HomeMy WebLinkAboutContract 61737Vendor Services Agreement Page 1 of 23
VENDOR SERVICES AGREEMENT
_____________________________________________________________________________
This VENDOR SERVICES AGREEMENT (“Agreement”) is made and entered into by and
between the CITY OF FORT WORTH (“City”), a Texas home rule municipal corporation, and United
Rentals (North America), Inc. (“Vendor”), each individually referred to as a “party” and collectively
referred to as the “parties.”
1. Scope of Services. Vendor shall provide rental service for Pump and Hose, and Standby
monitoring services (“Services”), which are set forth in more detail in Exhibit “A,” attached hereto and
incorporated herein for all purposes. Following the award of this Agreement, additional products and
services of the same general category that could have been encompassed in the award, and that are not
already made a part of the Agreement, may be added based on the discount provided on Vendor’s bid
response (if applicable) and price sheet provided with Vendor’s bid response or a current quote provided
from the Vendor.
2.Term. The initial term of this Agreement is for 1 year, beginning on the date that this Agreement
is executed by the City’s Assistant City Manager and expiring one year later. Unless terminated earlier in
accordance with this Agreement (“Initial Term”), City will have the option, in its sole discretion, to renew
this Agreement under the same terms and conditions, for up to four (4) one-year renewal option(s) (each a
“Renewal Term”).
3. Compensation. City will pay Vendor in accordance with the provisions of this Agreement,
including Exhibit “B,” which is attached hereto and incorporated herein for all purposes. Total annual
payment made for the Initial Term under this non-exclusive Agreement may be an amount up to
Seven- Hundred and Fifty Thousand Dollars ($750,000.00). The Vendor acknowledges that this is a
non-exclusive agreement and there is no guarantee of any specific amount of work. Further, Vendor
recognizes that the amount stated above is the total amount of funds available, collectively, for any Vendor
that enters into an agreement with the City under the relevant Mayor and Council Communication (“M&C”)
and that once the full amount has been exhausted, whether individually or collectively, funds have therefore
been exhausted under this Agreement as well. If the Parties exercise renewal options, the maximum amount
per term will be in accordance with the authorizing M&C.
Vendor will not perform any additional services or bill for expenses incurred for City not specified
by this Agreement unless City requests and approves in writing the additional costs for such services. City
will not be liable for any additional expenses of Vendor not specified by this Agreement unless City first
approves such expenses in writing.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for any reason by
providing the other party with 30 days’ written notice of termination.
City Secretary Contract No. _____________
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4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated by City in
any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence and this
Agreement will terminate on the last day of the fiscal period for which appropriations were received without
penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed
upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the
Expiration Date, City will pay Vendor for services actually rendered up to the effective date of termination
and Vendor will continue to provide City with services requested by City and in accordance with this
Agreement up to the effective date of termination. Upon termination of this Agreement for any reason,
Vendor will provide City with copies of all completed or partially completed documents prepared under
this Agreement. In the event Vendor has received access to City Information or data as a requirement to
perform services hereunder, Vendor will return all City provided data to City in a machine readable format
or other format deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts. Vendor hereby warrants to City that Vendor has made full disclosure in
writing of any existing or potential conflicts of interest related to Vendor's services under this Agreement.
In the event that any conflicts of interest arise after the Effective Date of this Agreement, Vendor hereby
agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information. Vendor, for itself and its officers, agents and employees, agrees that it
will treat all information provided to it by City (“City Information”) as confidential and will not disclose
any such information to a third party without the prior written approval of City.
5.3 Public Information Act. City is a government entity under the laws of the State of Texas and all
documents held or maintained by City are subject to disclosure under the Texas Public Information Act. In
the event there is a request for information marked Confidential or Proprietary, City will promptly notify
Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination
on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General
of the State of Texas or by a court of competent jurisdiction.
5.4 Unauthorized Access. Vendor must store and maintain City Information in a secure manner and
will not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any
way. Vendor must notify City immediately if the security or integrity of any City Information has been
compromised or is believed to have been compromised, in which event, Vendor will, in good faith, use all
commercially reasonable efforts to cooperate with City in identifying what information has been accessed
by unauthorized means and will fully cooperate with City to protect such City Information from further
unauthorized disclosure.
6. Right to Audit. Vendor agrees that City will, until the expiration of three (3) years after final payment
under this Agreement, or the final conclusion of any audit commenced during the said three years, have
access to and the right to examine at reasonable times any directly pertinent books, documents, papers and
records, including, but not limited to, all electronic records, of Vendor involving transactions relating to
this Agreement at no additional cost to City. Vendor agrees that City will have access during normal
working hours to all necessary Vendor facilities and will be provided adequate and appropriate work space
in order to conduct audits in compliance with the provisions of this section. City will give Vendor
reasonable advance notice of intended audits.
City Secretary Contract No. _____________
Vendor Services Agreement Page 3 of 23
7. Independent Contractor. It is expressly understood and agreed that Vendor will operate as an
independent contractor as to all rights and privileges and work performed under this Agreement, and not as
agent, representative or employee of City. Subject to and in accordance with the conditions and provisions
of this Agreement, Vendor will have the exclusive right to control the details of its operations and activities
and be solely responsible for the acts and omissions of its officers, agents, servants, employees, Vendors,
and subcontractors. Vendor acknowledges that the doctrine of respondeat superior will not apply as
between City, its officers, agents, servants and employees, and Vendor, its officers, agents, employees,
servants, contractors, and subcontractors. Vendor further agrees that nothing herein will be construed as
the creation of a partnership or joint enterprise between City and Vendor. It is further understood that City
will in no way be considered a Co-employer or a Joint employer of Vendor or any officers, agents, servants,
employees, contractors, or subcontractors. Neither Vendor, nor any officers, agents, servants, employees,
contractors, or subcontractors of Vendor will be entitled to any employment benefits from City. Vendor
will be responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of
its officers, agents, servants, employees, contractors, or contractors.
8. Liability and Indemnification.
8.1 LIABILITY - VENDOR WILL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH,
TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED,
TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR
INTENTIONAL MISCONDUCT OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS, OR SUBCONTRACTORS.
8.2 GENERAL INDEMNIFICATION - VENDOR HEREBY COVENANTS AND AGREES TO
INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS, AGENTS, SERVANTS
AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS OF ANY KIND
OR CHARACTER, WHETHER REAL OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR
LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO VENDOR'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND
ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE
EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF
VENDOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS, OR
SUBCONTRACTORS.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION – Vendor agrees to defend, settle, or pay, at
its own cost and expense, any claim or action against City for infringement of any patent, copyright,
trade mark, trade secret, or similar property right arising from City’s use of the software and/or
documentation in accordance with this Agreement, it being understood that this agreement to defend,
settle or pay will not apply if City modifies or misuses the software and/or documentation. So long as
Vendor bears the cost and expense of payment for claims or actions against City pursuant to this
section, Vendor will have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim; however,
City will have the right to fully participate in any and all such settlement, negotiations, or lawsuit as
necessary to protect City’s interest, and City agrees to cooperate with Vendor in doing so. In the
event City, for whatever reason, assumes the responsibility for payment of costs and expenses for any
claim or action brought against City for infringement arising under this Agreement, City will have
the sole right to conduct the defense of any such claim or action and all negotiations for its settlement
or compromise and to settle or compromise any such claim; however, Vendor will fully participate
and cooperate with City in defense of such claim or action. City agrees to give Vendor timely written
City Secretary Contract No. _____________
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notice of any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City’s assumption of payment of costs or expenses will not eliminate
Vendor’s duty to indemnify City under this Agreement. If the software and/or documentation or any
part thereof is held to infringe and the use thereof is enjoined or restrained or, if as a result of a
settlement or compromise, such use is materially adversely restricted, Vendor will, at its own expense
and as City's sole remedy, either: (a) procure for City the right to continue to use the software and/or
documentation; or (b) modify the software and/or documentation to make it non-infringing, provided
that such modification does not materially adversely affect City's authorized use of the software
and/or documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or (d) if none of the foregoing alternatives is reasonably available to Vendor
terminate this Agreement, and refund all amounts paid to Vendor by City, subsequent to which
termination City may seek any and all remedies available to City under law.
9. Assignment and Subcontracting.
9.1 Assignment. Vendor will not assign or subcontract any of its duties, obligations or rights under
this Agreement without the prior written consent of City. If City grants consent to an assignment, the
assignee will execute a written agreement with City and Vendor under which the assignee agrees to be
bound by the duties and obligations of Vendor under this Agreement. Vendor will be liable for all
obligations of Vendor under this Agreement prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, the subcontractor will execute a written
agreement with Vendor referencing this Agreement under which subcontractor agrees to be bound by the
duties and obligations of Vendor under this Agreement as such duties and obligations may apply. Vendor
must provide City with a fully executed copy of any such subcontract.
10. Insurance. Vendor must provide City with certificate(s) of insurance documenting policies of the
following types and minimum coverage limits that are to be in effect prior to commencement of any
Services pursuant to this Agreement:
10.1 Coverage and Limits
Commercial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggregate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage will be on any vehicle used by Vendor, or its employees, agents, or representatives in the course
of providing Services under this Agreement. “Any vehicle” will be any vehicle owned, hired and non-
owned.
(c) Worker’s Compensation:
Statutory limits according to the Texas Workers’ Compensation Act or any other state workers’
compensation laws where the Services are being performed
City Secretary Contract No. _____________
Vendor Services Agreement Page 5 of 23
Employers’ liability
$100,000 - Bodily Injury by accident; each accident/occurrence
$100,000 - Bodily Injury by disease; each employee
$500,000 - Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the Commercial General
Liability (CGL) policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage
meets all other requirements. Coverage must be claims-made, and maintained for the duration of the
contractual agreement and for two (2) years following completion of services provided. An annual
certificate of insurance must be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies must name City as an additional
insured thereon, as its interests may appear. The term City includes its employees, officers, officials, agents,
and volunteers in respect to the contracted services.
(b) The workers’ compensation policy must include a Waiver of Subrogation (Right of Recovery) in
favor of City.
(c) A minimum of Thirty (30) days’ notice of cancellation or reduction in limits of coverage must be
provided to City. Ten (10) days’ notice will be acceptable in the event of non-payment of premium. Notice
must be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with
copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do business in the State of
Texas. All insurers must have a minimum rating of A- VII in the current A.M. Best Key Rating Guide, or
have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the
rating is below that required, written approval of Risk Management is required.
(e) Any failure on the part of City to request required insurance documentation will not constitute a
waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required insurance will be
delivered to the City prior to Vendor proceeding with any work pursuant to this Agreement.
11. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the performance
of its obligations hereunder, it will comply with all applicable federal, state and local laws, ordinances,
rules and regulations and that any work it produces in connection with this Agreement will also comply
with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies Vendor
of any violation of such laws, ordinances, rules or regulations, Vendor must immediately desist from and
correct the violation.
City Secretary Contract No. _____________
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12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns, contractors,
subcontractors, and successors in interest, as part of the consideration herein, agrees that in the performance
of Vendor’s duties and obligations hereunder, it will not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM
AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR, ITS
PERSONAL REPRESENTATIVES, ASSIGNS, CONTRACTORS, SUBCONTRACTORS, OR
SUCCESSORS IN INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices.Notices required pursuant to the provisions of this Agreement will be conclusively determined
to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received
by the other party by United States Mail, registered, return receipt requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Assistant City Manager
200 Texas Street
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney’s Office at:
100 Fort Worth Trail
Fort Worth, Texas 76102
To VENDOR:
United Rentals (North America), Inc.
Derek McCready, Branch Manager
100 First Stamford Place, Suite 700
Stamford, Ct 06902-9200
Facsimile: _______________
14. Solicitation of Employees. Neither City nor Vendor will, during the term of this Agreement and
additionally for a period of one year after its termination, solicit for employment or employ, whether as
employee or independent contractor, any person who is or has been employed by the other during the term
of this Agreement, without the prior written consent of the person's employer. Notwithstanding the
foregoing, this provision will not apply to an employee of either party who responds to a general solicitation
of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement, City does not
waive or surrender any of its governmental powers or immunities.
16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein does not constitute a waiver of City's or Vendor’s
respective right to insist upon appropriate performance or to assert any such right on any future occasion.
17. Governing Law / Venue. This Agreement will be construed in accordance with the laws of the State
of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement,
venue for such action will lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas, Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining provisions will not in any way be affected or impaired.
City Secretary Contract No. _____________
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19. Force Majeure. City and Vendor will exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but will not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control, including, but not limited
to, compliance with any government law, ordinance, or regulation; acts of God; acts of the public enemy;
fires; strikes; lockouts; natural disasters; wars; riots; epidemics or pandemics; government action or
inaction; orders of government; material or labor restrictions by any governmental authority; transportation
problems; restraints or prohibitions by any court, board, department, commission, or agency of the United
States or of any States; civil disturbances; other national or regional emergencies; or any other similar cause
not enumerated herein but which is beyond the reasonable control of the Party whose performance is
affected (collectively, “Force Majeure Event”). The performance of any such obligation is suspended during
the period of, and only to the extent of, such prevention or hindrance, provided the affected Party provides
notice of the Force Majeure Event, and an explanation as to how it prevents or hinders the Party’s
performance, as soon as reasonably possible after the occurrence of the Force Majeure Event, with the
reasonableness of such notice to be determined by the City in its sole discretion. The notice required by this
section must be addressed and delivered in accordance with Section 13 of this Agreement.
20. Headings not Controlling.Headings and titles used in this Agreement are for reference purposes only,
will not be deemed a part of this Agreement, and are not intended to define or limit the scope of any
provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and revised
this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party will not be employed in the interpretation of this Agreement or Exhibits A, B, and
C.
22. Amendments / Modifications / Extensions. No amendment, modification, or extension of this
Agreement will be binding upon a party hereto unless set forth in a written instrument, which is executed
by an authorized representative of each party.
23. Counterparts. This Agreement may be executed in one or more counterparts and each counterpart
will, for all purposes, be deemed an original, but all such counterparts will together constitute one and the
same instrument.
24. Warranty of Services. Vendor warrants that its services will be of a high quality and conform to
generally prevailing industry standards. City must give written notice of any breach of this warranty within
thirty (30) days from the date that the services are completed. In such event, at Vendor’s option, Vendor
will either (a) use commercially reasonable efforts to re-perform the services in a manner that conforms
with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming services.
25. Immigration Nationality Act. Vendor must verify the identity and employment eligibility of its
employees who perform work under this Agreement, including completing the Employment Eligibility
Verification Form (I-9). Upon request by City, Vendor will provide City with copies of all I-9 forms and
supporting eligibility documentation for each employee who performs work under this Agreement. Vendor
must adhere to all Federal and State laws as well as establish appropriate procedures and controls so that
no services will be performed by any Vendor employee who is not legally eligible to perform such services.
VENDOR WILL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY VENDOR,
VENDOR’S EMPLOYEES, CONTRACTORS, SUBCONTRACTORS, OR AGENTS. City, upon
written notice to Vendor, will have the right to immediately terminate this Agreement for violations of this
provision by Vendor.
City Secretary Contract No. _____________
Vendor Services Agreement Page 8 of 23
26. Ownership of Work Product. City will be the sole and exclusive owner of all reports, work papers,
procedures, guides, and documentation that are created, published, displayed, or produced in conjunction
with the services provided under this Agreement (collectively, “Work Product”). Further, City will be the
sole and exclusive owner of all copyright, patent, trademark, trade secret and other proprietary rights in and
to the Work Product. Ownership of the Work Product will inure to the benefit of City from the date of
conception, creation or fixation of the Work Product in a tangible medium of expression (whichever occurs
first). Each copyrightable aspect of the Work Product will be considered a "work-made-for-hire" within the
meaning of the Copyright Act of 1976, as amended. If and to the extent such Work Product, or any part
thereof, is not considered a "work-made-for-hire" within the meaning of the Copyright Act of 1976, as
amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in and to the Work
Product, and all copies thereof, and in and to the copyright, patent, trademark, trade secret, and all other
proprietary rights therein, that City may have or obtain, without further consideration, free from any claim,
lien for balance due, or rights of retention thereto on the part of City.
27. Signature Authority. The person signing this Agreement hereby warrants that they have the legal
authority to execute this Agreement on behalf of the respective party, and that such binding authority has
been granted by proper order, resolution, ordinance or other authorization of the entity. This Agreement
and any amendment hereto, may be executed by any authorized representative of Vendor. Each party is
fully entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto.
28. Change in Company Name or Ownership. Vendor must notify City’s Purchasing Manager, in
writing, of a company name, ownership, or address change for the purpose of maintaining updated City
records. The president of Vendor or authorized official must sign the letter. A letter indicating changes in
a company name or ownership must be accompanied with supporting legal documentation such as an
updated W-9, documents filed with the state indicating such change, copy of the board of director’s
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
29. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for less than
$100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the
Texas Government Code, the City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not boycott
Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and
“company” has the meanings ascribed to those terms in Section 2271 of the Texas Government Code. By
signing this Agreement, Vendor certifies that Vendor’s signature provides written verification to the
City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the
Agreement.
30. Prohibition on Boycotting Energy Companies. Vendor acknowledges that in accordance with
Chapter 2276 of the Texas Government Code, City is prohibited from entering into a contract for goods or
services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the
City with a company with 10 or more full-time employees unless the contract contains a written verification
from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies
during the term of the contract. To the extent that Chapter 2276 of the Government Code is applicable to
this Agreement, by signing this Agreement, Vendor certifies that Vendor’s signature provides written
verification to City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Agreement.
City Secretary Contract No. _____________
Vendor Services Agreement Page 9 of 23
31. Prohibition on Discrimination Against Firearm and Ammunition Industries. Vendor
acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, City is
prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is
to be paid wholly or partly from public funds of the City with a company with 10 or more full-time
employees unless the contract contains a written verification from the company that it: (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm
trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement,
by signing this Agreement, Vendor certifies that Vendor’s signature provides written verification to City
that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm
entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade
association during the term of this Agreement.
32. Electronic Signatures. This Agreement may be executed by electronic signature, which will be
considered as an original signature for all purposes and have the same force and effect as an original
signature. For these purposes, “electronic signature” means electronically scanned and transmitted versions
(e.g. via pdf file or facsimile transmission) of an original signature, or signatures electronically inserted via
software such as Adobe Sign.
33. Entirety of Agreement. This Agreement contains the entire understanding and agreement between
City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or
contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with
any provision of this Agreement.
(signature page follows)
City Secretary Contract No. _____________
Vendor Services Agreement Page 10 of 23
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name: Fernando Costa
Title: Assistant City Manager
Date: _______________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Chris Harder
Title: Water Department Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: ______________________________
Name: Regina Jones
Title: Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY :
By: ______________________________
Name: Jessika J. Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0544
Form 1295: ______________
VENDOR:
United Rentals (North America), Inc.
By:
Name: Derek McCready
Title: Branch Manager
City Secretary Contract No. _____________
Page 11 of 23
EXHIBIT A
SCOPE OF SERVICES
SCOPE OF SERVICES
Vendor will provide pump and hose rental services, and standby monitoring services
throughout the City on an “as needed basis” for the Water Department..
1.0 EQUIPMENT REQUIREMENTS
1.1 If any pumps or hoses fail to operate and/or meet application requirements
(flow, pressure, and head), replacements must be provided within 1
business day after a Purchase Order is received.
1.2 Centrifugal Pumps
1.2.1 All engines in centrifugal pumps shall be diesel fueled and liquid-
cooled.
1.2.2 Upon request, the pumps shall be sanitized so they can be utilized
for potable water. For each pump that is requested to be sanitized,
the City will pay a sanitization fee listed on the Bid Table.
1.3 Submersible Pumps
1.3.1 All motors in submersible pumps shall be powered by electricity.
1.3.2 Upon request, the pumps shall be sanitized so they can be utilized
for potable water. For each pump that is requested to be sanitized,
the City will pay a sanitization fee listed on the Bid Table.
1.4 Discharge & Suction Hoses
1.4.1 All suction and discharge hoses shall be heavy duty, and the fittings
shall match the pump they’re connected to.
1.4.2 All suction and discharge hoses shall have strainers capable of
passing the same size solids that the pump will pass without
clogging.
1.4.3 Standard Range of Hose Diameters: 4” to 12” diameter hoses. Upon
request, the City may ask for larger diameter suction and discharge
hoses.
1.4.4 Upon request, the discharge and suction hoses shall be sanitized so
they can be utilized for potable water. For each hose that is requested
City Secretary Contract No. _____________
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to be sanitized, the City will pay a sanitization fee.
1.4.4.1 If the Contractor or Subcontractor cannot sanitize the hoses
for potable water, the purchase of suction and discharge
hoses is authorized.
1.5 Sewer Plugs
1.5.1.1 If the Contractor or Subcontractor cannot provide sewer
plugs for rental, the purchase of sewer plugs is authorized.
1.6 Additional Equipment
1.6.1 The Contractor shall have a High-density polyethylene (HDPE) pipe
fusing machine and a SkyTrak or off-road boom lift to perform pipe
fusing and to off-load equipment upon delivery.
1.6.2 The cost to use the additional equipment shall be included in the set-
up and stage fee for pumps, and the installation fee for hoses and
pipe.
2.0 CONTRACTOR REQUIREMENTS- The Contractor shall:
2.1 Familiarize themselves with the character and quality of materials required
and equipment required.
2.2 Ensure all technicians are trained to fuse HDPE pipe.
2.3 Ensure technicians are fusing pipe in accordance with the American
Society for Testing and Materials (ASTM) F2620-20.
2.4 Ensure the safety of their employees, City employees, and the general
public during performance of all services under this contract.
2.5 Ensure that all crews are fully and properly equipped to perform services
promptly and safely.
2.6 Be responsible for meeting all Federal: laws, ordinances and regulations;
State: laws, ordinance and regulations; County: laws, ordinances and
regulations; and City: laws, ordinances, and regulations for safety of
people, environment, and property. This includes, but is not limited to, all
licenses, all Federal, State, County, and City Agencies, Administrations
and Commissions such as the Environmental Protection Agency (EPA),
Occupational Safety and Health Administration (OSHA), and the Texas
Commission on Environmental Quality (TCEQ).
City Secretary Contract No. _____________
Page 13 of 23
3.0 PROJECT QUOTATION PROCESS FOR NORMAL MOBILIZATIONS-
The Contractor shall:
3.1 Provide a quotation for required equipment in writing before delivering or
allowing City staff to pick up equipment.
3.1.1 City staff shall provide the Contractor with the location, onsite
contact, and general description of the service request.
3.2 Submit a quotation to the designated City staff member within three (3)
business days after coming out to view the site and project details.
3.3 Provide a written price quote, based on the rental equipment rates listed in
the Bid Table.
3.3.1 The quote shall include:
3.3.1.1 Itemized estimate of the equipment to be rented.
3.3.1.2 Labor costs including mobilization, and any set up or
installation fees.
3.4 Understand that by submitting a price quotation, the Contractor
understands that the submission of a price quotation is evidence that
the Contractor has familiarized himself/herself with the nature and
extent of the work and any local conditions that may, in any manner,
affect the scope of the work to be done, and the equipment,
materials, labor, etc. required.
3.5 Understand that the City staff member will not review the quotations
and if a piece of equipment is not included, the contract will be
responsible for providing any additional equipment within the
original 1 business day after at Purchase Order (PO) is received.
3.6 Understand that the Contractor shall not deliver equipment or allow
for equipment to be picked up for normal mobilizations without a
Purchase Order from the City.
4.0 LOCATIONS
4.1 For all equipment rentals that require normal mobilization, the delivery
address will be specified on the Purchase Order.
4.2 For equipment rental that requires emergency mobilization, the delivery
City Secretary Contract No. _____________
Page 14 of 23
address will be provided by City staff when the rental request is made over
the phone.
5.0 PERFORMANCE OF SERVICES
5.1 For normal mobilizations, the Contractor shall mobilize and deliver pumps
and hoses ordered within 24 hours upon receipt of PO by the City. Normal
mobilizations shall be compensated per the applicable unit price included
on the Bid Table.
5.2 Rental equipment shall be delivered between normal business hours: 7:00
a.m. to 4:00 p.m., Monday through Friday, unless otherwise requested by
the City.
5.3 The Contractor shall allow City staff to pick up requested equipment
within 24 hours of receipt of a Purchase Order.
5.4 In the case of emergency mobilizations, upon verbal notification by the
City, the Contractor shall mobilize and deliver requested equipment at the
designated location within four (4) hours from notification. Emergency
mobilizations shall be compensated per the unit price included on the Bid
Table.
5.5 The Contractor’s failure or inability to furnish items within the timeframe
set forth by the user department can create emergency situations and
impose unnecessary hardship on both the City, as a municipality, and the
public at large.
5.6 The Contractor shall set up pumps, hoses, and pipe upon the City’s request.
The cost to set-up and stage pumps will be charged per pump at the unit
price included on the Bid Table. The set-up/installation of hoses and pipe
will be charged per linear foot.
5.7 Upon request by City staff, the Contractor shall monitor pumps, and
suction and discharge hoses for bypass pumping on location, including the
fueling and maintenance of pumps as needed. The cost for the monitoring
and maintenance services will be charged per day.
5.8 Rental charges will begin when equipment is delivered on the job site and
accepted by the City, or when City staff picks up the equipment from the
Contractor’s location.
5.9 Rental charges will end when Contractor is contacted to pick up
equipment, or when the equipment is delivered back to the Contractor’s
location by City staff.
City Secretary Contract No. _____________
Page 15 of 23
5.9.1 After notification, equipment will need to be picked up, during
normal business hours: 7:00 a.m. to 4:00 p.m., Monday through
Friday. There will be no emergency pick-up of equipment.
5.9.2 The Contractor shall pick up the pumps, hose, and related equipment
within 30 days of notification.
6.0 INVOICE AND PAYMENTS
6.1 Registration:
Vendor is required to register for direct deposit payments prior to
providing goods and/or services using the forms posted on the City’s
website at
https://www.fortworthtexas.gov/departments/finance/purchasing/regis
ter
6.2 Invoice:
The Vendor shall send invoices electronically to our centralized Accounts
Payable department invoice email address:
supplierinvoices@fortworthtexas.gov. This email address is not
monitored so please do not send correspondence to this email address. The
sole purpose of the supplier invoices email address is to receipt and process
supplier invoices.
Please include the following on the subject line of your e-mail: vendor
name, invoice number, and PO number, separated by an underscore (ex:
Example, Inc._123456_FW013-0000001234)
To ensure the system can successfully process your invoice in an expedient
manner, please adhere to the following requirements:
i. All invoices must be either a PDF or TIFF format.
ii. Image quality must be at least 300 DPI (dots per inch).
iii. Invoices must be sent as an attachment (i.e. no invoice in the body of
the email).
iv. One invoice per attachment (includes PDFs). Multiple attachments
per email is acceptable but each invoice must be a separate
attachment.
v. Please do not send handwritten invoices or invoices that contain
handwritten notes.
City Secretary Contract No. _____________
Page 16 of 23
vi. Dot matrix invoice format is not accepted.
vii. The invoice must contain the following information:
a. Supplier’s Legal Name and Address;
b. Remit to Supplier Name and Address, if different;
c. Applicable City Department business unit# (i.e. FW013)
d. Complete City of Fort Worth PO number (i.e. the PO number
must contain all preceding zeros);
e. Invoice number;
f. Invoice date; and
viii. Invoices should be submitted after delivery of the goods or services.
To prevent invoice processing delays, please do not send invoices by mail
and email and please do not send the same invoice more than once by
email to supplierinvoices@fortworthtexas.gov. To check on the status of
an invoice, please contact the City Department ordering the goods/services
or the Central Accounts Payable Department by email at:
ZZ_FIN_AccountsPayable@fortworthtexas.gov .
If you are unable to send your invoice as outlined above at this time, please
send your invoice to our centralized Accounts Payable department instead
of directly to the individual city department. This will allow the city staff to
digitize the invoice for faster processing.
If electronic invoicing is not possible, you may send your paper invoice to:
City of Fort Worth
Attn: FMS Central Accounts Payable
200 Texas Street
Fort Worth, Texas, 76102
The City’s goal is to receive 100% of invoices electronically so that all
supplier payments are processed efficiently. To achieve this goal, we need
the Contractor’s support.
If Contractor has any questions, please contact the Accounts Payable team
at (817) 392-2451 or by email to
ZZ_FIN_AccountsPayable@fortworthtexas.gov .
Contractor shall not include Federal, State of City sales tax in its invoices.
City shall furnish a tax exemption certificate upon Vendor’s request.
City Secretary Contract No. _____________
Page 17 of 23
6.3 Payment:
All payment terms shall be “Net 30 Days.”
7.0 UNIT PRICE ADJUSTMENT
Vendors may request unit price adjustments using the following procedure:
i. The Vendor must submit its price adjustment request in writing at least 30
days before the requested effective period. The Vendor shall provide
written proof of cost increases with the price adjustment request.
ii. If the City concludes that the rate increase being requested is unacceptable,
the City reserves the right to adjust the rate request, or reject the rate
request in its entirety and allow the contract to expire at the end of the
contract term. If the City elects not to exercise the renewal option, the
Purchasing Division reserves the right to issue a new solicitation or procure
the goods or services by any other allowable means.
iii. Prices bid shall remain firm for the term of the Agreement and shall
include all associated freight and delivery costs, unless otherwise
specifically stated and agreed to by City.
iv. Upon expiration of the Agreement term, Vendor agrees to hold over under
the same terms and conditions of the executed Agreement for a reasonable
period of time to allow the city to re-bid an agreement, not to exceed ninety
(90) days.
v. The provision of goods and/or services shall not be suspended by the
Vendor except as expressly allowed by the contract’s terms and conditions.
City Secretary Contract No. _____________
Page 18 of 23
EXHIBIT B
PAYMENT SCHEDULE
Primary Responses
Success: All data is valid!
Numeric Text
Status Bid/No Bid
Decision # Item UOM Quantity Required Unit Price Pumping Volume
Total Cost
RFP 24-0171 Pump & Hose Rentals
Success: All values provided Bid
#1-1
Rental of Centrifugal Pump, 3"x3", Daily Rate
DA 1 $ 630.00
550 GPM
$ 630.00
Success: All values provided
Bid
#1-2
Rental of Centrifugal Pump, 3"x3", Monthly Rate
MO 1 $ 3,775.00
550 GPM
$ 3,775.00
Success: All values provided Bid
#1-3
Rental of Centrifugal Pump, 3"x3", Weekly Rate
WK 1 $ 1,260.00
550 GPM
$ 1,260.00
Success: All values provided Bid
#1-4
Rental of Centrifugal Pump, 4"x4", Daily Rate
DA 1 $ 204.00
1380 GPM
$ 204.00
Success: All values provided Bid
#1-5
Rental of Centrifugal Pump, 4"x4", Weekly Rate
WK 1 $ 612.00
1380 GPM
$ 612.00
Success: All values provided
Bid
#1-6
Rental of Centrifugal Pump, 4"x4", Monthly Rate
MO 1 $ 1,838.00
1380 GPM
$ 1,838.00
Success: All values provided Bid
#1-7
Rental of Centrifugal Pump, 6"x6", Daily Rate
DA 1 $ 239.00
2490 GPM
$ 239.00
Success: All values provided Bid
#1-8
Rental of Centrifugal Pump, 6"x6", Weekly Rate
WK 1 $ 729.00 2490 GPM
$ 729.00
Success: All values provided
Bid
#1-9
Rental of Centrifugal Pump, 6"x6", Monthly Rate
MO 1 $ 2,293.00
2490 GPM
$ 2,293.00
Success: All values provided Bid
#1-10
Rental of Centrifugal Pump, 8"x8", Daily Rate
DA 1 $ 419.00
2800 GPM
$ 419.00
Success: All values provided Bid
#1-11
Rental of Centrifugal Pump, 8"x8", Weekly Rate
WK 1 $ 2,358.00
2800 GPM
$ 2,358.00
Success: All values provided
Bid
#1-12
Rental of Centrifugal Pump, 8"x8", Monthly Rate
MO 1 $ 3,771.00
2800 GPM
$ 3,771.00
Success: All values provided Bid
#1-13
Rental of Centrifugal Pump, 10"x10", Daily Rate
DA 1 $ 2,096.00
5400 GPM
$ 2,096.00
Success: All values provided
Bid
#1-14
Rental of Centrifugal Pump, 10"x10", Weekly Rate
WK 1 $ 4,192.00
5400 GPM
$ 4,192.00
Success: All values provided
Bid
#1-15
Rental of Centrifugal Pump, 10"x10", Monthly Rate
MO 1 $ 9,432.00
5400 GPM
$ 9,432.00
Success: All values provided Bid
#1-16
Rental of Centrifugal Pump, 12"x12", Daily Rate
DA 1 $ 1,138.00
8600 GPM
$ 1,138.00
City Secretary Contract No. _____________
Page 19 of 23
Success: All values provided
Bid
#1-17
Rental of Centrifugal Pump, 12"x12", Weekly Rate
WK 1 $ 2,613.00
8600 GPM
$ 2,613.00
Success: All values provided
Bid
#1-18 Rental of Centrifugal Pump, 12"x12", Monthly Rate
MO 1 $ 8,131.00
8600 GPM
$ 8,131.00
Success: All values provided Bid
#1-19
Rental of Centrifugal Pump, 18"x18", Daily Rate
DA 1 $ 1,356.00
20830 GPM
$ 1,356.00
Success: All values provided
Bid
#1-20
Rental of Centrifugal Pump,18"x18", Weekly Rate
WK 1 $ 4,071.00
20830 GPM
$ 4,071.00
Success: All values provided
Bid
#1-21
Rental of Centrifugal Pump, 18"x18", Monthly Rate
MO 1 $ 12,213.00
20830 GPM
$ 12,213.00
Success: All values provided
Bid
#1-22
Rental of Submersible Pump, Electric Motor
Driven, 4", Daily Rate
DA 1 $ 518.00
750 GPM
$ 518.00
Success: All values provided
Bid
#1-23
Rental of Submersible Pump, Electric Motor
Driven, 4", Weekly Rate
WK 1 $ 1,036.00
750 GPM
$ 1,036.00
Success: All values provided
Bid
#1-24
Rental of Submersible Pump, Electric Motor
Driven, 4", Monthly Rate
MO 1 $ 3,104.00 750 GPM $ 3,104.00
Success: All values provided
Bid
#1-25
Rental of Submersible Pump, Electric Motor
Driven, 6", Daily Rate
DA 1 $ 677.00 1750 GPM $ 677.00
Success: All values provided
Bid
#1-26 Rental of Submersible Pump, Electric Motor
Driven, 6", Weekly Rate
WK 1 $ 1,335.00
1750 GPM
$ 1,335.00
Success: All values provided
Bid
#1-27
Rental of Submersible Pump, Electric Motor
Driven, 6", Monthly Rate
MO 1 $ 4,066.00
1750 GPM
$ 4,066.00
Success: All values provided
Bid
#1-28
Rental of Submersible Pump, Electric Motor
Driven, 8", Daily Rate
DA 1 $ 1,073.00
3800 GPM
$ 1,073.00
Success: All values provided
Bid
#1-29
Rental of Submersible Pump, Electric Motor
Driven, 8", Weekly Rate
WK 1 $ 2,144.00
3800 GPM
$ 2,144.00
Success: All values provided
Bid
#1-30
Rental of Submersible Pump, Electric Motor
Driven, 8", Monthly Rate
MO 1 $ 6,435.00
3800 GPM
$ 6,435.00
Success: All values provided
Bid
#1-31
Rental of Water Suction Hose, 2"x20', Daily Rate
DA 1 $ 14.00
120 GPM
$ 14.00
Success: All values provided
Bid
#1-32
Rental of Water Suction Hose, 2"x20', Weekly
Rate
WK 1 $ 48.00
120 GPM
$ 48.00
Success: All values provided
Bid
#1-33
Rental of Water Suction Hose, 2"x20', Monthly
Rate
MO 1 $ 137.00
120 GPM
$ 137.00
Success: All values provided
Bid
#1-34
Rental of Water Suction Hose, 3"x20', Daily Rate
DA 1 $ 20.00
270 GPM
$ 20.00
Success: All values provided
Bid
#1-35
Rental of Water Suction Hose, 3"x20', Weekly
Rate
WK 1 $ 57.00
270 GPM
$ 57.00
Success: All values provided
Bid
#1-36
Rental of Water Suction Hose, 3"x20', Monthly
Rate
MO 1 $ 177.00
270 GPM
$ 177.00
Success: All values provided
Bid
#1-37
Rental of Water Suction Hose, 4"x20', Daily Rate
DA 1 $ 29.00
550 GPM
$ 29.00
Success: All values provided
Bid
#1-38
Rental of Water Suction Hose, 4"x20', Weekly
Rate
WK 1 $ 78.00
550 GPM
$ 78.00
Success: All values provided
Bid
#1-39
Rental of Water Suction Hose, 4"x20', Monthly
Rate
MO 1 $ 233.00
550 GPM
$ 233.00
Success: All values provided
Bid
#1-40
Rental of Water Suction Hose, 6"x20', Daily Rate
DA 1 $ 47.00
1150 GPM
$ 47.00
City Secretary Contract No. _____________
Page 20 of 23
Success: All values provided
Bid
#1-41 Rental of Water Suction Hose, 6"x20', Weekly
Rate
WK 1 $ 125.00
1150 GPM
$ 125.00
Success: All values provided
Bid
#1-42
Rental of Water Suction Hose, 6"x20', Monthly
Rate
MO 1 $ 377.00
1150 GPM
$ 377.00
Success: All values provided
Bid
#1-43
Rental of Water Suction Hose, 8"x25', Daily Rate
DA 1 $ 76.00
2200 GPM
$ 76.00
Success: All values provided
Bid
#1-44
Rental of Water Suction Hose, 8"x25', Weekly
Rate
WK 1 $ 151.00
2200 GPM
$ 151.00
Success: All values provided
Bid
#1-45
Rental of Water Suction Hose, 8"x25', Monthly
Rate
MO 1 $ 454.00
2200 GPM
$ 454.00
Success: All values provided Bid
#1-46 Rental of Discharge Hose, 2"x20', Daily Rate
DA 1 $ 16.00
120 GPM
$ 16.00
Success: All values provided Bid
#1-47
Rental of Discharge Hose, 2"x20', Weekly Rate
WK 1 $ 48.00 120 GPM
$ 48.00
Success: All values provided Bid #1-48
Rental of Discharge Hose, 2"x20', Monthly Rate MO 1 $ 132.00
120 GPM $ 132.00
Success: All values provided Bid
#1-49
Rental of Discharge Hose, 3"x20', Daily Rate
DA 1 $ 21.00
270 GPM
$ 21.00
Success: All values provided Bid
#1-50
Rental of Discharge Hose, 3"x20', Weekly Rate
WK 1 $ 63.00
270 GPM
$ 63.00
Success: All values provided Bid
#1-51
Rental of Discharge Hose, 3"x20', Monthly Rate
MO 1 $ 190.00
270 GPM
$ 190.00
Success: All values provided Bid
#1-52
Rental of Discharge Hose, 4"x50', Daily Rate
DA 1 $ 27.00
550 GPM
$ 27.00
Success: All values provided Bid
#1-53
Rental of Discharge Hose, 4"x50', Weekly Rate
WK 1 $ 75.00
550 GPM
$ 75.00
Success: All values provided Bid
#1-54
Rental of Discharge Hose, 4"x50', Monthly Rate
MO 1 $ 238.00
550 GPM
$ 238.00
Success: All values provided Bid
#1-55
Rental of Discharge Hose, 6"x50', Daily Rate
DA 1 $ 48.00
1150 GPM
$ 48.00
Success: All values provided Bid
#1-56
Rental of Discharge Hose, 6"x50', Weekly Rate
WK 1 $ 106.00
1150 GPM
$ 106.00
Success: All values provided Bid
#1-57
Rental of Discharge Hose, 6"x50', Monthly Rate
MO 1 $ 278.00
1150 GPM
$ 278.00
Success: All values provided Bid
#1-58
Rental of Discharge Hose, 8"x50', Daily Rate
DA 1 $ 62.00
2200 GPM
$ 62.00
Success: All values provided Bid
#1-59
Rental of Discharge Hose, 8"x50', Weekly Rate
WK 1 $ 188.00
2200 GPM
$ 188.00
Success: All values provided Bid
#1-60 Rental of Discharge Hose, 8"x50', Monthly Rate
MO 1 $ 566.00
2200 GPM
$ 566.00
Success: All values provided Bid
#1-61
Rental of Sewer Plug, 6", Weekly Rate
WK 10 $ 124.00
1150 GPM
$ 1,240.00
Success: All values provided Bid
#1-62
Rental of Sewer Plug, 8", Weekly Rate
WK 10 $ 321.00
2200 GPM
$ 3,210.00
Success: All values provided Bid
#1-63
Rental of Sewer Plug, 10", Weekly Rate
WK 10 $ 321.00
3200 GPM
$ 3,210.00
Success: All values provided Bid
#1-64
Rental of Sewer Plug, 12", Weekly Rate
WK 10 $ 394.00
4150 GPM
$ 3,940.00
Success: All values provided Bid
#1-65
Rental of Sewer Plug, 24", Weekly Rate
WK 10 $ 513.00
17000 GPM
$ 5,130.00
Success: All values provided Bid
#1-66
Rental of Sewer Plug, 30", Weekly Rate
WK 10 $ 428.00
26500 GPM
$ 4,280.00
Success: All values provided Bid
#1-67
Rental of Sewer Plug, 48", Weekly Rate
WK 10 $ 513.00
68000 GPM
$ 5,130.00
Success: All values provided Bid
#1-68
Rental of Sewer Plug, 60", Weekly Rate
WK 10 $ 1,276.00
106000 GPM
$ 12,760.00
Not Bidding No Bid
#1-69
Fee, sanitizing pump, cost per pump
EA 10
-
City Secretary Contract No. _____________
Page 21 of 23
Not Bidding
No Bid
#1-70 Fee, sanitizing suction or discharge hose, cost
per hose
EA 5
-
Success: All values provided Bid
#1-71 Fee, Standby and monitoring of pumps, suction
and discharge for bypass pumping on location,
including fueling and maintenance of pumps as
needed, cost per day
DA 50 $ 3,900.00
0 GPM
$ 195,000.00
Success: All values provided
Bid
#1-72
Normal Mobilization, Delivery of Rental
Equipment, Monday - Friday, Regular Hours, 7:00
a.m. to 4:00 p.m.
EA 300 $ 450.00
0 GPM
$ 135,000.00
Success: All values provided
Bid
#1-73 Normal Mobilization, Pick-Up of Rental
Equipment, Monday - Friday, Regular Hours, 7:00
a.m. to 4:00 p.m.
EA 300 $ 450.00 0 GPM $ 135,000.00
Success: All values provided
Bid
#1-74 Normal Mobilization, Delivery of Rental
Equipment, Monday - Friday, After Hours, 4:01
p.m. to 6:59 a.m., and anytime Saturday or
Sunday, including City-observed holidays
EA 10 $ 750.00
0 GPM
$ 7,500.00
Success: All values provided
Bid
#1-75
Emergency Mobilization, Delivery of requested
equipment within 4 hour timeframe
EA 300 $ 1,500.00
0 GPM
$ 450,000.00
Success: All values provided Bid #1-76
Fee, Set-up and Stage, cost per pump EA 50 $ 150.00 0 GPM $ 7,500.00
Success: All values provided
Bid #1-77
Fee, Installation of hoses or pipe, including pipe
fusing services, and all additional equipment to
perform the work, cost per linear foot
LF 80 $ 3.00 0 GPM $ 240.00
Success: All values provided Bid
#1-78
Fee, Cleaning of Pump
EA 10 $ 1,500.00
0 GPM
$ 15,000.00
Basket Total $ 1,071,979.00
Vendor Services Agreement Page 22 of 23
Grand Total
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/25/24 M&C FILE NUMBER: M&C 24-0544
LOG NAME: 13P RFP 24-0171 PUMP & HOSE RENTALS INCLUDING SET-UP AW WATER
SUBJECT
(ALL) Authorize Execution of Non-Exclusive Agreements with Western Oilfields Supply Company dba Rain for Rent
and United Rentals (North America), Inc. for Pump and Hose Rentals and Related Services for the Water
Department in a Combined Annual Amount Up to $750,000.00 for the Initial Term and Authorize Four, One-Year
Renewals in Amounts Up to $825,000.00 for the First Renewal, $907,500.00 for the Second Renewal, $998,250.00
for the Third Renewal, and $1,098,075.00 for the Fourth Renewal
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive agreements with Western Oilfields
Supply Company dba Rain for Rent and United Rentals (North America), Inc. for pump and hose rentals and related
services for the Water Department in a combined annual amount up to $750,000.00 for the initial term and authorize
four, one-year renewals in amounts up to $825,000.00 for the first renewal,
$907,500.00 for the second renewal, $998,250.00 for the third renewal, and $1,098,075.00 for the fourth renewal.
DISCUSSION:
The Water Department approached the Purchasing Division for assistance in securing agreements for pump and
hose rentals, and related set-up services required to conduct bypass pumping when repairs are needed to water and
wastewater lines throughout the City of Fort
Worth. Purchasing issued a Request for Proposals (RFP) consisting of detailed specifications
regarding the equipment, service, and delivery requirements.
The RFP was advertised in the Fort Worth Star-Telegram on April 3, 2024, April 10, 2024, and April 17, 2024. The
City received two responses.
An evaluation panel consisting of representatives from the Water and Transportation and Public Works Departments
reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the
criteria and the final scores are listed in the table below.
Proposer Evaluation Factors
a b c d e Total
Score
Western Oilfields Supply
Company dba Rain for Rent 21.88 21.25 7.75 8.00 30.00 88.88
United Rentals (North America),
Inc. 18.13 18.75 7.75 7.75 13.95 66.33
Best Value Criteria:
a.Contractor’s timeframe to respond to regular and emergency service requests and provide the requested
hoses and pumps
b.Availability of equipment for rental within Tarrant, Dallas, Johnson, Parker, Wise, and Denton Counties
c.Contractor’s ability to setup and remove rented equipment without assistance from City of Fort Worth staff
d.Contractor’s references of a similar size
e.Cost of services
After evaluation, the panel concluded that Western Oilfields Supply Company dba Rain for Rent and United Rentals
(North America),
Inc. present the best value. Therefore, the panel recommends that Council authorize non-exclusive
agreements with Western Oilfields Supply Company dba Rain for Rent and United Rentals (North America),
Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the
recommended vendors' bids met specifications.
City Secretary Contract No. _____________
Page 23 of 23
Due to inflation and supply chain concerns, staff recommends the total compensation for each annual renewal term
be increased by 10% to ensure the City is able to meet demand. The collective total compensation of the contracts
shall be an amount up to $750,000.00 for the initial
term, $825,000.00 for the first renewal, $907,500.00 for the second renewal, $998,250.00 for the third renewal, and
$1,098,075.00 for the fourth renewal.
While these figures represent the collective maximum amount allowed under these agreements for each term, the
actual amount used will be based on the department’s needs and available budget. Funding is budgeted in the
General Operating & Maintenance category within the Water & Sewer Fund for the Water Department.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in
accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, the agreements shall begin upon execution and expire one year
from that date.
RENEWAL TERMS: The agreements may be renewed for four (4) additional, one-year terms. This action does not
require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the
City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City
Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City
Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in the
current operating budget in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department
has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by:Reginald Zeno 8517
Fernando Costa 6122
Originating Business Unit Head: Reginald Zeno 8517
Christopher Harder 5020
Additional Information Contact: Jo Ann Gunn 8525
Alyssa Wilkerson 8357