HomeMy WebLinkAboutContract 39524-R5Docusign Envelope ID: 4D819CFA-CD4E-4D61-A577-9B99F75EOD95
CSC No. 39524-R5
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
July 24, 2024
Granicus, LLC
Attn: Legal Dept
408 St. Peter Street, Suite 600
Saint Paul, MN 55102
Re: Contract Renewal Notice
Contract No. CSC No. 39524 (the "Contract")
Renewal Term No. 5 of unitd.: October 1, 2024 to September 30, 2025
The above referenced Contract with the City of Fort Worth expires on September 30, 2024.
Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform
you that the City is exercising its right to renew the Contract for an additional one (1) year period,
which will begin immediately after the Expiration Date. All other terms and conditions of the
Contract remain unchanged. Please return this signed acknowledgement letter, along with your
quote for charges for the new renewal term, and current insurance certificate, to the address
set forth below, acknowledging receipt of the Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto PeopleSoft
Purchasing at httDs://www.fortworthtexas.2ov/departments/finance/Durchasin2.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
200 Texas Street
Fort Worth, TX, 76102
zz IT Finance Contracts(a)fortworthtexas-2ov
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 1 of 2
Docusign Envelope ID: 4D819CFA-CD4E-4D61-A577-9B99F75EOD95
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
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Name: Mark McDaniel
Title: Deputy City Manager
Date: J u [ 29, 2024
Granicus, LLC:
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cuSName: By: �A I e
Title: Senior Manager, Renewals
Date: 7/24/2024
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality
By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: N/A
Approval Date:
Form 1295:
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By:
Steven Vandever (Jul 25, 202413:03 CDT)
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Renewal Page 2 of 2
G GRANICUS
ORDER DETAILS
Prepared By:
Phone:
Email:
Order #:
Prepared On:
Expires On:
ORDER TERMS
THIS IS NOT AN INVOICE
Granicus Proposal for Fort Worth TX
Antonio Magadan
antonio.magadan@granicus.com
Q-357514
27 Jun 2024
30 Sep 2024
Order Form
Prepared for
Fort Worth TX
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Subscription
End Date: 30 Sep 2024
Period of Performance: 01 Oct 2024 - 30 Sep 2025
Order #: Q-357514
Prepared: 27 Jun 2024
Page 1 of 5
G GRAN ICUS Order Form
Fort Worth TX
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
• Once purchased data storage has been exceeded, data storage is billed in increments of 1TB over
the purchased data storage amounts herein and will be assessed an additional annual fee of
$1,200.00 and billed in arrears. Storage is reviewed annually and is adjusted at the next annual
renewal. Throughout the term of the contract Fort Worth TX is able to contact Granicus for a report
on how much storage has been used.
Renewing Subscription Fees
Solution
Billing
Frequency
Quantity/Unit
Annual Fee
ADFS/Single Sign -on Module
Annual
1 Each
$3,278.18
Attachment Search w/OCR
Annual
1 Each
$0.00
FOIA Module Non Enterprise
Annual
]Each
$10,927.27
FOIA Module Non Enterprise
Annual
1 Each
$30,103.53
Fortress Hosting
Annual
1 Each
$0.00
Hosted Data Storage (500 GB)
Annual
10 Each
$0.00
Hosted Data Storage (TB)
Annual
1 Each
$0.00
Invoicing Module
Annual
]Each
$5,463.64
Payments Module
Annual
1 Each
$4,862.64
Redaction License (per named user)
Annual
5 Each
$0.00
SUBTOTAL:
$54,635.26
Order #: Q-357514
Prepared: 27 Jun 2024
Page 2 of 5
G GRANICUS
PRODUCT DESCRIPTIONS
Solution Description
ADFS/Single Sign -on Module ADFS/Single Sign -on Module
Attachment Search w/OCR Attachment Search w/OCR
FOIA Module Non Enterprise FOIA Module Non Enterprise
FOIA Module Non Enterprise FOIA Module Non Enterprise
Fortress Hosting Legacy - Fortress Hosting
Hosted Data Storage (500 GB) Hosted Data Storage (500 GB)
Hosted Data Storage (TB) Hosted Data Storage (TB)
Invoicing Module Invoicing Module
Payments Module Payments Module
Redaction License (per named Redaction License (per named user)
user)
Order Form
Fort Worth TX
Order #: Q-357514
Prepared: 27 Jun 2024
Page 3 of 5
G GRANICUS
Order Form
Fort Worth TX
TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at
htt s: aranicus.com/legal/licensina, including any product -specific terms included therein (the "License
Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
• If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-357514 dated 27 Jun 2024 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Fort Worth TX to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• The terms and conditions set forth in the Agreement effective 01 Apr 2010 are incorporated herein by reference.
Order #: Q-357514
Prepared: 27 Jun 2024
Page 4 of 5
G GRAN ICU S
Order Form
Fort Worth TX
BILLING INFORMATION
Billing Contact: Purchase Order [ ] - No
Required? [ ] - Yes
Billing Address: PO Number:
If PO required
Billing Email: Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-357514 dated 27 Jun 2024 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Fort Worth TX
Signature:
Name: Mark McDaniel
Title: Deputy City Manager
Date: J u [ 29, 2024
Order #: Q-357514
Prepared: 27 Jun 2024
Page 5 of 5