=31736&councildate=1/23/2024 7/9/2024