HomeMy WebLinkAboutContract 61260-A11
AMENDMENT 1 TO CONSULTANT AGREEMENT BETWEEN
NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING, INC.
AND
CITY OF FORT WORTH, TEXAS
This First Amendment to City Secretary Contract Number 61260 (“Agreement”) is entered into
and made effective as of the last date of execution (the “Effective Date”), by and between National
Institute of Governmental Purchasing, Inc., a Wisconsin non-stock corporation with its principal
office located at 12007 Sunrise Valley Drive, Suite 110, Reston, VA 20191 (“NIGP”), and the City
of Fort Worth, Texas with its principal office located 100 Fort Worth Trail, Fort Worth, TX 76102
(“Client”). NIGP and Client may each be referred to as a “party” and collectively as the “parties.”
WHEREAS, NIGP is recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue
Code, and its exempt purposes include developing, supporting, and promoting the public
procurement profession through premier educational and research programs, professional support,
and advocacy initiatives that benefit members and constituents;
WHEREAS, in accordance with and in furtherance of its tax-exempt purposes, NIGP offers
educational training courses for the professional development of government procurement
professionals (“Courses”);
WHEREAS, Client and NIGP entered into the Agreement through which NIGP will provide
Courses pursuant to the terms and conditions of the Agreement to Client;
WHEREAS, Client and NIGP wish to amend the agreement to allow for the two-day live event
for the SCCORE section of the PPA course to be in-person instead of virtual to ensure that the
participants receive the maximum value of the training; and
WHEREAS, to facilitate the instructor’s travel needs to allow for in-person instruction, the Parties
wish to increase the maximum spending capacity of the agreement and include the maximum
amount of reimbursement eligible for travel expenses.
NOW, THEREFORE, in consideration of the promises and mutual covenants contained herein,
the receipt and adequacy of which are mutually acknowledged, the parties, intending legally and
equitably to be bound, agree to amend the Agreement as follows:
1.
AMENDMENTS
A.Section 3 “Payment and Fees.” shall be deleted in its entirety and replaced with the following
provision:
3.Payment and Fees.
3.1 Fees.Client shall pay NIGP for each registered Course attendee in accordance with the
following fee schedule:
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Activity Price
Instructor Fee (includes all facilitation listed in the table in Section 1 above)$4,500
Instructor Travel expenses (reimbursed based on expenses up to the amount allowed by GSA
per diem rates for Fort Worth, Texas, at the time of the event, except that meal receipts shall
not be required and the reimbursement for meals shall be based on GSA per diem rates and for
airfare that will be actual cost).
$1,600
Per Participant Registration Fee ($600 / participant based on 22 participants) $13,200
On Demand PPAD Access for up to 7 people Free
Construction Specializations for 6 people ($450 / participant based on 6 participants) $2,700
Technology Specializations for 2 people ($450 / participant based on 2 participants) $900
Total for all services listed above (actual total will change based on actual enrollment and
attendance)
$21,300
The total amount of payment under this Agreement shall not exceed $24,600, and City shall
not pay any fee not specifically listed above. It is understood that all fees listed above
include all costs, fees, and expenses associated with providing the services under this
Agreement. All travel reimbursement shall be limited to the amount allowed by the U.S.
General Services Administration as specifically included in Attachment A hereto, which is
incorporated into the Agreement for all purposes, except for airfare which shall be
reimbursed at actual cost for a basic economy fare with one checked bag. Actual receipts
for lodging and airfare will be required for reimbursement, but no receipts will be required
for meals, which will be reimbursed at the amount listed in Attachment A. No incidentals
shall be reimbursed. Client will not be responsible for any other fees.
3.2 Payment and Invoices.NIGPshall submit invoices for each Course within thirty (30) days
of the conclusion of each Course. Invoices shall include: (i) the title of the Course; (ii) the
date(s) of the Course; (iii) the registered number of attendees; (iv) the actual number of
attendees; (v) the per attendee fee in accordance with Section 3.1; (vi) the invoice total
based on the registered number of attendees or the actual number of attendees, whichever
is higher, multiplied by the applicable per attendee fee, and (vii) receipts for any travel
reimbursement allowed by this Agreement for lodging and airfare. Invoices shall be
submitted to the Client Staff Contact, as set forth in Section 6. Client shall pay each invoice
no later than thirty (30) days after receipt.
B. Attachment A, which is attached hereto, is hereby incorporated as part of the Agreement for
all purposes.
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2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain in
full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
anoriginal and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
[Signatures appear on following page.]
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NATIONAL INSTITUTE OF
GOVERNMENTAL PURCHASING, INC.
By:
Name: Carrie Winter
Title: Director, Events and Program
Delivery
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name: Jo Ann Gunn
Title: Chief Procurement Officer
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Brandy Hazel
Title: Senior Purchasing Manager
ATTEST:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Michelle Green
Title: Administrative Services Coordinator
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Jeremy Anato-Mensah
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: N/A
1295: N/A
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ATTACHMENT A
NIGP shall be allowed to claim reimbursement for the following travel costs in the listed amounts based,
in part, on the tables included below.
Airfare: Actual cost for a basic economy ticket with one checked bag.
Lodging per day (excluding taxes and fees): $175 x 4 = $700 plus taxes and fees. This assumes
the instructor does not travel on 9/13/2024; in the event the instructor does depart Fort Worth on
9/13/2024, this amount will be reduced by $175.00.
Meals: September 10th - $48.00
September 11th- $59.00
September 12th - $59.00
September 13th- $59.00
September 14th (if the instructor does not travel on the 13th): $48.00