HomeMy WebLinkAboutContract 54479-A5Amendment 5 to CSC 54479
CoFW and TARRANT COUNTY HOMELESS COALITION
FIFTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 54479 BETWEEN
THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS COALITION
FOR MOBILE HOUSING NAVIGATION SERVICES
This fifth amendment (Amendment 5 is made and entered into by and
between the City of Fort Worth, a home-rule municipality of the State of Texas (hereinafter
referred to as the "City"), acting by and through Mark McDaniel, its duly authorized Deputy City
Manager, and Tarrant County Homeless Coalition Agency .
Each party shall be individually referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City entered into an agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54479, (the "Agreement");
WHEREAS, the Parties executed Amendment 1 and Renewal 1 to the Agreement through
which the Parties agreed to amend the budget, amend the Budget Modification form and renew the
Agreement;
WHEREAS, the Parties executed Amendment 2 and Renewal 2 to the Agreement through
which the Parties agreed to increase the budget and renew the Agreement;
WHEREAS, the Parties executed Amendment 3 to the Agreement through which the
Parties agreed to decrease the budget;
WHEREAS, the Parties executed Amendment 4 and Renewal 3 to the Agreement through
which the Parties agreed to amend the budget and renew the Agreement;
WHEREAS, the Parties desire to amend the scope of services and amend the budget to
allow up to two additional navigation positions without increasing the budget;
NOW THEREFORE City and Agency do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
A.The Scope of Services attached as A is hereby deleted and replaced in its
entirety with the scope of services consisting of two (2) pages attached hereto.
B.
with the budget consisting of two (2) pages attached hereto.
Amendment 5 to CSC 54479
CoFW and TARRANT COUNTY HOMELESS COALITION
C.This Amendment 5 is effective on May 1, 2024.
D.All terms and conditions of the Agreement not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the
Parties. Capitalized terms not defined herein shall have the meanings assigned to
them in the Agreement.
E.This Amendment 5 shall be binding upon the Parties hereto and their respective
successors and assigns, if any.
[SIGNATURE PAGE FOLLOWS]
Amendment 5 to CSC 54479
CoFW and TARRANT COUNTY HOMELESS COALITION
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to
be effective this 23rd day of July, 2024.
FOR CITY OF FORT WORTH:FOR AGENCY: Tarrant County Homeless
Coalition
Mark McDaniel Lauren King
Deputy City Manager Executive Director
Date:________________Date:
APPROVAL RECOMMENDED
Bethany Warner, Intergovernmental Relations Manager
Date: ________________
APPROVED AS TO FORM AND ATTEST:
LEGALITY
Leslie L. Hunt, Senior Assistant City Attorney Jannette S. Goodall, City Secretary
Date: Date:
Contract Compliance Manager: M&C No.:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez
Manager, Directions Home
Amendment 5 to CSC 54479
CoFW and TARRANT COUNTY HOMELESS COALITION
FIFTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 54479
BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS
COALITION FOR MOBILE HOUSING NAVIGATION SERVICES
ATTACHMENT 1 TO FIFTH AMENDMENT
Amendment 5 to CSC 54479
CoFW and TARRANT COUNTY HOMELESS COALITION
SCOPE OF SERVICES
MOBILE HOUSING NAVIGATION SERVICES
TARRANT COUNTY HOMELESS COALITION will do the following:
Contract for two to four mobile housing navigators to provide assessments, assistance with
obtaining documents and diversion services to 200 eligible households, as defined below,
which will include the following:
Eligible households are persons in the City of Fort Worth experiencing homelessness with
a primary focus on people who do not access shelter program beds;
Document the nature and extent of all services provided to homeless individuals in the City of
with case notes in the HMIS system within 3 business days of a service being provided
hereunder;
Agency or sub-recipient agency will have two to four mobile housing navigators working
as part of the HOPE Team;
Agency or sub-recipient agency shall attempt to locate assigned clients;
Agency or sub-recipient agency shall gather documentation of homelessness as necessary
for clients to apply for and receive housing;
Agency or sub-recipient agency shall conduct any needed assessments;
Agency or sub-recipient agency shall work to obtain documents such as identification;
Agency or sub-recipient agency shall assist clients with housing intake applications and
forms;
Agency or sub-recipient agency works with partner agencies towards client housing
success;
Agency or sub-recipient agency shall transition clients to housing case manager when
assigned to a housing program;
Agency or sub-recipient agency shall attend case consultation and navigation meetings
hosted by Agency;
Amendment 5 to CSC 54479
CoFW and TARRANT COUNTY HOMELESS COALITION
Evaluation:
Evaluation meetings will be held with Directions Home staff to continually evaluate program and
Agency shall comply as necessary and in good faith.
Financial reporting:
Reimbursement Request and any necessary supporting documentation and reports will be
submitted by the 15th of every month in format of
Programmatic reporting:
Monthly reports will be submitted by the 15th of every month in format of . Quarterly
reports will be submitted by the 15th of July, October, January and April in the format of Exhibit
Amendment 5 to CSC 54479
CoFW and TARRANT COUNTY HOMELESS COALITION
FIFTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 54479
BETWEEN THE CITY OF FORT WORTH AND TARRANT COUNTY HOMELESS
COALITION FOR MOBILE HOUSING NAVIGATION SERVICES
ATTACHMENT 2 TO FIFTH AMENDMENT
Amendment 5 to CSC 54479
CoFW and TARRANT COUNTY HOMELESS COALITION
EXHIBIT B
BUDGET
Agency will submit invoices for reimbursement by the 15 th of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the program fund code of time being billed to City/Directions Home. Electronic
time sheets are acceptable but must show timestamp of employee submission and
supervisor approval. Paystub must include pay period, date paid, amount and expenses
(salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with
applicable expenses highlighted and labeled will suffice. Agency may not submit
payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request
with the exception of the first Reimbursement Request which may include items from
the Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
For non-payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks. If a cancelled check is not possible, a bank statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
invoice.
For the audit, bank statements showing payments, Form 941s and allocation
documentation will be reviewed.
Amendment 5 to CSC 54479
CoFW and TARRANT COUNTY HOMELESS COALITION
PROGRAM COSTS Total $150,000.00
A. SALARIES (By title)
(2-4) Mobile Housing Navigator with HOPE Team
SALARIES TOTAL: $117,073.00
B. FRINGE BENEFITS
(Can include: Employer-paid Social Security,
Medicare, Health Insurance, Dental Insurance, Vision
Insurance, Life Insurance, Disability Insurance,
Unemployment Insurance, Workers Compensation and
Retirement expenses)
FRINGE BENEFITS TOTAL: $25,840.00
C. MILEAGE
MILEAGE TOTAL:
D. CELL PHONES/EQUIPMENT
$1,000.00
CELL PHONES/EQUIPMENT TOTAL:
E. CLIENT EXPENSES
CLIENT EXPENSES TOTAL:
F. OTHER APPROVED
Indirect admin (10% de minimis) $6,087.00
OTHER APPROVED TOTAL: $6,087.00
TOTAL PROGRAM COST: $150,000.00
DATE:10/17/2023 REFERENCE
NO.:
**M&C 23-
0862 LOG NAME:
19AMENDMENTS AND NEW
HOMELESS SERVICES
CONTRACT
CODE:C TYPE: CONSENT PUBLIC
HEARING: NO
SUBJECT:(ALL) Authorize Execution of Amendments to Contracts with (i) the Presbyterian Night
Shelter of Tarrant County, Inc., Increasing Contract Amount by $498,373.00 for a Total
Contract Amount of $1,556,746.00, (ii) Day Resource Center for the Homeless, Increasing
Contract Amount by $225,000.00 for a Total Contract Amount of $425,977.00, (iii) My
Health, My Resources of Tarrant County, Increasing Contract Amount by $225,000.00 for a
Total Contract Amount of $750,000.00, and (iv) Tarrant County Homeless Coalition,
Increasing Contract Amount by $116,332.00 for a Total Contract Amount of $150,000.00,
and Authorize Execution of Contract with When We Love for $200,000.00 for the
Continuation of Directions Home Initiatives; Find that Amendments and Contracts Serve a
Public Purpose and that Adequate Controls are in Place
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute an amendment to agreement with
The Presbyterian Night Shelter of Tarrant County Inc., in the amount of $498,373.00 for a
total contract amount of $1,556,746.00;
2. Authorize the City Manager or his designee to execute an amendment to agreement with
Day Resource Center for the Homeless DBA DRC-Solutions, in the amount of $225,000.00
for a total contract amount of $425,977.00;
3. Authorize the City Manager or his designee to execute an amendment to agreement with My
Health, My Resources of Tarrant County, in the amount of $225,000.00 for a total contract
amount of $750,000.00;
4. Authorize the City Manager or his designee to execute an amendment to agreement with
Tarrant County Homeless Coalition in the amount of $116,332.00 for a total contract
amount of $150.000.00;
5. Authorize the City Manager or his designee to execute a contract with When We Love for
$200,000.00;
6. Authorize the City Manager or his designee to amend the agreements if necessary to
achieve program goals provided the amendment is within the scope of the program and in
compliance with City policies and applicable laws and regulations; and
7. Find that such amendments serve a public purpose and that adequate controls are in place.
DISCUSSION:
In its 2023 State of the Homeless Report, Tarrant County Homeless Coalition (TCHC) announced a
22\% increase in overall homelessness and 27\% increase in family homelessness compared to 2020.
To respond to the increased needs of the homeless system, upon approval of the Fiscal Year 2024
Adopted Budget by Mayor and Council, three decision packages were authorized to expand programs
serving those experiencing homelessness for rapid exit, permanent supportive housing, and cold
weather sheltering.
In 2019, the City of Fort Worth (City) introduced a rapid exit program to the homeless system. Rapid
exit provides brief rental assistance and case management to help quickly house households who do
not need ongoing rental assistance or case management. The City contracted with Presbyterian Night
Shelter of Tarrant County, Inc. (PNS) to provide rapid exit and diversion services. Diversion in the local
homeless system means exiting someone back to housing within 14 days.
Even those households who are employed or have benefits rarely have $3,000.00 or more saved to
lease an apartment. This program allows people who are employed to quickly get off the street or out
of the shelter by paying for fees associated with moving into an apartment, in addition to one to three
months’ rent. This reduces the person's time in homelessness and also frees up emergency shelter
beds. Since 2019, PNS has moved 873 households including 597 children into housing through the
rapid exit program. For households who exited the program, the rate of return to homelessness was
11\% (the national goal is less than 15\%). The amendment will bring the total contract amount to
$1,556,476.00.
The City has long been committed to permanent supportive housing. When TCHC received 368
Emergency Housing Vouchers from the Texas Department of Housing and Community Affairs, the City
saw an opportunity to leverage this new resource to boost the supply of permanent supportive housing
by offering case management to 175 households with these vouchers. The households served are a
mix of chronically homeless households and disabled family households in order to be responsive to
the family homelessness crisis.
The recommendation is to increase DRC-Solutions' permanent supportive housing case management
contract in the amount of $225,000.00 for a total contract amount of $425,977.00 and to increase the
My Health, My Resources of Tarrant County (MHMR) permanent supportive housing contract in the
amount of $225,000.00 for a total contract amount of $750,000.00. This reflects an increase of
$450,000.00 for permanent supportive housing case management services.
The recommendation is to increase Tarrant County Homeless Coalition's navigation contract in order to
continue to provide two outreach workers who work with the Police Department's Homeless Outreach
Program and Enforcement (HOPE) Team to provide mobile navigation services which connect those
experiencing unsheltered homelessness to services and provide housing assessments. These
positions were previously funded by a community partner agency with federal funds related to COVID
and have expired. In order to continue this service, the recommendation is to increase the contract in
the amount of $116,332.00 for a total contract amount of $150,000.00.
To provide up to 200 beds for cold weather shelter overflow, the recommendation is to contract with
When We Love to staff overflow shelter(s) at a designated site or sites when the weather reaches
certain temperatures and when all regular shelter beds are full.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, as appropriated, in the General Fund. Prior to an expenditure being incurred,
the Neighborhood Services Department has the responsibility to validate the availability of funds.
TO
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
FROM
Fund Department
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Account Project
ID
Program Activity Budget
Year
Reference #
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Amount
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Victor Turner (8187)
Additional Information Contact:
Tara Perez (2235)
ATTACHMENTS
CFW_1295 Form_WWL_CWEOS_2023-2024.pdf (CFW Internal)