HomeMy WebLinkAboutContract 54500-A4CSC No. 54500-A4
FOURTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 54500 BETWEEN
THE CITY OF FORT WORTH AND DAY RESOURCE CENTER FOR THE
HOMELESS D/B/A DRC SOLUTIONS FOR PERMANENT SUPPORTIVE HOUSING
CASE MANAGEMENT
This fourth amendment ("Amendment 4") is made and entered into by and between the City of
Fort Worth, a home -rule municipality of the State of Texas (hereinafter referred to as the "City"),
acting by and through Mark McDaniel, its duly authorized Deputy City Manager, and Day
Resource Center for the Homeless D/B/A DRC Solutions, a Texas nonprofit corporation
("Agency"). Each party shall be individually referred to herein as Party and collectively as Parties.
RECITALS
WHEREAS, the City entered into an agreement with Agency to provide services more
specifically described in the agreement, City Secretary Contract No. 54500, (the "Agreement");
WHEREAS, the Parties executed Amendment 1 and Renewal 1 to the Agreement through
which the Parties agreed to amend the budget, Reporting Forms and the Budget Modification Form
and renew the Agreement for an additional year;
WHEREAS, the Parties executed Renewal 2 and Amendment 2 to the Agreement through
which the Parties agreed to renew the Agreement and amend the Agreement to change the scope
of services to include a client survey;
WHEREAS, the Parties executed Renewal 3 and Amendment 3 to the Agreement through
which the Parties agreed to renew the Agreement, memorialize a prior budget modification, amend
the scope of services and amend the budget;
WHEREAS, the Parties desire to amend the Agreement to decrease the budget because
the original use of the vouchers changed;
NOW THEREFORE City and Agency do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties agree as follows:
A. The attached EXHIBIT "B-2" Budget regarding fiscal year 2024, consisting of three
(3) pages attached hereto, is hereby included as part of the Agreement and shall
immediately follow the EXHIBIT `B" Budget and EXHIBIT `B-1" Budget.
B. This Amendment 4 is effective on May 1, 2024.
C. All terms and conditions of the Agreement not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the
Page 1 of 6
Renewal 4 to CSC 54500
CoFW and DAY RESOURCE CENTER FOR THE HOMELESS DB/A DRC SOLUTIONS OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Parties. Capitalized terms not defined herein shall have the meanings assigned to
them in the Agreement.
D. This Amendment 4 shall be binding upon the Parties hereto and their respective
successors and assigns, if any.
[SIGNATURE PAGE FOLLOWS]
Page 2 of 6
Renewal 4 to CSC 54500
CoFW and DAY RESOURCE CENTER FOR THE HOMELESS DB/A DRC SOLUTIONS
IN WITNESS WHEREOF, the parties hereto have executed this agreement, to be
effective this day of , 20
FOR CITY OF FORT WORTH:
FOR AGENCY: DAY RESOURCE
CENTER FOR THE HOMELESS
Bruce Frankel (J u 125. 2024 08:51 CDT)
Mark McDaniel Bruce Frankel
Deputy City Manager Executive Director
Date: Jul 26, 2024 Date: Jul 25, 2024
APPROVAL RECOMMENDED
8e 1NANtm-r
R0h— Warner Ju120.20240908 CDT)
Bethany Warner, Intergovernmental Relations Manager
Date: Jul 26, 2024
APPROVED AS TO FORM AND
LEGALITY
LeZ fJu126.20241337 CDTI
Leslie L. Hunt, Senior Assistant City Attorney
Date: Jul 26, 2024
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring
and administration of this contract,
including ensuring all performance and
reporting requirements.
Tara Perez
Manager, Directions Home
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Jannette S. Goodall, City Secretary
Date: Ju129,2024
M&C No.: 23-0862
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 3 of 6
Renewal 4 to CSC 54500
CoFW and DAY RESOURCE CENTER FOR THE HOMELESS DB/A DRC SOLUTIONS
FOURTH AMENDMENT TO CITY OF FORT WORTH CONTRACT 54500
BETWEEN THE CITY OF FORT WORTH AND DAY RESOURCE CENTER FOR THE
HOMELESS DB/A DRC SOLUTIONS FOR PERMANENT SUPPORTIVE HOUSING CASE
MANAGEMENT
ATTACHMENT 1 TO FOURTH AMENDMENT FOR THE FY 2024 BUDGET
EXHIBIT "B-2"
Agency will submit invoices for reimbursement by the 1511 of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In order for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the program fund code of time being billed to City/Directions Home. Electronic
time sheets are acceptable but must show timestamp of employee submission and
supervisor approval. Paystub must include pay period, date paid, amount and expenses
(salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries with
applicable expenses highlighted and labeled will suffice. Agency may not submit
payroll expenses dated 60 calendar days prior to the date of the Reimbursement Request
with the exception of the first Reimbursement Request which may include items from
the Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
For non -payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month or with written
permission from Directions Home staff so long as such changes are otherwise in
accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks. If a cancelled check is not possible, a bank statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice and if changes are made, new allocation documentation submitted with
invoice.
For the audit, bank statements showing payments, Form 94I s and allocation
documentation will be reviewed.
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Renewal 4 to CSC 54500
CoFW and DAY RESOURCE CENTER FOR THE HOMELESS DB/A DRC SOLUTIONS
PROGRAM COSTS Total $350,977.00
A. SALARIES (By title)
Case Manager
Case Manager
Case Manager
Case Manager
Case Manager
Case Manager - Lead
Chief Programs Officer
SALARIES TOTAL: $248,500.00
B. FRINGE BENEFITS
(Can include: Employer -paid Social Security, Medicare,
Health Insurance, Dental Insurance, Vision Insurance,
Life Insurance, Disability Insurance, Unemployment
Insurance, Workers Compensation and Retirement
expenses)
FRINGE BENEFITS TOTAL:
$41,600.00
C. MILEAGE
Mileage
$6,200.00
MILEAGE TOTAL:
$6,200.00
D. CELL PHONES/EQUIPMENT
Cell Phones
Equipment
CELL PHONES/EQUIPMENT TOTAL:
$3,000.00
E. CLIENT EXPENSES
Client Expenses*
$19,917.00
CLIENT EXPENSES TOTAL:
$19,917.00
F. OTHER APPROVED
Indirect Costs
$30,060.00
Supplies
500.00
HMIS fees
1,200.00
OTHER APPROVED TOTAL:
$31,760.00
Page 5 of 6
Renewal 4 to CSC 54500
CoFW and DAY RESOURCE CENTER FOR THE HOMELESS DB/A DRC SOLUTIONS
TOTAL PROGRAM COST: $350,977.00
*Client expenses are defined as those expenses necessary for the participant's success in
housing and/or employment. Client expenses include but are not limited to moving expenses,
food, laundry, critical documents, bus passes, gas cards, third -party transportation
providers, furniture, household cleaning supplies, kitchen, bedding and household supplies,
inpatient detox/residential substance use treatment and incentives. Incentives can include
household items or gift cards. Services can include cleaning service if needed to allow client
to retain housing. Rental assistance and related fees can be paid if needed for client to retain
housing. Any expenses not listed must have prior written authorization by Directions Home
manager.
Page 6 of 6
Renewal 4 to CSC 54500
CoFW and DAY RESOURCE CENTER FOR THE HOMELESS DB/A DRC SOLUTIONS
REFERENCE **M&C 23- 19AMENDMENTS AND NEW
DATE: 10/17/2023 NO.: 0862 LOG NAME: HOMELESS SERVICES
CONTRACT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendments to Contracts with (i) the Presbyterian Night
Shelter of Tarrant County, Inc., Increasing Contract Amount by $498,373.00 for a Total
Contract Amount of $1,556,746.00, (ii) Day Resource Center for the Homeless, Increasing
Contract Amount by $225,000.00 for a Total Contract Amount of $425,977.00, (iii) My
Health, My Resources of Tarrant County, Increasing Contract Amount by $225,000.00 for a
Total Contract Amount of $750,000.00, and (iv) Tarrant County Homeless Coalition,
Increasing Contract Amount by $116,332.00 for a Total Contract Amount of $150,000.00,
and Authorize Execution of Contract with When We Love for $200,000.00 for the
Continuation of Directions Home Initiatives; Find that Amendments and Contracts Serve a
Public Purpose and that Adequate Controls are in Place
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager or his designee to execute an amendment to agreement with
The Presbyterian Night Shelter of Tarrant County Inc., in the amount of $498,373.00 for a
total contract amount of $1,556,746.00;
2. Authorize the City Manager or his designee to execute an amendment to agreement with
Day Resource Center for the Homeless DBA DRC-Solutions, in the amount of $225,000.00
for a total contract amount of $425,977.00;
3. Authorize the City Manager or his designee to execute an amendment to agreement with My
Health, My Resources of Tarrant County, in the amount of $225,000.00 for a total contract
amount of $750,000.00;
4. Authorize the City Manager or his designee to execute an amendment to agreement with
Tarrant County Homeless Coalition in the amount of $116,332.00 for a total contract
amount of $150.000.00;
5. Authorize the City Manager or his designee to execute a contract with When We Love for
$200,000.00;
6. Authorize the City Manager or his designee to amend the agreements if necessary to
achieve program goals provided the amendment is within the scope of the program and in
compliance with City policies and applicable laws and regulations; and
7. Find that such amendments serve a public purpose and that adequate controls are in place.
DISCUSSION:
In its 2023 State of the Homeless Report, Tarrant County Homeless Coalition (TCHC) announced a
22\% increase in overall homelessness and 27\% increase in family homelessness compared to 2020.
To respond to the increased needs of the homeless system, upon approval of the Fiscal Year 2024
Adopted Budget by Mayor and Council, three decision packages were authorized to expand programs
serving those experiencing homelessness for rapid exit, permanent supportive housing, and cold
weather sheltering.
In 2019, the City of Fort Worth (City) introduced a rapid exit program to the homeless system. Rapid
exit provides brief rental assistance and case management to help quickly house households who do
not need ongoing rental assistance or case management. The City contracted with Presbyterian Night
Shelter of Tarrant County, Inc. (PNS) to provide rapid exit and diversion services. Diversion in the local
homeless system means exiting someone back to housing within 14 days.
Even those households who are employed or have benefits rarely have $3,000.00 or more saved to
lease an apartment. This program allows people who are employed to quickly get off the street or out
of the shelter by paying for fees associated with moving into an apartment, in addition to one to three
months' rent. This reduces the person's time in homelessness and also frees up emergency shelter
beds. Since 2019, PNS has moved 873 households including 597 children into housing through the
rapid exit program. For households who exited the program, the rate of return to homelessness was
11\% (the national goal is less than 15\%). The amendment will bring the total contract amount to
$1,556,476.00.
The City has long been committed to permanent supportive housing. When TCHC received 368
Emergency Housing Vouchers from the Texas Department of Housing and Community Affairs, the City
saw an opportunity to leverage this new resource to boost the supply of permanent supportive housing
by offering case management to 175 households with these vouchers. The households served are a
mix of chronically homeless households and disabled family households in order to be responsive to
the family homelessness crisis.
The recommendation is to increase DRC-Solutions' permanent supportive housing case management
contract in the amount of $225,000.00 for a total contract amount of $425,977.00 and to increase the
My Health, My Resources of Tarrant County (MHMR) permanent supportive housing contract in the
amount of $225,000.00 for a total contract amount of $750,000.00. This reflects an increase of
$450,000.00 for permanent supportive housing case management services.
The recommendation is to increase Tarrant County Homeless Coalition's navigation contract in order to
continue to provide two outreach workers who work with the Police Department's Homeless Outreach
Program and Enforcement (HOPE) Team to provide mobile navigation services which connect those
experiencing unsheltered homelessness to services and provide housing assessments. These
positions were previously funded by a community partner agency with federal funds related to COVID
and have expired. In order to continue this service, the recommendation is to increase the contract in
the amount of $116,332.00 for a total contract amount of $150,000.00.
To provide up to 200 beds for cold weather shelter overflow, the recommendation is to contract with
When We Love to staff overflow shelter(s) at a designated site or sites when the weather reaches
certain temperatures and when all regular shelter beds are full.
Directions Home services and programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal Year
2024 operating budget, as appropriated, in the General Fund. Prior to an expenditure being incurred,
the Neighborhood Services Department has the responsibility to validate the availability of funds.
TO
Fund I Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
Fernando Costa (6122)
Victor Turner (8187)
Tara Perez (2235)
CFW 1295 Form WWL CWEOS 2023-2024.1)df (CFW Internal)